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Quire
All
9
Experiences
Pros
7
Cons
1
Specs
Top
Pro
Free version
Free for up to 10 team members.
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Con
Not self-hosted
Not available as a self-hosted solution.
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Top
Pro
Integrations
GitHub, Slack, Microsoft Teams and Zapier integration.
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Top
Pro
Multiple assignee
Assign to more than one person for a task.
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Top
Pro
Kanban Board
You can move some selected tasks from the list to board to get focused.
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Top
Pro
Simple and elegant UI
Everything looks clean and easy to use.
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Top
Pro
Nested task list
Task list with unlimited subtasks.
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Pro
Flexible permission control
Assign to external team, share link with clients without signup, control members' view.
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Specs
Platforms:
Windows, Mac, iOS, Android, Web
Technology:
Dart, Swift
Subtasks:
Yes
Real-time collaboration:
Yes
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Experiences
Free / paid
8
0
Redbooth
All
5
Experiences
Pros
3
Cons
1
Specs
Top
Pro
Free version
Free version for up to 2 users.
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Top
Con
Collaborative features are behind a paywall
Group chat and video messaging requires a Premium account.
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Top
Pro
Tasks can be interacted with via email
Redbooth allows creating and replying to tasks using email.
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Top
Pro
Allows getting granular in how manage tasks
Redbooth allows creating task lists and subtasks and each item can have labels, comments, descriptions, attachments, allotted time, etc.
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Specs
Platforms:
Web, Mobile
Technology:
Ruby
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Free / paid
6
0
UpWave
All
6
Experiences
Pros
4
Cons
1
Specs
Top
Pro
Intuitive interface
On UpWave you only have three "rows": To Do, In progress and Completed making it very easy to get an overview.
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Con
Not free
After a 30-day trial the price is $4 per user, per month.
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Top
Pro
Integrations
Several integrations: Slack, Teams, Zapier, Office etc.
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Top
Pro
Easy to switch between different boards
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Top
Pro
Flexible layout to customise for different purposes
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Specs
API:
yes
Collaborative:
yes
Offline access:
no
Subtasks:
yes
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Paid
6
0
KanbanFlow
All
9
Experiences
Pros
6
Cons
2
Specs
Top
Pro
Simple & easy interface
The board space is very well used and configurable. User interactions are clear and intuitive.
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Top
Con
You cannot do a search on all boards, so if you have a lot of info on many boards, you have to search one at a time
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Top
Pro
WIP Limits
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Top
Con
No mobile app
There is a web app for mobile devices but it lacks some features that a native app could offer.
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Top
Pro
Swimlanes
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Top
Pro
Pomodoro timer
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Top
Pro
Estimation & time spent
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Top
Pro
Collaboration features
Any changes you make on the board are instantly available to all members of the team.
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Specs
Platforms:
Cloud/Web Android IOS
API:
Yes
Collaborative:
Yes
Offline access:
Yes
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Experiences
Free / paid
20
1
Twist
All
3
Experiences
Pros
2
Cons
1
Top
Pro
Focused collaboration
Channels are neatly divided into topic threads, focusing the discussions.
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Top
Con
Only 1 month of search for free
The free tier only searches the last 1 month.
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Top
Pro
Guest roles
Guest members can be added that have access to specific channels; ideal for individuals outside the team.
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5
0
Casual
All
7
Experiences
Pros
5
Cons
1
Specs
Top
Pro
Tracks task dependencies using a graph
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Con
Price
At its cheapest level, Casual is $9 per month for two users and two GB of storage. The trial period is short and there is no free version.
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Top
Pro
Great to-do templates
Every to-do list & project can be saved as an amazing template that you can re-use in the future.
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Top
Pro
Offers a high-level overview of projects
The workflow with dependencies shows where the things are at a glance. No more frustrations of how your project is going and who is doing what.
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Top
Pro
Sync deadlines to Google Calendar
To-do items can be integrated with your day-to-day schedule using Google Calendar.
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Top
Pro
Visual way of organizing your work
The workflow includes dependencies and shows you where things are at a glance.
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Specs
Platforms:
Web
API:
no
Collaborative:
yes
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Experiences
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3
0
Pipefy
All
7
Experiences
Pros
6
Cons
1
Top
Pro
Templates help save work
Pre-defined templates helps you match your daily workflows.
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Top
Con
Only for sales
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Top
Pro
Great reports
With some filters you can find the best way to find where you need to focus your time and improve your productive
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Top
Pro
It's not just a simple todo task manager
Helps a lot with complex and cascading workflows.
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Top
Pro
Captures workflows and SOP's for more than just projects
Project and todo's are such a small part of Pipefy. Example: You can create a 'pipe' to deal with web clippings. Clip them to the 'inbox' and the get triggered to actually do something with them, not just store them. You can have web visible 'start forms' that allow, for example a client to submit a change request and it automatically goes to your pipe connected to your client. It is so powerful and much much more than just a task management program.
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Pro
Customized processes
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Pro
Reasonable price
It's only $7.
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Experiences
$7
11
1
MeisterTask
All
8
Experiences
Pros
3
Cons
4
Specs
Top
Pro
Unlimited tasks and projects for free
MeisterTask offers a free plan that includes unlimited tasks and projects, as well as two integrations of the user's choice.
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Top
Con
No Linux desktop application
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Top
Pro
Useful integrations
MeisterTask has integrations with Google Drive, Dropbox, Slack, GitHub, BitBucket, Zendesk, Zapier, and MindMeister. You can even get a personal URL to subscribe to your tasks, schedule, etc. via any calendar program that supports the iCal format (e.g. MacOS default calendar application, or maybe even Fantastical 2 on the same platform).
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Top
Con
Main view isn't compact enough
The main view isn't compact enough even when set to small font and compact view. Additionally, columns are not collapsible.
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Top
Pro
Task Automations
MeisterTask offers “Section Actions” that help automate steps in your workflow and increase efficiency and consistency.
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Top
Con
Subtasks are hidden inside the task
It can be hard to see the complete details of each task due to the nested interface.
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Top
Con
No reminders
No native reminder events.
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Specs
Platforms:
Windows, macOS, iOS, Android
Collaborative:
Yes
Offline access:
Yes
Subtasks:
Yes
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Experiences
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here
98
7
Kanban Tool
All
16
Experiences
Pros
12
Cons
3
Specs
Top
Con
Not immediately self-hostable
To self-host, your server needs to have 10 or more users, and prices on self-hosting are not disclosed.
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Top
Pro
Intuitive
You will probably figure out how it works in a couple of minutes.
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Top
Con
Search could be better
Search is not reliable.
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Top
Pro
Time tracking reports
Great and seamless time tracking with best time tracking reports.
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Top
Con
Non libre/open source (propietary)
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Top
Pro
Customizable and reassuring
Thanks to the visualization of work, it's much easier to see the progress of work. Boosts the confidence in what you endeavour upon and reassures each step of the process. The customization allows to fit a system right to the process you've planned, so that we don't have to match our work to an external way, but build our own.
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Top
Pro
Good number of integrations
Kanban Tool integrates with: Zapier, WeWiredWeb, Dropbox, Google Drive, SkyDrive, Box, Google calendar, iCal, Outlook, flexible and well-documented API for external systems integration, RSS feeds for boards, Chrome extension for adding tasks, JIRA® integration (Chrome extension - Kanbanira), adding tasks and comments from email, export/import Excel/CSV.
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Top
Pro
Simple customization
Kanban Tool provides a collection of power-ups that allow you to customize it to meet your needs. Especially, "Developer tools" are worth mentioning. With this power-up you can add custom scripts and stylesheets to your board.
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Top
Pro
Scalable
No matter how big a team you work in, kanban tool fits nicely. Thanks to the ability to customize the boards, it's easy to match a board to the size of the process. The kanban tool has been growing with our process for the past 3 years, we started with 3 people and 2 boards, now we have 24 employees and 16 main boards with several process steps each and the system works just as well.
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Top
Pro
User friendly interface
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Pro
Work statistics
You can clearly see on a graph how much of planned work have you done already. It's very motivating.
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Top
Pro
Pleasant design
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Top
Pro
Swimlanes and customization
You can very easily adjust the board layout to suit your needs and even add swimlanes to have all projects on the same Kanban board.
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Top
Pro
On-site version available
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Top
Pro
iOS app coming soon
Just been told by the Support Team there will be an iOS app soon.
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Specs
Platforms:
Web/Android/IOS/On-Premise
API:
Yes
Collaborative:
Yes
Subtasks:
Yes
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Experiences
Free / paid
61
5
Kantree
All
15
Experiences
Pros
14
Cons
1
Top
Pro
Dynamic kanban view
Kanban board to drag and drop cards across columns. Select which group type to show as columns: status, milestones, labels, teams, etc (you can create your own dimensions) Set rules to your group (such like auto-assign card to user when dropping a card)
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Top
Con
Its not project management...
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Top
Pro
Infinite hierarchy
Cards can have checklists. Items in the checklist are actual cards, which can be organized in their own board. Projects is like a tree of card, with unlimited sub-level boards. Perfect to manage complex project with hierarchy. You can choose different settings and user permissions at every level.
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Top
Pro
Custom card groups
Group your card in unlimited dimensions. You can use the built-in groups (lists, labels, milestones), adapt them or create your own. This allows you to manage a projects in other dimensions (by versions, teams, offices, categories, releases, etc). Visualize your project in kanban and table view, by the group types of your choice. Drag and drop cards quickly between groups. Track progress by group types (ideal for managing iterations).
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Top
Pro
Self-hosted option
Kantree can be installed on your server #privacy
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Pro
Card models
Use or create card model to best represent your work, for each of your project. Dozens of types of attributes available, including text, yes/no values, map, file attachments, due date, etc Perfect to manage projects of different kinds, with multiple card types - like ideas, sales contact, customer feedback, bug report, feature request, bill/order.
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Pro
Notification (email and in-app)
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Top
Pro
Slack integration
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Top
Pro
Github integration
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Top
Pro
Charts and analytics
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Top
Pro
Work in progress limits
Set soft limit to group, so that your teams don't get overloaded and lose focus
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Top
Pro
Mobile
Adaptative design that is optimize for touch-based interface and adapt the UI to small screen (mobile and tablet)
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Top
Pro
Table view
Manage your cards in table, by groups. All the cards are displayed as rows, with their attributes in columns. Group cards by any group type: milestones, status, team, label, epic, release... Drag and drop cards across groups. Pick the attributes to include in the table
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Pro
Card links
Create linked card to mirror a card in another projects / organization. Create links with the attributes of the target card, or with its own attributes (to manage a card in multiple boards) Create custom card relationship: blocked by, same as, etc. Kantree also support infinite card hierarchy
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Pro
File attachment
Drag and drop multiple files to your cards at once. Preview files in a gallery, by card or for the entire project
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Experiences
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15
2
Zenkit
All
4
Experiences
Pros
3
Specs
Top
Pro
Powerful and simple to use tool with a clean design
Easy to use and easily understandable for everyone.
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Pro
Many important data views
Data views include Mind-Map, Kanban-Board, Spreadsheet, List, and Calendar. Views can be switched easily.
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Top
Pro
Native apps
Native apps for iOS, Android, macOS, Windows, and Linux.
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Specs
Platforms:
Web, Windows, macOS, Linux, Android, iPhone
Languages:
English, German, Portuguese, Spanish, French, Chinese (traditional), Korean, Russian
API:
Yes
Collaborative:
Yes
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Free / paid
120
13
TeamWork.com
All
4
Experiences
Pros
3
Cons
1
Top
Pro
Offers lots of granularity in task management
Tasks are grouped in task lists and can have subtasks. Each task list can be assigned to a particular set of users, aligned with a milestone and have notes. Each task in the task list can have a description, a start and a due date, attachments, priority, manually set progress, followers, dependencies, be assigned to a particular set of users and set to repeat. Each subtask has the same configurable properties except instead of the ability to assign people, subtasks can be commented on.
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Top
Con
Provides too much detail for small projects
Amount of granularity for tasks can be overwhelming for small projects or teams.
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Top
Pro
Each project has only the required functionality
It's possible to limit projects only to the necessary features so that unnecessary functionality doesn't get in the way and clutter up the interface.
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Top
Pro
Good assortment of features
Gantt charts, calendar and an easy overview of huge amount tasks.
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24
4
Blossom
All
5
Experiences
Pros
2
Cons
2
Specs
Top
Con
No free plan
There is no free plan like for personal use and the minimal cost of $19/month might be prohibitive.
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Top
Pro
Slack integration
An update is posted to the Slack channel every time a task is created, completed, moved, or commented upon.
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Top
Con
Slack integration is really basic
There is no way to interact with tasks in any way - new tasks can't be added, completed tasks can't be removed, tasks can't be assigned, etc. The integration only sends updates to the Slack channel. There is also no way to fine-tune what updates get posted to Slack.
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Top
Pro
Simple & clean interface
Design focuses on clarity.
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Specs
Platforms:
Web
API:
Yes
Collaborative:
Yes
Free plan:
no
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here
42
7
Priority Matrix
All
5
Experiences
Pros
4
Cons
1
Top
Con
Expensive
Used to be free, is now $12+ a month.
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Top
Pro
Helps prioritize, rather than simply listing tasks
Priority Matrix helps me focus on what's truly important on my todo list, so I can work more efficiently.
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Top
Pro
Super easy to share / delegate tasks
All I have to do is press a button, rather than drafting a whole email to one of my co-workers.
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Top
Pro
Solid methodology
The software implements time proven methodologies; not just a to-do list.
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Pro
Lots of different views
Priority Matrix makes it really easy to see your task list in different ways: You can see it in the quadrant view, calendar view, a filterable list, and also a Gantt Chart if you have the business license. Full disclosure: Originally posted by an Appfluence Intern (who was equally impressed with the software's layout and functionality before working there)
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here
14
3
Taiga
All
13
Experiences
Pros
9
Cons
3
Specs
Top
Pro
Supports both Kanban and Scrum modes
User stories can be organized in both Kanban and Scrum task management systems.
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Top
Con
No Kanban metrics
Taiga is said to support Kanban but it does not generate any of the usual Kanban metrics (cycle time, lead time) or graph (Cumulated Flow Diagram).
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Top
Pro
Free and open source
Taiga is licensed under GPL with source code available on GitHub.
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Top
Con
Can be overwhelming at first
Taiga presents users with a lot of information and functionality right from the beginning with little guidance. Figuring how stuff works might take a bit.
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Top
Pro
Simple to use
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Con
Too much functionality for small projects
While it's possible to disable any unwanted features (modules), the amount of functionality that's present might be more than a small, short-term project needs.
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Top
Pro
Comprehensive Agile software development toolset
Taiga tries offering a complete Agile software development toolset. It includes complete solutions for issue tracking, videoconferencing, documentation (in the form of a wiki) and either a backlog or a Kanban board for managing user stories.
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Top
Pro
Built-in issue tracking
Taiga has built-in issue tracking tools. The issues can be organized by user-defined type, severity, priority, creation date, assignee, creator, tags as well as filtered by subject. Taiga can also integrate with GitHub, GitLab and BitBucket.
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Top
Pro
Built-in wiki
Each project has a wiki. It has Markdown support as well as a WYSIWYG editor.
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Top
Pro
Built-in video conferencing tools
Integrates with either AppearIn or Talky to provide a video conferencing solution.
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Top
Pro
Migration from RedMine
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Top
Pro
Export/Import feature
You can extract all your data from one Taiga instance and move it to another one. You can read more here.
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Specs
Platforms:
Web, macOS, iOS, Android, Linux
Technology:
Python, CoffeeScript
API:
Yes
Collaborative:
Yes
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Experiences
$0-5/MO
42
8
Axosoft
All
6
Experiences
Pros
4
Cons
1
Specs
Top
Pro
Helpdesk functionality
Turn emails into support incident tickets. A brandable self-service portal can be created for customers to create and edit tickets without using paid Axosoft accounts.
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Top
Con
Can get rather expensive quickly
Axosoft can get pretty expensive pretty quickly for large teams and/or large projects. The cheapest tier allows for a maximum of five users and costs $20/month. However, for larger teams and larger projects it can easily go into the thousands of USD per month.
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Top
Pro
Extremely fine-grained control over the lifecycle of each task
Tasks are divided into categories and each category can have one or more workflows which are followed by tasks belonging to that category until their completion. In other words, workflows are used to set each step tasks need to take in order to be completed. Axosoft lets users have extremely fine-grained control over workflows and by extension, the whole lifecycle of each task. Each step in a workflow can be named and you can choose which fields are updated when a step is complete. This way you can automatically tweak tasks as they progress (you can set tasks to belong to different users once a step is complete, you can even change workflows for a task if a certain step is taken).
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Top
Pro
Items can be exported as PDF
Each item has a PDF button (among others) which lets you export all the information related to that particular item in PDF format.
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Top
Pro
Allows you to view only the most useful information at a given time
Axosoft lets users pretty much create custom dashboards any time they want to view only a specific part of the project data and information. You can choose which tabs to keep open and even how tasks are shown and what kind of data is shown for each task. This way you can see for example how much time is left in a sprint, or how much capacity the team has left to finish the project.
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Specs
Platforms:
Online, Windows
Technology:
.NET, SQL Server, IIS
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Paid
1
0
Ayanza
All
6
Experiences
Pros
4
Cons
1
Specs
Top
Pro
Async meetings
Rhythms enables remote work to be more effective.
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Top
Con
Little buggy sometimes
Needs a refresh from time to time.
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Top
Pro
Vision, goals and tasks in one app
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Top
Pro
Powerful databases
Kanban, Gantt, Cascade views. Custom fields.
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Top
Pro
Free version
Free for teams with up to 25 members.
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Specs
Platforms:
Web
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Free / paid
1
0
Asana
All
17
Experiences
Pros
10
Cons
6
Specs
Top
Pro
Powerful team collaboration features
Asana has fantastic mechanisms for dealing with team collaboration. Not only can tasks be assigned to team members, but Asana lets users follow tasks and use hyperlinks to refer to team members within a task.
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Top
Con
Mobile version lacks calendar
Asana's calendar is present in the web version but is conspicuously missing in the mobile app.
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Top
Pro
Free for up to 15 users
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Con
Unable to manage multiple workspaces
Each "workspace" or "team" in Asana is strictly isolated. You cannot see your personal tasks versus work tasks or collaborations together, you need to log in to a different profile.
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Top
Pro
Simple workflow
The Asana task workflow within a project is broken down into "Today," "Upcoming," and "Later." The tasks themselves have the status of either done or not done. There is also a subtask feature to group tasks together. Tasks can be assigned to other team members and are stored in the "Inbox" view for processing. This replaces email for some team communication.
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Top
Con
No task dependencies in free version
Dependencies is only available only to Teams and Organizations on Asana Premium.
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Top
Pro
CSV export and print
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Top
Con
Can not use list view and board view for a same project
Asana can only choose one, either a list view or a board view.
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Top
Pro
Very polished interface
Teams can have private (only visible to project members) and public (visible to anyone in the team) projects. Each member can also have their own personal projects. Tasks can be viewed in list and calendar views. It's possible to display only the tasks assigned to the user or tasks organized by project or team. Single tasks can exist in multiple projects. Lists of tasks can be divided into sections and organized in many different ways – tasks that still have to be done, tasks that have been completed, by due date, by assignee, by popularity, etc. Expanding a task will allow adding things like subtasks, tags, and attachments, as well as comments. Users can also subscribe to a task via RSS from this view. There's a separate view specifically for attachments. Search lets you find what you’re looking for quickly.
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Top
Con
Strange UX with strange workflow
Similar to task the manager in Todoist or Wunderlist, but not too complex for under four members.
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Top
Pro
Tagging system allows easily filtering tasks
The tagging system enables project managers to easily filter tasks.
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Top
Con
UX Design is overly opinionated
The workflow is not very customizable, which forces you to use a flow that may not be your preferred or best option.
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Top
Pro
Provides lots of help for getting started
There are many videos, tutorials, and reference documents to help you get up and running.
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Top
Pro
Supports Kanban and list views
Asana provides a list view and a Kanban view which can be selected if a new project is created.
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Top
Pro
Well thought out keyboard shortcuts
Keyboard shortcuts all involve the Tab key, so it is unlikely that they will interfere with shortcuts that have already been established.
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Top
Pro
Integrates with Slack
It's possible to have tasks appear in a Slack channel.
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Specs
Platforms:
Web, iOS, Android
Collaborative:
yes
Search:
yes
Subtasks:
yes
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Experiences
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122
24
Futuramo Tasks
All
7
Experiences
Pros
6
Cons
1
Top
Con
Only free for up to 3 people
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Top
Pro
Easy file sharing
Lets you drag & drop or attach important visual aids or other files directly into the task. All the files are safe in the task history.
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Top
Pro
User-friendly
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Top
Pro
Team comment exchange
Lets you leave comments, discuss the issue and exchange ideas in the comment feed.
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Top
Pro
Filters, smart search & sorting features
Lets you find any name, phrase or keyword associated with the desired tasks.
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Top
Pro
Useful checklists
Creating checklist to divide task into smaller parts and complete them point by point
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Pro
Intuitive
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Experiences
$0-7/MO
3
1
todo.vu
All
8
Experiences
Pros
7
Specs
Top
Pro
Simple, intuitive workflow
Simple - todo-done-archived - workflow, easy for clients to understand.
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Top
Pro
Free for freelancers
Single user accounts are free - handy if you work alone.
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Top
Pro
Built in client management
Ability to manage tasks/projects by client and allow clients to email or log in to collaborate.
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Top
Pro
Email integration
Clients can email tasks in and follow tasks via email making it simple for those who may not want to log in.
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Top
Pro
Powerful search/filter
Works particularly well if you have hundreds of clients and thousands of tasks.
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Top
Pro
Snooze tasks
Ability to snooze tasks until other tasks are complete - really handy for tasks that depend on others.
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Top
Pro
Rapid response to questions
Developers and the founder answer questions via email within the day. Also short videos clarify most of what's not intuitive.
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Specs
Platforms:
Web
Collaborative:
Yes
Search:
Yes
Subtasks:
Yes
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Experiences
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3
1
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