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KanbanFlow
All
9
Experiences
Pros
6
Cons
2
Specs
Top
Pro
Simple & easy interface
The board space is very well used and configurable. User interactions are clear and intuitive.
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Con
You cannot do a search on all boards, so if you have a lot of info on many boards, you have to search one at a time
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Top
Pro
WIP Limits
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Top
Con
No mobile app
There is a web app for mobile devices but it lacks some features that a native app could offer.
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Top
Pro
Swimlanes
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Top
Pro
Pomodoro timer
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Pro
Estimation & time spent
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Top
Pro
Collaboration features
Any changes you make on the board are instantly available to all members of the team.
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Specs
Platforms:
Cloud/Web Android IOS
API:
Yes
Collaborative:
Yes
Offline access:
Yes
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Experiences
Free / paid
20
1
Zoho Projects
All
6
Experiences
Pros
5
Specs
Top
Pro
Has mobile apps
With native apps for iPhone, Android and iPad, you can continue to plan your project activities, assign work, manage resources, log time and access documents even as you are away from your desk.
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Top
Pro
Document management features
Share text files, spreadsheets, presentations and other documents associated with your team and work on them together. A version control system makes sure that everyone has access to the latest copy.
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Top
Pro
Has a built-in bug tracker
Log bugs and track them as they get fixed and tested. Define custom workflows and business rules. Track code changes made in GitHub and Bitbucket.
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Top
Pro
Free version
Free for up to 3 users.
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Top
Pro
Supports project pages
Pages help you create a centralized searchable information repository for your projects. They can be used as an intranet to publish company links, documents, announcements and events.
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Specs
Platforms:
Web, Mobile
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Free / paid
3
0
MeisterTask
All
8
Experiences
Pros
3
Cons
4
Specs
Top
Pro
Unlimited tasks and projects for free
MeisterTask offers a free plan that includes unlimited tasks and projects, as well as two integrations of the user's choice.
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Top
Con
No Linux desktop application
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Top
Pro
Useful integrations
MeisterTask has integrations with Google Drive, Dropbox, Slack, GitHub, BitBucket, Zendesk, Zapier, and MindMeister. You can even get a personal URL to subscribe to your tasks, schedule, etc. via any calendar program that supports the iCal format (e.g. MacOS default calendar application, or maybe even Fantastical 2 on the same platform).
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Top
Con
Main view isn't compact enough
The main view isn't compact enough even when set to small font and compact view. Additionally, columns are not collapsible.
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Top
Pro
Task Automations
MeisterTask offers “Section Actions” that help automate steps in your workflow and increase efficiency and consistency.
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Top
Con
Subtasks are hidden inside the task
It can be hard to see the complete details of each task due to the nested interface.
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Top
Con
No reminders
No native reminder events.
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Specs
Platforms:
Windows, macOS, iOS, Android
Collaborative:
Yes
Offline access:
Yes
Subtasks:
Yes
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Experiences
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98
7
Kantree
All
15
Experiences
Pros
14
Cons
1
Top
Pro
Dynamic kanban view
Kanban board to drag and drop cards across columns. Select which group type to show as columns: status, milestones, labels, teams, etc (you can create your own dimensions) Set rules to your group (such like auto-assign card to user when dropping a card)
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Top
Con
Its not project management...
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Top
Pro
Infinite hierarchy
Cards can have checklists. Items in the checklist are actual cards, which can be organized in their own board. Projects is like a tree of card, with unlimited sub-level boards. Perfect to manage complex project with hierarchy. You can choose different settings and user permissions at every level.
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Top
Pro
Custom card groups
Group your card in unlimited dimensions. You can use the built-in groups (lists, labels, milestones), adapt them or create your own. This allows you to manage a projects in other dimensions (by versions, teams, offices, categories, releases, etc). Visualize your project in kanban and table view, by the group types of your choice. Drag and drop cards quickly between groups. Track progress by group types (ideal for managing iterations).
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Top
Pro
Self-hosted option
Kantree can be installed on your server #privacy
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Top
Pro
Card models
Use or create card model to best represent your work, for each of your project. Dozens of types of attributes available, including text, yes/no values, map, file attachments, due date, etc Perfect to manage projects of different kinds, with multiple card types - like ideas, sales contact, customer feedback, bug report, feature request, bill/order.
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Top
Pro
Notification (email and in-app)
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Top
Pro
Slack integration
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Top
Pro
Github integration
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Top
Pro
Charts and analytics
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Top
Pro
Work in progress limits
Set soft limit to group, so that your teams don't get overloaded and lose focus
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Top
Pro
Mobile
Adaptative design that is optimize for touch-based interface and adapt the UI to small screen (mobile and tablet)
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Top
Pro
Table view
Manage your cards in table, by groups. All the cards are displayed as rows, with their attributes in columns. Group cards by any group type: milestones, status, team, label, epic, release... Drag and drop cards across groups. Pick the attributes to include in the table
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Pro
Card links
Create linked card to mirror a card in another projects / organization. Create links with the attributes of the target card, or with its own attributes (to manage a card in multiple boards) Create custom card relationship: blocked by, same as, etc. Kantree also support infinite card hierarchy
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Top
Pro
File attachment
Drag and drop multiple files to your cards at once. Preview files in a gallery, by card or for the entire project
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Experiences
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15
2
Zenkit
All
4
Experiences
Pros
3
Specs
Top
Pro
Powerful and simple to use tool with a clean design
Easy to use and easily understandable for everyone.
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Top
Pro
Many important data views
Data views include Mind-Map, Kanban-Board, Spreadsheet, List, and Calendar. Views can be switched easily.
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Top
Pro
Native apps
Native apps for iOS, Android, macOS, Windows, and Linux.
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Specs
Platforms:
Web, Windows, macOS, Linux, Android, iPhone
Languages:
English, German, Portuguese, Spanish, French, Chinese (traditional), Korean, Russian
API:
Yes
Collaborative:
Yes
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Free / paid
120
13
Momentum
All
10
Experiences
Pros
6
Cons
4
Top
Con
Some basic features not free
It costs to use features like changing the background manually.
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Top
Pro
Beautiful design
Momentum has a different, beautiful background image each day. It displays the time, a welcoming message and a reminder in the middle of the page and hides all other functionality out of focus.
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Top
Con
Can't add bookmarks
You can't add bookmarks to it
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Top
Pro
Provides with weather information
Current temperature and weather conditions are shown in the top-right corner.
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Top
Con
Can't be customized
There are no customization options. Existing items can't be turned off.
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Top
Pro
Built-in to-do list
Momentum has a simple to-do list that can be accessed from the bottom-right corner of the page.
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Top
Con
4K images not available
When accessed from a 4K display, the images will be bad quality.
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Top
Pro
Reminds of the day's goal
Momentum asks the user what's the focus of the day and then shows that information is each time a new tab is opened.
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Top
Pro
Inspirational quote
Momentum shows you a new inspirational quote, once a day.
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Top
Pro
Displays bookmarks nicely
It shows your bookmarks and most frecent sites in a really nice way
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Experiences
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72
9
TeamWork.com
All
4
Experiences
Pros
3
Cons
1
Top
Pro
Offers lots of granularity in task management
Tasks are grouped in task lists and can have subtasks. Each task list can be assigned to a particular set of users, aligned with a milestone and have notes. Each task in the task list can have a description, a start and a due date, attachments, priority, manually set progress, followers, dependencies, be assigned to a particular set of users and set to repeat. Each subtask has the same configurable properties except instead of the ability to assign people, subtasks can be commented on.
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Top
Con
Provides too much detail for small projects
Amount of granularity for tasks can be overwhelming for small projects or teams.
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Top
Pro
Each project has only the required functionality
It's possible to limit projects only to the necessary features so that unnecessary functionality doesn't get in the way and clutter up the interface.
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Top
Pro
Good assortment of features
Gantt charts, calendar and an easy overview of huge amount tasks.
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24
4
Taiga
All
13
Experiences
Pros
9
Cons
3
Specs
Top
Pro
Supports both Kanban and Scrum modes
User stories can be organized in both Kanban and Scrum task management systems.
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Top
Con
No Kanban metrics
Taiga is said to support Kanban but it does not generate any of the usual Kanban metrics (cycle time, lead time) or graph (Cumulated Flow Diagram).
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Top
Pro
Free and open source
Taiga is licensed under GPL with source code available on GitHub.
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Top
Con
Can be overwhelming at first
Taiga presents users with a lot of information and functionality right from the beginning with little guidance. Figuring how stuff works might take a bit.
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Top
Pro
Simple to use
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Top
Con
Too much functionality for small projects
While it's possible to disable any unwanted features (modules), the amount of functionality that's present might be more than a small, short-term project needs.
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Top
Pro
Comprehensive Agile software development toolset
Taiga tries offering a complete Agile software development toolset. It includes complete solutions for issue tracking, videoconferencing, documentation (in the form of a wiki) and either a backlog or a Kanban board for managing user stories.
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Top
Pro
Built-in issue tracking
Taiga has built-in issue tracking tools. The issues can be organized by user-defined type, severity, priority, creation date, assignee, creator, tags as well as filtered by subject. Taiga can also integrate with GitHub, GitLab and BitBucket.
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Top
Pro
Built-in wiki
Each project has a wiki. It has Markdown support as well as a WYSIWYG editor.
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Top
Pro
Built-in video conferencing tools
Integrates with either AppearIn or Talky to provide a video conferencing solution.
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Top
Pro
Migration from RedMine
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Top
Pro
Export/Import feature
You can extract all your data from one Taiga instance and move it to another one. You can read more here.
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Specs
Platforms:
Web, macOS, iOS, Android, Linux
Technology:
Python, CoffeeScript
API:
Yes
Collaborative:
Yes
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Experiences
$0-5/MO
42
8
Pivotal Tracker
All
9
Experiences
Pros
3
Cons
5
Specs
Top
Con
No Kanban-board
To get a good overview often Kanban boards are used. You can somehow imitate a board, but it is not comparable to a real Kanban-board.
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Top
Pro
Flexible
While not perfect kanban, Pivotal is somewhat flexible in that you can mark sections of stories. So rather than (or in addition to) a normal sprint, you can put a marker in to define all cards above that point as part of something, for example a release. Further, you can override the auto tracker and define how many points in a sprint. So there is some degree of flexibility which sometimes you don’t find in “purist” agile or scrum tools.
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Top
Con
Limited Work Flow & Process
Few story states. If your process involves some sort of QA and sign off, forget it - you get started, deliver, accept/reject, and finished. No way to customize this to your process. Sad miss for an easy fix/configuration.
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Top
Pro
Great software to use in conjunction with a disciplined agile/scrum development philosophy
Pivotal Tracker has a Kanban feel to it, but takes a more opinionated “Agile” approach to feature management: It encourages items in the flow to be user stories with effort points associated to them to allow Pivotal to calculate your team’s velocity. If you agree with the workflow, Pivotal offers a ton of functionality not provided by more generic tools like Trello. You can see your team’s velocity over time, organic smaller Stories into “Epics” (huge features) etc.
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Top
Con
Non-Editable Default Templates
Templates for defining stories and bugs save time. Pivotal has a default for story and bug. However you can’t edit these. So when you go to add your own, the titles can be confusing to users. Maybe title like “Our User Story” and “Our Bug”? Users will see all templates in the drop down and it’s confusing, so you end up with peope using the wrong templates which adds to process problems.
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Top
Pro
Stories can contain media files
Easy to create features/bugs/chores with embedded files (screenshots, docs, videos).
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Top
Con
No Saved & Shared Views
Everything is in a column. Aside from destroying Kanban, it also gets confusing. The real downside here is that there’s no way to save a set of columns and pin for others to quickly see. Everyone on the team is usually looking at a completely different set of work. This is literally the definition of not being on the same page.
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Top
Con
Not usable for multiple projects
If you want / need to have an overview of all the tasks going on over different projects and if you have these organized in different projects, there is no way to get an overview beside reporting. Just take a look at the screenshot and you see what you can expect.
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Specs
Platforms:
Web, iOS, Android
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Experiences
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8
2
Asana
All
17
Experiences
Pros
10
Cons
6
Specs
Top
Pro
Powerful team collaboration features
Asana has fantastic mechanisms for dealing with team collaboration. Not only can tasks be assigned to team members, but Asana lets users follow tasks and use hyperlinks to refer to team members within a task.
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Top
Con
Mobile version lacks calendar
Asana's calendar is present in the web version but is conspicuously missing in the mobile app.
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Top
Pro
Free for up to 15 users
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Top
Con
Unable to manage multiple workspaces
Each "workspace" or "team" in Asana is strictly isolated. You cannot see your personal tasks versus work tasks or collaborations together, you need to log in to a different profile.
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Top
Pro
Simple workflow
The Asana task workflow within a project is broken down into "Today," "Upcoming," and "Later." The tasks themselves have the status of either done or not done. There is also a subtask feature to group tasks together. Tasks can be assigned to other team members and are stored in the "Inbox" view for processing. This replaces email for some team communication.
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Top
Con
No task dependencies in free version
Dependencies is only available only to Teams and Organizations on Asana Premium.
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Top
Pro
CSV export and print
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Top
Con
Can not use list view and board view for a same project
Asana can only choose one, either a list view or a board view.
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Top
Pro
Very polished interface
Teams can have private (only visible to project members) and public (visible to anyone in the team) projects. Each member can also have their own personal projects. Tasks can be viewed in list and calendar views. It's possible to display only the tasks assigned to the user or tasks organized by project or team. Single tasks can exist in multiple projects. Lists of tasks can be divided into sections and organized in many different ways – tasks that still have to be done, tasks that have been completed, by due date, by assignee, by popularity, etc. Expanding a task will allow adding things like subtasks, tags, and attachments, as well as comments. Users can also subscribe to a task via RSS from this view. There's a separate view specifically for attachments. Search lets you find what you’re looking for quickly.
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Top
Con
Strange UX with strange workflow
Similar to task the manager in Todoist or Wunderlist, but not too complex for under four members.
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Top
Pro
Tagging system allows easily filtering tasks
The tagging system enables project managers to easily filter tasks.
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Top
Con
UX Design is overly opinionated
The workflow is not very customizable, which forces you to use a flow that may not be your preferred or best option.
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Top
Pro
Provides lots of help for getting started
There are many videos, tutorials, and reference documents to help you get up and running.
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Top
Pro
Supports Kanban and list views
Asana provides a list view and a Kanban view which can be selected if a new project is created.
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Top
Pro
Well thought out keyboard shortcuts
Keyboard shortcuts all involve the Tab key, so it is unlikely that they will interfere with shortcuts that have already been established.
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Top
Pro
Integrates with Slack
It's possible to have tasks appear in a Slack channel.
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Specs
Platforms:
Web, iOS, Android
Collaborative:
yes
Search:
yes
Subtasks:
yes
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Experiences
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122
24
Trello
All
33
Experiences
Pros
20
Cons
12
Specs
Top
Pro
Simple and easy to use interface
There are two primary columns: the board is shown on the left and all the other controls on the right. The main means of interaction is dragging and dropping to-do cards into the various lists. The board structure is very customizable, and includes a variety of features that help along the way: color-coding, due dates, card images, checklists with a graphics bar that allows following progress easily, and card aging for cards that haven’t been touched in a long time.
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Top
Con
Subtasks lack features
Every task can have a list of subtasks which more closely resembles a standard to-do list. These lack the functions that cards offer you. You cannot comment on a sub-list, give the sub-tasks due dates, or provide additional information. You are limited to only checking them off once completed.
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Top
Pro
Great real-time team collaboration features
Trello has permissions at the board level as well as the ability to assign multiple people to each card. There are a lot of sharing options available and boards can be made visible for the public. It's also possible to subscribe to a card to be notified of its progress. The simplicity of the UI makes collaboration easy because it’s very simple to see the progress of each card and who is responsible for it. It also updates constantly to reflect real-time changes in progress. The simplicity of the UI makes collaboration easy as it’s very simple to see the progress of each card and who is responsible for it. It also reflect changes on boards in real-time.
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Top
Con
No multi-board aggregation
If you have multiple boards with tasks on them there is no way to get all the tasks on one board in a way that changes on one board will update the other.
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Top
Pro
Highly flexible workflow
Trello calls items used in the workflow “cards.” Cards are double-sided and can contain subtasks as well as notes and other details. Card columns can be used to simulate a workflow by moving cards from left to right as they are completed, or as a way of indicating task priority. The workflow is highly flexible as the columns are completely customizable to suit the task flow. For example, tasks can be put through a workflow "idea > approved > in-progress > pending review > released" or simply "ideas > released" depending on the granularity level needed. This makes Trello a great solution to feature management as it's possible to set up boards to handle everything from agile sprints to a more generic to-do list, all with status management.
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Top
Con
Can't get one view of cards across all boards
However, you can view all cards assigned to you.
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Top
Pro
Free for unlimited users
Trello offers a very generous free version that has no ads, no restrictions on the number of users, and very little restriction on how the program can be used. The paid features are generally cosmetic, such as the ability to change the background, add stickers or integration with other tools.
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Top
Con
Not really a to do list
Trello is much more a workflow and project management program than a typical to-do app, which makes it overwhelmingly robust for those looking to jot down their shopping list.
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Top
Pro
Works well for visual thinkers
The UI is based around Kanban, so you can see all your tasks and their status clearly.
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Top
Con
You can't add more than 1 Power Up without paying for it
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Top
Pro
Functionality can be extended via plug-ins
Voting, view, and calendar plug-ins further increase the functionality.
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Top
Con
Can't create dependencies between cards
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Top
Pro
Markdown support with well-rendered images
Trello supports Markdown, meaning that HTML input is represented appropriately. Cards with attachments are also rendered well. For example, images are shown correctly on the card, bug links are detected etc.
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Top
Con
Project management system only
This is cumbersome to get started.
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Top
Pro
Sub-tasks
Each card can have one or even multiple task lists.
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Top
Con
Managing large projects may be difficult
Trello works best with medium to small projects and with very high-level overviews. It is less effective for projects that require very granular management due to the fact that it becomes considerably more difficult to keep track of various cards and priorities as they are pushed off the screen.
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Top
Pro
Cross-platform and cross-sync
Trello works on all modern devices through the web application and has native apps for iOS, Android and Windows 8/10 devices.
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Top
Con
Impossible to use Pomodoro timer connected to Trello on iOS
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Top
Pro
Attach files to cards
Keep all of your files (images, documents, etc.) organized on their relevant cards.
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Top
Con
No quick deadline assignment
You have to open a Calendar every time to set a date without any quick options like today, tomorrow etc.
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Top
Pro
Easy-to-use
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Con
Slow and requires a lot of mouse work to navigate
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Top
Pro
Best kanban for personal usage
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Con
Light on features
Trello is focused on simplicity and as such forgoes certain common features that may or may not be important to you.
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Top
Pro
Excellent for groups using agile software development
The responsiveness and layers of customization make it easy for team members of various disciplines to collaborate on the same task board.
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Top
Pro
Great prioritization, Due date and Story point features
Can set different priorities to various tasks, set appropriate due dates and Story points - timing allotted to each task.
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Top
Pro
Good performance
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Top
Pro
Features to add voting on cards
Trello offers support for features to add voting on cards, often referred to as 'power-ups'.
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Top
Pro
Smooth media integration
Works like a charm.
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Top
Pro
Great native app for Android and iOS
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Top
Pro
Lots of API integrations
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Top
Pro
Action history log allows you to rapidly follow changes
There is a global history system which allows to rapidly follow changes. There is also a notification system if another user updates the board while you're watching it.
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Specs
Platforms:
Android / iOS / Windows / Web
API:
Yes
Collaborative:
Yes
Dark Theme:
Yes
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Experiences
Free / paid
662
146
JIRA Agile
All
10
Experiences
Pros
4
Cons
6
Top
Pro
Highly customisable and powerful workflows
You can provide custom workflows for all the different types of issues. For example you can make features go through a flow of "Backlog -> Needs design -> Built -> Needs QA -> done" with bugs going through a different flow. These workflows are very powerful as you can configure them to automatically assign your QA lead when moved into the needs QA state. These features do require some learning curve to set up, but make the tool a lot more efficient to use as things like managing who is assigned to an issue can be automated.
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Top
Con
Slow to use
Every view switch and action takes a second or two. Doesn't seem too bad when you first start using it, but the UI is complicated enough that you need to manipulate it a lot and all that time adds up.
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Top
Pro
Powerful tools for issue management
Issues in a current sprint are viewed in a Kanban interface. But for the issues not in a sprint Jira provides a compact view with many powerful tools to search and filter the list. You can create custom filters such as "Show me all issues not yet designed that are assigned to me" and a variety of other tools that make dealing with large backlogs easy.
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Top
Con
Merely a thin interface to a massive database
Too many configuration details, too confusing, too difficult to search and modify numerous tickets.
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Top
Pro
Has App Marketplace for extensions
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Top
Con
Email defaults are crazy-bad
The default is seemingly to email everyone on the team every change on every ticket. Which is stupid-bad. It means you get spammed with so much JIRA garbage you miss actual message tagged with your name.
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Top
Pro
Helps you focus on what's important
Jira is a truly Agile software as you may concentrate on the active sprint and the tasks you have to do.
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Top
Con
Terrible editors barely work
The in-page editor for issues have lots of issues, plus several hacked-together features that barely work with each other. It's nice that you can drag and drop an image, but just try to format inline text as code, or block text as code, or to use the styles, and you'll find several places where things just FAIL.
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Con
Expensive
User based price model
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Con
Ancient
Non-reactive interface.
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Experiences
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14
9
Basecamp
All
8
Experiences
Pros
2
Cons
5
Specs
Top
Con
Only free for a short period of time
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Top
Pro
Provides several method for support
They offer many ways to get support, such as FAQs, Help Guides, Sample Projects, Videos, Twitter, quick response ticket system, and more.
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Top
Con
Only free for a short period of time
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Top
Pro
Easy navigation
Puts everything in one place. Rather than creating more navigation, such as using sub pages, the UI is sheet-based and uses layers instead.
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Top
Con
Lacking communication tools
Basecamp lacks communication methods compared to other services.
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Top
Con
Not for power users
Basecamp is designed for a really rudimentary skillset. You mostly see it used in creative agencies.
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Top
Con
Lots of clicking to get to what you want
There is a proliferation of pages within Basecamp. You have to click all over the place to get to what you need.
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Specs
Platforms:
Web, Windows, Mac, Mobile
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Experiences
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7
6
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