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4.7 star rating
0
What is the best alternative to BusyCal?
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Informant
All
5
Experiences
Pros
3
Cons
1
Specs
Top
Con
Price
It’s too expensive.
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Top
Pro
Integrates tasks with calendar
Informant supports integration between the user's task list with their calendar.
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Top
Pro
Seamless syncing
Informant syncs seamlessly between mobile devices and PCs, so you can create an event or task anytime on your phone and it will appear on whichever computer you are using. One license includes all devices.
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Top
Pro
Integrates notes with contacts, tasks and calendar
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Specs
Platforms:
iOS (iPad/iPhone), macOS, Android
Price:
$39.99
Publisher:
Fanatic Software
API:
No
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$49.99
158
18
Proprofs Project
All
5
Experiences
Pros
4
Cons
1
Top
Pro
PRO Simple Interface
It has an easy-to-use interface, which makes project tracking easier and helps to achieve milestones.
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Top
Con
No Assigned comments
This tool doesn't have the Assigned comments feature to tag a particular team member
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Top
Pro
PRO Email Notifications
You stay updated regarding the new developments of your project via swift email notifications. You can reply directly from the email, and your response will automatically be added to the thread.
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Top
Pro
PRO Calendar View
You can plan tasks monthly wise, as its calendar view feature enables you to set assignments for each day.
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Top
Pro
PRO Gantt Charts
With Gantt charts, the job of monitoring the progress of projects becomes effortless.
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7
0
MyLifeOrganized
All
24
Experiences
Pros
18
Cons
5
Specs
Top
Pro
Pretty good Android app with Widget
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Top
Con
No web client
It would be great if they developed a web-based client.
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Top
Pro
Helpful community
They're using google groups, but they're really responsive and friendly, also to beginners.
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Top
Con
No linux and mac client
There is support for Windows, iPhone, iPad, and both Android phones and tablets.
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Top
Pro
Native windows app
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Top
Con
Expensive one-off cost, slow in releasing free updates
MLO does have quite a high price. However, this is a one-off price (per major version), so is much cheaper than web-based, subscription apps. The cloud synch feature, if you choose to have it, is low cost, so overall costs are low over the lifetime of the product. Although the app is very solid and reliable (even for beta testers like me), updates And requested features can be long in development.
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Top
Pro
Hierarchy-based to-do list
If you have a complicated to do list, this app can organize it into group of items. In fact, this is the main feature of the software.
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Top
Con
No support for previous versions
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Top
Pro
Excellent search, filter and custom views
The text search is excellent. It comes with some default views, but you can create custom hierarchical and flat views, using some quite powerful logic, to focus on tasks by almost any criteria you can think of.
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Top
Con
Complicated to start with
It needs some brains to set it up.
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Top
Pro
Custom views
Create custom views by numerous filters and triggers.
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Top
Pro
Many customizable keyboard shortcut
Quickly and deeply manage your tasks .
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Top
Pro
Context include other contexts
Each Context may include other Contexts. This can form a hierarchy (or even a net) of contexts. For example Contexts "Phone" and "Internet" can be included to the Context "Work" as well as to the Context "Home".
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Top
Pro
Open/closed hours for contexts
A Context may have a schedule: specific times during which it is open or closed. If a Context you select as a To-Do filter is closed at the moment, the tasks associated with this Context will not be shown in the To-Do list.
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Top
Pro
Calendar view and google calendar sync
This feature help user to visualize their daily workload in a graph form (mobile version) , so it assist to plan future tasks and events in a sense of work/life balance. Just simply connect to google calendar, you could view your events and tasks, and plan effectively.
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Top
Pro
Input parsing
MLO can parse or interpret the text you enter in Inbox on mobile and in some text input fields on Windows. For example you can enter "in 30 min" or "next Friday at 2pm" in date and time pickers. In Rapid Task Entry dialog you can even type: "Call Bob about the party tomorrow at 3pm remind 10 min in advance". The parameters of the task will be converted from the text automatically.
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Top
Pro
Hierarchy-based to do list
If you have a complicated to do list, this app can organize it into group of items. In fact, this is the main feature of the software.
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Top
Pro
PocketMod report
MLO (Window) can print PocketMod, which is a A4 paper that you can fold into a small booklet. Each page of this booklet can contain different information you select from the MLO app. It's very helpful especially on the occasion that you need to rely on paper only, such as camping, retreat, outdoor gaming activity, etc.
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Top
Pro
One-time purchase
It is much cheaper than subscription-based apps . MLO license doesn't expire. Upgrade is optional and offered with a discount.
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Top
Pro
Highly customisable
Easy to create your own workflow.
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Top
Pro
Flexible recurrence options
Robust implementation of recurrence options. You can set it to repeat every N day every N months, repeat N day after the completion the main task can recurs once all/any subtasks are completed, and other.
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Top
Pro
Auto prioritization of To-Do
MLO automatically sorts the tasks in To-Do based on user input.
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Top
Pro
Best for GTD
Excellent for organizing in the GTD style of David Allen.
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Specs
Platforms:
Windows/iOS/Android
Price:
FREE / PAID
Collaborative:
No
Search:
Yes
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Experiences
FREE / PAID
24
1
Morgen.so
All
8
Experiences
Pros
7
Specs
Top
Pro
Supports general CalDAV calendars
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Top
Pro
Google synchronization
Connects to your Google accounts via OAuth.
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Top
Pro
Easy to setup
Connecting to service accounts (such as Exchange) is easy and straightforward.
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Top
Pro
Natural language
It supports interaction using natural language (English). For example "Schedule a meeting with John tomorrow at 11".
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Top
Pro
One-click installation
First installation and updates are done with only 1 click.
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Top
Pro
Supports Exchange calendars
Including Exchange, Outlook.com and Office 365 accounts.
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Top
Pro
Free
Totally free and in active development.
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Specs
Platforms:
Windows, Mac, Linux,
Publisher:
Morgen AG
Supported Calendars:
Google, Exchange, Office 365, iCloud, CalDAV
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Experiences
Free
41
3
Pipefy
All
7
Experiences
Pros
6
Cons
1
Top
Pro
Templates help save work
Pre-defined templates helps you match your daily workflows.
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Top
Con
Only for sales
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Top
Pro
Great reports
With some filters you can find the best way to find where you need to focus your time and improve your productive
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Top
Pro
It's not just a simple todo task manager
Helps a lot with complex and cascading workflows.
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Top
Pro
Captures workflows and SOP's for more than just projects
Project and todo's are such a small part of Pipefy. Example: You can create a 'pipe' to deal with web clippings. Clip them to the 'inbox' and the get triggered to actually do something with them, not just store them. You can have web visible 'start forms' that allow, for example a client to submit a change request and it automatically goes to your pipe connected to your client. It is so powerful and much much more than just a task management program.
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Top
Pro
Customized processes
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Top
Pro
Reasonable price
It's only $7.
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Experiences
$7
11
1
Wekan
All
11
Experiences
Pros
8
Cons
2
Specs
Top
Pro
Open source
Open source software benefits from collaborative development from the user community.
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Top
Con
No print version of the ticket page
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Top
Pro
Install with a few clicks with Cloudron or Yunohost
Making it really easy to self host.
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Top
Con
No desktop notifications
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Top
Pro
Easy to create instance on sandstorm.io
Wekan is available as an app on sandstorm.io. For personal use, it may be sufficient to run an instance in a free sandstorm account.
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Top
Pro
Easy to install on most arm64, x86 and x64 linux systems
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Top
Pro
Friendly support
Developers are very helpful and friendly.
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Top
Pro
Clear UI/UX
Well-thought-out user interface – despite the high complexity of the functionality very intuitive.
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Top
Pro
Can easily be integrated with NodeJS apps
Since it's built using Meteor, it can easily be integrated with existing NodeJS apps.
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Top
Pro
Written in JavaScript
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Specs
Platforms:
Linux, Docker
Technology:
Node.js, MongoDB
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Experiences
Free
20
2
WeekCal
All
10
Experiences
Pros
8
Cons
2
Top
Con
New PRO subscription
Pro subscription needed to get same functionality that existed for previously paid customers.
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Top
Pro
Templates
Week Calendar includes templates, which are files containing one or more events that can be duplicated from week to week. With each event, information such as address, time, or duration can be copied as well. This comes in handy for routine events like work, school, or exercise.
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Top
Con
Issues with repeating events
When making templates, multiple repeating events can't be duplicated from within the same file.
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Top
Pro
Dropbox attachments
Week Calendar supports dropbox file attachments in collaborative calendars so other people are able to quickly see files relating to an event.
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Top
Pro
Action menu
With the action menu, users can use up to 40 kinds of automated actions.
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Pro
Easy to move events
Just like with apps on the home screen, events on Week Cal can be moved with a tap and hold gesture.
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Pro
Quickly see relevant info
Week Calendar displays a day's events just by tapping the date. The data can be tapped directly from year view.
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Top
Pro
Custom color
Best thing is being able to set different colors, if you have multiple events during the day it really helps to set different colors to easily get an overview for school lessons as an example.
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Top
Pro
TextExpander support
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Top
Pro
Dense week view
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Experiences
19.99/year
26
3
SmartDay
All
7
Experiences
Pros
3
Cons
4
Top
Con
it's not free
not as pricey as others, but still not free.
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Top
Pro
Integrates task-management with the calendar
The app doubles as a task manager and allows dragging and dropping tasks into the calendar on specific days. If a task does not get completed on that day, it automatically gets rescheduled.
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Top
Con
Doesn't integrate
Does not support Google Calendar integration.
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Top
Pro
Aims to provide a complete organizational solution
The app includes a way to manage tasks, take notes, set reminders and manage project from within the calendar.
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Top
Con
Support is limited
The app support is confusing and hard to navigate.
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Top
Pro
Calendars can be shared
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Top
Con
Lacks natural language input
Natural language input allows creating events in the same way if you had to tell it to a friend. Writing something like "Lunch at 2pm" would add an event called "Lunch" at 2 PM. SmartDay lacks that functionality.
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Experiences
Get it
here
23
3
Fantastical 3
All
4
Experiences
Pros
3
Cons
1
Top
Con
Yearly subscription
Even though you might also use cardhop, subscription based models are unpopular.
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Top
Pro
Amazing usabiliy
It has a neat design and gives a great overview on events of a day. Adding and removing events is easy.
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Top
Pro
Joining Conferences via context menu or hyperlink in event on calendar
You are late and you have to join a call, you want to be fast.
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Top
Pro
Integration of Google Meets when creating events
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49
2
0
Zenkit
All
4
Experiences
Pros
3
Specs
Top
Pro
Powerful and simple to use tool with a clean design
Easy to use and easily understandable for everyone.
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Top
Pro
Many important data views
Data views include Mind-Map, Kanban-Board, Spreadsheet, List, and Calendar. Views can be switched easily.
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Top
Pro
Native apps
Native apps for iOS, Android, macOS, Windows, and Linux.
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Specs
Platforms:
Web, Windows, macOS, Linux, Android, iPhone
Languages:
English, German, Portuguese, Spanish, French, Chinese (traditional), Korean, Russian
API:
Yes
Collaborative:
Yes
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Free / paid
120
13
Moo.do
All
23
Experiences
Pros
16
Cons
6
Specs
Top
Pro
Agenda panel lets you see all your tasks
You can use tags like @next, @today, @tomorrow, and you will see all your tasks in agenda panel.
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Top
Con
Interface can feel distracting
Moo.do offers a variety of features that can make for a distracted experience. Rather than being encouraged to focus on the task at hand, you may find yourself tempted to flip through other panes.
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Top
Pro
Offline editor
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Top
Con
Undo / redo
Undo / redo can be buggy.
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Top
Pro
Very easy to get started with
Despite having many different features, Moo.do is extremely intuitive to use right from the start.
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Top
Con
No API
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Top
Pro
Indefinitely nested lists of items
There is no limit to how many nested lists you can create. This gives you a lot of freedom structuring your ideas.
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Top
Con
No wiki-style cross references
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Top
Pro
Actively being developed
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Top
Con
Inability to add images to the outline
This is now possible
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Top
Pro
Lets you view multiple panes
The multi-pane feature allows you to view lots of information on the same screen so there is no need to frequently switch between pages.
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Top
Con
Currently lacks notifications for changes in panes
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Top
Pro
Very fast to use
Very fast application which is useful when you want to brainstorm. No lags at all.
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Top
Pro
Kanban
Kanban boards.
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Top
Pro
Markdown
Markdown support.
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Top
Pro
Multiple priority levels
You can quickly tag any of your content with one of the priority levels to help you stay organized and address the most important tasks first.
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Top
Pro
Three different themes to choose from
You have three options (classic, outliner, and dark) for themes. The differences are specific to how your content is formatted (for example: how bullets are displayed, if at all). You can also toggle the "grayscale" option if you don't want your tags to be in color.
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Top
Pro
Well designed interface
The design of the interface was well thought out. Despite the abundance of features, the interface is intuitive to navigate. It has a very clean, minimal design.
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Top
Pro
Easily filter data using tags
You can #tag words anywhere throughout your notes in order to easily find them and keep similar notes organized.
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Top
Pro
Turn your email into a todo list
Moo.do has an application for gmail that lets you fully organize your emails and turn them into a todo list. E-mails can be organized into different folders including what needs a reply, the priority levels, what is completed etc.
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Top
Pro
Ability to zoom in/focus on a branch
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Top
Pro
No limit on list items in the free version
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Specs
Platforms:
Web, Windows, Mac, Android, iOS
Storage:
Moo.do (free, encrypted), Google Drive (paid, not encrypted)
Collaborative:
yes
Dark Theme:
yes
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Experiences
Free / paid
47
7
Remember the Milk
All
25
Experiences
Pros
18
Cons
6
Specs
Top
Pro
Has its own syntax for programming smart lists
Smart lists are configured using Remember the Milk's syntax, making it very customizable.
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Top
Con
Subtasks only available in Pro version
Subtasks can break a longer to-do item into discrete tasks, helping you keep tabs on your progress.
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Top
Pro
Semantic shortcuts
Remember The Milk has a list of semantic shortcuts that allow adding tasks and task options faster.
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Top
Con
Bad UI redesign
The web app takes up too much screen real estate and uses a half-screen format that requires a wide screen. The task edit screen is clunky. It still has UI bugs one year in. You can't complete tasks from the UI.
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Top
Pro
Many features already working in the free version
The majority of commonly used features are available for free. The pro version adds increased functionality such as advanced sorting, mobile push notifications and sharing permissions.
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Top
Con
Free version lacks features
Mobile reminders, subtsaks, offline mode, Microsoft Outlook sync, priority, and more features are limited to the paid version ($39.99/year). To see the full list of restrictions, check out this page.
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Top
Pro
Excellent cross platform support
Whether you depend on an iOS, Windows or Android phone; Google Calendar or Outlook; Evernote or Twitter: RTM has an app or extension for you.
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Top
Con
Does not support attachments
Cloud storage was recently added as a pro feature.
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Top
Pro
Powerful query language
Query language can be used to build your own GTD-based system, with tags and lists and queries. Such as system can be used for private life and work alongside several simple lists without things getting mixed up.
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Top
Con
Cannot add task in notification bar
There is no pull down option to add a task in the notification bar.
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Top
Pro
Location-based notifications
You can set locations for each task (for example a specific store, or a general location like 'near the beach' for shell collectors), and RTM will remind you when you are near or in that location. This can help keep your daily list uncluttered and remind you of errands you might have forgotten.
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Top
Con
Ugly icon
The goofy cow image does not fit well with a professsional office environment.
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Top
Pro
Tasks may have additional options
Extra options such as how often it repeats, the due date, and the location.
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Top
Pro
Support of a "start" date
A start date can be set which can be used with smartlists or to set a reminder.
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Top
Pro
Lists can be shared
Share lists with other Remember The Milk users, or with iCal and more. Shared lists can be collaboratively updated. This makes it great for teams or just to share progress with others.
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Top
Pro
Quickly add rich text
Remember The Milk offers Smart Add – shortcuts that allow you to quickly add advanced information to a task. For example, you can quickly add a due date, set the priority level, add a tag, set repeat times, add URLs, and add notes to your tasks. For the full list, check out How Do I Use Smart Add?
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Top
Pro
Manual sorting
Manual sorting is available on both the web app and android, allowing prioritization of tasks. This can be particularly useful for shopping lists, where you can put all the meat together, and all the cheese together etc. to make it easier to skim through when you're in the store.
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Top
Pro
Nice Android Widget
Compared to competitors like todoist, the widget doesn't use too much space.
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Top
Pro
Really, really cool support
They react within hours, and they actually keep track of your issue.
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Top
Pro
Support for keywords to set due/start date, add to list with one line of text
There are special characters which open a box so the user can select predefined values or a calendar picker.
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Top
Pro
Lightning fast sync
Syncs quickly across all your devices and platforms.
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Top
Pro
Syncs with Evernote
Not only syncing, it's more of a "linking" with a two-way synchronization. Changing the title of a note in Evernote will update the title in Remember the Milk. So far, Remember The Milk is the only to-do app with a feature like this.
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Top
Pro
Add tasks via e-mail
You can add tasks to Remember the Milk via email easily once you get the hang of formatting the messages.
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Top
Pro
Twitter integration
The Twitter integration is excellent and allows for many types of automation.
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Specs
Platforms:
Web / Mac / Linux / Windows / iOS / Android / Blackberry
API:
Yes
Collaborative:
Yes
Hide
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Experiences
$0-$39.99/yr
66
14
Toodledo
All
15
Experiences
Pros
11
Cons
3
Specs
Top
Con
Free version limited to 20 folders
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Top
Pro
Can create to-do items via email
It's possible to create a to-do item by sending or forwarding an email.
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Top
Con
Android app has annoying notifications
Whenever the app fails a background sync action for any reason (server issues, lack of internet connection, etc.), a notification appears.
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Top
Pro
Decent filtering and sorting
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Top
Con
Good as a starting point
Toodledo is a good starting point, but is essentially the same as an Excel spreadsheet where you have to build your workflow via the saved searches.
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Top
Pro
Priority organizing
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Pro
Great GTD implementation
The GTD principles are very perfectly supported by Toodledo.
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Top
Pro
Functionality-rich
Integrated sharing, note taking, habit tracking, and outlining make this a more powerful tool than a simple list of to-dos.
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Top
Pro
Upload From CSV
Quickly upload an excel (CSV) file template of tasks to a folder for complex but repeating projects.
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Top
Pro
Well documented, free-to-use JSON API
If you adopt Toodledo as your productivity system, you can be confident that you can extend it to fit your needs with this programmatic access.
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Top
Pro
Can tag items
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Top
Pro
Space to add lengthy text
Notes area that can then be hidden.
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Top
Pro
Sends a daily email reminder
Toodledo reminds you via email of the tasks on your plate for the day.
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Top
Pro
Apple Watch support
Integrated support for Apple Watch lets you check on your to-dos on the run.
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Specs
Platforms:
Android / iOS / Web / WatchOS
API:
yes
Collaborative:
yes
Hide
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Experiences
Get it
here
99
20
Lightning Calendar
All
10
Experiences
Pros
3
Cons
7
Top
Pro
Free, open source
Lightning Calendar (just as Thunderbird) is completely free and open-source meaning that anyone can use it as well as look through the code or even use the code for their own projects.
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Top
Con
Available only as part of Thunderbird
No standalone version of the calendar app is available. And if you're just interested in Lightning Calendar and not Thunderbird, the app will have additional functionality and interface elements that will get in the way of using the calendar.
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Top
Pro
Easily keep track of tasks
Bundled in with the calendar options is a tasks option that makes for an easy way to keep track of tasks in the same location as ones events.
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Top
Con
Does not always clear old events from the display, even when the event has been deleted
When accessing Google Calendar, every check shows that the event does not exist anymore.
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Top
Pro
Cross-platform
Wherever Mozilla Thunderbird can be installed, the Lightning calendar can follow: Windows Linux MacOS
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Top
Con
No full CalDAV support
CalDAV support is more hackish than working reliably. E.g. certain fields are not supported, or alarms can lead to duplication of events or changes being reset. As CalDAV support is not truly built-in, and the extension does not have a high quality.
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Top
Con
Requires third-party gmail integration
And it's not supported in 60+. Use the old versions if you want anything to work.
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Top
Con
Not for all the versions
You have to downgrade Thunderbird just because Lightning didn't upgrade to the last beta version.
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Top
Con
Long term availability/ support
Although Thunderbird has an impressive track record and many years of reliable service, its continued existence has been doubtful more than once). For now, all seems good, but it would not be surprising if tomorrow it turns out Thunderbird "has left the building".
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Top
Con
GUI makes you feel like it's 1995, and not in a nostalgic way
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Experiences
Free
70
20
TickTick
All
40
Experiences
Pros
31
Cons
8
Specs
Top
Pro
Create checklist for a task
On each task you can choose between a text description or a checklist.
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Top
Con
No native integrations with IFTTT or Zapier
The app doesn't feature native integration with these services, but you can use this functionality by fiddling with the custom email address that is provided by TickTick.
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Top
Pro
Cross-platform
It’s accessible on the web, via a Chrome extension, on Android (phone/tablet, with widgets), and on iOS.
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Top
Con
unable to sync with gtasks, only imports
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Top
Pro
Flexible recurring tasks
Recurring tasks are simple to set, and can be created according to custom rules.
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Top
Con
Intelligent date and time entries don't work everywhere
In some apps, you can type "call Ben tomorrow at noon" and the date and time fields will be automatically populated with "tomorrow" and "noon". TickTick has recently implemented this feature, but it doesn't work flawlessly via the webapp or via a widget. The functionality does work good within the Android app, however.
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Top
Pro
Customizeable Android widget
You can change the opacity, themes, lists, and cosmetic features of the widget.
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Top
Con
Free version is limited
TickTick's free version is limited to 19 task lists, 1 attachment per day, and 1 collaborator.
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Top
Pro
Smart date parsing
You can type "buy milk tomorrow 5pm" it will turn into a task as "buy milk" and reminder set as tomorrow 5pm automatically.
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Top
Con
Abo model is too expensive
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Top
Pro
Multiple reminders
You can add up to five reminders for different time to a single task.
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Top
Con
Translation to Portuguese is not professional
For Portuguese speakers, the Portuguese translation seems very amateurish.
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Top
Pro
Smart List
Allows you to set custom filters, making it easier to find tasks.
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Top
Con
No search of non-latin languages in web
The web version has no ability to search non-latin languages (e.g. Russian, Greek).
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Top
Pro
Multiple reminders
Supports up to 5 reminders per task.
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Top
Con
Interface is not clear
It has too much information, causing some confusion sometimes.
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Top
Pro
Advanced sorting options
Tasks can be sorted by dragging and dropping them in the list.
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Top
Pro
Google Calendar integration
You can integrate TickTick with Google Calendar.
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Top
Pro
Lightweight app
TickTick is resource-light, which is great if you run multiple programs or are using an older device.
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Top
Pro
Clean UI
TickTick takes a minimalistic approach in order to keep things simple.
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Top
Pro
Easy to add tasks
Just start typing to add a task.
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Top
Pro
Has a calendar view
Pro version of the software allows tasks to be laid out in an easy to overview calendar view.
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Top
Pro
Supports #hashtags (labels)
Just click a hashtag to filter your labeled tasks.
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Top
Pro
Description and checklist all together
Paid users can add description and checklist into a single task all together.
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Pro
Set list color
You can set a different color for each list.
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Top
Pro
Free task tagging
Tags are a native feature; up to five tags can be applied to each task.
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Top
Pro
Great support to recurring tasks
Easy to set recurring tasks and a lot of possibilities to do that.
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Top
Pro
Share task lists for collaboration
You can share a list through an email or a shareable link.
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Top
Pro
Location reminder
Remind you of a task when you reach specific location.
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Top
Pro
Can set duration of a task
You can set starting and ending date and time for tasks.
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Top
Pro
Follows Android design guidelines
The mobile Android app of TickTick follows the Android design guidelines for a familiar interface.
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Pro
Keyboard shortcuts
TickTick supports keyboard shortcuts that makes it easier to work with.
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Pro
Custom themes for pro users
Paid users can enjoy pro themes.
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Pro
Recover from trash
Easy to see and recover tasks from trash if you deleted them by accident.
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Top
Pro
Print tasks
Easy to print any task you want to.
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Top
Pro
Siri integration
You can add tasks via Siri.
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Top
Pro
Folder with concluded tasks
Easy to see all concluded tasks by date of conclusion.
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Top
Pro
Support team is great
Support team responds quickly.
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Top
Pro
Integration with calendars by URL
Shows your events on other calendars (like Outlook) in your task list.
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Specs
Platforms:
Windows, Linux, Mac, Android, iOS, Web
Publisher:
Appest Limited
API:
Google Assistant/Alexa/Slack/Zapier/IFTTT/Spark
Collaborative:
Yes
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Experiences
$0-$1.99/mo
314
73
Microsoft To Do
All
15
Experiences
Pros
10
Cons
4
Specs
Top
Pro
Very basic and straightforward
Simple interface and streamlined.
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Top
Con
Few features
It doesn't have a lot of features that Wunderlist had, which was discontinued for this app.
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Top
Pro
Multidevice sync
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Top
Con
No Tag-Manager
Other apps let you better make use of labels.
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Top
Pro
Cross-platform
Available on Android, iOS, Windows and web.
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Top
Con
No Natural Language Support
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Top
Pro
Office integration
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Top
Con
A Microsoft Product
Some people have a distaste for Microsoft, and may avoid it for this reason. This includes people who are angry that Wunderlist has been discontinued in favor of this app.
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Top
Pro
Reminders and Due Dates
See More
Top
Pro
Smart suggestions
See More
Top
Pro
Can also be used as a note-taking app
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Top
Pro
Infinite color-coded lists
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Top
Pro
Make todos in one minute or less
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Top
Pro
The best from Microsoft
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Specs
Platforms:
Windows, Linux, Mac
Multifactor:
Yes
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Experiences
FREE
125
35
Calendar
All
15
Experiences
Pros
4
Cons
11
Top
Pro
GNOME native integration
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Top
Con
Cannot print
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Top
Pro
Currently in active development
GNOME Calendar is improved with every release cycle of GNOME.
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Top
Con
Extremely buggy
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Top
Pro
Simplicity
Calendar for GNOME aims to find the perfect balance between features and usability.
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Top
Con
Poor interoperability with online calendars
Does not connect to Fastmail.
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Top
Pro
Synchronisation
It has online accounts integration.
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Top
Con
Far too simple
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Top
Con
FAR too tied into the GNOME infrastructure
The UI and configuration presume you are running GNOME, and has the ugliness of a GNOME application. Configuration, as is usual for any GNOME application, is pretty much nonesistent.
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Top
Con
Can't read 'all-day' events with dark theme
Text is white on light blue with dark themes. The workaround: assign all-day events to just one hour.
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Top
Con
Can't import ics files
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Top
Con
Continues to pop-up reminders that are turned off and they cannot ever be removed
The GNOME Calendar displays pop-ups from an old Google Calendar that was used. That Google Calendar has long since been removed from GNOME, and even with the notifications turned off on the GNOME Calendar, the pop-ups still happen.
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Top
Con
Incorrect appointment times when importing .ics calendars
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Top
Con
No support yet for WebCal
No support yet for WebCal, such as those offered by Facebook events. A workaround exists. Since this application uses the same background services as Evolution, installing it and adding the WebCal calendars there, also adds them to GNOME Calendar.
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Top
Con
Only works on GNOME
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Experiences
Get it
here
437
100
Trello
All
33
Experiences
Pros
20
Cons
12
Specs
Top
Pro
Simple and easy to use interface
There are two primary columns: the board is shown on the left and all the other controls on the right. The main means of interaction is dragging and dropping to-do cards into the various lists. The board structure is very customizable, and includes a variety of features that help along the way: color-coding, due dates, card images, checklists with a graphics bar that allows following progress easily, and card aging for cards that haven’t been touched in a long time.
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Top
Con
Subtasks lack features
Every task can have a list of subtasks which more closely resembles a standard to-do list. These lack the functions that cards offer you. You cannot comment on a sub-list, give the sub-tasks due dates, or provide additional information. You are limited to only checking them off once completed.
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Top
Pro
Great real-time team collaboration features
Trello has permissions at the board level as well as the ability to assign multiple people to each card. There are a lot of sharing options available and boards can be made visible for the public. It's also possible to subscribe to a card to be notified of its progress. The simplicity of the UI makes collaboration easy because it’s very simple to see the progress of each card and who is responsible for it. It also updates constantly to reflect real-time changes in progress. The simplicity of the UI makes collaboration easy as it’s very simple to see the progress of each card and who is responsible for it. It also reflect changes on boards in real-time.
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Top
Con
No multi-board aggregation
If you have multiple boards with tasks on them there is no way to get all the tasks on one board in a way that changes on one board will update the other.
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Top
Pro
Highly flexible workflow
Trello calls items used in the workflow “cards.” Cards are double-sided and can contain subtasks as well as notes and other details. Card columns can be used to simulate a workflow by moving cards from left to right as they are completed, or as a way of indicating task priority. The workflow is highly flexible as the columns are completely customizable to suit the task flow. For example, tasks can be put through a workflow "idea > approved > in-progress > pending review > released" or simply "ideas > released" depending on the granularity level needed. This makes Trello a great solution to feature management as it's possible to set up boards to handle everything from agile sprints to a more generic to-do list, all with status management.
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Top
Con
Can't get one view of cards across all boards
However, you can view all cards assigned to you.
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Top
Pro
Free for unlimited users
Trello offers a very generous free version that has no ads, no restrictions on the number of users, and very little restriction on how the program can be used. The paid features are generally cosmetic, such as the ability to change the background, add stickers or integration with other tools.
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Top
Con
Not really a to do list
Trello is much more a workflow and project management program than a typical to-do app, which makes it overwhelmingly robust for those looking to jot down their shopping list.
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Top
Pro
Works well for visual thinkers
The UI is based around Kanban, so you can see all your tasks and their status clearly.
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Top
Con
You can't add more than 1 Power Up without paying for it
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Top
Pro
Functionality can be extended via plug-ins
Voting, view, and calendar plug-ins further increase the functionality.
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Top
Con
Can't create dependencies between cards
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Top
Pro
Markdown support with well-rendered images
Trello supports Markdown, meaning that HTML input is represented appropriately. Cards with attachments are also rendered well. For example, images are shown correctly on the card, bug links are detected etc.
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Top
Con
Project management system only
This is cumbersome to get started.
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Top
Pro
Sub-tasks
Each card can have one or even multiple task lists.
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Top
Con
Managing large projects may be difficult
Trello works best with medium to small projects and with very high-level overviews. It is less effective for projects that require very granular management due to the fact that it becomes considerably more difficult to keep track of various cards and priorities as they are pushed off the screen.
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Top
Pro
Cross-platform and cross-sync
Trello works on all modern devices through the web application and has native apps for iOS, Android and Windows 8/10 devices.
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Top
Con
Impossible to use Pomodoro timer connected to Trello on iOS
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Top
Pro
Attach files to cards
Keep all of your files (images, documents, etc.) organized on their relevant cards.
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Top
Con
No quick deadline assignment
You have to open a Calendar every time to set a date without any quick options like today, tomorrow etc.
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Top
Pro
Easy-to-use
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Top
Con
Slow and requires a lot of mouse work to navigate
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Top
Pro
Best kanban for personal usage
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Top
Con
Light on features
Trello is focused on simplicity and as such forgoes certain common features that may or may not be important to you.
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Top
Pro
Excellent for groups using agile software development
The responsiveness and layers of customization make it easy for team members of various disciplines to collaborate on the same task board.
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Top
Pro
Great prioritization, Due date and Story point features
Can set different priorities to various tasks, set appropriate due dates and Story points - timing allotted to each task.
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Top
Pro
Good performance
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Top
Pro
Features to add voting on cards
Trello offers support for features to add voting on cards, often referred to as 'power-ups'.
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Top
Pro
Smooth media integration
Works like a charm.
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Top
Pro
Great native app for Android and iOS
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Top
Pro
Lots of API integrations
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Pro
Action history log allows you to rapidly follow changes
There is a global history system which allows to rapidly follow changes. There is also a notification system if another user updates the board while you're watching it.
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Specs
Platforms:
Android / iOS / Windows / Web
API:
Yes
Collaborative:
Yes
Dark Theme:
Yes
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Experiences
Free / paid
662
146
Nozbe
All
9
Experiences
Pros
6
Cons
2
Specs
Top
Pro
Cross-platform
With Nozbe you can manage and get your tasks done anytime and anywhere. Nozbe has apps for iOS, Android, Windows Phone, OS X, Windows, and Linux, as well as a universal web interface. The sync works smoothly and handles off-line work responsively – all the work saved on your device will be synced to the servers as soon as you’re back online.
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Top
Con
Limited free plan
After the free trial you can choose to remain on a free plan, but you’ll be restricted to a max of 5 projects and will have limitations on collaboration.
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Top
Pro
Great real-time team collaboration features
Nozbe can be a perfect tool to manage communication, data, and workflow for teams – large and small. Features like comments, @mentions, admin/guest roles, attachments, and categories are great for managing all the documents and emails associated with a project. You can also invite people who don't have Nozbe account to participate in your projects.
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Top
Con
Task dependencies missing
Nozbe is great, but one shortcoming relates to "task dependencies" in projects. You should be able to sequence your tasks so that, when you complete a task, the next one that needs to be done becomes the "priority" task for that project. This is a vital feature that will make the program dramatically more useful. The company claims to be working on this improvement.
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Top
Pro
Nice and simple user interface
Nozbe is based on Getting Things Done (GTD), a productivity philosophy created by David Allen. However, you don't need to know the methodology to use the tool. You can just add projects, tasks, and attachments, and gradually learn to use the other features to organize your time even better.
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Top
Pro
Practical integrations with some favorite tools
Nozbe integrates with email, Evernote, Dropbox, Google Drive, Box, Google Calendar, etc.
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Top
Pro
Nozbe.HOW templates
Nozbe users curate a vast collection of free templates that share everything from favorite recipes to tried-and-true vacation itineraries.
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Pro
Highly intuitive and works the same way across all platforms
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Specs
Platforms:
iOS / Android / Win / Linux / OSX / Web
API:
yes
Collaborative:
yes
Hide
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Experiences
Get it
here
52
18
Todoist
All
50
Experiences
Pros
24
Cons
25
Specs
Top
Pro
Supports natural language input
Todoist supports phrases like "tomorrow," "next month," "in 3 weeks," or for recurring tasks, "every week" or "every 3 days."
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Top
Con
Not much independence of customising the layout
This has been a consistent "con" with Todoist. You cannot decide what should be the size of the fonts. You cannot switch between one-column layout and 2-column layout. You cannot view completed tasks. It is a brilliant application of course, but the development team is stuck on its basic idea of the app and after that they just haven't been developing further.
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Top
Pro
Minimalist UI that's designed for efficient use
Todoist's web and desktop interfaces have a 2-column layout. The right column has all tasks organized in nested lists with color codes and information such as what people are assigned to each task and which project the task is part of. The left column offers ways of accessing various groups of tasks – tasks that have to be completed within a certain timeframe, tasks that are a part of a certain project or have certain labels attached to them, etc. The left column also contains filters that allow even more advanced ways of finding a group of tasks. The mobile interface follows a similar design philosophy, but gives each column a separate view.
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Top
Con
Awkward data entry
Several aspects of data entry are far more awkward than they should be: Adding notes, moving subtasks within the outline, and scheduling repeating tasks are all handled better by other apps. Adding notes cannot be done while creating the task, but must be done after. Moving items within the outline hierarchy is very clumsy and the use of keyboard shortcuts (such as holding down 2 or 3) requires knowledge of your current level in the hierarchy (which is not always clear). Finally, there is a natural language syntax for repeating tasks but it is very finicky and there is no good feedback mechanism to tell you whether or not it’s working.
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Top
Pro
Multiple ways to organize tasks
Tasks can be structured in nested lists. They can be moved around by dragging and dropping them or via keyboard shortcuts. Tasks can be assigned labels, color codes, priorities, and can also be grouped into projects.
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Top
Con
Does not listen to user suggestions
Todoist has been shown to be fairly unresponsive to requests from their user community. An example can be seen here.
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Top
Pro
Powerful search and filtering functionality
Todoist allows you to perform advanced queries to find tasks that are overdue, have a certain priority level or label, are within a certain project, are assigned to a certain person, or have a deadline set within a certain date range. It also allows combining different queries, removing certain results from the queries, and creating either/or statements. These queries can be saved as filters for easy access. Filters can be color-coded.
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Top
Con
No start dates, only due dates available
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Top
Pro
Allows sharing and collaborating on tasks
Anyone can be invited to collaborate on tasks and projects. Users can work alongside five people for free and 25 via the paid version. Collaboration includes the ability to assign tasks, comment on tasks, and receive instant updates.
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Top
Con
Annual subscription required for notifications and attachments
A yearly subscription costs $29.
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Top
Pro
Monitors productivity and rewards it with karma
Todoist monitors how many tasks are completed and gives karma points as rewards for accomplishing them. It can also display charts showing productivity trends, which are great for finding areas that need improvement and increasing your overall productivity. This feature is a great motivator and an effective way of tracking productivity.
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Top
Con
No way to add additional info to a task
There is no metadata for the task itself, like a description. While a paid feature allows you to write comments and attach files, info could be lost in the conversation.
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Top
Pro
Super quick syncing
You can shift between devices without having to worry about if tasks have been synced or not. Todoist sync will always be quicker than you.
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Top
Con
Heavy premium advertisement
There is a screaming red "Upgrade and get more done" badge fixed in the bottom of the view, and additional features free users cannot access.
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Top
Pro
No ads in free version
The unpaid version contains no ads or popups encouraging you to upgrade. The only time you will be asked to upgrade is if you attempt to use a premium feature.
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Top
Con
Labels (@contexts, etc.) only available with premium subscription
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Top
Pro
Visual scheduling
By clicking on a task and then selecting “schedule,” a dialog box will pop up with shortcuts like "today," "tomorrow," or "postpone until tomorrow." A date can still be entered manually.
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Top
Con
Using "next" actions requires a messy workaround
Todoist was not designed for "next" actions. You can use a workaround by manually setting certain items as priority and then filtering them, but that process requires a lot more management than other tools.
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Top
Pro
Allows creating task templates
Tasks can be saved as templates by going to "task actions" and selecting "export as a template." The template will be saved locally. Saved templates can then be imported by going to "task actions" button and clicking "import from template." This allows you to use past task items as a starting point for creating new tasks.
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Top
Con
Makes it too hard to see all tasks assigned to you across the app
There is no default or easy-to-access view to simply see all your tasks from all your different projects. You have to use the filter (to:me) which seems like too much effort for something that should really be a default view.
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Top
Pro
Great home screen and lock screen widgets
The native widget is fully functional and editable without needing to open the app. A premium feature allows you to add and edit the task list on your mobile device’s lock screen.
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Top
Con
Lacks advanced task repeating options
For example: second Saturday of every 2 months.
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Top
Pro
Can be set to send a daily digest email
You can easily program a digest email that will send you an up-do-date summary of your tasks and deadlines.
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Top
Con
No support for dependencies
Cannot hide tasks until prerequisite tasks are completed
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Top
Pro
Browser extension for "add website as task"
Bookmark any webpage as a to-do item.
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Top
Con
Free version has limited functionality
Without a subscription you won’t have access to reminders, comments, or labels and filters. These are features that many users find essential, but aren't included without a subscription.
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Top
Pro
Extensive integration with a wide range of external apps
Todoist offers integration with a wide range of external apps, including Google Drive, Dropbox, Google Maps, Apple Maps, Zapier, Toggl Button, TaskClone, CloudMagic, IFTTT, Calendar Sync, Google Now, Dispatch, Mailplane, Airmail, Drafts, Workflow, PomoDone, 1Password, Powr of You, Mailbird, Yoke, Taco, Ginger Keyboard, Time Doctor, and Rindle.
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Top
Con
Cannot import data
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Top
Pro
Supports text formatting
You can make tasks stand out by setting them in bold and spice up your project names with emojis. Todoist also allows editing of hyperlinked text in the task comments. Hypertext, bold text, italic text, and emojis are supported in task names, project names, and task comments. Emojis are also supported in label names. Hypertext, bold text, italic text, and emojis are supported in task names, project names, and task comments. Emojis are also supported in label names.
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Top
Con
Todoist Foundations is detrimental to the app
Completed tasks disappear and project/section structures are messed up.
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Top
Pro
Infinite list depth
All subtasks are full featured tasks. This means that at a glance you can see subtasks, unlike other applications that require you to open the task.
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Top
Con
Very basic compared to alternatives
Compared to some other options, this is not a feature-rich app. The free version is not much better than keeping a text file of your to-dos.
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Top
Pro
Business strategy doesn't hinge on being acquired
Doist publicly declared their opposition to exit strategies like acquisition that regularly leave users high and dry.
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Top
Con
Can't mark all completed tasks uncompleted
It's possible to select multiple uncompleted tasks, but there's no way to select completed tasks.
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Top
Pro
Allows creating location-based reminders
Location-specific tasks can utilize the GPS in your mobile device to offer reminders when you are in the appropriate vicinity. For example, grocery lists that are linked to the location of your regular grocery store.
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Top
Con
Mac Mail not supported
Even in the Pro version, Mac Mail is not supported for sending tasks as email attachments. There are some workarounds to send mail, but those attachments will still be impossible to forward.
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Top
Pro
Integration with any app supporting web-calendar link
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Top
Con
Missed daily reminders complete for the wrong day
Miss a daily reminder for yesterday? If you complete it today, it completes today's reminder, too and won't remind you again until tomorrow.
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Top
Pro
Cross-platform
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Con
Inbox is limited to 200 tasks
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Pro
Quickly browse your list through smartwatch devices
The Todoist app supports Apple Watch and Android Wear for instant action and task viewing through smartwatches.
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Top
Con
Recurring tasks are hard to set because the app only supports "natural language"
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Top
Pro
Smart Schedule (Let AI schedule your tasks)
Todoist Smart Schedule adapts to your habits over time, analyzing your workload and determining how urgent a task is. By using both your past todos and future todos (as well as the data from millions of other users), it can sort your tasks in most important/ most urgent order, if you want.
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Top
Con
Naming convention for labels is very limited
No spaces or special chars are allowed.
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Top
Pro
On mobile apps, swipe left/right performs fast reschedule/done
Swipe right to mark a task as done, swipe left brings up several rescheduling options (tomorrow, next week, specific date, etc.).
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Top
Con
Import feature is bad at handling non-English characters
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Top
Pro
Quickly assign a task to a project as you type with #
Typing # while entering a new task brings up the list of projects (and sub-projects) to assign the task to. Type in any letters of the project name to filter the list to a subset of projects that have those letters in them.
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Top
Con
No decent filtering or complex searches
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Top
Con
Latest iPhone app only available for iOS 8 and above
The latest iPhone app is only available for iOS 8 and above, which excludes users with iPhone 4 or older models. Older versions of the app that can be used with previous iOS versions can be found here.
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Specs
Platforms:
Android / iOS / OSX / Windows / Web / Gmail / Outlook / Thunderbird / Kindle / Chrome / Firefox
Reminders:
yes
Multifactor:
No
Mobile widget:
yes
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Experiences
Free / paid
781
209
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