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4.7 star rating
0
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Supernotes
All
5
Experiences
Pros
3
Cons
1
Specs
Top
Pro
Short-form note-cards
The note-card format is incredibly versatile, and great when you have lots of information.
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Top
Con
Only web apps for now
The developers haven't released native apps yet.
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Top
Pro
Responsive platform
Works on all devices, from mobiles to laptops.
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Top
Pro
Full Markdown (with LaTeX equation) support
Great to be able to use all the features of Markdown, rather than a select few.
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Specs
Platforms:
Web, Mac, Windows, Linux, iOS, Android
API:
Yes
Collaborative:
Yes
Search:
Yes
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here
28
0
Brain Focus
All
11
Experiences
Pros
6
Cons
5
Top
Pro
Pause/Resume
You can pause and resume the app, which is great because you can pause it and come back it it when something pops up instead of abandoning it.
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Top
Con
Using system sounds is a unstable feature
This feature is currently in Beta and may not work on some devices, possibly restricting you to the app's limited selection of sounds.
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Top
Pro
Configurable work/break intervals
You can even configure your break intervals so that every few short breaks you get a longer break.
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Top
Con
Statistics can to be improved
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Top
Pro
Black theme available
Especially on Amoled screens, the dark theme looks great and saves battery life.
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Top
Con
Buggy timer
When in full screen timer mode and switching from portrait to landscape view or the other way round, the timer will sometimes jump to 0, which really gets on your nerves after some time.
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Top
Pro
Continuous mode
You can set it to start one timer after another until you manually stop it.
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Top
Con
Advertising
Advertising in the free version.
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Top
Pro
Supports 25 languages
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Top
Con
Faulty statistics
The calculation of the total time spent working does not work correctly, e.g. the statistics show 4:10 hours for a total of 6 x 50 minutes sessions, which should result in 5:00 hours.
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Top
Pro
Worked under old version of Android
Worked well on my ancient Google Nexus 7 tablet still running Android 4.4.
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Experiences
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89
8
RescueTime
All
5
Experiences
Pros
5
Top
Pro
Weekly email summary
Users and team leaders can get weekly emails that summarize what everyone has been spending their time doing.
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Top
Pro
Simple setup
Starting out with RescueTime is as easy as making an account and installing the software. It really is pretty simple and does not take much time at all.
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Top
Pro
Estimates productivity
Users can customize what constitutes productive time and not, this allows for good flexibility depending on what ones job requirements are.
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Top
Pro
Keeps track of set goals
The app allows setting goals and helps keep track of progress towards them in the dashboard and weekly email to motivate you.
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Top
Pro
Detailed reports
Reports show how you allocate your time between various apps, websites and categories of tools as well as tell you how productive you were and if you've achieved set goals.
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54
6
Clockwork Tomato
All
10
Experiences
Pros
8
Cons
2
Top
Pro
Highly customizable work and break timers
All timers are high customizable especially with regard to durations and sounds.
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Top
Con
No pause button
Work or break timers cannot be paused, only stopped completely, forcing you to start another work session all over again, and even resetting the Pomodoro count until the next long break.
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Top
Pro
Tasker integration
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Top
Con
todo.txt plugin file picker and multi counter preferences manager can confuse
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Top
Pro
Customizable interface
You can change the colors and customize elements of the clock.
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Top
Pro
Widget
The widget's look is also customizable.
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Top
Pro
Activity log
Logs your pomodoros and displays them on a timeline.
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Top
Pro
todo.txt integration (with plugin) so you can pomodoro against a todo.txt task
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Top
Pro
Can be configured to continuous timers
You can set it to start one timer after another automatically, until you manually stop it.
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Top
Pro
Pre-end alert
Can be configured to deliver a different sound e.g. 1 minute before a timer finishes.
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Experiences
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21
3
Strive Uptime
All
5
Experiences
Pros
4
Cons
1
Top
Con
Not a Pomodoro app
There are no break or long break timers
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Top
Pro
Do Not Disturb mode
Can automatically enable DND mode during timer.
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Top
Pro
Pause button
Timer can be paused and resumed without stopping it completely.
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Top
Pro
Configurable timer
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Top
Pro
Easy to use
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free
11
2
Focus Timer Reborn
All
9
Experiences
Pros
4
Cons
4
Specs
Top
Con
No continuous mode
Cannot be set to start one timer after another until you manually stop it.
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Top
Pro
It is free
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Top
Con
No pause button
You cannot pause a session, only stop it completely.
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Top
Pro
todo.txt lists
Easy to sync with Dropbox.
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Top
Con
No pre-end alert
Cannot be configured to deliver a different sound e.g. 1 minute before a timer finishes.
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Top
Pro
Instance data sharing between web and Android app
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Top
Con
Doesn't have widgets
Doesn't have widgets for smartphone.
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Top
Pro
Nice log and stats
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Specs
Platforms:
Android, Web
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Experiences
Get it
here
42
8
Remember the Milk
All
25
Experiences
Pros
18
Cons
6
Specs
Top
Pro
Has its own syntax for programming smart lists
Smart lists are configured using Remember the Milk's syntax, making it very customizable.
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Top
Con
Subtasks only available in Pro version
Subtasks can break a longer to-do item into discrete tasks, helping you keep tabs on your progress.
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Top
Pro
Semantic shortcuts
Remember The Milk has a list of semantic shortcuts that allow adding tasks and task options faster.
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Top
Con
Bad UI redesign
The web app takes up too much screen real estate and uses a half-screen format that requires a wide screen. The task edit screen is clunky. It still has UI bugs one year in. You can't complete tasks from the UI.
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Top
Pro
Many features already working in the free version
The majority of commonly used features are available for free. The pro version adds increased functionality such as advanced sorting, mobile push notifications and sharing permissions.
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Top
Con
Free version lacks features
Mobile reminders, subtsaks, offline mode, Microsoft Outlook sync, priority, and more features are limited to the paid version ($39.99/year). To see the full list of restrictions, check out this page.
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Top
Pro
Excellent cross platform support
Whether you depend on an iOS, Windows or Android phone; Google Calendar or Outlook; Evernote or Twitter: RTM has an app or extension for you.
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Top
Con
Does not support attachments
Cloud storage was recently added as a pro feature.
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Top
Pro
Powerful query language
Query language can be used to build your own GTD-based system, with tags and lists and queries. Such as system can be used for private life and work alongside several simple lists without things getting mixed up.
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Top
Con
Cannot add task in notification bar
There is no pull down option to add a task in the notification bar.
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Top
Pro
Location-based notifications
You can set locations for each task (for example a specific store, or a general location like 'near the beach' for shell collectors), and RTM will remind you when you are near or in that location. This can help keep your daily list uncluttered and remind you of errands you might have forgotten.
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Top
Con
Ugly icon
The goofy cow image does not fit well with a professsional office environment.
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Top
Pro
Tasks may have additional options
Extra options such as how often it repeats, the due date, and the location.
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Top
Pro
Support of a "start" date
A start date can be set which can be used with smartlists or to set a reminder.
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Top
Pro
Lists can be shared
Share lists with other Remember The Milk users, or with iCal and more. Shared lists can be collaboratively updated. This makes it great for teams or just to share progress with others.
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Top
Pro
Quickly add rich text
Remember The Milk offers Smart Add – shortcuts that allow you to quickly add advanced information to a task. For example, you can quickly add a due date, set the priority level, add a tag, set repeat times, add URLs, and add notes to your tasks. For the full list, check out How Do I Use Smart Add?
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Top
Pro
Manual sorting
Manual sorting is available on both the web app and android, allowing prioritization of tasks. This can be particularly useful for shopping lists, where you can put all the meat together, and all the cheese together etc. to make it easier to skim through when you're in the store.
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Top
Pro
Nice Android Widget
Compared to competitors like todoist, the widget doesn't use too much space.
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Top
Pro
Really, really cool support
They react within hours, and they actually keep track of your issue.
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Top
Pro
Support for keywords to set due/start date, add to list with one line of text
There are special characters which open a box so the user can select predefined values or a calendar picker.
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Top
Pro
Lightning fast sync
Syncs quickly across all your devices and platforms.
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Top
Pro
Syncs with Evernote
Not only syncing, it's more of a "linking" with a two-way synchronization. Changing the title of a note in Evernote will update the title in Remember the Milk. So far, Remember The Milk is the only to-do app with a feature like this.
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Top
Pro
Add tasks via e-mail
You can add tasks to Remember the Milk via email easily once you get the hang of formatting the messages.
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Top
Pro
Twitter integration
The Twitter integration is excellent and allows for many types of automation.
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Specs
Platforms:
Web / Mac / Linux / Windows / iOS / Android / Blackberry
API:
Yes
Collaborative:
Yes
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Experiences
$0-$39.99/yr
66
14
Asana
All
17
Experiences
Pros
10
Cons
6
Specs
Top
Pro
Powerful team collaboration features
Asana has fantastic mechanisms for dealing with team collaboration. Not only can tasks be assigned to team members, but Asana lets users follow tasks and use hyperlinks to refer to team members within a task.
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Top
Con
Mobile version lacks calendar
Asana's calendar is present in the web version but is conspicuously missing in the mobile app.
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Top
Pro
Free for up to 15 users
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Top
Con
Unable to manage multiple workspaces
Each "workspace" or "team" in Asana is strictly isolated. You cannot see your personal tasks versus work tasks or collaborations together, you need to log in to a different profile.
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Top
Pro
Simple workflow
The Asana task workflow within a project is broken down into "Today," "Upcoming," and "Later." The tasks themselves have the status of either done or not done. There is also a subtask feature to group tasks together. Tasks can be assigned to other team members and are stored in the "Inbox" view for processing. This replaces email for some team communication.
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Top
Con
No task dependencies in free version
Dependencies is only available only to Teams and Organizations on Asana Premium.
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Top
Pro
CSV export and print
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Top
Con
Can not use list view and board view for a same project
Asana can only choose one, either a list view or a board view.
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Top
Pro
Very polished interface
Teams can have private (only visible to project members) and public (visible to anyone in the team) projects. Each member can also have their own personal projects. Tasks can be viewed in list and calendar views. It's possible to display only the tasks assigned to the user or tasks organized by project or team. Single tasks can exist in multiple projects. Lists of tasks can be divided into sections and organized in many different ways – tasks that still have to be done, tasks that have been completed, by due date, by assignee, by popularity, etc. Expanding a task will allow adding things like subtasks, tags, and attachments, as well as comments. Users can also subscribe to a task via RSS from this view. There's a separate view specifically for attachments. Search lets you find what you’re looking for quickly.
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Top
Con
Strange UX with strange workflow
Similar to task the manager in Todoist or Wunderlist, but not too complex for under four members.
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Top
Pro
Tagging system allows easily filtering tasks
The tagging system enables project managers to easily filter tasks.
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Top
Con
UX Design is overly opinionated
The workflow is not very customizable, which forces you to use a flow that may not be your preferred or best option.
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Top
Pro
Provides lots of help for getting started
There are many videos, tutorials, and reference documents to help you get up and running.
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Top
Pro
Supports Kanban and list views
Asana provides a list view and a Kanban view which can be selected if a new project is created.
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Top
Pro
Well thought out keyboard shortcuts
Keyboard shortcuts all involve the Tab key, so it is unlikely that they will interfere with shortcuts that have already been established.
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Top
Pro
Integrates with Slack
It's possible to have tasks appear in a Slack channel.
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Specs
Platforms:
Web, iOS, Android
Collaborative:
yes
Search:
yes
Subtasks:
yes
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Experiences
Get it
here
122
24
Focus To-Do
All
13
Experiences
Pros
8
Cons
4
Specs
Top
Pro
Forest thing is cute
For every pomodoro session, you get awarded sunlight to grow your plant.
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Top
Con
No dark mode
It's too bright , and there's no way to change the theme of the app.
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Top
Pro
Minimalistic
Has a clean and beautiful interface.
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Top
Con
Not entirely free
You have to upgrade to use the review and chart and other reports.
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Top
Pro
Easy to use
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Top
Con
Buggy
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Top
Pro
Premium lets you whitelist apps
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Top
Con
Not that student friendly
Not that student friendly as compared to Flip which is really for students (or those studying).
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Top
Pro
Premium lets you define your own pomodoro timer
Default timer is 25-5.
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Top
Pro
Groups up to 100 members
You can enter in groups up to 100 members and see the ranking of hours worked per day and per week.
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Top
Pro
Infinite mode
You can active a "pomodoro" that starts at 00:00:00 and doesn't stop at 00:25:00 or have breaks, but alert you when reaches at 00:25:00. You need to stop manually.
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Top
Pro
Not restrictive
In the sense that some apps block for real distraction-free focus-on-your-work thing.
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Specs
Platforms:
Android, iOS, Windows, Mac, Chrome
Premium:
$2.00
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Experiences
Free / paid
7
2
OneTab
All
9
Experiences
Pros
5
Cons
4
Top
Pro
Overall very useful
It takes all of your tabs (choose between all/all-except-current/current/all-to-right/all-to-left) and turns them into links in a special OneTab tab where you can further manage your tabs by dividing them into groups, removing duplicates and securing them so that they can't be removed unless unsecured.
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Top
Con
Can get messy
The OneTab tab has everything in a list format with just simple headings describing what you have in this or that list. It isn't comfortable to manage it when you have quite a lot of tabs in there.
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Top
Pro
You can organize links by dragging and dropping them
You can drag and drop links/tabs to reorder them by relevance, or to move them from one list to another.
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Top
Con
Slightly confusing UX
It's easy to forget that clicking on the OneTab button in the extensions bar doesn't show you options – it saves your current session by closing all your tabs in the given browser window. That might be slightly annoying if you were trying to access the OneTab dashboard or view OneTab options instead of trying to save your current session in OneTab, but this is only a minor inconvenience given how easy it is to restore your session.
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Top
Pro
Non-invasive
The OneTab dashboard only appears the first time you open your browser after quitting, although you can also make it appear through the extension button in the extensions bar. This is less invasive behavior than the Chrome extensions that appear every time you open a new browser tab.
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Top
Con
Clicking on a tab/link to re-open it automatically deletes it from a session
This is not so much a con as much as it is a heads up for those who use OneTab as a form of transient digital bookmarking (like me!). When you click on a tab/link in any given OneTab session, that will cause it to disappear from the list of tabs in that section. It would be nice if there was an interim period or separate place where the link is still visible/accessible. That or it would be nice to have a version history of past closed tabs/links and sessions.
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Top
Pro
Provides just enough information
OneTab provides just the right amount of meta-info about the tabs you've saved. It groups them by session, and tells you how many tabs are in each session, as well as the date the session was created. Every saved tab includes the bookmarked favicon and page title.
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Top
Con
Data loss
When you run ccleaner or CleanMyMac, all OneTab data may vanish.
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Top
Pro
Management & sharing of saved sessions
OneTab makes it very easy to restore, delete, share, lock, rename, and favorite your saved tab sessions. OneTab also makes it easy to share, export and import URLs into your OneTab dashboard as a whole.
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Experiences
Free
80
24
Trello
All
33
Experiences
Pros
20
Cons
12
Specs
Top
Pro
Simple and easy to use interface
There are two primary columns: the board is shown on the left and all the other controls on the right. The main means of interaction is dragging and dropping to-do cards into the various lists. The board structure is very customizable, and includes a variety of features that help along the way: color-coding, due dates, card images, checklists with a graphics bar that allows following progress easily, and card aging for cards that haven’t been touched in a long time.
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Top
Con
Subtasks lack features
Every task can have a list of subtasks which more closely resembles a standard to-do list. These lack the functions that cards offer you. You cannot comment on a sub-list, give the sub-tasks due dates, or provide additional information. You are limited to only checking them off once completed.
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Top
Pro
Great real-time team collaboration features
Trello has permissions at the board level as well as the ability to assign multiple people to each card. There are a lot of sharing options available and boards can be made visible for the public. It's also possible to subscribe to a card to be notified of its progress. The simplicity of the UI makes collaboration easy because it’s very simple to see the progress of each card and who is responsible for it. It also updates constantly to reflect real-time changes in progress. The simplicity of the UI makes collaboration easy as it’s very simple to see the progress of each card and who is responsible for it. It also reflect changes on boards in real-time.
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Top
Con
No multi-board aggregation
If you have multiple boards with tasks on them there is no way to get all the tasks on one board in a way that changes on one board will update the other.
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Top
Pro
Highly flexible workflow
Trello calls items used in the workflow “cards.” Cards are double-sided and can contain subtasks as well as notes and other details. Card columns can be used to simulate a workflow by moving cards from left to right as they are completed, or as a way of indicating task priority. The workflow is highly flexible as the columns are completely customizable to suit the task flow. For example, tasks can be put through a workflow "idea > approved > in-progress > pending review > released" or simply "ideas > released" depending on the granularity level needed. This makes Trello a great solution to feature management as it's possible to set up boards to handle everything from agile sprints to a more generic to-do list, all with status management.
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Top
Con
Can't get one view of cards across all boards
However, you can view all cards assigned to you.
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Top
Pro
Free for unlimited users
Trello offers a very generous free version that has no ads, no restrictions on the number of users, and very little restriction on how the program can be used. The paid features are generally cosmetic, such as the ability to change the background, add stickers or integration with other tools.
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Top
Con
Not really a to do list
Trello is much more a workflow and project management program than a typical to-do app, which makes it overwhelmingly robust for those looking to jot down their shopping list.
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Top
Pro
Works well for visual thinkers
The UI is based around Kanban, so you can see all your tasks and their status clearly.
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Top
Con
You can't add more than 1 Power Up without paying for it
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Top
Pro
Functionality can be extended via plug-ins
Voting, view, and calendar plug-ins further increase the functionality.
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Top
Con
Can't create dependencies between cards
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Top
Pro
Markdown support with well-rendered images
Trello supports Markdown, meaning that HTML input is represented appropriately. Cards with attachments are also rendered well. For example, images are shown correctly on the card, bug links are detected etc.
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Top
Con
Project management system only
This is cumbersome to get started.
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Top
Pro
Sub-tasks
Each card can have one or even multiple task lists.
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Top
Con
Managing large projects may be difficult
Trello works best with medium to small projects and with very high-level overviews. It is less effective for projects that require very granular management due to the fact that it becomes considerably more difficult to keep track of various cards and priorities as they are pushed off the screen.
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Top
Pro
Cross-platform and cross-sync
Trello works on all modern devices through the web application and has native apps for iOS, Android and Windows 8/10 devices.
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Top
Con
Impossible to use Pomodoro timer connected to Trello on iOS
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Top
Pro
Attach files to cards
Keep all of your files (images, documents, etc.) organized on their relevant cards.
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Top
Con
No quick deadline assignment
You have to open a Calendar every time to set a date without any quick options like today, tomorrow etc.
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Top
Pro
Easy-to-use
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Con
Slow and requires a lot of mouse work to navigate
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Top
Pro
Best kanban for personal usage
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Con
Light on features
Trello is focused on simplicity and as such forgoes certain common features that may or may not be important to you.
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Top
Pro
Excellent for groups using agile software development
The responsiveness and layers of customization make it easy for team members of various disciplines to collaborate on the same task board.
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Top
Pro
Great prioritization, Due date and Story point features
Can set different priorities to various tasks, set appropriate due dates and Story points - timing allotted to each task.
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Top
Pro
Good performance
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Top
Pro
Features to add voting on cards
Trello offers support for features to add voting on cards, often referred to as 'power-ups'.
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Top
Pro
Smooth media integration
Works like a charm.
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Top
Pro
Great native app for Android and iOS
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Top
Pro
Lots of API integrations
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Top
Pro
Action history log allows you to rapidly follow changes
There is a global history system which allows to rapidly follow changes. There is also a notification system if another user updates the board while you're watching it.
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Specs
Platforms:
Android / iOS / Windows / Web
API:
Yes
Collaborative:
Yes
Dark Theme:
Yes
See All Specs
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Experiences
Free / paid
662
146
Todoist
All
50
Experiences
Pros
24
Cons
25
Specs
Top
Pro
Supports natural language input
Todoist supports phrases like "tomorrow," "next month," "in 3 weeks," or for recurring tasks, "every week" or "every 3 days."
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Top
Con
Not much independence of customising the layout
This has been a consistent "con" with Todoist. You cannot decide what should be the size of the fonts. You cannot switch between one-column layout and 2-column layout. You cannot view completed tasks. It is a brilliant application of course, but the development team is stuck on its basic idea of the app and after that they just haven't been developing further.
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Top
Pro
Minimalist UI that's designed for efficient use
Todoist's web and desktop interfaces have a 2-column layout. The right column has all tasks organized in nested lists with color codes and information such as what people are assigned to each task and which project the task is part of. The left column offers ways of accessing various groups of tasks – tasks that have to be completed within a certain timeframe, tasks that are a part of a certain project or have certain labels attached to them, etc. The left column also contains filters that allow even more advanced ways of finding a group of tasks. The mobile interface follows a similar design philosophy, but gives each column a separate view.
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Top
Con
Awkward data entry
Several aspects of data entry are far more awkward than they should be: Adding notes, moving subtasks within the outline, and scheduling repeating tasks are all handled better by other apps. Adding notes cannot be done while creating the task, but must be done after. Moving items within the outline hierarchy is very clumsy and the use of keyboard shortcuts (such as holding down 2 or 3) requires knowledge of your current level in the hierarchy (which is not always clear). Finally, there is a natural language syntax for repeating tasks but it is very finicky and there is no good feedback mechanism to tell you whether or not it’s working.
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Top
Pro
Multiple ways to organize tasks
Tasks can be structured in nested lists. They can be moved around by dragging and dropping them or via keyboard shortcuts. Tasks can be assigned labels, color codes, priorities, and can also be grouped into projects.
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Top
Con
Does not listen to user suggestions
Todoist has been shown to be fairly unresponsive to requests from their user community. An example can be seen here.
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Top
Pro
Powerful search and filtering functionality
Todoist allows you to perform advanced queries to find tasks that are overdue, have a certain priority level or label, are within a certain project, are assigned to a certain person, or have a deadline set within a certain date range. It also allows combining different queries, removing certain results from the queries, and creating either/or statements. These queries can be saved as filters for easy access. Filters can be color-coded.
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Top
Con
No start dates, only due dates available
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Top
Pro
Allows sharing and collaborating on tasks
Anyone can be invited to collaborate on tasks and projects. Users can work alongside five people for free and 25 via the paid version. Collaboration includes the ability to assign tasks, comment on tasks, and receive instant updates.
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Top
Con
Annual subscription required for notifications and attachments
A yearly subscription costs $29.
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Top
Pro
Monitors productivity and rewards it with karma
Todoist monitors how many tasks are completed and gives karma points as rewards for accomplishing them. It can also display charts showing productivity trends, which are great for finding areas that need improvement and increasing your overall productivity. This feature is a great motivator and an effective way of tracking productivity.
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Top
Con
No way to add additional info to a task
There is no metadata for the task itself, like a description. While a paid feature allows you to write comments and attach files, info could be lost in the conversation.
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Top
Pro
Super quick syncing
You can shift between devices without having to worry about if tasks have been synced or not. Todoist sync will always be quicker than you.
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Top
Con
Heavy premium advertisement
There is a screaming red "Upgrade and get more done" badge fixed in the bottom of the view, and additional features free users cannot access.
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Top
Pro
No ads in free version
The unpaid version contains no ads or popups encouraging you to upgrade. The only time you will be asked to upgrade is if you attempt to use a premium feature.
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Top
Con
Labels (@contexts, etc.) only available with premium subscription
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Top
Pro
Visual scheduling
By clicking on a task and then selecting “schedule,” a dialog box will pop up with shortcuts like "today," "tomorrow," or "postpone until tomorrow." A date can still be entered manually.
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Top
Con
Using "next" actions requires a messy workaround
Todoist was not designed for "next" actions. You can use a workaround by manually setting certain items as priority and then filtering them, but that process requires a lot more management than other tools.
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Top
Pro
Allows creating task templates
Tasks can be saved as templates by going to "task actions" and selecting "export as a template." The template will be saved locally. Saved templates can then be imported by going to "task actions" button and clicking "import from template." This allows you to use past task items as a starting point for creating new tasks.
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Top
Con
Makes it too hard to see all tasks assigned to you across the app
There is no default or easy-to-access view to simply see all your tasks from all your different projects. You have to use the filter (to:me) which seems like too much effort for something that should really be a default view.
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Top
Pro
Great home screen and lock screen widgets
The native widget is fully functional and editable without needing to open the app. A premium feature allows you to add and edit the task list on your mobile device’s lock screen.
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Top
Con
Lacks advanced task repeating options
For example: second Saturday of every 2 months.
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Top
Pro
Can be set to send a daily digest email
You can easily program a digest email that will send you an up-do-date summary of your tasks and deadlines.
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Top
Con
No support for dependencies
Cannot hide tasks until prerequisite tasks are completed
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Top
Pro
Browser extension for "add website as task"
Bookmark any webpage as a to-do item.
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Top
Con
Free version has limited functionality
Without a subscription you won’t have access to reminders, comments, or labels and filters. These are features that many users find essential, but aren't included without a subscription.
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Top
Pro
Extensive integration with a wide range of external apps
Todoist offers integration with a wide range of external apps, including Google Drive, Dropbox, Google Maps, Apple Maps, Zapier, Toggl Button, TaskClone, CloudMagic, IFTTT, Calendar Sync, Google Now, Dispatch, Mailplane, Airmail, Drafts, Workflow, PomoDone, 1Password, Powr of You, Mailbird, Yoke, Taco, Ginger Keyboard, Time Doctor, and Rindle.
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Top
Con
Cannot import data
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Top
Pro
Supports text formatting
You can make tasks stand out by setting them in bold and spice up your project names with emojis. Todoist also allows editing of hyperlinked text in the task comments. Hypertext, bold text, italic text, and emojis are supported in task names, project names, and task comments. Emojis are also supported in label names. Hypertext, bold text, italic text, and emojis are supported in task names, project names, and task comments. Emojis are also supported in label names.
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Top
Con
Todoist Foundations is detrimental to the app
Completed tasks disappear and project/section structures are messed up.
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Top
Pro
Infinite list depth
All subtasks are full featured tasks. This means that at a glance you can see subtasks, unlike other applications that require you to open the task.
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Top
Con
Very basic compared to alternatives
Compared to some other options, this is not a feature-rich app. The free version is not much better than keeping a text file of your to-dos.
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Top
Pro
Business strategy doesn't hinge on being acquired
Doist publicly declared their opposition to exit strategies like acquisition that regularly leave users high and dry.
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Top
Con
Can't mark all completed tasks uncompleted
It's possible to select multiple uncompleted tasks, but there's no way to select completed tasks.
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Top
Pro
Allows creating location-based reminders
Location-specific tasks can utilize the GPS in your mobile device to offer reminders when you are in the appropriate vicinity. For example, grocery lists that are linked to the location of your regular grocery store.
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Top
Con
Mac Mail not supported
Even in the Pro version, Mac Mail is not supported for sending tasks as email attachments. There are some workarounds to send mail, but those attachments will still be impossible to forward.
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Top
Pro
Integration with any app supporting web-calendar link
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Top
Con
Missed daily reminders complete for the wrong day
Miss a daily reminder for yesterday? If you complete it today, it completes today's reminder, too and won't remind you again until tomorrow.
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Top
Pro
Cross-platform
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Top
Con
Inbox is limited to 200 tasks
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Top
Pro
Quickly browse your list through smartwatch devices
The Todoist app supports Apple Watch and Android Wear for instant action and task viewing through smartwatches.
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Top
Con
Recurring tasks are hard to set because the app only supports "natural language"
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Top
Pro
Smart Schedule (Let AI schedule your tasks)
Todoist Smart Schedule adapts to your habits over time, analyzing your workload and determining how urgent a task is. By using both your past todos and future todos (as well as the data from millions of other users), it can sort your tasks in most important/ most urgent order, if you want.
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Top
Con
Naming convention for labels is very limited
No spaces or special chars are allowed.
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Top
Pro
On mobile apps, swipe left/right performs fast reschedule/done
Swipe right to mark a task as done, swipe left brings up several rescheduling options (tomorrow, next week, specific date, etc.).
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Top
Con
Import feature is bad at handling non-English characters
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Top
Pro
Quickly assign a task to a project as you type with #
Typing # while entering a new task brings up the list of projects (and sub-projects) to assign the task to. Type in any letters of the project name to filter the list to a subset of projects that have those letters in them.
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Top
Con
No decent filtering or complex searches
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Top
Con
Latest iPhone app only available for iOS 8 and above
The latest iPhone app is only available for iOS 8 and above, which excludes users with iPhone 4 or older models. Older versions of the app that can be used with previous iOS versions can be found here.
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Specs
Platforms:
Android / iOS / OSX / Windows / Web / Gmail / Outlook / Thunderbird / Kindle / Chrome / Firefox
Reminders:
yes
Multifactor:
No
Mobile widget:
yes
See All Specs
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Experiences
Free / paid
781
209
Google Keep
All
46
Experiences
Pros
17
Cons
28
Specs
Top
Pro
Easy to use
1-step to take a note on Android: tap 'take a note'. Web version: cursor is on the note itself.
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Top
Con
Google can access and mine your data
You have to be okay with Google analyzing and using your data in order to use Keep.
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Top
Pro
Super fast to use
The focus on a minimal interface makes everything fast to use on both web and mobile. This comes in handy for when a note needs to be jotted down quickly, as there is little to no load times or faffing about trying to get to a space where the note can finally be recorded.
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Top
Con
Messy if you have lots of notes
It can be difficult to organize notes because you can only create labels and not, for example, separate projects.
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Top
Pro
Unlimited and seamless sync across all Google connected devices, from mobile to desktop
When a mobile device isn't in use, Google Keep can be accessed as a Chrome app or as a website. Basically, no matter the device being used or the OS on it, there is always a way to access the app. There is also no limitation to how many devices this can be done with, freeing up the user to always have access.
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Top
Con
Organization is limited to just multiple tags for notes
There are no folders in Keep that you can move notes into. It makes the user interface more cluttered, and navigation gets more difficult.
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Top
Pro
Automatic saving
Automatically saves new changes so that nothing is lost.
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Top
Con
Can be taken down some day
As Google is notorious for taking down services, you may end up with just a backup of your notes in XML format and a need to look for a substitute.
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Top
Pro
Useful Android home screen widget
The Keep widget lets users quickly see existing notes and add new ones.
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Top
Con
No ability to undo changes
There is no way to revert changes or restore text you may have accidentally deleted (however, you can restore entire notes for up to 7 days after deletion).
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Top
Pro
Notes can be grouped via labels
In addition to the ability to color-code notes, they can be labeled and navigated and grouped that way. This allows for easy organization, to then be found easily at a later date.
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Top
Con
Synchronization bugs
There are some issues with synchronizing data including laggyness and returning old/deleted items.
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Top
Pro
Notes can be color-coded
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Top
Con
No text formatting
No basic formatting like bold, italics. Makes it harder to do things like meeting notes. Keep is intended as a minimal and quick note taking app, but sadly for those that are looking for something more robust, the features are just not there.
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Top
Pro
Cross platform
This app can be used seamlessly across all platforms including Android, iOS, and desktop computer platforms.
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Top
Con
Scrolling through notes is horrible
There are no options to decrease the surface area of the notes to make it easier to get an overview. Compare this to something like the Apple Notes or Evernote UI, for example. You can't organize nor have a glance of what you have.
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Top
Pro
Works as a great bookmarking tool as links added can optionally include a preview image
Keep has a great feature that allows you to save sites you visit as a special note type with a link and a preview image.
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Top
Con
Not free/libre
This application is proprietary, and thus cannot be modified or freely distributed.
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Top
Pro
Can share and collaboratively edit any item including lists
Keep allows sharing any item with other contacts and editing them together at the same time. This way a team can work together in real time, no matter their location.
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Top
Con
Can be difficult to discover the features
Google Keep has slowly been introducing new features, but doesn't do a good job of helping you discover them.
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Top
Pro
Really well implemented speech-to-text
Google has a lot of experience with speech-to-text functionality and they did a fantastic job with Keep. This means you can easily record spoken notes that can then be changed to a text based note.
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Top
Con
Google account required
You're required to have a Google account in order to use the app.
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Top
Pro
Notes can include photo and audio attachments
Notes can include multimedia attachments in addition to text.
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Top
Con
Does not offer themes
There is no option for changing the color theme (such as a dark theme) unless you use a 3rd party extension.
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Top
Pro
Supports drawing or writing notes by hand
Newer version of Google Keep now supports drawing on either a blank page, existing notes or in an image attached to the note.
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Top
Con
Does not integrate with Google Calendar or Tasks
It does not integrate with Google Calendar or other Google Apps with the exception of "Google Now." Keep reminders can appear on Google Calendar, but you can not get reminders and use Tasks at the same time.
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Top
Pro
Both location- and time-based reminders
You can set reminders that bring certain notes to your attention when you arrive at a specified location or when it’s a specified time or date. Unfortunately you can only do one or the other for each note.
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Top
Con
Too simplistic of an approach
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Top
Pro
Includes character recognition for text in images
Google Keep lets users take pictures of physical notes and makes the contents searchable within the app. This can be a convenient time saver for those that do not want to type out the necessary info, but rather take a quick snapshot of it.
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Top
Con
No integrated social media sharing
There is no integrated social media sharing if you directly want to post your note to Twitter, Facebook, etc.
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Top
Pro
Drag and drop sorting
You can move cards manually, which is great for prioritizing to-dos. Within a card, you can also drag and drop items.
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Top
Con
Not good at all for longer notes
With almost no formatting options whatsoever it's hard to actually use Keep for long-form notes.
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Top
Pro
Archives finished tasks
Any finished task is archived and can be searched at a later date.
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Top
Con
Sharing within team doesn't work that well
You can share separate notes but not Projects, Wordspace, or Teams.
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Top
Con
Not distributed
Cannot run on own servers as Keep will only run on Google's own servers. This increases the risks which are normally associated with handing over critical applications to a large (US) corporation.
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Top
Con
No notifications when tasks are added to shared lists
Although the ability to collaborate on lists is advanced, Keep will not let you know when another person adds an item to a list you share.
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Top
Con
No API
See More
Top
Con
There is a label limit up to 50
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Top
Con
No dedicated app for windows, linux, mac (except unofficial)
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Top
Con
Cannot share groups of notes (e.g., labels)
Google's equivalent of groups are labels, which can't be shared. By comparison, Trello allows you to share boards with others. Trello also supports grouping through teams. Google Keep has no such concept.
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Top
Con
Slow to save the updates
Saving is delayed by a moment and the saving status UI is unclear. You can lose updates if you close the tab too quickly.
See More
Top
Con
Delay between to-do entries
The keyboard closes and reloads between to-do list entries, so the first letters or words may be missed if you’re trying to quickly create a list.
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Top
Con
Notes get lost/deleted and can NOT be recovered
Since nothing is stored locally on the phone, everything can go missing. Google can't recover any of it.
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Top
Con
No BlackBerry 10 app
No BlackBerry support apart from web.
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Top
Con
No Windows Mobile app
No Windows Mobile app, and it is unlikely to ever be produced.
See More
Specs
Platforms:
Android / iOS / Chrome / Web / Desktop
API:
No
Hide
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Experiences
FREE
861
247
Engross
All
5
Experiences
Pros
4
Cons
1
Top
Pro
Distraction counter
When you're distracted during work time you can press a button in the middle of the timer. Later you can see statistics showing you when you are getting distracted the most during the day.
See More
Top
Con
Only basic statistics are free
Anything more than basic stats is premium feature
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Top
Pro
Labels
You can label each pomodoro
See More
Top
Pro
Define daily target
You can define target for hours of work per day
See More
Top
Pro
Customizable timers
You can choose pomodoro, short and long break lengths.
See More
Hide
Get it
here
2
1
Pomicro
All
6
Experiences
Pros
1
Cons
5
Top
Con
No continuous mode
See More
Top
Pro
Really simple to use when you don't need complex things
You can adjust quickly to 25 minutes.
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Top
Con
No "do not disturb" option
Cannot be configured to set phone to "do not disturb" mode during work timers.
See More
Top
Con
No pre-end alert
Cannot be configured to deliver a different sound e.g. 1 minute before a timer finishes.
See More
Top
Con
Buggy
Example: short break timer cannot be configured to more than 5 minutes, although the selector goes somewhat farther.
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Top
Con
Not true pomodoro
Defaults to a 30min pomodoro instead of 25.
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Hide
Get it
here
3
3
Boomerang
All
5
Experiences
Pros
2
Cons
3
Top
Con
License is per Gmail account
If you want to use Boomerang with multiple Gmail accounts, you will need to pay and manage subscriptions for each Gmail account.
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Top
Pro
Support for time zones
It's easy to send emails in a different time zone using the standard time zone abbreviations such as: PST, EST, PDT, EDT etc.
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Top
Con
Difficult to edit emails once you've scheduled it to send later
Half the time you can't edit an email once you've scheduled. It's a very buggy function. The more reliable way to do this is to cancel the scheduling, go back to the drafts/inbox etc. Edit it as a normal draft then reschedule it. It's quite the hassle. For a paid product it shouldn't be this hard.
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Top
Pro
Has iOS app
There is a full-blown iOS app for managing or creating emails.
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Top
Con
Webapp doesn't let you schedule a draft you've already made
The web app can't schedule pre-existing emails you have made in drafts. You can only schedule entirely new email content making it really awkward to have to copy and paste in a mobile app.
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Hide
$4.99 / mo
2
2
iiFocus
All
3
Experiences
Pros
1
Cons
2
Top
Con
No long break option
The app offers only one type of break.
See More
Top
Pro
Customizable timers
Timers can be customized to multiples of 5 minutes.
See More
Top
Con
No precision on timer duration configuration
You can only set the timer to multiples of 5 minutes.
See More
Hide
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here
1
1
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