What is the best alternative to&#x20;Facilethings?

Easy to use and easily understandable for everyone. See More

57 7

score 120 · Answer 2

Zenkit

Top Pro

Powerful and simple to use tool with a clean design

Top Pro

Many important data views

Data views include Mind-Map, Kanban-Board, Spreadsheet, List, and Calendar. Views can be switched easily. See More

Top Pro

Native apps

Native apps for iOS, Android, macOS, Windows, and Linux. See More

Specs

Platforms:Web, Windows, macOS, Linux, Android, iPhone

Languages:English, German, Portuguese, Spanish, French, Chinese (traditional), Korean, Russian

API:Yes

It's possible to create a to-do item by sending or forwarding an email. See More

120 13

score 99 · Answer 3

Toodledo

Top Con

Free version limited to 20 folders

Top Pro

Can create to-do items via email

Top Con

Android app has annoying notifications

Whenever the app fails a background sync action for any reason (server issues, lack of internet connection, etc.), a notification appears. See More

Top Pro

Decent filtering and sorting

Top Con

Good as a starting point

Toodledo is a good starting point, but is essentially the same as an Excel spreadsheet where you have to build your workflow via the saved searches. See More

Top Pro

Priority organizing

Top Pro

Great GTD implementation

The GTD principles are very perfectly supported by Toodledo. See More

Top Pro

Functionality-rich

Integrated sharing, note taking, habit tracking, and outlining make this a more powerful tool than a simple list of to-dos. See More

Top Pro

Upload From CSV

Quickly upload an excel (CSV) file template of tasks to a folder for complex but repeating projects. See More

Top Pro

Well documented, free-to-use JSON API

If you adopt Toodledo as your productivity system, you can be confident that you can extend it to fit your needs with this programmatic access. See More

Top Pro

Can tag items

Top Pro

Space to add lengthy text

Notes area that can then be hidden. See More

Top Pro

Sends a daily email reminder

Toodledo reminds you via email of the tasks on your plate for the day. See More

Top Pro

Apple Watch support

Integrated support for Apple Watch lets you check on your to-dos on the run. See More

Specs

Platforms:Android / iOS / Web / WatchOS

API:yes

Collaborative:yes

It would be great if they developed a web-based client. See More

99 20

score 24 · Answer 4

MyLifeOrganized

Top Pro

Pretty good Android app with Widget

Top Con

No web client

Top Pro

Helpful community

They're using google groups, but they're really responsive and friendly, also to beginners. See More

Top Con

No linux and mac client

There is support for Windows, iPhone, iPad, and both Android phones and tablets. See More

Top Pro

Native windows app

Top Con

Expensive one-off cost, slow in releasing free updates

MLO does have quite a high price. However, this is a one-off price (per major version), so is much cheaper than web-based, subscription apps. The cloud synch feature, if you choose to have it, is low cost, so overall costs are low over the lifetime of the product. Although the app is very solid and reliable (even for beta testers like me), updates And requested features can be long in development. See More

Top Pro

Hierarchy-based to-do list

If you have a complicated to do list, this app can organize it into group of items. In fact, this is the main feature of the software. See More

Top Con

No support for previous versions

Top Pro

Excellent search, filter and custom views

The text search is excellent. It comes with some default views, but you can create custom hierarchical and flat views, using some quite powerful logic, to focus on tasks by almost any criteria you can think of. See More

Top Con

Complicated to start with

It needs some brains to set it up. See More

Top Pro

Custom views

Create custom views by numerous filters and triggers. See More

Top Pro

Many customizable keyboard shortcut

Quickly and deeply manage your tasks . See More

Top Pro

Context include other contexts

Each Context may include other Contexts. This can form a hierarchy (or even a net) of contexts. For example Contexts "Phone" and "Internet" can be included to the Context "Work" as well as to the Context "Home". See More

Top Pro

Open/closed hours for contexts

A Context may have a schedule: specific times during which it is open or closed. If a Context you select as a To-Do filter is closed at the moment, the tasks associated with this Context will not be shown in the To-Do list. See More

Top Pro

Calendar view and google calendar sync

This feature help user to visualize their daily workload in a graph form (mobile version) , so it assist to plan future tasks and events in a sense of work/life balance. Just simply connect to google calendar, you could view your events and tasks, and plan effectively. See More

Top Pro

Input parsing

MLO can parse or interpret the text you enter in Inbox on mobile and in some text input fields on Windows. For example you can enter "in 30 min" or "next Friday at 2pm" in date and time pickers. In Rapid Task Entry dialog you can even type: "Call Bob about the party tomorrow at 3pm remind 10 min in advance". The parameters of the task will be converted from the text automatically. See More

Top Pro

Hierarchy-based to do list

If you have a complicated to do list, this app can organize it into group of items. In fact, this is the main feature of the software. See More

Top Pro

PocketMod report

MLO (Window) can print PocketMod, which is a A4 paper that you can fold into a small booklet. Each page of this booklet can contain different information you select from the MLO app. It's very helpful especially on the occasion that you need to rely on paper only, such as camping, retreat, outdoor gaming activity, etc. See More

Top Pro

One-time purchase

It is much cheaper than subscription-based apps . MLO license doesn't expire. Upgrade is optional and offered with a discount. See More

Top Pro

Highly customisable

Easy to create your own workflow. See More

Top Pro

Flexible recurrence options

Robust implementation of recurrence options. You can set it to repeat every N day every N months, repeat N day after the completion the main task can recurs once all/any subtasks are completed, and other. See More

Top Pro

Auto prioritization of To-Do

MLO automatically sorts the tasks in To-Do based on user input. See More

Top Pro

Best for GTD

Excellent for organizing in the GTD style of David Allen. See More

Specs

Platforms:Windows/iOS/Android

24 1

score 52 · Answer 5

Nozbe

Top Pro

Cross-platform

With Nozbe you can manage and get your tasks done anytime and anywhere. Nozbe has apps for iOS, Android, Windows Phone, OS X, Windows, and Linux, as well as a universal web interface. The sync works smoothly and handles off-line work responsively – all the work saved on your device will be synced to the servers as soon as you’re back online. See More

Top Con

Limited free plan

After the free trial you can choose to remain on a free plan, but you’ll be restricted to a max of 5 projects and will have limitations on collaboration. See More

Top Pro

Great real-time team collaboration features

Nozbe can be a perfect tool to manage communication, data, and workflow for teams – large and small. Features like comments, @mentions, admin/guest roles, attachments, and categories are great for managing all the documents and emails associated with a project. You can also invite people who don't have Nozbe account to participate in your projects. See More

Top Con

Task dependencies missing

Nozbe is great, but one shortcoming relates to "task dependencies" in projects. You should be able to sequence your tasks so that, when you complete a task, the next one that needs to be done becomes the "priority" task for that project. This is a vital feature that will make the program dramatically more useful. The company claims to be working on this improvement. See More

Top Pro

Nice and simple user interface

Nozbe is based on Getting Things Done (GTD), a productivity philosophy created by David Allen. However, you don't need to know the methodology to use the tool. You can just add projects, tasks, and attachments, and gradually learn to use the other features to organize your time even better. See More

Top Pro

Practical integrations with some favorite tools

Nozbe integrates with email, Evernote, Dropbox, Google Drive, Box, Google Calendar, etc. See More

Top Pro

Nozbe.HOW templates

Nozbe users curate a vast collection of free templates that share everything from favorite recipes to tried-and-true vacation itineraries. See More

Top Pro

Highly intuitive and works the same way across all platforms

Specs

Platforms:iOS / Android / Win / Linux / OSX / Web

API:yes

Collaborative:yes

Todoist supports phrases like "tomorrow," "next month," "in 3 weeks," or for recurring tasks, "every week" or "every 3 days." See More

52 18

score 781 · Answer 6

Todoist

Top Pro

Supports natural language input

Top Con

Not much independence of customising the layout

This has been a consistent "con" with Todoist. You cannot decide what should be the size of the fonts. You cannot switch between one-column layout and 2-column layout. You cannot view completed tasks. It is a brilliant application of course, but the development team is stuck on its basic idea of the app and after that they just haven't been developing further. See More

Top Pro

Minimalist UI that's designed for efficient use

Todoist's web and desktop interfaces have a 2-column layout. The right column has all tasks organized in nested lists with color codes and information such as what people are assigned to each task and which project the task is part of. The left column offers ways of accessing various groups of tasks – tasks that have to be completed within a certain timeframe, tasks that are a part of a certain project or have certain labels attached to them, etc. The left column also contains filters that allow even more advanced ways of finding a group of tasks. The mobile interface follows a similar design philosophy, but gives each column a separate view. See More

Top Con

Awkward data entry

Several aspects of data entry are far more awkward than they should be: Adding notes, moving subtasks within the outline, and scheduling repeating tasks are all handled better by other apps. Adding notes cannot be done while creating the task, but must be done after. Moving items within the outline hierarchy is very clumsy and the use of keyboard shortcuts (such as holding down 2 or 3) requires knowledge of your current level in the hierarchy (which is not always clear). Finally, there is a natural language syntax for repeating tasks but it is very finicky and there is no good feedback mechanism to tell you whether or not it’s working. See More

Top Pro

Multiple ways to organize tasks

Tasks can be structured in nested lists. They can be moved around by dragging and dropping them or via keyboard shortcuts. Tasks can be assigned labels, color codes, priorities, and can also be grouped into projects. See More

Top Con

Does not listen to user suggestions

Todoist has been shown to be fairly unresponsive to requests from their user community. An example can be seen here. See More

Top Pro

Powerful search and filtering functionality

Todoist allows you to perform advanced queries to find tasks that are overdue, have a certain priority level or label, are within a certain project, are assigned to a certain person, or have a deadline set within a certain date range. It also allows combining different queries, removing certain results from the queries, and creating either/or statements. These queries can be saved as filters for easy access. Filters can be color-coded. See More

Top Con

No start dates, only due dates available

Top Pro

Allows sharing and collaborating on tasks

Anyone can be invited to collaborate on tasks and projects. Users can work alongside five people for free and 25 via the paid version. Collaboration includes the ability to assign tasks, comment on tasks, and receive instant updates. See More

Top Con

Annual subscription required for notifications and attachments

A yearly subscription costs $29. See More

Top Pro

Monitors productivity and rewards it with karma

Todoist monitors how many tasks are completed and gives karma points as rewards for accomplishing them. It can also display charts showing productivity trends, which are great for finding areas that need improvement and increasing your overall productivity. This feature is a great motivator and an effective way of tracking productivity. See More

Top Con

No way to add additional info to a task

There is no metadata for the task itself, like a description. While a paid feature allows you to write comments and attach files, info could be lost in the conversation. See More

Top Pro

Super quick syncing

You can shift between devices without having to worry about if tasks have been synced or not. Todoist sync will always be quicker than you. See More

Top Con

Heavy premium advertisement

There is a screaming red "Upgrade and get more done" badge fixed in the bottom of the view, and additional features free users cannot access. See More

Top Pro

No ads in free version

The unpaid version contains no ads or popups encouraging you to upgrade. The only time you will be asked to upgrade is if you attempt to use a premium feature. See More

Top Con

Labels (@contexts, etc.) only available with premium subscription

Top Pro

Visual scheduling

By clicking on a task and then selecting “schedule,” a dialog box will pop up with shortcuts like "today," "tomorrow," or "postpone until tomorrow." A date can still be entered manually. See More

Top Con

Using "next" actions requires a messy workaround

Todoist was not designed for "next" actions. You can use a workaround by manually setting certain items as priority and then filtering them, but that process requires a lot more management than other tools. See More

Top Pro

Allows creating task templates

Tasks can be saved as templates by going to "task actions" and selecting "export as a template." The template will be saved locally. Saved templates can then be imported by going to "task actions" button and clicking "import from template." This allows you to use past task items as a starting point for creating new tasks. See More

Top Con

Makes it too hard to see all tasks assigned to you across the app

There is no default or easy-to-access view to simply see all your tasks from all your different projects. You have to use the filter (to:me) which seems like too much effort for something that should really be a default view. See More

Top Pro

Great home screen and lock screen widgets

The native widget is fully functional and editable without needing to open the app. A premium feature allows you to add and edit the task list on your mobile device’s lock screen. See More

Top Con

Lacks advanced task repeating options

For example: second Saturday of every 2 months. See More

Top Pro

Can be set to send a daily digest email

You can easily program a digest email that will send you an up-do-date summary of your tasks and deadlines. See More

Top Con

No support for dependencies

Cannot hide tasks until prerequisite tasks are completed See More

Top Pro

Browser extension for "add website as task"

Bookmark any webpage as a to-do item. See More

Top Con

Free version has limited functionality

Without a subscription you won’t have access to reminders, comments, or labels and filters. These are features that many users find essential, but aren't included without a subscription. See More

Top Pro

Extensive integration with a wide range of external apps

Todoist offers integration with a wide range of external apps, including Google Drive, Dropbox, Google Maps, Apple Maps, Zapier, Toggl Button, TaskClone, CloudMagic, IFTTT, Calendar Sync, Google Now, Dispatch, Mailplane, Airmail, Drafts, Workflow, PomoDone, 1Password, Powr of You, Mailbird, Yoke, Taco, Ginger Keyboard, Time Doctor, and Rindle. See More

Top Con

Cannot import data

Top Pro

Supports text formatting

You can make tasks stand out by setting them in bold and spice up your project names with emojis. Todoist also allows editing of hyperlinked text in the task comments. Hypertext, bold text, italic text, and emojis are supported in task names, project names, and task comments. Emojis are also supported in label names. Hypertext, bold text, italic text, and emojis are supported in task names, project names, and task comments. Emojis are also supported in label names. See More

Top Con

Todoist Foundations is detrimental to the app

Completed tasks disappear and project/section structures are messed up. See More

Top Pro

Infinite list depth

All subtasks are full featured tasks. This means that at a glance you can see subtasks, unlike other applications that require you to open the task. See More

Top Con

Very basic compared to alternatives

Compared to some other options, this is not a feature-rich app. The free version is not much better than keeping a text file of your to-dos. See More

Top Pro

Business strategy doesn't hinge on being acquired

Doist publicly declared their opposition to exit strategies like acquisition that regularly leave users high and dry. See More

Top Con

Can't mark all completed tasks uncompleted

It's possible to select multiple uncompleted tasks, but there's no way to select completed tasks. See More

Top Pro

Allows creating location-based reminders

Location-specific tasks can utilize the GPS in your mobile device to offer reminders when you are in the appropriate vicinity. For example, grocery lists that are linked to the location of your regular grocery store. See More

Top Con

Mac Mail not supported

Even in the Pro version, Mac Mail is not supported for sending tasks as email attachments. There are some workarounds to send mail, but those attachments will still be impossible to forward. See More

Top Pro

Integration with any app supporting web-calendar link

Top Con

Missed daily reminders complete for the wrong day

Miss a daily reminder for yesterday? If you complete it today, it completes today's reminder, too and won't remind you again until tomorrow. See More

Top Pro

Cross-platform

Top Con

Inbox is limited to 200 tasks

Top Pro

Quickly browse your list through smartwatch devices

The Todoist app supports Apple Watch and Android Wear for instant action and task viewing through smartwatches. See More

Top Con

Recurring tasks are hard to set because the app only supports "natural language"

Top Pro

Smart Schedule (Let AI schedule your tasks)

Todoist Smart Schedule adapts to your habits over time, analyzing your workload and determining how urgent a task is. By using both your past todos and future todos (as well as the data from millions of other users), it can sort your tasks in most important/ most urgent order, if you want. See More

Top Con

Naming convention for labels is very limited

No spaces or special chars are allowed. See More

Top Pro

On mobile apps, swipe left/right performs fast reschedule/done

Swipe right to mark a task as done, swipe left brings up several rescheduling options (tomorrow, next week, specific date, etc.). See More

Top Con

Import feature is bad at handling non-English characters

Top Pro

Quickly assign a task to a project as you type with #

Typing # while entering a new task brings up the list of projects (and sub-projects) to assign the task to. Type in any letters of the project name to filter the list to a subset of projects that have those letters in them. See More

Top Con

No decent filtering or complex searches

Top Con

Latest iPhone app only available for iOS 8 and above

The latest iPhone app is only available for iOS 8 and above, which excludes users with iPhone 4 or older models. Older versions of the app that can be used with previous iOS versions can be found here. See More

Specs

Platforms:Android / iOS / OSX / Windows / Web / Gmail / Outlook / Thunderbird / Kindle / Chrome / Firefox

781 209

score 56 · Answer 7

2Do

Top Pro

Flexible

2Do conforms to your workflow instead of forcing you to conforming into some preset workflow. It helps to accommodate your workflow through a series of features including tags, batch editing, configurable presets, and the ability to quickly add tasks at any time. See More

Top Con

There is no way to print tasks or lists

Top Pro

Offers detailed options

Adding a task can be as simple or complicated as you like. A to-do list entry can simply consist of its title, or you can also add notes, recurrence, set a due date, tag a location, schedule an alarm, priority (low, medium, high, starred) and tack on a URL or photo. You can even make an audio recording with voice notes. And each list is sortable by a number of criteria, including priority and due date. See More

Top Con

Decreased cross-platform support, new versions only for iOS

For those that use multiple mobile platforms, support for the Android version has been dropped meaning there is no longer parity between the apps on iOS and Android. See More

Top Pro

Updates have remained free since beginning of time

Unlike many other apps that will release a new paid version when major features get launched, 2Do doesn't resort to that. See More

Top Con

No attachment capability

2Do will create a link to a file, but will not store the actual file as an attachment. See More

Top Pro

Variety of organization methods

Use a combination of tasks, projects and checklists. See More

Top Pro

Get Things Done-style inbox

You can use 2Do according to the Get Things Done methodology – or not. See More

Top Pro

Advanced search

Find old tasks or organize smart lists based on complex search terms (for example, “tasks to do at home between 6 pm and 11 pm”). See More

Top Pro

Support for Apple Watch

Top Pro

Optionally sync with iCal or Outlook

The app can optionally sync with iCal or Outlook with free helper software available from the 2Do Website. See More

Specs

API:No

Collaborative:Yes (only when syncing via Reminders)

56 9

score 40 · Answer 8

Things 2

Top Pro

Cloud sync

Users need to create an account for Things Cloud (the account can be created from any device). Once signed up, cloud sync will be active, and you’ll have to login on all of your devices to complete setup. From that point on, syncing happens in the background. It is invisible and always reliable. See More

Top Con

Expensive if you buy apps for Mac, iPhone and iPad (all sold separately)

As at May 2016 if buying all three apps it cost $80! That said there is no annual subscription and I've been using Things for years and have only paid once so far. See More

Top Pro

Daily review

At the beginning of every day, a yellow box appears at the top of the Today section, displaying all tasks scheduled for this day. You can investigate them, and then decide which ones you’ll have for that day and which one you’d rather want to delay. See More

Top Con

Poor calendar view

Could be more convenient with calendar interaction. Not an ordinary approach for visual people, if you want to see all the calendar events in the familiar format. See More

Top Pro

Easy to set up and use

Things 2 works from the moment you start it up. Simply add a task and when you want it done by. You can also add notes to tasks or tag when you need them. Things allows you to quickly and easily start keeping track of your tasks. See More

Top Con

No file attachment available

Top Pro

Project support

Things 2 has a projects feature that allows you to organize your tasks together. You can select a project you need to get done and Things helps you focus on each task to get it done. You can even group projects together to focus on the most important aspect of your life at the time. See More

Top Con

No supported time based/location based alarms

Other apps have these abilities, and they are very useful. Especially for a $10 app, it would be great to include these premium features. See More

Top Pro

Great for GTD

Things is one of the best apps of doing Getting Things Done. See More

Top Pro

Nested tags

It's very easy filtering tasks that belong to various areas (etc private vs work) See More

Top Pro

Responsive and easy naviagation

Logical and responsive navigation and editing. Easy to operate. See More

Top Pro

Customized calendar

The calendar view (when selecting a due date for a task) is a customized, scrollable version of the default iOS calendar view. This makes it look familiar, but also functional for Things 2's requirements. See More

Specs

Platforms:iOS, macOS

Smart lists are configured using Remember the Milk's syntax, making it very customizable. See More

40 8

score 66 · Answer 9

Remember the Milk

Top Pro

Has its own syntax for programming smart lists

Top Con

Subtasks only available in Pro version

Subtasks can break a longer to-do item into discrete tasks, helping you keep tabs on your progress. See More

Top Pro

Semantic shortcuts

Remember The Milk has a list of semantic shortcuts that allow adding tasks and task options faster. See More

Top Con

Bad UI redesign

The web app takes up too much screen real estate and uses a half-screen format that requires a wide screen. The task edit screen is clunky. It still has UI bugs one year in. You can't complete tasks from the UI. See More

Top Pro

Many features already working in the free version

The majority of commonly used features are available for free. The pro version adds increased functionality such as advanced sorting, mobile push notifications and sharing permissions. See More

Top Con

Free version lacks features

Mobile reminders, subtsaks, offline mode, Microsoft Outlook sync, priority, and more features are limited to the paid version ($39.99/year). To see the full list of restrictions, check out this page. See More

Top Pro

Excellent cross platform support

Whether you depend on an iOS, Windows or Android phone; Google Calendar or Outlook; Evernote or Twitter: RTM has an app or extension for you. See More

Top Con

Does not support attachments

Cloud storage was recently added as a pro feature. See More

Top Pro

Powerful query language

Query language can be used to build your own GTD-based system, with tags and lists and queries. Such as system can be used for private life and work alongside several simple lists without things getting mixed up. See More

Top Con

Cannot add task in notification bar

There is no pull down option to add a task in the notification bar. See More

Top Pro

Location-based notifications

You can set locations for each task (for example a specific store, or a general location like 'near the beach' for shell collectors), and RTM will remind you when you are near or in that location. This can help keep your daily list uncluttered and remind you of errands you might have forgotten. See More

Top Con

Ugly icon

The goofy cow image does not fit well with a professsional office environment. See More

Top Pro

Tasks may have additional options

Extra options such as how often it repeats, the due date, and the location. See More

Top Pro

Support of a "start" date

A start date can be set which can be used with smartlists or to set a reminder. See More

Top Pro

Lists can be shared

Share lists with other Remember The Milk users, or with iCal and more. Shared lists can be collaboratively updated. This makes it great for teams or just to share progress with others. See More

Top Pro

Quickly add rich text

Remember The Milk offers Smart Add – shortcuts that allow you to quickly add advanced information to a task. For example, you can quickly add a due date, set the priority level, add a tag, set repeat times, add URLs, and add notes to your tasks. For the full list, check out How Do I Use Smart Add? See More

Top Pro

Manual sorting

Manual sorting is available on both the web app and android, allowing prioritization of tasks. This can be particularly useful for shopping lists, where you can put all the meat together, and all the cheese together etc. to make it easier to skim through when you're in the store. See More

Top Pro

Nice Android Widget

Compared to competitors like todoist, the widget doesn't use too much space. See More

Top Pro

Really, really cool support

They react within hours, and they actually keep track of your issue. See More

Top Pro

Support for keywords to set due/start date, add to list with one line of text

There are special characters which open a box so the user can select predefined values or a calendar picker. See More

Top Pro

Lightning fast sync

Syncs quickly across all your devices and platforms. See More

Top Pro

Syncs with Evernote

Not only syncing, it's more of a "linking" with a two-way synchronization. Changing the title of a note in Evernote will update the title in Remember the Milk. So far, Remember The Milk is the only to-do app with a feature like this. See More

Top Pro

Add tasks via e-mail

You can add tasks to Remember the Milk via email easily once you get the hang of formatting the messages. See More

Top Pro

Twitter integration

The Twitter integration is excellent and allows for many types of automation. See More

Specs

Platforms:Web / Mac / Linux / Windows / iOS / Android / Blackberry

API:Yes

Asana has fantastic mechanisms for dealing with team collaboration. Not only can tasks be assigned to team members, but Asana lets users follow tasks and use hyperlinks to refer to team members within a task. See More

66 14

score 122 · Answer 10

Asana

Top Pro

Powerful team collaboration features

Top Con

Mobile version lacks calendar

Asana's calendar is present in the web version but is conspicuously missing in the mobile app. See More

Top Pro

Free for up to 15 users

Top Con

Unable to manage multiple workspaces

Each "workspace" or "team" in Asana is strictly isolated. You cannot see your personal tasks versus work tasks or collaborations together, you need to log in to a different profile. See More

Top Pro

Simple workflow

The Asana task workflow within a project is broken down into "Today," "Upcoming," and "Later." The tasks themselves have the status of either done or not done. There is also a subtask feature to group tasks together. Tasks can be assigned to other team members and are stored in the "Inbox" view for processing. This replaces email for some team communication. See More

Top Con

No task dependencies in free version

Dependencies is only available only to Teams and Organizations on Asana Premium. See More

Top Pro

CSV export and print

Top Con

Can not use list view and board view for a same project

Asana can only choose one, either a list view or a board view. See More

Top Pro

Very polished interface

Teams can have private (only visible to project members) and public (visible to anyone in the team) projects. Each member can also have their own personal projects. Tasks can be viewed in list and calendar views. It's possible to display only the tasks assigned to the user or tasks organized by project or team. Single tasks can exist in multiple projects. Lists of tasks can be divided into sections and organized in many different ways – tasks that still have to be done, tasks that have been completed, by due date, by assignee, by popularity, etc. Expanding a task will allow adding things like subtasks, tags, and attachments, as well as comments. Users can also subscribe to a task via RSS from this view. There's a separate view specifically for attachments. Search lets you find what you’re looking for quickly. See More

Top Con

Strange UX with strange workflow

Similar to task the manager in Todoist or Wunderlist, but not too complex for under four members. See More

Top Pro

Tagging system allows easily filtering tasks

The tagging system enables project managers to easily filter tasks. See More

Top Con

UX Design is overly opinionated

The workflow is not very customizable, which forces you to use a flow that may not be your preferred or best option. See More

Top Pro

Provides lots of help for getting started

There are many videos, tutorials, and reference documents to help you get up and running. See More

Top Pro

Supports Kanban and list views

Asana provides a list view and a Kanban view which can be selected if a new project is created. See More

Top Pro

Well thought out keyboard shortcuts

Keyboard shortcuts all involve the Tab key, so it is unlikely that they will interfere with shortcuts that have already been established. See More

Top Pro

Integrates with Slack

It's possible to have tasks appear in a Slack channel. See More

Specs

Platforms:Web, iOS, Android

122 24

score 34 · Answer 11

OmniFocus 2

Top Pro

Organize tasks into projects

OmniFocus 2 allows you to organize tasks into Projects, allowing you to keep your tasks organized in the best way to stay efficient for that project. Each task also features summary dots. For example, red means the task is overdue and orange means its due soon. There is also a range of other dots that can be specific to projects. See More

Top Con

Very expensive

$40 for a to-do-list app is a bit much, even with all the other features it offers. See More

Top Pro

Forecast summary

The Forecast Summary shows a quick glance of the tasks you have that day. You can tap on any day to quickly see what tasks you have planned that day. For extra functionality you can connect the iPhones Calender app, which allows you to also see any other events you have planned that day. See More

Top Con

Limited to Apple devices

Must be used as a native Mac, iPhone, iPad, or Apple Watch app. There's no cross-compatibility with Windows, Android, or web. See More

Top Pro

Excellent full stack support from phone, to tablet, to Mac

With very good synchronisation. See More

Top Con

Only one context (tag or label)

This won't stay a con for long. With the pending version (Omnifocus 3) to be launched in 2018, Contexts are being replaced by Tags. Yes, finally...you can have as many contexts as you like for a particular action. See More

Top Pro

See an overall view of tasks via "Perspective"

The Perspective section allows you to see an overall view of the tasks you have set. It also allows you to set contexts or see things you have flagged. See More

Top Con

Slow sync in Europe

Top Pro

Superbly customisable via Perspectives

Top Pro

Picks up reminders added via Siri

Top Pro

Best support for GTD in the marketplace

This really supports the implementation of David Allen's Getting Things Done See More

Top Pro

Nearby and context-sensitive tasks

OmniFocus 2 allows you to set up contexts for tasks in certain areas. This makes sure you never miss a task when you're out running errands or happen to be near something you need to do. Just set contexts around places you frequent or set as a specific task. See More

Top Pro

Client side encryption

Top Pro

Apple Watch integration

You can send lists from your iPhone, and get notifications on your watch each morning with any tasks you have set for that day. See More

Specs

34 9

score 93 · Answer 12

Nirvanahq

Top Pro

Solid project management

Top Con

No way to add sub-projects

Top Pro

Allows setting how much effort a task will take

You can set how long a task will take and how much effort will it ask of you on a scale of 1 to 3. See More

Top Con

Does not integrate with other apps or services

Top Pro

Allows adding items via email

Top Con

No recur upon completion option

If you have a daily recurring task, it will recur every day regardless if it's been completed the prior day. See More

Top Pro

Use start dates

A vital functionality in a GTD app. See More

Top Con

No attachments

Can't add any attachments to the tasks - no photos, no pdfs. See More

Top Pro

Beautiful interface

Clean, intuitive user interaction. The design is very thoughtful. Somehow it makes Things feel clunky, despite obvious similarities of all GTD platforms. See More

Top Con

Limited features in the free version

Free version limited to 5 projects, 3 reference lists and 2 areas. See More

Top Pro

Can email focus list

The app can send you the most important items for the day in an email. See More

Top Con

No desktop widget

Top Pro

Allows to add postponed tasks

You can postpone a task. It helps not to clutter task lists up until you really need them. See More

Top Con

No way to work with teams

This is a one-person solution, there is absolutely no ability to share projects with others. See More

Top Pro

Beautiful interface

Clean, intuitive interface — both desktop and mobile. Lots of intelligent design thinking behind this. Somehow makes other GTD apps like Things feel clunky, despite similarities. See More

Top Con

No way to color-code projects

Top Pro

Native support for Areas of Responsibility

Top Con

No bulk (copy/paste) feature

Specs

Platforms:Android / iOS / Web

93 24

score 450 · Answer 13

Notion

Top Pro

Full-featured on desktop, mobile and web

Even the right-click menus on the web are the same as the app. See More

Top Con

Not very fast using native apps

Can take time if you're switching between lots of pages often as it needs to load the data each time See More

Top Pro

Unlike anything else

One of the most complete applications one can use to build a personal dashboard (or professional) and migrate all other services to it. No more calendar, task, notes, financials, lists, writing and wiki apps, just Notion. See More

Top Con

Not always very intuitive

Column filters are not that intuitive to apply. See More

Top Pro

Pages within pages within pages, to infinity

You can have a ridiculous amount of information within a single note. Look at how it works, you'll be surprised! See More

Top Con

No true backup

True backup can only exist if it's automated and easily recoverable. Else, it's just an outdated copy or useless scrambled data. See More

Top Pro

Flexible contents storage and organization

You can upload files and embed online stuff in any hierarchical structure using pages, toggle lists, etc. See More

Top Con

Designed with teams in mind, and less formatting than Evernote

Evernote may be more individual-oriented and has more formatting and such options available, but whether that affects you is down to personal preference. Try both and see which you prefer. See More

Top Pro

Highly visual, with icons next to every new page and so on

This feature makes it very easy to find certain notes and such. And great for visual people as well. You could also add images as icons instead, if you like. See More

Top Con

Not yet a new protocol, as it could be! (or could it?)

Think of scuttlebutt or email. the best Evernote alternative would be a "web 3.0" of sorts. Something that would be just a simple file added to a computer and automatically replicated to other computers along with a website and any company could easily pick up the concept and make their own hosting, including some awesome google drive/host of sorts. See More

Top Pro

Blocks offer incredible flexibility

The basic unit of organization in Notion is the block, which can be a chunk of text, an image, a bullet point, or even a link to another page. Each page consists of these blocks, which can be easily reorganized, moved to other pages, converted into other content types, or generally manipulated in many useful ways. Because of blocks, restructuring information in Notion is way easier than in any other wiki or notebook app. See More

Top Pro

Does a great job with both notes and to-dos

To-dos in Notion aren't just dot point lists. You can drag and drop them into columns just like Trello (Kanban style), you can have sub-tasks, and you can easily mark things off as completed so they are no longer in your way. Notes are also powerful, with proper formatting and ways to manage and search for them, which makes it a great Evernote alternative. See More

Top Pro

Cross platform

Works with Android, iOS, Windows, & Mac OSX. See More

Top Pro

Awesome for wikis

You can easily start writing a bunch of web pages, share it with co-workers and choose whether to publicize or keep your contents private. It's also easy to hyperlink pages. See More

Top Pro

Amazing view flexibility

You can create different views for a page's content and easily toggle between kanban, table, etc. (As long as the content is able to allow different views.) See More

Top Pro

Quick and effective search

Just type in a word and you'll have results in no time at all. See More

Top Pro

Attach files in tables

You can attach files in table cells, which is a feature missing in most spreadsheet-like applications. See More

Top Pro

Great spreadsheet functionality

You can use calculation/formula, links, attachment, inter-referencing of data from other pages or tables, embed documents and images in the table cells. See More

Top Pro

Renders Markdown Syntax

Add code blocks, Headers, bullet point, numbered lists, or To-Do boxes by typing using Markdown Syntax (instead of klunkily moving the mouse to formatting boxes) See More

Top Pro

Less headaches when editing pages

Lets you restore your page to a past edit. Also works with sub-pages and databases. Though it is worth mentioning that it's a paid feature. See More

Specs

Platforms:Windows, macOS, iOS, Android, Web

Offline access:No

Markdown support:Export

On each task you can choose between a text description or a checklist. See More

450 88

score 314 · Answer 14

TickTick

Top Pro

Create checklist for a task

Top Con

No native integrations with IFTTT or Zapier

The app doesn't feature native integration with these services, but you can use this functionality by fiddling with the custom email address that is provided by TickTick. See More

Top Pro

Cross-platform

It’s accessible on the web, via a Chrome extension, on Android (phone/tablet, with widgets), and on iOS. See More

Top Con

unable to sync with gtasks, only imports

Top Pro

Flexible recurring tasks

Recurring tasks are simple to set, and can be created according to custom rules. See More

Top Con

Intelligent date and time entries don't work everywhere

In some apps, you can type "call Ben tomorrow at noon" and the date and time fields will be automatically populated with "tomorrow" and "noon". TickTick has recently implemented this feature, but it doesn't work flawlessly via the webapp or via a widget. The functionality does work good within the Android app, however. See More

Top Pro

Customizeable Android widget

You can change the opacity, themes, lists, and cosmetic features of the widget. See More

Top Con

Free version is limited

TickTick's free version is limited to 19 task lists, 1 attachment per day, and 1 collaborator. See More

Top Pro

Smart date parsing

You can type "buy milk tomorrow 5pm" it will turn into a task as "buy milk" and reminder set as tomorrow 5pm automatically. See More

Top Con

Abo model is too expensive

Top Pro

Multiple reminders

You can add up to five reminders for different time to a single task. See More

Top Con

Translation to Portuguese is not professional

For Portuguese speakers, the Portuguese translation seems very amateurish. See More

Top Pro

Smart List

Allows you to set custom filters, making it easier to find tasks. See More

Top Con

No search of non-latin languages in web

The web version has no ability to search non-latin languages (e.g. Russian, Greek). See More

Top Pro

Multiple reminders

Supports up to 5 reminders per task. See More

Top Con

Interface is not clear

It has too much information, causing some confusion sometimes. See More

Top Pro

Advanced sorting options

Tasks can be sorted by dragging and dropping them in the list. See More

Top Pro

Google Calendar integration

You can integrate TickTick with Google Calendar. See More

Top Pro

Lightweight app

TickTick is resource-light, which is great if you run multiple programs or are using an older device. See More

Top Pro

Clean UI

TickTick takes a minimalistic approach in order to keep things simple. See More

Top Pro

Easy to add tasks

Just start typing to add a task. See More

Top Pro

Has a calendar view

Pro version of the software allows tasks to be laid out in an easy to overview calendar view. See More

Top Pro

Supports #hashtags (labels)

Just click a hashtag to filter your labeled tasks. See More

Top Pro

Description and checklist all together

Paid users can add description and checklist into a single task all together. See More

Top Pro

Set list color

You can set a different color for each list. See More

Top Pro

Free task tagging

Tags are a native feature; up to five tags can be applied to each task. See More

Top Pro

Great support to recurring tasks

Easy to set recurring tasks and a lot of possibilities to do that. See More

Top Pro

Share task lists for collaboration

You can share a list through an email or a shareable link. See More

Top Pro

Location reminder

Remind you of a task when you reach specific location. See More

Top Pro

Can set duration of a task

You can set starting and ending date and time for tasks. See More

Top Pro

Follows Android design guidelines

The mobile Android app of TickTick follows the Android design guidelines for a familiar interface. See More

Top Pro

Keyboard shortcuts

TickTick supports keyboard shortcuts that makes it easier to work with. See More

Top Pro

Custom themes for pro users

Paid users can enjoy pro themes. See More

Top Pro

Recover from trash

Easy to see and recover tasks from trash if you deleted them by accident. See More

Top Pro

Print tasks

Easy to print any task you want to. See More

Top Pro

Siri integration

You can add tasks via Siri. See More

Top Pro

Folder with concluded tasks

Easy to see all concluded tasks by date of conclusion. See More

Top Pro

Support team is great

Support team responds quickly. See More

Top Pro

Integration with calendars by URL

Shows your events on other calendars (like Outlook) in your task list. See More

Specs

Platforms:Windows, Linux, Mac, Android, iOS, Web

Publisher:Appest Limited

API:Google Assistant/Alexa/Slack/Zapier/IFTTT/Spark

Simple interface and streamlined. See More

314 73

score 125 · Answer 15

Microsoft To Do

Top Pro

Very basic and straightforward

Top Con

Few features

It doesn't have a lot of features that Wunderlist had, which was discontinued for this app. See More

Top Pro

Multidevice sync

Top Con

No Tag-Manager

Other apps let you better make use of labels. See More

Top Pro

Cross-platform

Available on Android, iOS, Windows and web. See More

Top Con

No Natural Language Support

Top Pro

Office integration

Top Con

A Microsoft Product

Some people have a distaste for Microsoft, and may avoid it for this reason. This includes people who are angry that Wunderlist has been discontinued in favor of this app. See More

Top Pro

Reminders and Due Dates

Top Pro

Smart suggestions

Top Pro

Can also be used as a note-taking app

Top Pro

Infinite color-coded lists

Top Pro

Make todos in one minute or less

Top Pro

The best from Microsoft

Specs

Platforms:Windows, Linux, Mac

Multifactor:Yes

There are two primary columns: the board is shown on the left and all the other controls on the right. The main means of interaction is dragging and dropping to-do cards into the various lists. The board structure is very customizable, and includes a variety of features that help along the way: color-coding, due dates, card images, checklists with a graphics bar that allows following progress easily, and card aging for cards that haven’t been touched in a long time. See More

125 35

score 662 · Answer 16

Trello

Top Pro

Simple and easy to use interface

Top Con

Subtasks lack features

Every task can have a list of subtasks which more closely resembles a standard to-do list. These lack the functions that cards offer you. You cannot comment on a sub-list, give the sub-tasks due dates, or provide additional information. You are limited to only checking them off once completed. See More

Top Pro

Great real-time team collaboration features

Trello has permissions at the board level as well as the ability to assign multiple people to each card. There are a lot of sharing options available and boards can be made visible for the public. It's also possible to subscribe to a card to be notified of its progress. The simplicity of the UI makes collaboration easy because it’s very simple to see the progress of each card and who is responsible for it. It also updates constantly to reflect real-time changes in progress. The simplicity of the UI makes collaboration easy as it’s very simple to see the progress of each card and who is responsible for it. It also reflect changes on boards in real-time. See More

Top Con

No multi-board aggregation

If you have multiple boards with tasks on them there is no way to get all the tasks on one board in a way that changes on one board will update the other. See More

Top Pro

Highly flexible workflow

Trello calls items used in the workflow “cards.” Cards are double-sided and can contain subtasks as well as notes and other details. Card columns can be used to simulate a workflow by moving cards from left to right as they are completed, or as a way of indicating task priority. The workflow is highly flexible as the columns are completely customizable to suit the task flow. For example, tasks can be put through a workflow "idea > approved > in-progress > pending review > released" or simply "ideas > released" depending on the granularity level needed. This makes Trello a great solution to feature management as it's possible to set up boards to handle everything from agile sprints to a more generic to-do list, all with status management. See More

Top Con

Can't get one view of cards across all boards

However, you can view all cards assigned to you. See More

Top Pro

Free for unlimited users

Trello offers a very generous free version that has no ads, no restrictions on the number of users, and very little restriction on how the program can be used. The paid features are generally cosmetic, such as the ability to change the background, add stickers or integration with other tools. See More

Top Con

Not really a to do list

Trello is much more a workflow and project management program than a typical to-do app, which makes it overwhelmingly robust for those looking to jot down their shopping list. See More

Top Pro

Works well for visual thinkers

The UI is based around Kanban, so you can see all your tasks and their status clearly. See More

Top Con

You can't add more than 1 Power Up without paying for it

Top Pro

Functionality can be extended via plug-ins

Voting, view, and calendar plug-ins further increase the functionality. See More

Top Con

Can't create dependencies between cards

Top Pro

Markdown support with well-rendered images

Trello supports Markdown, meaning that HTML input is represented appropriately. Cards with attachments are also rendered well. For example, images are shown correctly on the card, bug links are detected etc. See More

Top Con

Project management system only

This is cumbersome to get started. See More

Top Pro

Sub-tasks

Each card can have one or even multiple task lists. See More

Top Con

Managing large projects may be difficult

Trello works best with medium to small projects and with very high-level overviews. It is less effective for projects that require very granular management due to the fact that it becomes considerably more difficult to keep track of various cards and priorities as they are pushed off the screen. See More

Top Pro

Cross-platform and cross-sync

Trello works on all modern devices through the web application and has native apps for iOS, Android and Windows 8/10 devices. See More

Top Con

Impossible to use Pomodoro timer connected to Trello on iOS

Top Pro

Attach files to cards

Keep all of your files (images, documents, etc.) organized on their relevant cards. See More

Top Con

No quick deadline assignment

You have to open a Calendar every time to set a date without any quick options like today, tomorrow etc. See More

Top Pro

Easy-to-use

Top Con

Slow and requires a lot of mouse work to navigate

Top Pro

Best kanban for personal usage

Top Con

Light on features

Trello is focused on simplicity and as such forgoes certain common features that may or may not be important to you. See More

Top Pro

Excellent for groups using agile software development

The responsiveness and layers of customization make it easy for team members of various disciplines to collaborate on the same task board. See More

Top Pro

Great prioritization, Due date and Story point features

Can set different priorities to various tasks, set appropriate due dates and Story points - timing allotted to each task. See More

Top Pro

Good performance

Top Pro

Features to add voting on cards

Trello offers support for features to add voting on cards, often referred to as 'power-ups'. See More

Top Pro

Smooth media integration

Works like a charm. See More

Top Pro

Great native app for Android and iOS

Top Pro

Lots of API integrations

Top Pro

Action history log allows you to rapidly follow changes

There is a global history system which allows to rapidly follow changes. There is also a notification system if another user updates the board while you're watching it. See More

Specs

Platforms:Android / iOS / Windows / Web

662 146

score 15 · Answer 17

Doit.im

Top Con

Support non existing

Top Pro

Clean, simple layout

The apps borrows some design elements from Material Design-type design, which uses a slide-out menu. Everything is laid out in an easy-to-find manner. See More

Top Con

iOS version no longer being updated

iPad upgrades stopped at iOS version 11, so if you want to keep Doit.im it is not possible to upgrade to iOS12. As there is no export facility, you are stuck. See More

Top Pro

Daily review which allows for did-take VS should-take time comparison

A built-in daily and weekly review function that lets you compare the estimated time for tasks against the actual time they took, as well as productivity for the day/week. See More

Top Con

Rarely updated

Top Pro

Low cost

Subscription value is generally lower than other platforms. See More

Top Con

Offline sometimes

Top Pro

Quick add from notifications

Top Con

Nonexport and support desk say they will never include it (your data is theirs now)

Top Pro

Free apps for Android, iOS, Web.

Top Con

Subscription based

While not expensive, it does cost money to get it for Mac or Windows (although you can view it in the browser for free). The subscription also adds automatic cloud sync, sync with Google calendar, adding tasks via email, manual sort, attaching Evernote into tasks, and more. The subscription costs $2/month, or $20/year which is very reasonable See More

Top Con

Sometimes it doesn't see your active subscription

Top Con

Rip off

Top Con

Not very customizable

There is no way for you to create your own "perspective". See More

Specs

Platforms:Android / iOS / Web / OSX / Windows

15 6

score 199 · Answer 18

Any.do

Top Pro

Clean, intuitive design

Any.do splits all tasks up into groups. Tasks can be grouped either by date (today, tomorrow, upcoming, and someday) or in custom folders. Each group has a plus button next to it that allows adding new tasks to the group. See More

Top Con

No Windows app or client

Unlike rival to-do list apps such as Todoist or Wunderlist, Any.do does not have an official app for Windows. There’s also no indication that the company plans to build this app in the near future. See More

Top Pro

"Any.do Moment" makes to-dos manageable

"Moment" is a reminder to check all tasks that are planned for the day. It simplifies scheduling your day and let’s you quickly check off items as they're completed. It can be set it to prompt you in the morning or afternoon to review your day’s tasks and update whether or not you’ve accomplished them. This is really useful for managing a long to-do list without feeling overwhelmed. See More

Top Con

Lack of power features like priority and labels

Any.do has only two levels of priority that can be assigned to tasks, namely Normal and High. There is no way to assign any sort of weights to tasks either. There is no feature to assign any sort of labels on them to be able to filter particular type of tasks. These features are very valuable to a power user. See More

Top Pro

Web interface for desktop access

The web interface can be used to add items. See More

Top Con

If you pay once it charges recurring even after unsubscribe and notified to the team as well.

Only solution is downgrade to free plan and remove credit card details. See More

Top Pro

Clever auto-complete

As tasks are added, Any.do attempts to guess what is going to be written and offers suggestions. It will search through contacts for names and information, allowing you to add people to tasks and offering suggestions for meeting spots that are convenient for everyone. See More

Top Con

Limited Any.do moments in free version

The free version gives only five Any.do moments per month, limiting productivity. See More

Top Pro

Missed call reminder on Android

The mobile app reminds you of missed calls and helps manage them in the future. See More

Top Con

Cannot see task details easily

To view subtasks, notes or other data you have to click or tap multiple times. There is no task view that shows everything you should know about the task. See More

Top Pro

Folders for tasks

Users can create and edit folders for certain tasks, like “personal” and “work.” See More

Top Con

Invasive App Permissions

In order to be a complete solution, Any.Do can seem to take over your phone. For example, it monitors missed calls so you can schedule a call back. See More

Top Pro

Has a system that allows collaborating on tasks

Any.do allows creating "hubs" for groups of people, like colleagues, family, and friends, where tasks can be shared or assigned to each other. See More

Top Con

Offline access not available in free version

Since the addition of the Premium plan, offline access to lists is not available for free Any.do users. See More

Top Pro

Simple

Any.do includes the features that are needed and nothing more. See More

Top Con

Spotty auto-complete and voice recognition

Though the auto-complete feature is very smart in that it can access contacts and create a variety of tasks, it also might auto-complete with something entirely wrong. The voice recognition also has some issues with correctly understanding what is being said. See More

Top Pro

Free version

Any.do has a free version and also offers a Premium plan that costs $3 a month. See More

Top Con

Slow animations and features

The app goes for a smooth feel with lots of things being automated and animated. This slows down it's use, especially on older phones. See More

Top Pro

Cross-platform support and sync

The app runs on iOS, Android, as a Chrome extension and in browsers. See More

Top Con

Awkward data entry

You cannot simply start entering tasks, one after another. You must click or tap the add icon to get a text entry field. See More

Top Pro

Rewards for completing tasks

The app integrates with Kiip, a reward platform that gives free, real-life rewards when a to-do list is completed. See More

Top Con

All tasks default to "today"

While there is a 'someday' category, by default every task as an end date of today. This means you get constant notifications for quickly added tasks. See More

Top Pro

Five simple widgets for Android

There are five widgets to choose from, all of which are simple and useful. See More

Top Con

Incomplete keyboard control

There’s no clear way to select and mark tasks using keyboard. See More

Top Con

No Android Wear and Apple Watch support

The Any.do app currently does not support Android Wear or Apple Watch, in contrast to rival to-do list apps such as Todoist or Wunderlist. Currently Any.do does not have plans to support these devices. See More

Specs

Platforms:Windows, Mac, Android, Web, Chrome

File Size:Any

API:No

Collaborative:Yes (Share lists, assign tasks)