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Taskwarrior
All
10
Experiences
Pros
8
Cons
1
Specs
Top
Pro
Command line interface
The command line interface puts powerful filtering expressions, context, annotations, tags, due dates, reoccurrence, and user-defined-attributes totally in your hands. It’s fast and low friction.
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Con
Command line interface
A command line interface is a arguably overly verbose, consequently tedious, way to interact with a To Do list.
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Top
Pro
Extensible
Taskwarrior has many front-ends, services, extensions, hook scripts, and capsules available. Taskwarrior keeps a list of contributed tools on their site.
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Top
Pro
Lightweight and fast
Taskwarrior is written in the speedy C++ language.
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Top
Pro
Tasks stored in plain text files locally
Future-proof and easily integrated with version control system. You never lose access to your data.
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Top
Pro
Sync across devices
When used in conjunction with the Taskserver, it can sync tasks (conflict-free) across your Taskwarrior devices. This includes integration with Mirakel.
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Top
Pro
Supported internationally
It has UTF8 support and is translated into many languages.
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Top
Pro
Customizability
Taskworrior allows you to define custom attributes and reports to your needs.
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Top
Pro
Self-hosted Taskserver
You can be in full control of your data.
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Specs
Platforms:
Linux / OSX / Windows(Cygwin)
API:
no
Collaborative:
no
Search:
yes
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Experiences
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116
7
SynapBook
All
9
Experiences
Pros
8
Cons
1
Top
Pro
Memo can be structured in tree form
Using the tree structure, you can structure the content.
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Top
Con
Does not support iOS
This app only supports Android and desktop OS, but not iOS.
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Top
Pro
Nice sticky memo UI
It can support pop-up notes which can be used like simple Windows Sticky memo app.
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Top
Pro
Both search-based Memo and organizing tree Note
Search-based notes and tree-oriented tree notes are supported separately, so can be used conveniently depending on the purpose.
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Top
Pro
Offline mode support
Basically, it is based on server synchronization, but it can be used offline.
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Top
Pro
Folding
Groups can be folded.
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Top
Pro
Various text styles and decorations
General styles (bold, font size), highlighter and separator line, and more.
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Top
Pro
Frequent updates
Bug fixes and additional new features rolled out frequently.
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Top
Pro
Free
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Experiences
Free
85
10
ExpirySmart
All
8
Experiences
Pros
8
Top
Pro
Available on all devices
Available as a web app, and also can install to devices via adding to homescreen. Allows you to use on any device including Desktop.
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Top
Pro
Free
App is totally free.
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Top
Pro
Usage tracking
Allows you to see history of food usage so you can become a smarter shopper.
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Top
Pro
Hot sync
Updates in real time as you tick off items, so you can shop with your partner on the same account.
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Top
Pro
Current items view
Allows you to see at a glance your current items and their expiries.
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Top
Pro
Notifications
Gives you notifications when food will expire (weekly food expiry email).
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Top
Pro
Smart shopping list creation
Utilises previous items to help you create smart shopping lists.
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Top
Pro
Built in expiry times
Tracks item expiries automatically, without you having to enter the expiry times.
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Experiences
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3
1
Habitica
All
5
Experiences
Pros
2
Cons
2
Specs
Top
Pro
Can use peer pressure to motivate
The app allows creating a party with other people and go on a quest together. Here, your actions affect not just you, but everyone else in the party as well. If you fail a task, the party loses health, if you complete a task, the party gains experience, etc.
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Top
Con
Occasional bugs and laggyness
The app is still in beta and has the occasional bug to work out.
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Top
Pro
Gamifies the process to motivate
The app takes cues from role playing games by having a system that rewards certain behavior with experience points, levels, and gear upgrades. It also allows you to set custom rewards that you come up with yourself such as watching an episode of your favorite TV show.
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Top
Con
Can cause needless stress
As with most gamified systems it includes punishments for failures. Fear of failure can cause stress and failures can demotivate.
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Specs
Platforms:
Web / iOS / Android
API:
Yes
Collaborative:
Yes
Hide
FREE
44
14
Google Keep
All
46
Experiences
Pros
17
Cons
28
Specs
Top
Pro
Easy to use
1-step to take a note on Android: tap 'take a note'. Web version: cursor is on the note itself.
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Top
Con
Google can access and mine your data
You have to be okay with Google analyzing and using your data in order to use Keep.
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Top
Pro
Super fast to use
The focus on a minimal interface makes everything fast to use on both web and mobile. This comes in handy for when a note needs to be jotted down quickly, as there is little to no load times or faffing about trying to get to a space where the note can finally be recorded.
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Top
Con
Messy if you have lots of notes
It can be difficult to organize notes because you can only create labels and not, for example, separate projects.
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Top
Pro
Unlimited and seamless sync across all Google connected devices, from mobile to desktop
When a mobile device isn't in use, Google Keep can be accessed as a Chrome app or as a website. Basically, no matter the device being used or the OS on it, there is always a way to access the app. There is also no limitation to how many devices this can be done with, freeing up the user to always have access.
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Top
Con
Organization is limited to just multiple tags for notes
There are no folders in Keep that you can move notes into. It makes the user interface more cluttered, and navigation gets more difficult.
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Top
Pro
Automatic saving
Automatically saves new changes so that nothing is lost.
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Top
Con
Can be taken down some day
As Google is notorious for taking down services, you may end up with just a backup of your notes in XML format and a need to look for a substitute.
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Top
Pro
Useful Android home screen widget
The Keep widget lets users quickly see existing notes and add new ones.
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Top
Con
No ability to undo changes
There is no way to revert changes or restore text you may have accidentally deleted (however, you can restore entire notes for up to 7 days after deletion).
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Top
Pro
Notes can be grouped via labels
In addition to the ability to color-code notes, they can be labeled and navigated and grouped that way. This allows for easy organization, to then be found easily at a later date.
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Top
Con
Synchronization bugs
There are some issues with synchronizing data including laggyness and returning old/deleted items.
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Top
Pro
Notes can be color-coded
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Top
Con
No text formatting
No basic formatting like bold, italics. Makes it harder to do things like meeting notes. Keep is intended as a minimal and quick note taking app, but sadly for those that are looking for something more robust, the features are just not there.
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Top
Pro
Cross platform
This app can be used seamlessly across all platforms including Android, iOS, and desktop computer platforms.
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Top
Con
Scrolling through notes is horrible
There are no options to decrease the surface area of the notes to make it easier to get an overview. Compare this to something like the Apple Notes or Evernote UI, for example. You can't organize nor have a glance of what you have.
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Top
Pro
Works as a great bookmarking tool as links added can optionally include a preview image
Keep has a great feature that allows you to save sites you visit as a special note type with a link and a preview image.
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Top
Con
Not free/libre
This application is proprietary, and thus cannot be modified or freely distributed.
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Top
Pro
Can share and collaboratively edit any item including lists
Keep allows sharing any item with other contacts and editing them together at the same time. This way a team can work together in real time, no matter their location.
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Top
Con
Can be difficult to discover the features
Google Keep has slowly been introducing new features, but doesn't do a good job of helping you discover them.
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Top
Pro
Really well implemented speech-to-text
Google has a lot of experience with speech-to-text functionality and they did a fantastic job with Keep. This means you can easily record spoken notes that can then be changed to a text based note.
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Top
Con
Google account required
You're required to have a Google account in order to use the app.
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Top
Pro
Notes can include photo and audio attachments
Notes can include multimedia attachments in addition to text.
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Top
Con
Does not offer themes
There is no option for changing the color theme (such as a dark theme) unless you use a 3rd party extension.
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Top
Pro
Supports drawing or writing notes by hand
Newer version of Google Keep now supports drawing on either a blank page, existing notes or in an image attached to the note.
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Top
Con
Does not integrate with Google Calendar or Tasks
It does not integrate with Google Calendar or other Google Apps with the exception of "Google Now." Keep reminders can appear on Google Calendar, but you can not get reminders and use Tasks at the same time.
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Top
Pro
Both location- and time-based reminders
You can set reminders that bring certain notes to your attention when you arrive at a specified location or when it’s a specified time or date. Unfortunately you can only do one or the other for each note.
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Top
Con
Too simplistic of an approach
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Top
Pro
Includes character recognition for text in images
Google Keep lets users take pictures of physical notes and makes the contents searchable within the app. This can be a convenient time saver for those that do not want to type out the necessary info, but rather take a quick snapshot of it.
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Top
Con
No integrated social media sharing
There is no integrated social media sharing if you directly want to post your note to Twitter, Facebook, etc.
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Top
Pro
Drag and drop sorting
You can move cards manually, which is great for prioritizing to-dos. Within a card, you can also drag and drop items.
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Top
Con
Not good at all for longer notes
With almost no formatting options whatsoever it's hard to actually use Keep for long-form notes.
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Top
Pro
Archives finished tasks
Any finished task is archived and can be searched at a later date.
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Top
Con
Sharing within team doesn't work that well
You can share separate notes but not Projects, Wordspace, or Teams.
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Top
Con
Not distributed
Cannot run on own servers as Keep will only run on Google's own servers. This increases the risks which are normally associated with handing over critical applications to a large (US) corporation.
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Top
Con
No notifications when tasks are added to shared lists
Although the ability to collaborate on lists is advanced, Keep will not let you know when another person adds an item to a list you share.
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Top
Con
No API
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Top
Con
There is a label limit up to 50
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Top
Con
No dedicated app for windows, linux, mac (except unofficial)
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Top
Con
Cannot share groups of notes (e.g., labels)
Google's equivalent of groups are labels, which can't be shared. By comparison, Trello allows you to share boards with others. Trello also supports grouping through teams. Google Keep has no such concept.
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Top
Con
Slow to save the updates
Saving is delayed by a moment and the saving status UI is unclear. You can lose updates if you close the tab too quickly.
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Top
Con
Delay between to-do entries
The keyboard closes and reloads between to-do list entries, so the first letters or words may be missed if you’re trying to quickly create a list.
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Top
Con
Notes get lost/deleted and can NOT be recovered
Since nothing is stored locally on the phone, everything can go missing. Google can't recover any of it.
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Top
Con
No BlackBerry 10 app
No BlackBerry support apart from web.
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Top
Con
No Windows Mobile app
No Windows Mobile app, and it is unlikely to ever be produced.
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Specs
Platforms:
Android / iOS / Chrome / Web / Desktop
API:
No
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Experiences
FREE
861
247
WeDo
All
11
Experiences
Pros
9
Cons
2
Top
Pro
Cross-platform
Has versions for Android, Web, and iOS.
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Top
Con
No calendar integration
Does not have calendar integration
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Top
Pro
Supports file attachments
You can attach files to each task.
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Top
Con
Doesn't support multiple reminders
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Top
Pro
Great user support
It is a new app, but they have a very good interface so the users can send their suggestions to improve the app.
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Top
Pro
Users can add recurrent tasks
It allows users to set recurrent tasks.
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Top
Pro
Supports subtasks
You can add subtasks to any task.
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Top
Pro
Allows users to assign tasks to other users
It allows you to assign tasks to other person. If he/she does not use WeDo, it sends an invitation.
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Top
Pro
Clean interface
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Top
Pro
Free
At least for a while.
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Top
Pro
Supports groups
You can add groups, and for each group, yuou can add members. It is something like Trello Boards, but I think its better.
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Experiences
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16
0
Buy Me a Pie!
All
3
Experiences
Pros
2
Cons
1
Top
Pro
Synchronizes across devices
Synchronization allows using multiple devices to create a list. It allows multiple people to work together on one list.
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Con
Expensive pro version
The pro version costs $25.99.
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Top
Pro
Allows organizing items in custom categories
It's possible to create custom categories for all shopping list items. For example, you can put foods in one category and bathroom supplies in another so that when you're in the produce aisle you're only looking at the produce you need to buy and cleaning supplies aren't getting in the way.
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5
3
DGT GTD
All
7
Experiences
Pros
4
Cons
2
Specs
Top
Pro
Huge number of features
Tasks can become very complex when needed.
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Top
Con
Dated UI
Unattractive UI with a cluttered feel.
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Top
Pro
Free
DGT GTD is a free app.
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Top
Con
Other interface
No web or program interface with PC.
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Top
Pro
Easily accessed UI
DGT GTD is simple to get started with, and new types of tasks are easily figured out.
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Top
Pro
Syncs with Toodledo
DGT GTD syncs with another task manager called Toodledo.
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Specs
Platforms:
Android
Price:
Free
API:
No
Collaborative:
No
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Experiences
FREE
38
2
Quire
All
6
Experiences
Pros
5
Specs
Top
Pro
Free version
A free version is available for up to 10 members.
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Top
Pro
Cross platform, sync and offline usage
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Top
Pro
Organizations, projects, task, hierarchical subtask and smart folders
Unlimited tasks/todo structures.
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Top
Pro
Multi-user handling
Handle multiple users and assignments .
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Top
Pro
Integration with calendar and github
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Specs
Platforms:
Web, Windows, Mac, iOS, Android
Real-time collaboration:
Yes
Integrations:
Slack/ Google Calendar/ Github
Kanban Board:
Yes
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Free / Paid
14
1
l.ist
All
4
Experiences
Pros
2
Cons
1
Specs
Top
Con
There is no advanced functionality
The app can only make a single to-do list, change its color, add a location and delete the list. That's it.
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Top
Pro
A location-based reminder can be set
L.ist can be set to remind you of tasks relevant to your current location.
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Top
Pro
Super simple
L.ist is a single purpose app. It is designed for creating to-do lists one list at a time.
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Specs
Platforms:
Android
API:
No
Collaborative:
No
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here
2
0
WeekPlan
All
5
Experiences
Pros
3
Cons
1
Specs
Top
Pro
Week view
Gives you a better perspective by keeping it at the week level.
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Top
Con
Very buggy
The app has issues with various bugs including logging you out unexpectedly, your info being wiped, and being very slow to load.
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Top
Pro
Intuitive
Very clean and modern user interface.
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Top
Pro
Goals of the week
Allows you to set goals for the week.
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Specs
Platforms:
Android / iOS / Web
API:
Yes
Hide
$0-$14/mo
2
0
Todo.txt
All
15
Experiences
Pros
11
Cons
3
Specs
Top
Pro
Easily editable format
Todo.txt can be edited in plain text and then displayed with neat styles.
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Top
Con
No support for reoccurring tasks
Tasks have dates corresponding to creation and completion, but there is no explicit support for due dates or for tasks that reoccur.
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Pro
Editable from any text editor without needing any proprietary software
Because todo.txt is just a todo standard with various compatible apps to edit it, you can update it from any device as long as it can edit text and you can access your todo.txt file It's convenient to be able to access your todo list quickly via your programming environment so you don't have to switch contexts, and to have a separate todo.txt file per project.
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Top
Con
Nested tasks not supported
Many todo tasks for developers end up having sub tasks that need to be performed for a parent task to be completed, but the todo.txt format does not have any nesting.
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Top
Pro
Works with lots of apps for every platform
Todo.txt lists can be edited in virtually every text editor ever made and accessed on devices that support Dropbox. The user community has also created a number of apps for dozens of platforms.
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Top
Con
Android app not updated since 2013
The app only seems to support Dropbox. It would be nice to see support for different and newer file storage services.
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Top
Pro
Command line support
You can edit your lists using the command line (e.g., Terminal) via a supplied bash script.
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Top
Pro
Full control over your to-dos
You have full access to the underlying programming rules, and therefore total control over your task lists.
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Top
Pro
Extensible
Has been extended to include most things people want, including a multiple of interfaces and app for all platforms.
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Top
Pro
Easy syncing
Todo.txt automatically and seamlessly syncs through Dropbox.
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Pro
Wide range of interface apps
The community has developed a wide range of apps that interface with the basic file structure. These apps vary in how much they accomplish, how much hand-holding they do, their level of glitz, etc. They range from plugins for an editing app like vim to stand-alone, platform-specific GUI's. So YMMV depending on what you use. (todopy is particularly nice, a Python program that has a "console" mode which provides a keyboard-driven GUI.)
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Pro
Follows the unix philosophy
Does one thing: to do lists
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Top
Pro
It's free
It runs on MacOS, Android, and Python (in the Mac's Unix CLI) -- all for free.
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Pro
Easy to sync up between lots of devices and interfaces
At a bare minimum you just need to be able to edit text, but there are many apps and advanced interfaces you can install on many devices to supplement your to-do list editing.
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Specs
Platforms:
Android / iOS / CLI
API:
no
Collaborative:
no
Source model:
Open source
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Experiences
Free
91
10
Zenkit
All
4
Experiences
Pros
3
Specs
Top
Pro
Powerful and simple to use tool with a clean design
Easy to use and easily understandable for everyone.
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Top
Pro
Many important data views
Data views include Mind-Map, Kanban-Board, Spreadsheet, List, and Calendar. Views can be switched easily.
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Top
Pro
Native apps
Native apps for iOS, Android, macOS, Windows, and Linux.
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Specs
Platforms:
Web, Windows, macOS, Linux, Android, iPhone
Languages:
English, German, Portuguese, Spanish, French, Chinese (traditional), Korean, Russian
API:
Yes
Collaborative:
Yes
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Free / paid
120
13
aCalendar
All
17
Experiences
Pros
14
Cons
2
Specs
Top
Pro
Good Tasks integration
Tasks get shown in the calendar, although there is also a separate tasks view. It supports Google Tasks and recurring tasks.
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Top
Con
Free version is very limiting
Free version of the application does not include common things like the agenda view, actionable notifications or attendee management among many other more advanced features.
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Top
Pro
Very convenient user interaction
Switching from day<->week<->month views by swiping laterally is a powerful feature.
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Top
Con
Somewhat overwhelming amount of options
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Top
Pro
Lots of customization options
The settings menu is rather detailed and includes a good selection of color themes to choose from, possibility to adjust font-size, set beginning and end of day, ability to choose what views to use and more.
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Top
Pro
Free, ad-less version available
aCalendar is an Android app that comes in free, ad-less version as well as this paid version. This paid version aCalendar+ adds more features like agenda view, home screen widget and the ability to manage Google Calendars. The developer also donates some of the profits from this Pro version to help protect the endangered mountain tapir.
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Top
Pro
Nice presentation
The three views are very convenient, particularly the week view, which shows the week position inside the month
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Top
Pro
Good fullscreen widgets for all views
The app has widgets for day, week and month views.
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Top
Pro
Color-coding support
The app has 48 calendar and 12 event colors.
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Top
Pro
Can add public holidays to calendar from over 35 countries
For the 30+ available languages for the app, there are holiday calendars available to be added.
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Top
Pro
Lunar calendar support
aCalendar can be set up to use a calendar based on cycles of the lunar phases.
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Top
Pro
Unique Week overview
Its week overview is very well suiting for tasks and all day events. It shows everything at once.
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Top
Pro
Drag'n'Drop
Drag'n'drop functionality is available in day view with this paid version of the application.
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Top
Pro
Useful 3-finger tap to go to today
By utilizing a three finger tap shortcut users can easily got to the today view from anywhere in the app.
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Top
Pro
Available in 30 languages
There are 3o user made translations available for the app, making for a good calendar to use in different countries.
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Top
Pro
QR and NFC barcode sharing of events
Using both QR codes as well as NFC, users can share events wirelessly and easily
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Specs
Publisher:
Tapir Apps GmbH
File Size:
5.72MB
Required Android Version:
2.1 and up
In App Purchase:
Single features for free version; 5$ Pro version
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Experiences
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34
6
2Do
All
12
Experiences
Pros
8
Cons
3
Specs
Top
Pro
Flexible
2Do conforms to your workflow instead of forcing you to conforming into some preset workflow. It helps to accommodate your workflow through a series of features including tags, batch editing, configurable presets, and the ability to quickly add tasks at any time.
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Top
Con
There is no way to print tasks or lists
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Top
Pro
Offers detailed options
Adding a task can be as simple or complicated as you like. A to-do list entry can simply consist of its title, or you can also add notes, recurrence, set a due date, tag a location, schedule an alarm, priority (low, medium, high, starred) and tack on a URL or photo. You can even make an audio recording with voice notes. And each list is sortable by a number of criteria, including priority and due date.
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Top
Con
Decreased cross-platform support, new versions only for iOS
For those that use multiple mobile platforms, support for the Android version has been dropped meaning there is no longer parity between the apps on iOS and Android.
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Top
Pro
Updates have remained free since beginning of time
Unlike many other apps that will release a new paid version when major features get launched, 2Do doesn't resort to that.
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Top
Con
No attachment capability
2Do will create a link to a file, but will not store the actual file as an attachment.
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Top
Pro
Variety of organization methods
Use a combination of tasks, projects and checklists.
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Top
Pro
Get Things Done-style inbox
You can use 2Do according to the Get Things Done methodology – or not.
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Top
Pro
Advanced search
Find old tasks or organize smart lists based on complex search terms (for example, “tasks to do at home between 6 pm and 11 pm”).
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Top
Pro
Support for Apple Watch
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Top
Pro
Optionally sync with iCal or Outlook
The app can optionally sync with iCal or Outlook with free helper software available from the 2Do Website.
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Specs
API:
No
Collaborative:
Yes (only when syncing via Reminders)
Dark Theme:
No
Offline access:
Yes
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Experiences
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here
56
9
Remember the Milk
All
25
Experiences
Pros
18
Cons
6
Specs
Top
Pro
Has its own syntax for programming smart lists
Smart lists are configured using Remember the Milk's syntax, making it very customizable.
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Top
Con
Subtasks only available in Pro version
Subtasks can break a longer to-do item into discrete tasks, helping you keep tabs on your progress.
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Top
Pro
Semantic shortcuts
Remember The Milk has a list of semantic shortcuts that allow adding tasks and task options faster.
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Top
Con
Bad UI redesign
The web app takes up too much screen real estate and uses a half-screen format that requires a wide screen. The task edit screen is clunky. It still has UI bugs one year in. You can't complete tasks from the UI.
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Top
Pro
Many features already working in the free version
The majority of commonly used features are available for free. The pro version adds increased functionality such as advanced sorting, mobile push notifications and sharing permissions.
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Top
Con
Free version lacks features
Mobile reminders, subtsaks, offline mode, Microsoft Outlook sync, priority, and more features are limited to the paid version ($39.99/year). To see the full list of restrictions, check out this page.
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Top
Pro
Excellent cross platform support
Whether you depend on an iOS, Windows or Android phone; Google Calendar or Outlook; Evernote or Twitter: RTM has an app or extension for you.
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Top
Con
Does not support attachments
Cloud storage was recently added as a pro feature.
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Top
Pro
Powerful query language
Query language can be used to build your own GTD-based system, with tags and lists and queries. Such as system can be used for private life and work alongside several simple lists without things getting mixed up.
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Top
Con
Cannot add task in notification bar
There is no pull down option to add a task in the notification bar.
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Top
Pro
Location-based notifications
You can set locations for each task (for example a specific store, or a general location like 'near the beach' for shell collectors), and RTM will remind you when you are near or in that location. This can help keep your daily list uncluttered and remind you of errands you might have forgotten.
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Top
Con
Ugly icon
The goofy cow image does not fit well with a professsional office environment.
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Pro
Tasks may have additional options
Extra options such as how often it repeats, the due date, and the location.
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Pro
Support of a "start" date
A start date can be set which can be used with smartlists or to set a reminder.
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Pro
Lists can be shared
Share lists with other Remember The Milk users, or with iCal and more. Shared lists can be collaboratively updated. This makes it great for teams or just to share progress with others.
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Pro
Quickly add rich text
Remember The Milk offers Smart Add – shortcuts that allow you to quickly add advanced information to a task. For example, you can quickly add a due date, set the priority level, add a tag, set repeat times, add URLs, and add notes to your tasks. For the full list, check out How Do I Use Smart Add?
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Pro
Manual sorting
Manual sorting is available on both the web app and android, allowing prioritization of tasks. This can be particularly useful for shopping lists, where you can put all the meat together, and all the cheese together etc. to make it easier to skim through when you're in the store.
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Pro
Nice Android Widget
Compared to competitors like todoist, the widget doesn't use too much space.
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Pro
Really, really cool support
They react within hours, and they actually keep track of your issue.
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Pro
Support for keywords to set due/start date, add to list with one line of text
There are special characters which open a box so the user can select predefined values or a calendar picker.
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Pro
Lightning fast sync
Syncs quickly across all your devices and platforms.
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Pro
Syncs with Evernote
Not only syncing, it's more of a "linking" with a two-way synchronization. Changing the title of a note in Evernote will update the title in Remember the Milk. So far, Remember The Milk is the only to-do app with a feature like this.
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Pro
Add tasks via e-mail
You can add tasks to Remember the Milk via email easily once you get the hang of formatting the messages.
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Pro
Twitter integration
The Twitter integration is excellent and allows for many types of automation.
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Specs
Platforms:
Web / Mac / Linux / Windows / iOS / Android / Blackberry
API:
Yes
Collaborative:
Yes
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Experiences
$0-$39.99/yr
66
14
Toodledo
All
15
Experiences
Pros
11
Cons
3
Specs
Top
Con
Free version limited to 20 folders
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Top
Pro
Can create to-do items via email
It's possible to create a to-do item by sending or forwarding an email.
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Top
Con
Android app has annoying notifications
Whenever the app fails a background sync action for any reason (server issues, lack of internet connection, etc.), a notification appears.
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Top
Pro
Decent filtering and sorting
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Con
Good as a starting point
Toodledo is a good starting point, but is essentially the same as an Excel spreadsheet where you have to build your workflow via the saved searches.
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Pro
Priority organizing
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Pro
Great GTD implementation
The GTD principles are very perfectly supported by Toodledo.
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Pro
Functionality-rich
Integrated sharing, note taking, habit tracking, and outlining make this a more powerful tool than a simple list of to-dos.
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Top
Pro
Upload From CSV
Quickly upload an excel (CSV) file template of tasks to a folder for complex but repeating projects.
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Top
Pro
Well documented, free-to-use JSON API
If you adopt Toodledo as your productivity system, you can be confident that you can extend it to fit your needs with this programmatic access.
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Top
Pro
Can tag items
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Pro
Space to add lengthy text
Notes area that can then be hidden.
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Top
Pro
Sends a daily email reminder
Toodledo reminds you via email of the tasks on your plate for the day.
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Pro
Apple Watch support
Integrated support for Apple Watch lets you check on your to-dos on the run.
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Specs
Platforms:
Android / iOS / Web / WatchOS
API:
yes
Collaborative:
yes
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Experiences
Get it
here
99
20
Asana
All
17
Experiences
Pros
10
Cons
6
Specs
Top
Pro
Powerful team collaboration features
Asana has fantastic mechanisms for dealing with team collaboration. Not only can tasks be assigned to team members, but Asana lets users follow tasks and use hyperlinks to refer to team members within a task.
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Top
Con
Mobile version lacks calendar
Asana's calendar is present in the web version but is conspicuously missing in the mobile app.
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Top
Pro
Free for up to 15 users
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Top
Con
Unable to manage multiple workspaces
Each "workspace" or "team" in Asana is strictly isolated. You cannot see your personal tasks versus work tasks or collaborations together, you need to log in to a different profile.
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Top
Pro
Simple workflow
The Asana task workflow within a project is broken down into "Today," "Upcoming," and "Later." The tasks themselves have the status of either done or not done. There is also a subtask feature to group tasks together. Tasks can be assigned to other team members and are stored in the "Inbox" view for processing. This replaces email for some team communication.
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Top
Con
No task dependencies in free version
Dependencies is only available only to Teams and Organizations on Asana Premium.
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Top
Pro
CSV export and print
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Top
Con
Can not use list view and board view for a same project
Asana can only choose one, either a list view or a board view.
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Top
Pro
Very polished interface
Teams can have private (only visible to project members) and public (visible to anyone in the team) projects. Each member can also have their own personal projects. Tasks can be viewed in list and calendar views. It's possible to display only the tasks assigned to the user or tasks organized by project or team. Single tasks can exist in multiple projects. Lists of tasks can be divided into sections and organized in many different ways – tasks that still have to be done, tasks that have been completed, by due date, by assignee, by popularity, etc. Expanding a task will allow adding things like subtasks, tags, and attachments, as well as comments. Users can also subscribe to a task via RSS from this view. There's a separate view specifically for attachments. Search lets you find what you’re looking for quickly.
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Top
Con
Strange UX with strange workflow
Similar to task the manager in Todoist or Wunderlist, but not too complex for under four members.
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Top
Pro
Tagging system allows easily filtering tasks
The tagging system enables project managers to easily filter tasks.
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Top
Con
UX Design is overly opinionated
The workflow is not very customizable, which forces you to use a flow that may not be your preferred or best option.
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Top
Pro
Provides lots of help for getting started
There are many videos, tutorials, and reference documents to help you get up and running.
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Top
Pro
Supports Kanban and list views
Asana provides a list view and a Kanban view which can be selected if a new project is created.
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Top
Pro
Well thought out keyboard shortcuts
Keyboard shortcuts all involve the Tab key, so it is unlikely that they will interfere with shortcuts that have already been established.
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Top
Pro
Integrates with Slack
It's possible to have tasks appear in a Slack channel.
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Specs
Platforms:
Web, iOS, Android
Collaborative:
yes
Search:
yes
Subtasks:
yes
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Experiences
Get it
here
122
24
To Round
All
9
Experiences
Pros
6
Cons
2
Specs
Top
Pro
Easy to use
The interface is clear and smooth.
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Top
Con
No web-based access
The website demonstrates how the app works, but doesn't allow you to access any of your own to-dos.
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Top
Pro
Unique and interesting design
The bubble design format is simple to understand visually and is effective in keeping track of ones to-do list.
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Top
Con
No desktop app
So far no apps for desktops have been launched.
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Top
Pro
Gamification of tasks
To Round turns task-completion into a game-like experience, which is good for those who are motivated by this type of positive feedback. It can be a little distracting or annoying for users who want an even simpler process.
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Top
Pro
Convenient widget
The app features an Android widget that you can place on your homescreen to view your current tasks even more quickly.
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Top
Pro
Good reminder feature
You can enable push notifications that make sure you never forget a single task.
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Top
Pro
Visualisation of tasks
The app uses bubbles to represent tasks. The bigger the bubble, the more important the task is.
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Specs
Platforms:
Android / iOS
API:
No
Collaborative:
No
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Experiences
Get it
here
39
11
TickTick
All
40
Experiences
Pros
31
Cons
8
Specs
Top
Pro
Create checklist for a task
On each task you can choose between a text description or a checklist.
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Top
Con
No native integrations with IFTTT or Zapier
The app doesn't feature native integration with these services, but you can use this functionality by fiddling with the custom email address that is provided by TickTick.
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Top
Pro
Cross-platform
It’s accessible on the web, via a Chrome extension, on Android (phone/tablet, with widgets), and on iOS.
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Top
Con
unable to sync with gtasks, only imports
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Top
Pro
Flexible recurring tasks
Recurring tasks are simple to set, and can be created according to custom rules.
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Top
Con
Intelligent date and time entries don't work everywhere
In some apps, you can type "call Ben tomorrow at noon" and the date and time fields will be automatically populated with "tomorrow" and "noon". TickTick has recently implemented this feature, but it doesn't work flawlessly via the webapp or via a widget. The functionality does work good within the Android app, however.
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Top
Pro
Customizeable Android widget
You can change the opacity, themes, lists, and cosmetic features of the widget.
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Top
Con
Free version is limited
TickTick's free version is limited to 19 task lists, 1 attachment per day, and 1 collaborator.
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Top
Pro
Smart date parsing
You can type "buy milk tomorrow 5pm" it will turn into a task as "buy milk" and reminder set as tomorrow 5pm automatically.
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Top
Con
Abo model is too expensive
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Top
Pro
Multiple reminders
You can add up to five reminders for different time to a single task.
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Top
Con
Translation to Portuguese is not professional
For Portuguese speakers, the Portuguese translation seems very amateurish.
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Top
Pro
Smart List
Allows you to set custom filters, making it easier to find tasks.
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Top
Con
No search of non-latin languages in web
The web version has no ability to search non-latin languages (e.g. Russian, Greek).
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Top
Pro
Multiple reminders
Supports up to 5 reminders per task.
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Top
Con
Interface is not clear
It has too much information, causing some confusion sometimes.
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Top
Pro
Advanced sorting options
Tasks can be sorted by dragging and dropping them in the list.
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Top
Pro
Google Calendar integration
You can integrate TickTick with Google Calendar.
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Top
Pro
Lightweight app
TickTick is resource-light, which is great if you run multiple programs or are using an older device.
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Top
Pro
Clean UI
TickTick takes a minimalistic approach in order to keep things simple.
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Top
Pro
Easy to add tasks
Just start typing to add a task.
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Top
Pro
Has a calendar view
Pro version of the software allows tasks to be laid out in an easy to overview calendar view.
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Top
Pro
Supports #hashtags (labels)
Just click a hashtag to filter your labeled tasks.
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Top
Pro
Description and checklist all together
Paid users can add description and checklist into a single task all together.
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Top
Pro
Set list color
You can set a different color for each list.
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Top
Pro
Free task tagging
Tags are a native feature; up to five tags can be applied to each task.
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Top
Pro
Great support to recurring tasks
Easy to set recurring tasks and a lot of possibilities to do that.
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Top
Pro
Share task lists for collaboration
You can share a list through an email or a shareable link.
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Top
Pro
Location reminder
Remind you of a task when you reach specific location.
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Top
Pro
Can set duration of a task
You can set starting and ending date and time for tasks.
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Top
Pro
Follows Android design guidelines
The mobile Android app of TickTick follows the Android design guidelines for a familiar interface.
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Top
Pro
Keyboard shortcuts
TickTick supports keyboard shortcuts that makes it easier to work with.
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Top
Pro
Custom themes for pro users
Paid users can enjoy pro themes.
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Top
Pro
Recover from trash
Easy to see and recover tasks from trash if you deleted them by accident.
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Top
Pro
Print tasks
Easy to print any task you want to.
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Top
Pro
Siri integration
You can add tasks via Siri.
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Top
Pro
Folder with concluded tasks
Easy to see all concluded tasks by date of conclusion.
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Top
Pro
Support team is great
Support team responds quickly.
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Top
Pro
Integration with calendars by URL
Shows your events on other calendars (like Outlook) in your task list.
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Specs
Platforms:
Windows, Linux, Mac, Android, iOS, Web
Publisher:
Appest Limited
API:
Google Assistant/Alexa/Slack/Zapier/IFTTT/Spark
Collaborative:
Yes
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Experiences
$0-$1.99/mo
314
73
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