20 best alternatives to Priority Matrix as of 2025

MeisterTask

Top Pro

Unlimited tasks and projects for free

MeisterTask offers a free plan that includes unlimited tasks and projects, as well as two integrations of the user's choice. See More

Top Con

No Linux desktop application

Top Pro

Useful integrations

MeisterTask has integrations with Google Drive, Dropbox, Slack, GitHub, BitBucket, Zendesk, Zapier, and MindMeister. You can even get a personal URL to subscribe to your tasks, schedule, etc. via any calendar program that supports the iCal format (e.g. MacOS default calendar application, or maybe even Fantastical 2 on the same platform). See More

Top Con

Main view isn't compact enough

The main view isn't compact enough even when set to small font and compact view. Additionally, columns are not collapsible. See More

Top Pro

Task Automations

MeisterTask offers “Section Actions” that help automate steps in your workflow and increase efficiency and consistency. See More

Top Con

Subtasks are hidden inside the task

It can be hard to see the complete details of each task due to the nested interface. See More

Top Con

No reminders

No native reminder events. See More

Specs

Platforms:Windows, macOS, iOS, Android

98 7

Asana

Top Pro

Powerful team collaboration features

Asana has fantastic mechanisms for dealing with team collaboration. Not only can tasks be assigned to team members, but Asana lets users follow tasks and use hyperlinks to refer to team members within a task. See More

Top Con

Mobile version lacks calendar

Asana's calendar is present in the web version but is conspicuously missing in the mobile app. See More

Top Pro

Free for up to 15 users

Top Con

Unable to manage multiple workspaces

Each "workspace" or "team" in Asana is strictly isolated. You cannot see your personal tasks versus work tasks or collaborations together, you need to log in to a different profile. See More

Top Pro

Simple workflow

The Asana task workflow within a project is broken down into "Today," "Upcoming," and "Later." The tasks themselves have the status of either done or not done. There is also a subtask feature to group tasks together. Tasks can be assigned to other team members and are stored in the "Inbox" view for processing. This replaces email for some team communication. See More

Top Con

No task dependencies in free version

Dependencies is only available only to Teams and Organizations on Asana Premium. See More

Top Pro

CSV export and print

Top Con

Can not use list view and board view for a same project

Asana can only choose one, either a list view or a board view. See More

Top Pro

Very polished interface

Teams can have private (only visible to project members) and public (visible to anyone in the team) projects. Each member can also have their own personal projects. Tasks can be viewed in list and calendar views. It's possible to display only the tasks assigned to the user or tasks organized by project or team. Single tasks can exist in multiple projects. Lists of tasks can be divided into sections and organized in many different ways – tasks that still have to be done, tasks that have been completed, by due date, by assignee, by popularity, etc. Expanding a task will allow adding things like subtasks, tags, and attachments, as well as comments. Users can also subscribe to a task via RSS from this view. There's a separate view specifically for attachments. Search lets you find what you’re looking for quickly. See More

Top Con

Strange UX with strange workflow

Top Pro

Tagging system allows easily filtering tasks

The tagging system enables project managers to easily filter tasks. See More

Top Con

UX Design is overly opinionated

The workflow is not very customizable, which forces you to use a flow that may not be your preferred or best option. See More

Top Pro

Provides lots of help for getting started

There are many videos, tutorials, and reference documents to help you get up and running. See More

Top Pro

Supports Kanban and list views

Asana provides a list view and a Kanban view which can be selected if a new project is created. See More

Top Pro

Well thought out keyboard shortcuts

Keyboard shortcuts all involve the Tab key, so it is unlikely that they will interfere with shortcuts that have already been established. See More

Top Pro

Integrates with Slack

It's possible to have tasks appear in a Slack channel. See More

Specs

Platforms:Web, iOS, Android

122 24

Todoist

Top Pro

Supports natural language input

Todoist supports phrases like "tomorrow," "next month," "in 3 weeks," or for recurring tasks, "every week" or "every 3 days." See More

Top Con

Not much independence of customising the layout

This has been a consistent "con" with Todoist. You cannot decide what should be the size of the fonts. You cannot switch between one-column layout and 2-column layout. You cannot view completed tasks. It is a brilliant application of course, but the development team is stuck on its basic idea of the app and after that they just haven't been developing further. See More

Top Pro

Minimalist UI that's designed for efficient use

Todoist's web and desktop interfaces have a 2-column layout. The right column has all tasks organized in nested lists with color codes and information such as what people are assigned to each task and which project the task is part of. The left column offers ways of accessing various groups of tasks – tasks that have to be completed within a certain timeframe, tasks that are a part of a certain project or have certain labels attached to them, etc. The left column also contains filters that allow even more advanced ways of finding a group of tasks. The mobile interface follows a similar design philosophy, but gives each column a separate view. See More

Top Con

Awkward data entry

Several aspects of data entry are far more awkward than they should be: Adding notes, moving subtasks within the outline, and scheduling repeating tasks are all handled better by other apps. Adding notes cannot be done while creating the task, but must be done after. Moving items within the outline hierarchy is very clumsy and the use of keyboard shortcuts (such as holding down 2 or 3) requires knowledge of your current level in the hierarchy (which is not always clear). Finally, there is a natural language syntax for repeating tasks but it is very finicky and there is no good feedback mechanism to tell you whether or not it’s working. See More

Top Pro

Multiple ways to organize tasks

Tasks can be structured in nested lists. They can be moved around by dragging and dropping them or via keyboard shortcuts. Tasks can be assigned labels, color codes, priorities, and can also be grouped into projects. See More

Top Con

Does not listen to user suggestions

Todoist has been shown to be fairly unresponsive to requests from their user community. An example can be seen here. See More

Top Pro

Powerful search and filtering functionality

Todoist allows you to perform advanced queries to find tasks that are overdue, have a certain priority level or label, are within a certain project, are assigned to a certain person, or have a deadline set within a certain date range. It also allows combining different queries, removing certain results from the queries, and creating either/or statements. These queries can be saved as filters for easy access. Filters can be color-coded. See More

Top Con

No start dates, only due dates available

Top Pro

Allows sharing and collaborating on tasks

Anyone can be invited to collaborate on tasks and projects. Users can work alongside five people for free and 25 via the paid version. Collaboration includes the ability to assign tasks, comment on tasks, and receive instant updates. See More

Top Con

Annual subscription required for notifications and attachments

A yearly subscription costs $29. See More

Top Pro

Monitors productivity and rewards it with karma

Todoist monitors how many tasks are completed and gives karma points as rewards for accomplishing them. It can also display charts showing productivity trends, which are great for finding areas that need improvement and increasing your overall productivity. This feature is a great motivator and an effective way of tracking productivity. See More

Top Con

No way to add additional info to a task

There is no metadata for the task itself, like a description. While a paid feature allows you to write comments and attach files, info could be lost in the conversation. See More

Top Pro

Super quick syncing

You can shift between devices without having to worry about if tasks have been synced or not. Todoist sync will always be quicker than you. See More

Top Con

Heavy premium advertisement

There is a screaming red "Upgrade and get more done" badge fixed in the bottom of the view, and additional features free users cannot access. See More

Top Pro

No ads in free version

The unpaid version contains no ads or popups encouraging you to upgrade. The only time you will be asked to upgrade is if you attempt to use a premium feature. See More

Top Con

Labels (@contexts, etc.) only available with premium subscription

Top Pro

Visual scheduling

By clicking on a task and then selecting “schedule,” a dialog box will pop up with shortcuts like "today," "tomorrow," or "postpone until tomorrow." A date can still be entered manually. See More

Top Con

Using "next" actions requires a messy workaround

Todoist was not designed for "next" actions. You can use a workaround by manually setting certain items as priority and then filtering them, but that process requires a lot more management than other tools. See More

Top Pro

Allows creating task templates

Tasks can be saved as templates by going to "task actions" and selecting "export as a template." The template will be saved locally. Saved templates can then be imported by going to "task actions" button and clicking "import from template." This allows you to use past task items as a starting point for creating new tasks. See More

Top Con

Makes it too hard to see all tasks assigned to you across the app

There is no default or easy-to-access view to simply see all your tasks from all your different projects. You have to use the filter (to:me) which seems like too much effort for something that should really be a default view. See More

Top Pro

Great home screen and lock screen widgets

The native widget is fully functional and editable without needing to open the app. A premium feature allows you to add and edit the task list on your mobile device’s lock screen. See More

Top Con

Lacks advanced task repeating options

For example: second Saturday of every 2 months. See More

Top Pro

Can be set to send a daily digest email

You can easily program a digest email that will send you an up-do-date summary of your tasks and deadlines. See More

Top Con

No support for dependencies

Cannot hide tasks until prerequisite tasks are completed See More

Top Pro

Browser extension for "add website as task"

Bookmark any webpage as a to-do item. See More

Top Con

Free version has limited functionality

Without a subscription you won’t have access to reminders, comments, or labels and filters. These are features that many users find essential, but aren't included without a subscription. See More

Top Pro

Extensive integration with a wide range of external apps

Todoist offers integration with a wide range of external apps, including Google Drive, Dropbox, Google Maps, Apple Maps, Zapier, Toggl Button, TaskClone, CloudMagic, IFTTT, Calendar Sync, Google Now, Dispatch, Mailplane, Airmail, Drafts, Workflow, PomoDone, 1Password, Powr of You, Mailbird, Yoke, Taco, Ginger Keyboard, Time Doctor, and Rindle. See More

Top Con

Cannot import data

Top Pro

Supports text formatting

You can make tasks stand out by setting them in bold and spice up your project names with emojis. Todoist also allows editing of hyperlinked text in the task comments. Hypertext, bold text, italic text, and emojis are supported in task names, project names, and task comments. Emojis are also supported in label names. Hypertext, bold text, italic text, and emojis are supported in task names, project names, and task comments. Emojis are also supported in label names. See More

Top Con

Todoist Foundations is detrimental to the app

Completed tasks disappear and project/section structures are messed up. See More

Top Pro

Infinite list depth

All subtasks are full featured tasks. This means that at a glance you can see subtasks, unlike other applications that require you to open the task. See More

Top Con

Very basic compared to alternatives

Compared to some other options, this is not a feature-rich app. The free version is not much better than keeping a text file of your to-dos. See More

Top Pro

Business strategy doesn't hinge on being acquired

Doist publicly declared their opposition to exit strategies like acquisition that regularly leave users high and dry. See More

Top Con

Can't mark all completed tasks uncompleted

It's possible to select multiple uncompleted tasks, but there's no way to select completed tasks. See More

Top Pro

Allows creating location-based reminders

Location-specific tasks can utilize the GPS in your mobile device to offer reminders when you are in the appropriate vicinity. For example, grocery lists that are linked to the location of your regular grocery store. See More

Top Con

Mac Mail not supported

Even in the Pro version, Mac Mail is not supported for sending tasks as email attachments. There are some workarounds to send mail, but those attachments will still be impossible to forward. See More

Top Pro

Integration with any app supporting web-calendar link

Top Con

Missed daily reminders complete for the wrong day

Miss a daily reminder for yesterday? If you complete it today, it completes today's reminder, too and won't remind you again until tomorrow. See More

Top Pro

Cross-platform

Top Con

Inbox is limited to 200 tasks

Top Pro

Quickly browse your list through smartwatch devices

The Todoist app supports Apple Watch and Android Wear for instant action and task viewing through smartwatches. See More

Top Con

Recurring tasks are hard to set because the app only supports "natural language"

Top Pro

Smart Schedule (Let AI schedule your tasks)

Todoist Smart Schedule adapts to your habits over time, analyzing your workload and determining how urgent a task is. By using both your past todos and future todos (as well as the data from millions of other users), it can sort your tasks in most important/ most urgent order, if you want. See More

Top Con

Naming convention for labels is very limited

No spaces or special chars are allowed. See More

Top Pro

On mobile apps, swipe left/right performs fast reschedule/done

Swipe right to mark a task as done, swipe left brings up several rescheduling options (tomorrow, next week, specific date, etc.). See More

Top Con

Import feature is bad at handling non-English characters

Top Pro

Quickly assign a task to a project as you type with #

Typing # while entering a new task brings up the list of projects (and sub-projects) to assign the task to. Type in any letters of the project name to filter the list to a subset of projects that have those letters in them. See More

Top Con

No decent filtering or complex searches

Top Con

Latest iPhone app only available for iOS 8 and above

The latest iPhone app is only available for iOS 8 and above, which excludes users with iPhone 4 or older models. Older versions of the app that can be used with previous iOS versions can be found here. See More

Specs

Platforms:Android / iOS / OSX / Windows / Web / Gmail / Outlook / Thunderbird / Kindle / Chrome / Firefox

781 209

Casual

Top Pro

Tracks task dependencies using a graph

Top Con

Price

At its cheapest level, Casual is $9 per month for two users and two GB of storage. The trial period is short and there is no free version. See More

Top Pro

Great to-do templates

Every to-do list & project can be saved as an amazing template that you can re-use in the future. See More

Top Pro

Offers a high-level overview of projects

The workflow with dependencies shows where the things are at a glance. No more frustrations of how your project is going and who is doing what. See More

Top Pro

Sync deadlines to Google Calendar

To-do items can be integrated with your day-to-day schedule using Google Calendar. See More

Top Pro

Visual way of organizing your work

The workflow includes dependencies and shows you where things are at a glance. See More

Specs

3 0

ToDoList

Top Pro

Great functionality, lots of options

Cost, percent done, priority, you name it - you have it. If you prefer simple layout - no problem. You can configure everything. See More

Top Con

Windows version startup too slow, on 1st time use

8G RAM, SSD, ToDoList Starting always takes 3-5 seconds to load, but if you go to settings and tune it to start with Windows and to minimize instead of closing, it will be instantaneous next time you use it. See More

Top Pro

Configurable calendar view, day view, Gantt chart, Kanban

Plugins available for e.g. Kanban and MindMap. See More

Top Con

Android app is in early stages still

Only the Windows version is fully-featured. The Android app is still in early development. See More

Top Pro

Comments with richtext format

It means comments can have different fonts, links to the pages or links to another tasks. You can format text your way. See More

Top Pro

All features are free

Unlike many other to-do applications that have pricing plans to unlock additional features, all the features here are available for free. See More

Top Pro

Multi-level subtasks

Top Pro

Portable & lightweight

Default portable is 2.5 MB. See More

Top Pro

You can set as many filters as many columns you have, as well as export your view or single tasks

Top Pro

Dummy content (optional) included

Makes it easy to comprehend most features. See More

Top Pro

Multi criteria sorting

Allows for sorting by 3 criteria. Missing in most task management apps. See More

Specs

Platforms:Windows

See All Experiences

811 36

Momentum

Top Pro

Specifically designed for GTD

Top Con

Beta interface is confusing for first-timers

The interface is very opinionated (this is a good thing). But it is not obvious how to map user's own GTD variant onto the one the author has in mind. Maybe after it is in production, there will be better on-boarding. See More

Top Pro

Automated Next Steps

Next steps have a separate view. Tasks can be updated sequentially or parallel. See More

Top Con

No native apps

Top Pro

Projects and Tasks can be endlessly nested

You can nest multiple projects with tasks, there is no limit. See More

Top Con

In Beta (development)

Top Pro

Has an offline mode

No permanent internet connection needed. See More

Top Pro

Cross-platform

Web-based, progressive-web-app (PWA). See More

Top Pro

Realtime synch

Data instantly updates on all devices. See More

Top Pro

Clean design

Lots of space helps focus on the tasks. See More

Specs

Platforms:Windows/macOS/iOS/Linux/Android

Price:free / 5$ subscription / 5$ ticket

Search:yes

End-to-end encryption:yes

See All Specs

See All Experiences

57 7

TeamWork.com

Top Pro

Offers lots of granularity in task management

Tasks are grouped in task lists and can have subtasks. Each task list can be assigned to a particular set of users, aligned with a milestone and have notes. Each task in the task list can have a description, a start and a due date, attachments, priority, manually set progress, followers, dependencies, be assigned to a particular set of users and set to repeat. Each subtask has the same configurable properties except instead of the ability to assign people, subtasks can be commented on. See More

Top Con

Provides too much detail for small projects

Amount of granularity for tasks can be overwhelming for small projects or teams. See More

Top Pro

Each project has only the required functionality

It's possible to limit projects only to the necessary features so that unnecessary functionality doesn't get in the way and clutter up the interface. See More

Top Pro

Good assortment of features

Gantt charts, calendar and an easy overview of huge amount tasks. See More

24 4

Taiga

Top Pro

Supports both Kanban and Scrum modes

User stories can be organized in both Kanban and Scrum task management systems. See More

Top Con

No Kanban metrics

Taiga is said to support Kanban but it does not generate any of the usual Kanban metrics (cycle time, lead time) or graph (Cumulated Flow Diagram). See More

Top Pro

Free and open source

Taiga is licensed under GPL with source code available on GitHub. See More

Top Con

Can be overwhelming at first

Taiga presents users with a lot of information and functionality right from the beginning with little guidance. Figuring how stuff works might take a bit. See More

Top Pro

Simple to use

Top Con

Too much functionality for small projects

While it's possible to disable any unwanted features (modules), the amount of functionality that's present might be more than a small, short-term project needs. See More

Top Pro

Comprehensive Agile software development toolset

Taiga tries offering a complete Agile software development toolset. It includes complete solutions for issue tracking, videoconferencing, documentation (in the form of a wiki) and either a backlog or a Kanban board for managing user stories. See More

Top Pro

Built-in issue tracking

Taiga has built-in issue tracking tools. The issues can be organized by user-defined type, severity, priority, creation date, assignee, creator, tags as well as filtered by subject. Taiga can also integrate with GitHub, GitLab and BitBucket. See More

Top Pro

Built-in wiki

Each project has a wiki. It has Markdown support as well as a WYSIWYG editor. See More

Top Pro

Built-in video conferencing tools

Integrates with either AppearIn or Talky to provide a video conferencing solution. See More

Top Pro

Migration from RedMine

Top Pro

Export/Import feature

You can extract all your data from one Taiga instance and move it to another one. You can read more here. See More

Specs

Platforms:Web, macOS, iOS, Android, Linux

Technology:Python, CoffeeScript

42 8

Task Coach

Top Con

No updated package for recent linux distros

deb package available to download does not install app See More

Top Pro

Free and open source

With access to the source code, savvy users can make under-the-hood tweaks to suit their work style. See More

Top Con

Multiple users can access a file over a network, but there’s no web-based interface for straightforward collaboration

A task file may be opened by several instances of Task Coach, either running on the same computer or on different ones (on a network share for instance). When you save, Task Coach will merge your work with whatever has been saved on the disk prior. Conflicts are automatically resolved, usually by you winning the conflict. This serves two use cases: 1) A single user opening the task file on several computers (work, home, laptop) and 2) several users working on the same task file. The first case is the most common and the most secure. The second case may be dangerous. Most network disk sharing protocols do not support the kind of file locking that would make this 100% secure. A list of common protocols and their behavior can be found in the Task Coach help file. See More

Top Pro

Unlimited nesting of items and lists

When things grow in complexity, their parts can be turned into discrete task items within a hierarchical structure. See More

Top Pro

Tracks hours and budget

Task Coach allows you to track how long it actually takes to complete a task and can be used to analyze the resulting impact on billing and budget. See More

Top Pro

Tracks percent finished

Specs

Platforms:iOS / Windows / OSX / Linux

API:no

Collaborative:no

See All Experiences

27 6

Sandglaz

Top Pro

Simple interface, great for milestone sprints

The interface is built around the concept of "infinity grids" where tasks are placed into time-based milestone periods. Any non-completed tasks from the current milestone automatically move to the next milestone. As such Sandglaz is best suited for teams that plan projects and tasks in milestone sprints. The interface consists of columns of tasks organized in either days or weeks with a slide-out panel for accessing settings, search, notifications and navigating projects. Expanding a task gives access to adding subtasks, notes, attachments, comments, setting due dates, etc. Overall the interface is very utilitarian in execution with only the bare minimum of functionality taking up the space at any given time. Tasks are assigned with @username. Each project can be shared with its own team of collaborators. And hashtags are used for categories. See More

Top Con

No native apps

It can only be accessed using the web client – there are no native apps for desktop or mobile. See More

Top Pro

Automatic task management

Uncompleted tasks move to the next day automatically. See More

Top Pro

Very easy to collaborate with team members

You can assign tasks with @username and communicate about your collaborative to-dos right within the context of the tasks. You can also share each project with its own team of collaborators. See More

Top Pro

Advanced recurring tasks functionality

Sandglaz allows users to create really smart recurring tasks – everything from “weekly” to “on the fourth Saturday of the month.” See More

Specs

Platforms:Web

API:yes

Collaborative:yes

9 3

Joplin

Top Pro

Offline access

Top Con

Sync issues with Android

If update on Linux then sync on Android, sometimes the Android sync will duplicate or remove some journal notes. Seems to be a bug in the Android app. The Linux app alone without sync with Android seems to work well using Dropbox. But don't expect changes you make on Android to sync properly back to Linux. See More

Top Pro

Open source

Peace of mind that there is no malicious piece of software in the app. See More

Top Con

Sync issue under Linux

The Linux client has a bug that requires the user to click the mouse frequently in order for sync to proceed. This bug has been open for a while. See More

Top Pro

Encryption

Top Con

Gargantuan memory footprint

1GB+ of memory for taking notes. See More

Top Pro

Cross-platform

Supports Windows, Mac, Linux, Android and iOS. See More

Top Con

Old school interface

Top Pro

Supports file attachments

Top Con

Bloated

This project is suffering from feature creep and uses a lot of memory for a note-taking app. See More

Top Pro

Supports markdown

Top Con

App Image launches very slowly

On Linux, you can only install via App Image, which take 5+ seconds to launch. I can launch LibreOffice in under two seconds. See More

Top Pro

Supports tags for notes

Top Con

Sync issues on Windows

No way to change account settings and sync easily corrupted. See More

Top Pro

Web Clipper

Browser extension saves full pages, clean content, or screen selections to new notes. See More

Top Con

Weak tag searching

Joplin can currently only search for a single tag at a time. None of the boolean operators (AND, OR, NOT) are available for use in searches. This greatly diminishes the usefulness of tags in Joplin. See More

Top Pro

Optional CLI interface

Provides a CLI interface for terminal lovers. See More

Top Con

Can't create tags from the mobile app

Top Pro

Supports multiple languages

English, French, and Spanish, Italian, German, Czech and many others. See More

Top Pro

Active user forum with support from app creators

Support, troubleshooting, and new feature requests are easy to make at the user forum and you can contact the app creator directly. See More

Top Pro

Dropbox support

Can sync using Dropbox. See More

Top Pro

Nextcloud support

Top Pro

Timed alarm reminder for to-do lists

Specs

Platforms:Windows, Mac, Linux, Android, iOS

License:MIT

Export:Yes

Sync:File System, OneDrive, Next Cloud, WebDav, DropBox, JoplinCloud, s3 (Beta)

See All Specs

See All Experiences

679 130

TickTick

Top Pro

Create checklist for a task

On each task you can choose between a text description or a checklist. See More

Top Con

No native integrations with IFTTT or Zapier

The app doesn't feature native integration with these services, but you can use this functionality by fiddling with the custom email address that is provided by TickTick. See More

Top Pro

Cross-platform

It’s accessible on the web, via a Chrome extension, on Android (phone/tablet, with widgets), and on iOS. See More

Top Con

unable to sync with gtasks, only imports

Top Pro

Flexible recurring tasks

Recurring tasks are simple to set, and can be created according to custom rules. See More

Top Con

Intelligent date and time entries don't work everywhere

In some apps, you can type "call Ben tomorrow at noon" and the date and time fields will be automatically populated with "tomorrow" and "noon". TickTick has recently implemented this feature, but it doesn't work flawlessly via the webapp or via a widget. The functionality does work good within the Android app, however. See More

Top Pro

Customizeable Android widget

You can change the opacity, themes, lists, and cosmetic features of the widget. See More

Top Con

Free version is limited

TickTick's free version is limited to 19 task lists, 1 attachment per day, and 1 collaborator. See More

Top Pro

Smart date parsing

You can type "buy milk tomorrow 5pm" it will turn into a task as "buy milk" and reminder set as tomorrow 5pm automatically. See More

Top Con

Abo model is too expensive

Top Pro

Multiple reminders

You can add up to five reminders for different time to a single task. See More

Top Con

Translation to Portuguese is not professional

For Portuguese speakers, the Portuguese translation seems very amateurish. See More

Top Pro

Smart List

Allows you to set custom filters, making it easier to find tasks. See More

Top Con

No search of non-latin languages in web

The web version has no ability to search non-latin languages (e.g. Russian, Greek). See More

Top Pro

Multiple reminders

Supports up to 5 reminders per task. See More

Top Con

Interface is not clear

It has too much information, causing some confusion sometimes. See More

Top Pro

Advanced sorting options

Tasks can be sorted by dragging and dropping them in the list. See More

Top Pro

Google Calendar integration

You can integrate TickTick with Google Calendar. See More

Top Pro

Lightweight app

TickTick is resource-light, which is great if you run multiple programs or are using an older device. See More

Top Pro

Clean UI

TickTick takes a minimalistic approach in order to keep things simple. See More

Top Pro

Easy to add tasks

Just start typing to add a task. See More

Top Pro

Has a calendar view

Pro version of the software allows tasks to be laid out in an easy to overview calendar view. See More

Top Pro

Supports #hashtags (labels)

Just click a hashtag to filter your labeled tasks. See More

Top Pro

Description and checklist all together

Paid users can add description and checklist into a single task all together. See More

Top Pro

Set list color

You can set a different color for each list. See More

Top Pro

Free task tagging

Tags are a native feature; up to five tags can be applied to each task. See More

Top Pro

Great support to recurring tasks

Easy to set recurring tasks and a lot of possibilities to do that. See More

Top Pro

Share task lists for collaboration

You can share a list through an email or a shareable link. See More

Top Pro

Location reminder

Remind you of a task when you reach specific location. See More

Top Pro

Can set duration of a task

You can set starting and ending date and time for tasks. See More

Top Pro

Follows Android design guidelines

The mobile Android app of TickTick follows the Android design guidelines for a familiar interface. See More

Top Pro

Keyboard shortcuts

TickTick supports keyboard shortcuts that makes it easier to work with. See More

Top Pro

Custom themes for pro users

Paid users can enjoy pro themes. See More

Top Pro

Recover from trash

Easy to see and recover tasks from trash if you deleted them by accident. See More

Top Pro

Print tasks

Easy to print any task you want to. See More

Top Pro

Siri integration

You can add tasks via Siri. See More

Top Pro

Folder with concluded tasks

Easy to see all concluded tasks by date of conclusion. See More

Top Pro

Support team is great

Support team responds quickly. See More

Top Pro

Integration with calendars by URL

Shows your events on other calendars (like Outlook) in your task list. See More

Specs

Platforms:Windows, Linux, Mac, Android, iOS, Web

Publisher:Appest Limited

API:Google Assistant/Alexa/Slack/Zapier/IFTTT/Spark

Collaborative:Yes

See All Specs

See All Experiences

314 73

Microsoft To Do

Top Pro

Very basic and straightforward

Simple interface and streamlined. See More

Top Con

Few features

It doesn't have a lot of features that Wunderlist had, which was discontinued for this app. See More

Top Pro

Multidevice sync

Top Con

No Tag-Manager

Other apps let you better make use of labels. See More

Top Pro

Cross-platform

Available on Android, iOS, Windows and web. See More

Top Con

No Natural Language Support

Top Pro

Office integration

Top Con

A Microsoft Product

Some people have a distaste for Microsoft, and may avoid it for this reason. This includes people who are angry that Wunderlist has been discontinued in favor of this app. See More

Top Pro

Reminders and Due Dates

Top Pro

Smart suggestions

Top Pro

Can also be used as a note-taking app

Top Pro

Infinite color-coded lists

Top Pro

Make todos in one minute or less

Top Pro

The best from Microsoft

Specs

Platforms:Windows, Linux, Mac

Multifactor:Yes

See All Experiences

125 35

Trello

Top Pro

Simple and easy to use interface

There are two primary columns: the board is shown on the left and all the other controls on the right. The main means of interaction is dragging and dropping to-do cards into the various lists. The board structure is very customizable, and includes a variety of features that help along the way: color-coding, due dates, card images, checklists with a graphics bar that allows following progress easily, and card aging for cards that haven’t been touched in a long time. See More

Top Con

Subtasks lack features

Every task can have a list of subtasks which more closely resembles a standard to-do list. These lack the functions that cards offer you. You cannot comment on a sub-list, give the sub-tasks due dates, or provide additional information. You are limited to only checking them off once completed. See More

Top Pro

Great real-time team collaboration features

Trello has permissions at the board level as well as the ability to assign multiple people to each card. There are a lot of sharing options available and boards can be made visible for the public. It's also possible to subscribe to a card to be notified of its progress. The simplicity of the UI makes collaboration easy because it’s very simple to see the progress of each card and who is responsible for it. It also updates constantly to reflect real-time changes in progress. The simplicity of the UI makes collaboration easy as it’s very simple to see the progress of each card and who is responsible for it. It also reflect changes on boards in real-time. See More

Top Con

No multi-board aggregation

If you have multiple boards with tasks on them there is no way to get all the tasks on one board in a way that changes on one board will update the other. See More

Top Pro

Highly flexible workflow

Trello calls items used in the workflow “cards.” Cards are double-sided and can contain subtasks as well as notes and other details. Card columns can be used to simulate a workflow by moving cards from left to right as they are completed, or as a way of indicating task priority. The workflow is highly flexible as the columns are completely customizable to suit the task flow. For example, tasks can be put through a workflow "idea > approved > in-progress > pending review > released" or simply "ideas > released" depending on the granularity level needed. This makes Trello a great solution to feature management as it's possible to set up boards to handle everything from agile sprints to a more generic to-do list, all with status management. See More

Top Con

Can't get one view of cards across all boards

However, you can view all cards assigned to you. See More

Top Pro

Free for unlimited users

Trello offers a very generous free version that has no ads, no restrictions on the number of users, and very little restriction on how the program can be used. The paid features are generally cosmetic, such as the ability to change the background, add stickers or integration with other tools. See More

Top Con

Not really a to do list

Trello is much more a workflow and project management program than a typical to-do app, which makes it overwhelmingly robust for those looking to jot down their shopping list. See More

Top Pro

Works well for visual thinkers

The UI is based around Kanban, so you can see all your tasks and their status clearly. See More

Top Con

You can't add more than 1 Power Up without paying for it

Top Pro

Functionality can be extended via plug-ins

Voting, view, and calendar plug-ins further increase the functionality. See More

Top Con

Can't create dependencies between cards

Top Pro

Markdown support with well-rendered images

Trello supports Markdown, meaning that HTML input is represented appropriately. Cards with attachments are also rendered well. For example, images are shown correctly on the card, bug links are detected etc. See More

Top Con

Project management system only

This is cumbersome to get started. See More

Top Pro

Sub-tasks

Each card can have one or even multiple task lists. See More

Top Con

Managing large projects may be difficult

Trello works best with medium to small projects and with very high-level overviews. It is less effective for projects that require very granular management due to the fact that it becomes considerably more difficult to keep track of various cards and priorities as they are pushed off the screen. See More

Top Pro

Cross-platform and cross-sync

Trello works on all modern devices through the web application and has native apps for iOS, Android and Windows 8/10 devices. See More

Top Con

Impossible to use Pomodoro timer connected to Trello on iOS

Top Pro

Attach files to cards

Keep all of your files (images, documents, etc.) organized on their relevant cards. See More

Top Con

No quick deadline assignment

You have to open a Calendar every time to set a date without any quick options like today, tomorrow etc. See More

Top Pro

Easy-to-use

Top Con

Slow and requires a lot of mouse work to navigate

Top Pro

Best kanban for personal usage

Top Con

Light on features

Trello is focused on simplicity and as such forgoes certain common features that may or may not be important to you. See More

Top Pro

Excellent for groups using agile software development

The responsiveness and layers of customization make it easy for team members of various disciplines to collaborate on the same task board. See More

Top Pro

Great prioritization, Due date and Story point features

Can set different priorities to various tasks, set appropriate due dates and Story points - timing allotted to each task. See More

Top Pro

Good performance

Top Pro

Features to add voting on cards

Trello offers support for features to add voting on cards, often referred to as 'power-ups'. See More

Top Pro

Smooth media integration

Works like a charm. See More

Top Pro

Great native app for Android and iOS

Top Pro

Lots of API integrations

Top Pro

Action history log allows you to rapidly follow changes

There is a global history system which allows to rapidly follow changes. There is also a notification system if another user updates the board while you're watching it. See More

Specs

Platforms:Android / iOS / Windows / Web

662 146

Any.do

Top Pro

Clean, intuitive design

Any.do splits all tasks up into groups. Tasks can be grouped either by date (today, tomorrow, upcoming, and someday) or in custom folders. Each group has a plus button next to it that allows adding new tasks to the group. See More

Top Con

No Windows app or client

Unlike rival to-do list apps such as Todoist or Wunderlist, Any.do does not have an official app for Windows. There’s also no indication that the company plans to build this app in the near future. See More

Top Pro

"Any.do Moment" makes to-dos manageable

"Moment" is a reminder to check all tasks that are planned for the day. It simplifies scheduling your day and let’s you quickly check off items as they're completed. It can be set it to prompt you in the morning or afternoon to review your day’s tasks and update whether or not you’ve accomplished them. This is really useful for managing a long to-do list without feeling overwhelmed. See More

Top Con

Lack of power features like priority and labels

Any.do has only two levels of priority that can be assigned to tasks, namely Normal and High. There is no way to assign any sort of weights to tasks either. There is no feature to assign any sort of labels on them to be able to filter particular type of tasks. These features are very valuable to a power user. See More

Top Pro

Web interface for desktop access

The web interface can be used to add items. See More

Top Con

If you pay once it charges recurring even after unsubscribe and notified to the team as well.

Only solution is downgrade to free plan and remove credit card details. See More

Top Pro

Clever auto-complete

As tasks are added, Any.do attempts to guess what is going to be written and offers suggestions. It will search through contacts for names and information, allowing you to add people to tasks and offering suggestions for meeting spots that are convenient for everyone. See More

Top Con

Limited Any.do moments in free version

The free version gives only five Any.do moments per month, limiting productivity. See More

Top Pro

Missed call reminder on Android

The mobile app reminds you of missed calls and helps manage them in the future. See More

Top Con

Cannot see task details easily

To view subtasks, notes or other data you have to click or tap multiple times. There is no task view that shows everything you should know about the task. See More

Top Pro

Folders for tasks

Users can create and edit folders for certain tasks, like “personal” and “work.” See More

Top Con

Invasive App Permissions

In order to be a complete solution, Any.Do can seem to take over your phone. For example, it monitors missed calls so you can schedule a call back. See More

Top Pro

Has a system that allows collaborating on tasks

Any.do allows creating "hubs" for groups of people, like colleagues, family, and friends, where tasks can be shared or assigned to each other. See More

Top Con

Offline access not available in free version

Since the addition of the Premium plan, offline access to lists is not available for free Any.do users. See More

Top Pro

Simple

Any.do includes the features that are needed and nothing more. See More

Top Con

Spotty auto-complete and voice recognition

Though the auto-complete feature is very smart in that it can access contacts and create a variety of tasks, it also might auto-complete with something entirely wrong. The voice recognition also has some issues with correctly understanding what is being said. See More

Top Pro

Free version

Any.do has a free version and also offers a Premium plan that costs $3 a month. See More

Top Con

Slow animations and features

The app goes for a smooth feel with lots of things being automated and animated. This slows down it's use, especially on older phones. See More

Top Pro

Cross-platform support and sync

The app runs on iOS, Android, as a Chrome extension and in browsers. See More

Top Con

Awkward data entry

You cannot simply start entering tasks, one after another. You must click or tap the add icon to get a text entry field. See More

Top Pro

Rewards for completing tasks

The app integrates with Kiip, a reward platform that gives free, real-life rewards when a to-do list is completed. See More

Top Con

All tasks default to "today"

While there is a 'someday' category, by default every task as an end date of today. This means you get constant notifications for quickly added tasks. See More

Top Pro

Five simple widgets for Android

There are five widgets to choose from, all of which are simple and useful. See More

Top Con

Incomplete keyboard control

There’s no clear way to select and mark tasks using keyboard. See More

Top Con

No Android Wear and Apple Watch support

The Any.do app currently does not support Android Wear or Apple Watch, in contrast to rival to-do list apps such as Todoist or Wunderlist. Currently Any.do does not have plans to support these devices. See More

Specs

Platforms:Windows, Mac, Android, Web, Chrome

File Size:Any

API:No

Collaborative:Yes (Share lists, assign tasks)

See All Specs

See All Experiences

199 67

Google Keep

Top Pro

Easy to use

1-step to take a note on Android: tap 'take a note'. Web version: cursor is on the note itself. See More

Top Con

Google can access and mine your data

You have to be okay with Google analyzing and using your data in order to use Keep. See More

Top Pro

Super fast to use

The focus on a minimal interface makes everything fast to use on both web and mobile. This comes in handy for when a note needs to be jotted down quickly, as there is little to no load times or faffing about trying to get to a space where the note can finally be recorded. See More

Top Con

Messy if you have lots of notes

It can be difficult to organize notes because you can only create labels and not, for example, separate projects. See More

Top Pro

Unlimited and seamless sync across all Google connected devices, from mobile to desktop

When a mobile device isn't in use, Google Keep can be accessed as a Chrome app or as a website. Basically, no matter the device being used or the OS on it, there is always a way to access the app. There is also no limitation to how many devices this can be done with, freeing up the user to always have access. See More

Top Con

Organization is limited to just multiple tags for notes

There are no folders in Keep that you can move notes into. It makes the user interface more cluttered, and navigation gets more difficult. See More

Top Pro

Automatic saving

Automatically saves new changes so that nothing is lost. See More

Top Con

Can be taken down some day

As Google is notorious for taking down services, you may end up with just a backup of your notes in XML format and a need to look for a substitute. See More

Top Pro

Useful Android home screen widget

The Keep widget lets users quickly see existing notes and add new ones. See More

Top Con

No ability to undo changes

There is no way to revert changes or restore text you may have accidentally deleted (however, you can restore entire notes for up to 7 days after deletion). See More

Top Pro

Notes can be grouped via labels

In addition to the ability to color-code notes, they can be labeled and navigated and grouped that way. This allows for easy organization, to then be found easily at a later date. See More

Top Con

Synchronization bugs

There are some issues with synchronizing data including laggyness and returning old/deleted items. See More

Top Pro

Notes can be color-coded

Top Con

No text formatting

No basic formatting like bold, italics. Makes it harder to do things like meeting notes. Keep is intended as a minimal and quick note taking app, but sadly for those that are looking for something more robust, the features are just not there. See More

Top Pro

Cross platform

This app can be used seamlessly across all platforms including Android, iOS, and desktop computer platforms. See More

Top Con

Scrolling through notes is horrible

There are no options to decrease the surface area of the notes to make it easier to get an overview. Compare this to something like the Apple Notes or Evernote UI, for example. You can't organize nor have a glance of what you have. See More

Top Pro

Works as a great bookmarking tool as links added can optionally include a preview image

Keep has a great feature that allows you to save sites you visit as a special note type with a link and a preview image. See More

Top Con

Not free/libre

This application is proprietary, and thus cannot be modified or freely distributed. See More

Top Pro

Can share and collaboratively edit any item including lists

Keep allows sharing any item with other contacts and editing them together at the same time. This way a team can work together in real time, no matter their location. See More

Top Con

Can be difficult to discover the features

Google Keep has slowly been introducing new features, but doesn't do a good job of helping you discover them. See More

Top Pro

Really well implemented speech-to-text

Google has a lot of experience with speech-to-text functionality and they did a fantastic job with Keep. This means you can easily record spoken notes that can then be changed to a text based note. See More

Top Con

Google account required

You're required to have a Google account in order to use the app. See More

Top Pro

Notes can include photo and audio attachments

Notes can include multimedia attachments in addition to text. See More

Top Con

Does not offer themes

There is no option for changing the color theme (such as a dark theme) unless you use a 3rd party extension. See More

Top Pro

Supports drawing or writing notes by hand

Newer version of Google Keep now supports drawing on either a blank page, existing notes or in an image attached to the note. See More

Top Con

Does not integrate with Google Calendar or Tasks

It does not integrate with Google Calendar or other Google Apps with the exception of "Google Now." Keep reminders can appear on Google Calendar, but you can not get reminders and use Tasks at the same time. See More

Top Pro

Both location- and time-based reminders

You can set reminders that bring certain notes to your attention when you arrive at a specified location or when it’s a specified time or date. Unfortunately you can only do one or the other for each note. See More

Top Con

Too simplistic of an approach

Top Pro

Includes character recognition for text in images

Google Keep lets users take pictures of physical notes and makes the contents searchable within the app. This can be a convenient time saver for those that do not want to type out the necessary info, but rather take a quick snapshot of it. See More

Top Con

No integrated social media sharing

There is no integrated social media sharing if you directly want to post your note to Twitter, Facebook, etc. See More

Top Pro

Drag and drop sorting

You can move cards manually, which is great for prioritizing to-dos. Within a card, you can also drag and drop items. See More

Top Con

Not good at all for longer notes

With almost no formatting options whatsoever it's hard to actually use Keep for long-form notes. See More

Top Pro

Archives finished tasks

Any finished task is archived and can be searched at a later date. See More

Top Con

Sharing within team doesn't work that well

You can share separate notes but not Projects, Wordspace, or Teams. See More

Top Con

Not distributed

Cannot run on own servers as Keep will only run on Google's own servers. This increases the risks which are normally associated with handing over critical applications to a large (US) corporation. See More

Top Con

No notifications when tasks are added to shared lists

Although the ability to collaborate on lists is advanced, Keep will not let you know when another person adds an item to a list you share. See More

Top Con

No API

Top Con

There is a label limit up to 50

Top Con

No dedicated app for windows, linux, mac (except unofficial)

Top Con

Cannot share groups of notes (e.g., labels)

Google's equivalent of groups are labels, which can't be shared. By comparison, Trello allows you to share boards with others. Trello also supports grouping through teams. Google Keep has no such concept. See More

Top Con

Slow to save the updates

Saving is delayed by a moment and the saving status UI is unclear. You can lose updates if you close the tab too quickly. See More

Top Con

Delay between to-do entries

The keyboard closes and reloads between to-do list entries, so the first letters or words may be missed if you’re trying to quickly create a list. See More

Top Con

Notes get lost/deleted and can NOT be recovered

Since nothing is stored locally on the phone, everything can go missing. Google can't recover any of it. See More

Top Con

No BlackBerry 10 app

No BlackBerry support apart from web. See More

Top Con

No Windows Mobile app

No Windows Mobile app, and it is unlikely to ever be produced. See More

Specs

Platforms:Android / iOS / Chrome / Web / Desktop

API:No

See All Experiences

861 247

Microsoft OneNote

Top Pro

Text can be added anywhere like a whiteboard

OneNote allows you to arrange text freely on the digital paper mimicking the way it would be done with a real pen on real paper. See More

Top Con

Not available for Linux

There is no native Linux client for OneNote available, and most likely will never be created. Users can use the web based client, but a native app would be a better choice for those that use the app frequently. See More

Top Pro

Comprehensive organization methods

Can have multiple 'sections/tabs' at the top like in a web browser with many notes within each 'section/tab'. Also, there can be sections within section groups infinitely. The complete hierarchy looks like this: Notebooks > Section Groups ... Section Groups > Sections > Pages > Sub-pages > Sub-pages. See More

Top Con

Requires a Microsoft account

You need to have a Microsoft email to sign up for OneNote (Outlook, Hotmail, or Windows Live). See More

Top Pro

Supports hierarchical organization of information / notes

OneNote is designed to allow hierarchical organization of information. This is achieved with grouping into the following categories and UI elements (Notebooks, Sections, and Pages). Both Sections and Pages allow additional groupings that can be expanded / collapsed in list view. This can be incredibly helpful for quickly taking notes and organizing them for work or personal projects. For example, you could have a Notebook for "Cooking Recipes", with sections for "breakfast, dinner, desserts", where individual recipes would be page entries (i.e. the "Desserts" section would have pages for brownies, chocolate cheesecake etc). See More

Top Con

Not open-source

This application is proprietary, and thus cannot be modified or freely distributed. See More

Top Pro

Powerful table editor

Adding and resizing rows and columns is easy and flexible. This makes for an easy way to adjust a note as it grows in content size. See More

Top Con

The added flexibility means your notes may feel cluttered

Since you can place elements anywhere you'd like on your note, you have to pay attention to how you structure it. For some this added flexibility is a huge selling point, but for others it could become distracting and makes notes feel difficult to digest. See More

Top Pro

Insert files into your notes

You can add a variety of different files into your notes including images, video, audio, and more. See More

Top Con

Menu/ribbon can feel crammed

OneNote offers a lot of formatting options, which results in a lot of options being crammed into the ribbon. It can feel somewhat cluttered and takes a bit of time to get used to. See More

Top Pro

Strong search features let you quickly find what you're looking for

If you don't want to search through all of your notes, you can narrow it down by specifying the page, section, group, or notebook. You're not limited to just searching through your text either. You can search for text in images, video recordings, and audio (this is off by default). See More

Top Con

Sync isn't stable

Many users have reported synchronization issues. While not everyone will experience this, it can be difficult to troubleshoot, with some fixes resorting to editing registry keys in Windows when using the Windows client. See More

Top Pro

All indented lines under the first can be expanded and hidden

Which makes it easy to quickly look at the high level of notes, and then drill deep into each point. See More

Top Con

Text editing is weird (poor UX)

When clicking in the middle of a note, it adds something like a text-box positioned in the middle. If you move that field to the bottom right, it gets weirder. You can end-up with an empty note, having an empty text-box 1km to the bottom-right of it. See More

Top Pro

Add notes through email

You can choose what notebook the notes will save to. E-mail notes to your special Onenote e-mail and it will be accessible across all devices. See More

Top Con

Syncing issues

It tells you there are conflicts between a note on the PC and on the Android because of the timing of the synchronization but doesn't try to resolve itself. See More

Top Pro

Stylus and digitizer pen support

OneNote can be used on all touch capable devices via stylus or digitizer pen making for an intuitive and easy way to take notes by hand, which can often be faster or just preferred over typing. It has the best pen input out of any note taking app. See More

Top Con

Platform dependent

The newer versions for Windows and Mac are converging, using the Windows style layout (with a more more consistent and usable UI). The original OneNote for Mac for example is very different from OneNote for Windows. Because Microsoft has a vested interest in making sure the Windows version is superior, the Mac version tends to lag behind in terms of functionality. Tutorials and other forms of documentation available online generally apply only to the Windows version, which implies non-Windows versions are undocumented. Even worse, because the documentation rarely, if ever, indicates it only applies to Windows, it's easy to waste hours trying to make non-existent features work. As such, the documentation is "negative documentation" (i.e. worse than no documentation at all). See More

Top Pro

Very similar design for those used to Microsoft programs

If you have experience with other Microsoft programs such as Microsoft Office, you'll feel right at home with the design of OneNote thanks to the similarity of the menus. See More

Top Con

Doesn't automatically sort (by name, size, date)

You can't choose to sort automatically. Just do it manually. See More

Top Pro

Lots of options for customizing fonts

You can fully customize your default font (the color, type of font, and font size). You can override this styles with the same options (and more) in individual notes. See More

Top Con

No backup on Windows 10 free version

If you accidentally delete a section on the windows 10 free version of Onenote, there is no backup to fall back on. See More

Top Pro

Converts handwriting to text on Windows version

You can take handwritten notes on your mobile device with a stylus or digital pen and then convert the handwriting to text later on your Windows PC. See More

Top Con

Search function is lacking advanced features

e.g. Searching for "friend" will find "friendship" and "friendly" (because "friend" is at the beginning of the word); using this query will not find words such as "girlfriend" or "boyfriend." See More

Top Pro

Article Web Clipper available on desktop and mobile

Has a web clipper extension on Chrome and Edge that can be used for clipping whole articles and images. Web clipping of articles is also available on Chrome mobile through the "Share" option. See More

Top Con

Uninspired, bland user interface

Many of OneNote's competitors use Material Design and bold colors to create a minimal, clean looking interface. OneNote has a bit more of an outdated look and can feel over crowded at times. See More

Top Pro

Cross-platform

Its available Windows Mobile, Windows Store, Android, a Desktop Version, and a Web app. Apple macOS and iOS are also supported. See More

Top Con

Annotations can’t be anchored to a photo

If you annotate a photo or some text, then insert some text above it, the annotations don’t necessarily move with the photo and get misplaced. See More

Top Pro

Table is sortable

Top Con

iPad version is behind the Windows version in features

Biggest issue for me is that you’re stuck with the default, example tags - you can’t import custom tags from your Windows copy, or create and delete tags. See More

Top Pro

Integrates with other Microsoft services

Integrates well with Outlook, Office, and OneDrive. See More

Top Con

Some features require external apps

Sort pages, find and replace, etc need external apps called onestatics. See More

Top Pro

Sharing and collaboration

You can share your notes by inviting people with an e-mail, or by giving them a direct URL. You have control over what kind of access the user has on your note (read only, edit) and can revoke it at any time. OneNote will alert you when a chance is made on your shared note. See More

Top Con

You cannot use local OneNote files with the version of OneNote that is included with Windows

There is a difference between the OneNote that is included with Windows 10 and the OneNote that comes with Microsoft Office. The version included with Windows cannot use local OneNote files and requires you to be online to access your notes. See here for this and other differences. See More

Top Pro

Offers flexible encryption

Unlike most other apps, you can selectively password protect, and fully encrypt, individual documents or entire folders. This is especially important to many people with data stored in the cloud. As of early this year, even the free version supports encryption. Microsoft has also enhanced their internal security methods for storing data on OneDrive (where OneNote performs sync), which makes it more secure than most of their competitors (including Evernote). See More

Top Pro

Mathematical calculations

You can perform mathematical calculations in OneNote like a calculator. e.g. 1+2=3, 85/4=21.25, 8!=40,320, 7^2=49 See More

Top Pro

Ink to Math

Handwritten mathematical equations can be converted to typed mathematical equations. Moreover, you can ask OneNote to solve the equation too. See More

Top Pro

Optical character recognition

You can copy / search text in images added to OneNote. See More

Top Pro

Page versioning

You can view the history of any page and revert to a previous version. See More

Top Pro

On Android, you can tap a badge to start a note

The badge on Android hovers over on your screen similar to Facebook Messenger's Chat Heads. You can tap it and instantly start jotting down your thoughts without having to flip to the app first. See More

Top Pro

Import and link calendar events and tasks in Outlook

This is great for taking meeting minutes. You can import all the meeting details, including a checklist of attendees and a link back to the original event in your Outlook calendar. You can tag all the actions coming out of a meeting and you can create linked tasks from them in Outlook. Much quicker and more effective than writing meeting minutes the traditional way. See More

Top Pro

Browser plugins allow easy saving of web pages

The ability to quickly file away web clippings is a key part of note taking. See More

Top Pro

Large variety of themes available

You have quite a few options for themes available with illustrated backgrounds. If you want something a bit more simple while still having personality, there are also several color themes. See More

Specs

Platforms:Windows / OSX / iOS / Android / Web

Collaborative:Yes

Export:*.one, *.docx, *.doc, *.pdf, *.xps, *.mht

Offline access:Yes

See All Specs

See All Experiences

502 164

WeDo

Top Pro

Cross-platform

Has versions for Android, Web, and iOS. See More

Top Con

No calendar integration

Does not have calendar integration See More

Top Pro

Supports file attachments

You can attach files to each task. See More

Top Con

Doesn't support multiple reminders

Top Pro

Great user support

It is a new app, but they have a very good interface so the users can send their suggestions to improve the app. See More

Top Pro

Users can add recurrent tasks

It allows users to set recurrent tasks. See More

Top Pro

Supports subtasks

You can add subtasks to any task. See More

Top Pro

Allows users to assign tasks to other users

It allows you to assign tasks to other person. If he/she does not use WeDo, it sends an invitation. See More

Top Pro

Clean interface

Top Pro

Free

At least for a while. See More

Top Pro

Supports groups

You can add groups, and for each group, yuou can add members. It is something like Trello Boards, but I think its better. See More

See All Experiences

16 0

Built By the Slant team

Find the best product instantly.

4.7 star rating

Try it now - it's free

What is the best alternative to Priority Matrix?

Unlimited tasks and projects for free

No Linux desktop application

Useful integrations

Main view isn't compact enough

Task Automations

Subtasks are hidden inside the task

No reminders

Powerful and simple to use tool with a clean design

Many important data views

Native apps

Not self-hosted

Task board available

Free version

Nice looking

Keyboard shortcuts

Mobile app is available

Powerful team collaboration features

Mobile version lacks calendar

Free for up to 15 users

Unable to manage multiple workspaces

Simple workflow

No task dependencies in free version

CSV export and print

Can not use list view and board view for a same project

Very polished interface

Strange UX with strange workflow

Tagging system allows easily filtering tasks

UX Design is overly opinionated

Provides lots of help for getting started

Supports Kanban and list views

Well thought out keyboard shortcuts

Integrates with Slack

Supports natural language input

Not much independence of customising the layout

Minimalist UI that's designed for efficient use

Awkward data entry

Multiple ways to organize tasks

Does not listen to user suggestions

Powerful search and filtering functionality

No start dates, only due dates available

Allows sharing and collaborating on tasks

Annual subscription required for notifications and attachments

Monitors productivity and rewards it with karma

No way to add additional info to a task

Super quick syncing

Heavy premium advertisement

No ads in free version

Labels (@contexts, etc.) only available with premium subscription

Visual scheduling

Using "next" actions requires a messy workaround

Allows creating task templates

Makes it too hard to see all tasks assigned to you across the app

Great home screen and lock screen widgets

Lacks advanced task repeating options

Can be set to send a daily digest email

No support for dependencies

Browser extension for "add website as task"

Free version has limited functionality

Extensive integration with a wide range of external apps

Cannot import data

Supports text formatting

Todoist Foundations is detrimental to the app

Infinite list depth

Very basic compared to alternatives

Business strategy doesn't hinge on being acquired

Can't mark all completed tasks uncompleted

Allows creating location-based reminders

Mac Mail not supported

Integration with any app supporting web-calendar link

Missed daily reminders complete for the wrong day

Cross-platform

Inbox is limited to 200 tasks

Quickly browse your list through smartwatch devices

Recurring tasks are hard to set because the app only supports "natural language"

Smart Schedule (Let AI schedule your tasks)

Naming convention for labels is very limited

On mobile apps, swipe left/right performs fast reschedule/done

Import feature is bad at handling non-English characters

Quickly assign a task to a project as you type with #