What is the best alternative to Remember the Milk?

Question

score 14 · Answer 1

WeDo

Top Pro

Cross-platform

Has versions for Android, Web, and iOS. See More

Top Con

No calendar integration

Does not have calendar integration See More

Top Pro

Supports file attachments

You can attach files to each task. See More

Top Con

Doesn't support multiple reminders

Top Pro

Great user support

It is a new app, but they have a very good interface so the users can send their suggestions to improve the app. See More

Top Pro

Users can add recurrent tasks

It allows users to set recurrent tasks. See More

Top Pro

Supports subtasks

You can add subtasks to any task. See More

Top Pro

Allows users to assign tasks to other users

It allows you to assign tasks to other person. If he/she does not use WeDo, it sends an invitation. See More

Top Pro

Clean interface

Top Pro

Free

At least for a while. See More

Top Pro

Supports groups

You can add groups, and for each group, yuou can add members. It is something like Trello Boards, but I think its better. See More

See All Experiences

14 0

score 51 · Answer 2

Zenkit

Top Pro

Many important data views

Data views include Mind-Map, Kanban-Board, Spreadsheet, List, and Calendar. Views can be switched easily. See More

Top Pro

Powerful and simple to use tool with a clean design

Easy to use and easily understandable for everyone. See More

Top Pro

Native apps

Native apps for iOS, Android, macOS, Windows, and Linux. See More

Specs

Platforms:Web, Windows, macOS, Linux, Android, iPhone

Languages:English, German, Portuguese, Spanish, French, Chinese (traditional), Korean, Russian

Search:Yes

Collaborative:Yes

See All Specs

51 6

score 427 · Answer 3

Wunderlist

Top Pro

Simple & easy to use UI

Wunderlists' UI is very fast and easy to use. The features are easy to find and everything flows together smoothly. See More

Top Con

Subtasks hidden within task window

Wunderlist doesn't have true subtasks but rather a single task list with an entirely different user interface hidden within each task. Having separate interfaces for tasks and subtasks restricts flexibility in how one structures projects. See More

Top Pro

Simple, useful task management features

Wunderlist features the standard ability to add tasks and organize them within lists, but one aspect in which it excels is the amount of detail you can add to each task. Rather than simple alerts, tasks incorporate a number of other options, including reminders, subtasks, notes, and recurring tasks. You can also star important tasks, which is simpler than the priority systems used in many other apps. See More

Top Con

Limited customization and organization options

Wunderlist doesn't allow for much customization in list sorting or visual themes. It offers only a couple dozen background choices and has no option to add your own. See More

Top Pro

Has a free, adless version

Wunderlist is available both as a free app without ads or heavy restrictions, and in a pro version that enables you to add larger files and take advantage of additional customization options. See More

Top Con

Acquired by Microsoft, So Future is Uncertain

Microsoft acquired Wunderlist in 2015, and therefore its future is uncertain. It's unlikely Wunderlist will continue to be an (1) independent product with (2) a free version and (3) continue to develop and innovate at a reasonable pace. More likely, Microsoft will at least monetize Wunderlist the way it monetizes its other products. It's also likely that Microsoft will integrate it into its suite of office products and even its Windows operating systems. To see what this is like search the Web for "Microsoft OneNote Mac OS X," and you will find a host of "standard" features only available in the Windows version, "official" documentation and tutorials that presume you have the Windows version (but never say so), etc. One would also expect versions running on Linux to be worse or nonexistent. Also, Microsoft software in general tends to be bloated with marketable features but little concern for efficiency regarding memory usage, processing efficiency, or unobtrusive updates. See More

Top Pro

Group integration

Wunderlist allows you to share lists and tasks with others via email or Facebook. This allows you to set group tasks and lists. When one person completes the task, they can check it off and it is then completed for every other team member. See More

Top Con

Doesn't have a calendar view

No calendar view, integration with GCal is ridiculous - updates every 8 hours or something, integration with Outlook is ridiculous - tasks only show as all-day event. See More

Top Pro

Can add to your list via email or Google Now

If you're on the run or away from your device, you can add items to your list by email. You can also add notes to the list item using the body of the message. Wunderlist supports Google Now, meaning you can add to your list using native voice commands on Android. See More

Top Con

No utilization of location on mobile apps

Wunderlist doesn't have any location-based reminders, nor does it offer to include your location information as you add items. See More

Top Pro

Public lists

Some lists can be published in order to share them with others. Interestingly, other people can see the items of a public list, but not the notes and sub-lists of those items. See More

Top Con

Does not support postponing tasks

You cannot hide a task from a list if this task will be valuable just from some date. See More

Top Pro

Cross-platform syncing

Wunderlist features cross platform syncing which insures your tasks are always updated across iOS, Android, Windows, OS X, Kindle and browser. See More

Top Con

No options for subtasks or subcontexts

Since sub-tasks are included inside a task, you do not have the full set of features for them. No ability to leave comments, for example. See More

Top Pro

Easily customized list icons

Rather than relying on standard icons, users can individually set the icons for their lists using emojis. For example, if the list is about TV shows, you can set the list icon to be the television emoji. See More

Top Con

Incomplete keyboard control

There's no clear way to mark tasks complete using the keyboard, which is frustrating since all other common tasks are keyboard controllable. See More

Top Pro

Supports timed reminders and recurring items

Top Con

Will be discontinued

Wunderlist was purchased by Microsoft in 2015, and will be discontinued after the release of Microsoft To-Do. https://blogs.office.com/2017/04/19/introducing-microsoft-to-do-now-available-in-preview/ See More

Top Pro

Easy to print tasks

Wunderlist automatically translates your tasks into a printer-friendly format when you hit print on Mac, Windows 7, iOS, and Android devices. See More

Top Con

Cannot sort list in the list listing

Wunderlist does not have the ability to sort the list in the list listing. See More

Top Pro

Group members can comment on list items

Found in the detail view, comments let you to start a conversation, leave feedback, ask a question, or add extra insight to your to-dos. They are saved with a timestamp and are immediately accessible to any members of your shared list. See More

Top Con

Sync can be unreliable on mobile devices at times

The mobile app does not always sync smoothly or quickly with the desktop program. See More

Top Pro

Smartwatch compatible

The Wunderlist app supports Apple Watch and Android Wear, which allows for instant action and task viewing on these smartwatches. See More

Top Con

Lack of vision

At start it looks promising, but now they lost direction. Too confusing implementation of workflow details, focusing on irelevant things See More

Top Pro

Beautiful backgrounds

Wunderlist comes with 20 free wallpapers and 10 paid wallpapers for users to customize the background image in the Wunderlist app. In addition, advanced users can also use their own image as background image with few tweaks, which is absent in main Wunderlist app. See More

Top Con

Horrid customer support

Top Pro

Keyboard shortcuts

Wunderlist comes with the Keyboard shortcuts that can allow users to perform task faster using the keyboard. See More

Top Con

Does not have a native Linux app

There is no native application available for Linux-based systems, but you can always work inside of your browser instead. See More

Top Con

Cannot hide task lists which have been completed

Top Con

Does not sync with Google Tasks

There’s no innate compatibility with Google Tasks, which makes it a no-go for users who rely on that service. See More

Top Con

From time to time notes are not synchronizing

Top Con

The pro version is very expensive

And for feature-feature comparisons, it has low value compared to other products. See More

Top Con

Web version attachments are icon only

The web version allows you to attach files, but does not give preview or thumbnail of the attachment. You just see the file name and icon. Clicking it opens the file. See More

Top Con

Microsoft flakeness

Specs

Platforms:Android / iOS / WP / OSX / Windows / Web / Chrome

427 126

score 493 · Answer 4

Todoist

Top Pro

Minimalist UI that's designed for efficient use

Todoist's web and desktop interfaces have a 2-column layout. The right column has all tasks organized in nested lists with color codes and information such as what people are assigned to each task and which project the task is part of. The left column offers ways of accessing various groups of tasks – tasks that have to be completed within a certain timeframe, tasks that are a part of a certain project or have certain labels attached to them, etc. The left column also contains filters that allow even more advanced ways of finding a group of tasks. The mobile interface follows a similar design philosophy, but gives each column a separate view. See More

Top Con

Does not listen to user suggestions

Todoist has been shown to be fairly unresponsive to requests from their user community. An example can be seen here. See More

Top Pro

Multiple ways to organize tasks

Tasks can be structured in nested lists. They can be moved around by dragging and dropping them or via keyboard shortcuts. Tasks can be assigned labels, color codes, priorities, and can also be grouped into projects. See More

Top Con

Annual subscription required for notifications and attachments

A yearly subscription costs $29. See More

Top Pro

Allows sharing and collaborating on tasks

Anyone can be invited to collaborate on tasks and projects. Users can work alongside five people for free and 25 via the paid version. Collaboration includes the ability to assign tasks, comment on tasks, and receive instant updates. See More

Top Con

No way to add additional info to a task

There is no metadata for the task itself, like a description. While a paid feature allows you to write comments and attach files, info could be lost in the conversation. See More

Top Pro

Powerful search and filtering functionality

Todoist allows you to perform advanced queries to find tasks that are overdue, have a certain priority level or label, are within a certain project, are assigned to a certain person, or have a deadline set within a certain date range. It also allows combining different queries, removing certain results from the queries, and creating either/or statements. These queries can be saved as filters for easy access. Filters can be color-coded. See More

Top Con

Heavy premium advertisement

There is a screaming red "Upgrade and get more done" badge fixed in the bottom of the view, and additional features free users cannot access. See More

Top Pro

Supports natural language input

Todoist supports phrases like "tomorrow," "next month," "in 3 weeks," or for recurring tasks, "every week" or "every 3 days." See More

Top Con

Using "next" actions requires a messy workaround

Todoist was not designed for "next" actions. You can use a workaround by manually setting certain items as priority and then filtering them, but that process requires a lot more management than other tools. See More

Top Pro

Monitors productivity and rewards it with karma

Todoist monitors how many tasks are completed and gives karma points as rewards for accomplishing them. It can also display charts showing productivity trends, which are great for finding areas that need improvement and increasing your overall productivity. This feature is a great motivator and an effective way of tracking productivity. See More

Top Con

Awkward data entry

Several aspects of data entry are far more awkward than they should be: Adding notes, moving subtasks within the outline, and scheduling repeating tasks are all handled better by other apps. Adding notes cannot be done while creating the task, but must be done after. Moving items within the outline hierarchy is very clumsy and the use of keyboard shortcuts (such as holding down 2 or 3) requires knowledge of your current level in the hierarchy (which is not always clear). Finally, there is a natural language syntax for repeating tasks but it is very finicky and there is no good feedback mechanism to tell you whether or not it’s working. See More

Top Pro

No ads in free version

The unpaid version contains no ads or popups encouraging you to upgrade. The only time you will be asked to upgrade is if you attempt to use a premium feature. See More

Top Con

Not much independence of customising the layout

This has been a consistent "con" with Todoist. You cannot decide what should be the size of the fonts. You cannot switch between one-column layout and 2-column layout. You cannot view completed tasks. It is a brilliant application of course, but the development team is stuck on its basic idea of the app and after that they just haven't been developing further. See More

Top Pro

Allows creating task templates

Tasks can be saved as templates by going to "task actions" and selecting "export as a template." The template will be saved locally. Saved templates can then be imported by going to "task actions" button and clicking "import from template." This allows you to use past task items as a starting point for creating new tasks. See More

Top Con

Labels (@contexts, etc.) only available with premium subscription

Top Pro

Great home screen and lock screen widgets

The native widget is fully functional and editable without needing to open the app. A premium feature allows you to add and edit the task list on your mobile device’s lock screen. See More

Top Con

No support for dependencies

Cannot hide tasks until prerequisite tasks are completed See More

Top Pro

Visual scheduling

By clicking on a task and then selecting “schedule,” a dialog box will pop up with shortcuts like "today," "tomorrow," or "postpone until tomorrow." A date can still be entered manually. See More

Top Con

Cannot export data

Top Pro

Can be set to send a daily digest email

You can easily program a digest email that will send you an up-do-date summary of your tasks and deadlines. See More

Top Con

Cannot import data

Top Pro

Browser extension for "add website as task"

Bookmark any webpage as a to-do item. See More

Top Con

Lacks advanced task repeating options

For example: second Saturday of every 2 months. See More

Top Pro

Allows creating location-based reminders

Location-specific tasks can utilize the GPS in your mobile device to offer reminders when you are in the appropriate vicinity. For example, grocery lists that are linked to the location of your regular grocery store. See More

Top Con

Todoist Foundations is detrimental to the app

Completed tasks disappear and project/section structures are messed up. See More

Top Pro

Super quick syncing

You can shift between devices without having to worry about if tasks have been synced or not. Todoist sync will always be quicker than you. See More

Top Con

Very basic compared to alternatives

Compared to some other options, this is not a feature-rich app. The free version is not much better than keeping a text file of your to-dos. See More

Top Pro

Supports text formatting

You can make tasks stand out by setting them in bold and spice up your project names with emojis. Todoist also allows editing of hyperlinked text in the task comments. Hypertext, bold text, italic text, and emojis are supported in task names, project names, and task comments. Emojis are also supported in label names. Hypertext, bold text, italic text, and emojis are supported in task names, project names, and task comments. Emojis are also supported in label names. See More

Top Con

Mac Mail not supported

Even in the Pro version, Mac Mail is not supported for sending tasks as email attachments. There are some workarounds to send mail, but those attachments will still be impossible to forward. See More

Top Pro

Smart Schedule (Let AI schedule your tasks)

Todoist Smart Schedule adapts to your habits over time, analyzing your workload and determining how urgent a task is. By using both your past todos and future todos (as well as the data from millions of other users), it can sort your tasks in most important/ most urgent order, if you want. See More

Top Con

Inbox is limited to 200 tasks

Top Pro

Extensive integration with a wide range of external apps

Todoist offers integration with a wide range of external apps, including Google Drive, Dropbox, Google Maps, Apple Maps, Zapier, Toggl Button, TaskClone, CloudMagic, IFTTT, Calendar Sync, Google Now, Dispatch, Mailplane, Airmail, Drafts, Workflow, PomoDone, 1Password, Powr of You, Mailbird, Yoke, Taco, Ginger Keyboard, Time Doctor, and Rindle. See More

Top Con

Makes it too hard to see all tasks assigned to you across the app

There is no default or easy-to-access view to simply see all your tasks from all your different projects. You have to use the filter (to:me) which seems like too much effort for something that should really be a default view. See More

Top Pro

Infinite list depth

All subtasks are full featured tasks. This means that at a glance you can see subtasks, unlike other applications that require you to open the task. See More

Top Con

Free version has limited functionality

Without a subscription you won’t have access to reminders, comments, or labels and filters. These are features that many users find essential, but aren't included without a subscription. See More

Top Pro

Quickly browse your list through smartwatch devices

The Todoist app supports Apple Watch and Android Wear for instant action and task viewing through smartwatches. See More

Top Con

No start dates, only due dates available

Top Pro

Integration with any app supporting web-calendar link

Top Con

Can't mark all completed tasks uncompleted

It's possible to select multiple uncompleted tasks, but there's no way to select completed tasks. See More

Top Pro

Quickly assign a task to a project as you type with #

Typing # while entering a new task brings up the list of projects (and sub-projects) to assign the task to. Type in any letters of the project name to filter the list to a subset of projects that have those letters in them. See More

Top Con

Recurring tasks are hard to set because the app only supports "natural language"

Top Pro

Business strategy doesn't hinge on being acquired

Doist publicly declared their opposition to exit strategies like acquisition that regularly leave users high and dry (https://blog.doist.com/why-we-don-t-have-an-exit-strategy-d3256107d958). See More

Top Con

Naming convention for labels is very limited

No spaces or special chars are allowed. See More

Top Pro

On mobile apps, swipe left/right performs fast reschedule/done

Swipe right to mark a task as done, swipe left brings up several rescheduling options (tomorrow, next week, specific date, etc.). See More

Top Con

Latest iPhone app only available for iOS 8 and above

The latest iPhone app is only available for iOS 8 and above, which excludes users with iPhone 4 or older models. Older versions of the app that can be used with previous iOS versions can be found here. See More

Top Con

Import feature is bad at handling non-English characters

Top Con

No decent filtering or complex searches

Specs

Platforms:Android / iOS / OSX / Windows / Web / Gmail / Outlook / Thunderbird / Kindle / Chrome / Firefox

493 162

score 61 · Answer 5

Taskwarrior

Top Pro

Extensible

Taskwarrior has many front-ends, services, extensions, hook scripts, and capsules available. Taskwarrior keeps a list of contributed tools on their site. See More

Top Con

Command line interface

A command line interface is a arguably overly verbose, consequently tedious, way to interact with a To Do list. See More

Top Pro

Command line interface

The command line interface puts powerful filtering expressions, context, annotations, tags, due dates, reocurrence, and user-defined-attributes totally in your hands. It’s fast and low friction. See More

Top Pro

Lightweight and fast

Taskwarrior is written in the speedy C++ language. See More

Top Pro

Tasks stored in plain text files locally

Future-proof and easily integrated with version control system. You never lose access to your data. See More

Top Pro

Sync across devices

When used in conjunction with the Taskserver, it can sync tasks (conflict-free) across your Taskwarrior devices. This includes integration with Mirakel. See More

Top Pro

Supported internationally

It has UTF8 support and is translated into many languages. See More

Top Pro

Customizability

Taskworrior allows you to define custom attributes and reports to your needs. See More

Top Pro

Self-hosted Taskserver

You can be in full control of your data. See More

Specs

Platforms:Linux / OSX / Windows(Cygwin)

61 3

score 158 · Answer 6

Any.do

Top Pro

Clean, intuitive design

Any.do splits all tasks up into groups. Tasks can be grouped either by date (today, tomorrow, upcoming, and someday) or in custom folders. Each group has a plus button next to it that allows adding new tasks to the group. See More

Top Con

Limited Any.do moments in free version

The free version gives only five Any.do moments per month, limiting productivity. See More

Top Pro

"Any.do Moment" makes to-dos manageable

"Moment" is a reminder to check all tasks that are planned for the day. It simplifies scheduling your day and let’s you quickly check off items as they're completed. It can be set it to prompt you in the morning or afternoon to review your day’s tasks and update whether or not you’ve accomplished them. This is really useful for managing a long to-do list without feeling overwhelmed. See More

Top Con

Lack of power features like priority and labels

Any.do has only two levels of priority that can be assigned to tasks, namely Normal and High. There is no way to assign any sort of weights to tasks either. There is no feature to assign any sort of labels on them to be able to filter particular type of tasks. These features are very valuable to a power user. See More

Top Pro

Web interface for desktop access

The web interface can be used to add items. See More

Top Con

Cannot see task details easily

To view subtasks, notes or other data you have to click or tap multiple times. There is no task view that shows everything you should know about the task. See More

Top Pro

Clever auto-complete

As tasks are added, Any.do attempts to guess what is going to be written and offers suggestions. It will search through contacts for names and information, allowing you to add people to tasks and offering suggestions for meeting spots that are convenient for everyone. See More

Top Con

Invasive App Permissions

In order to be a complete solution, Any.Do can seem to take over your phone. For example, it monitors missed calls so you can schedule a call back. See More

Top Pro

Missed call reminder on Android

The mobile app reminds you of missed calls and helps manage them in the future. See More

Top Con

Offline access not available in free version

Since the addition of the Premium plan, offline access to lists is not available for free Any.do users. See More

Top Pro

Folders for tasks

Users can create and edit folders for certain tasks, like “personal” and “work.” See More

Top Con

Spotty auto-complete and voice recognition

Though the auto-complete feature is very smart in that it can access contacts and create a variety of tasks, it also might auto-complete with something entirely wrong. The voice recognition also has some issues with correctly understanding what is being said. See More

Top Pro

Has a system that allows collaborating on tasks

Any.do allows creating "hubs" for groups of people, like colleagues, family, and friends, where tasks can be shared or assigned to each other. See More

Top Con

No Windows app or client

Unlike rival to-do list apps such as Todoist or Wunderlist, Any.do does not have an official app for Windows. There’s also no indication that the company plans to build this app in the near future. See More

Top Pro

Simple

Any.do includes the features that are needed and nothing more. See More

Top Con

Slow animations and features

The app goes for a smooth feel with lots of things being automated and animated. This slows down it's use, especially on older phones. See More

Top Pro

Free version

Any.do has a free version and also offers a Premium plan that costs $3 a month. See More

Top Con

Awkward data entry

You cannot simply start entering tasks, one after another. You must click or tap the add icon to get a text entry field. See More

Top Pro

Cross-platform support and sync

The app runs on iOS, Android, as a Chrome extension and in browsers. See More

Top Con

All tasks default to "today"

While there is a 'someday' category, by default every task as an end date of today. This means you get constant notifications for quickly added tasks. See More

Top Pro

Rewards for completing tasks

The app integrates with Kiip, a reward platform that gives free, real-life rewards when a to-do list is completed. See More

Top Con

Incomplete keyboard control

There’s no clear way to select and mark tasks using keyboard. See More

Top Pro

Five simple widgets for Android

There are five widgets to choose from, all of which are simple and useful. See More

Top Con

No Android Wear and Apple Watch support

The Any.do app currently does not support Android Wear or Apple Watch, in contrast to rival to-do list apps such as Todoist or Wunderlist. Currently Any.do does not have plans to support these devices. See More

Specs

Platforms:Android / iOS / OSX / Web / Chrome

158 62

score 59 · Answer 7

Toodledo

Top Pro

Functionality-rich

Integrated sharing, note taking, habit tracking, and outlining make this a more powerful tool than a simple list of to-dos. See More

Top Con

Android app has annoying notifications

Whenever the app fails a background sync action for any reason (server issues, lack of internet connection, etc.), a notification appears. See More

Top Pro

Decent filtering and sorting

Top Con

Good as a starting point

Toodledo is a good starting point, but is essentially the same as an Excel spreadsheet where you have to build your workflow via the saved searches. See More

Top Pro

Priority organizing

Top Pro

Can create to-do items via email

It's possible to create a to-do item by sending or forwarding an email. See More

Top Pro

Can tag items

Top Pro

Great GTD implementation

The GTD principles are very perfectly supported by Toodledo. See More

Top Pro

Space to add lengthy text

Notes area that can then be hidden See More

Top Pro

Sends a daily email reminder

Toodledo reminds you via email of the tasks on your plate for the day. See More

Top Pro

Apple Watch support

Integrated support for Apple Watch lets you check on your to-dos on the run. See More

Specs

Platforms:Android / iOS / Web / WatchOS

API:yes

Collaborative:yes

See All Experiences

59 11

score 81 · Answer 8

Asana

Top Pro

Powerful team collaboration features

Asana has fantastic mechanisms for dealing with team collaboration. Not only can tasks be assigned to team members, but Asana lets users follow tasks and use hyperlinks to refer to team members within a task. See More

Top Con

Unable to manage multiple workspaces

Each "workspace" or "team" in Asana is strictly isolated. You cannot see your personal tasks versus work tasks or collaborations together, you need to log in to a different profile. See More

Top Pro

Simple workflow

The Asana task workflow within a project is broken down into "Today," "Upcoming," and "Later." The tasks themselves have the status of either done or not done. There is also a subtask feature to group tasks together. Tasks can be assigned to other team members and are stored in the "Inbox" view for processing. This replaces email for some team communication. See More

Top Con

No task dependencies in free version

Dependencies is only available only to Teams and Organizations on Asana Premium. See More

Top Pro

CSV export and print

Top Con

Can not use list view and board view for a same project

Asana can only choose one, either a list view or a board view. See More

Top Pro

Free for up to 15 users

Top Con

Strange UX with strange workflow

Similar to task the manager in Todoist or Wunderlist, but not too complex for under four members. See More

Top Pro

Very polished interface

Teams can have private (only visible to project members) and public (visible to anyone in the team) projects. Each member can also have their own personal projects. Tasks can be viewed in list and calendar views. It's possible to display only the tasks assigned to the user or tasks organized by project or team. Single tasks can exist in multiple projects. Lists of tasks can be divided into sections and organized in many different ways – tasks that still have to be done, tasks that have been completed, by due date, by assignee, by popularity, etc. Expanding a task will allow adding things like subtasks, tags, and attachments, as well as comments. Users can also subscribe to a task via RSS from this view. There's a separate view specifically for attachments. Search lets you find what you’re looking for quickly. See More

Top Con

Mobile version lacks calendar

Asana's calendar is present in the web version but is conspicuously missing in the mobile app. See More

Top Pro

Tagging system allows easily filtering tasks

The tagging system enables project managers to easily filter tasks. See More

Top Con

UX Design is overly opinionated

The workflow is not very customizable, which forces you to use a flow that may not be your preferred or best option. See More

Top Pro

Provides lots of help for getting started

There are many videos, tutorials, and reference documents to help you get up and running. See More

Top Pro

Supports Kanban and list views

Asana provides a list view and a Kanban view which can be selected if a new project is created. See More

Top Pro

Well thought out keyboard shortcuts

Keyboard shortcuts all involve the Tab key, so it is unlikely that they will interfere with shortcuts that have already been established. See More

Top Pro

Integrates with Slack

It's possible to have tasks appear in a Slack channel. See More

Specs

Platforms:web, iOS, Android

81 19

score 165 · Answer 9

TickTick

Top Pro

Create checklist for a task

On each task you can choose between a text description or a checklist. See More

Top Con

Free version is limited

TickTick's free version is limited to 19 task lists, 1 attachment per day, and 1 collaborator. See More

Top Pro

Google Calendar integration

You can integrate TickTick with Google Calendar. See More

Top Con

No native integrations with IFTTT or Zapier

The app doesn't feature native integration with these services, but you can use this functionality by fiddling with the custom email address that is provided by TickTick. See More

Top Pro

Flexible recurring tasks

Recurring tasks are simple to set, and can be created according to custom rules. See More

Top Con

Abo model is too expensive.

Top Pro

Cross-platform

It’s accessible on the web, via a Chrome extension, on Android (phone/tablet, with widgets), and on iOS. See More

Top Con

unable to sync with gtasks, only imports

Top Pro

Clean UI

TickTick takes a minimalistic approach in order to keep things simple. See More

Top Con

Translation to Portuguese is not professional

For Portuguese speakers, the Portuguese translation seems very amateurish. See More

Top Pro

Location reminder

Remind you of a task when you reach specific location. See More

Top Con

No search of non-latin languages in web

The web version has no ability to search non-latin languages (e.g. Russian, Greek). See More

Top Pro

Has a calendar view

Pro version of the software allows tasks to be laid out in an easy to overview calendar view. See More

Top Con

Interface is not clear

It has too much information, causing some confusion sometimes. See More

Top Pro

Lightweight app

TickTick is resource-light, which is great if you run multiple programs or are using an older device. See More

Top Con

Intelligent date and time entries don't work everywhere

In some apps, you can type "call Ben tomorrow at noon" and the date and time fields will be automatically populated with "tomorrow" and "noon". TickTick has recently implemented this feature, but it doesn't work flawlessly via the webapp or via a widget. The functionality does work good within the Android app, however. See More

Top Pro

Easy to add tasks

Just start typing to add a task. See More

Top Pro

Free task tagging

Tags are a native feature; up to five tags can be applied to each task. See More

Top Pro

Customizeable Android widget

You can change the opacity, themes, lists, and cosmetic features of the widget. See More

Top Pro

Supports #hashtags (labels)

Just click a hashtag to filter your labeled tasks. See More

Top Pro

Can set duration of a task

You can set starting and ending date and time for tasks. See More

Top Pro

Advanced sorting options

Tasks can be sorted by dragging and dropping them in the list. See More

Top Pro

Multiple reminders

You can add up to five reminders for different time to a single task. See More

Top Pro

Smart List

Allows you to set custom filters, making it easier to find tasks. See More

Top Pro

Follows Android design guidelines

The mobile Android app of TickTick follows the Android design guidelines for a familiar interface. See More

Top Pro

Share task lists for collaboration

You can share a list through an email or a shareable link. See More

Top Pro

Set list color

You can set a different color for each list. See More

Top Pro

Great support to recurring tasks

Easy to set recurring tasks and a lot of possibilities to do that. See More

Top Pro

Smart date parsing

You can type "buy milk tomorrow 5pm" it will turn into a task as "buy milk" and reminder set as tomorrow 5pm automatically. See More

Top Pro

Description and checklist all together

Paid users can add description and checklist into a single task all together. See More

Top Pro

Multiple reminders

Supports up to 5 reminders per task. See More

Top Pro

Keyboard shortcuts

TickTick supports keyboard shortcuts that makes it easier to work with. See More

Top Pro

Custom themes for pro users

Paid users can enjoy pro themes. See More

Top Pro

Recover from trash

Easy to see and recover tasks from trash if you deleted them by accident. See More

Top Pro

Print tasks

Easy to print any task you want to. See More

Top Pro

Siri integration

You can add tasks via Siri. See More

Top Pro

Folder with concluded tasks

Easy to see all concluded tasks by date of conclusion. See More

Top Pro

Support team is great

Support team responds quickly. See More

Top Pro

Integration with calendars by URL

Shows your events on other calendars (like Outlook) in your task list. See More

Specs

Platforms:Android / iOS / OSX / Web / Chrome / Firefox / Android Wear

Publisher:Appest Limited

165 43

score 49 · Answer 10

Microsoft To-Do

Top Pro

Cross-platform

Available on Android, iOS, Windows and web.meusjfa See More

Top Con

Few features

It doesn't have a lot of features that Wunderlist had, which was discontinued for this app. See More

Top Pro

Very basic and straightforward

Simple interface and streamlined. See More

Top Con

No Tag-Manager

Other apps let you better make use of labels. See More

Top Pro

Reminders and Due Dates

With important to-dos that you really shouldn't forget you can add reminders and due dates—we'll remember them for you. And if you have to-dos that you need to tick off on a daily, weekly or yearly basis you can set up recurring due dates to remind you each and every time. See More

Top Con

No Natural Language Support

Top Pro

Multidevice sync

To-Do syncs between your phone and computer, so you can access your to-dos from school, the office, or the grocery store or even while you're traveling around the world. See More

Top Con

A Microsoft Product

Some people have a distaste for Microsoft, and may avoid it for this reason. This includes people who are angry that Wunderlist has been discontinued in favor of this app. See More

Top Pro

Can also be used as a note-taking app

You can also use To-Do as a note-taking app, adding detailed notes to every to-do—from addresses, to details about that book you want to read, to the website for your favorite café. You can collect all your tasks and notes in one place to help you achieve more. See More

Top Pro

Smart Suggestions

Top Pro

Infinite color-coded lists

What areas of your life do you want to be more productive in? You can have a color-coded list for each. Now you can quickly add your homework to one list, your groceries to another, your packing list, your work projects and your home DIY projects to yet more lists. You can create as many lists as fits your lifestyle. See More

Specs

Multifactor:Yes

See All Experiences

49 5

score 643 · Answer 11

Google Keep

Top Pro

Easy to use

1-step to take a note on Android: tap 'take a note'. Web version: cursor is on the note itself. See More

Top Con

Google can access and mine your data

You have to be okay with Google analyzing and using your data in order to use Keep. See More

Top Pro

Super fast to use

The focus on a minimal interface makes everything fast to use on both web and mobile. This comes in handy for when a note needs to be jotted down quickly, as there is little to no load times or faffing about trying to get to a space where the note can finally be recorded. See More

Top Con

No text formatting

No basic formatting like bold, italics. Makes it harder to do things like meeting notes. Keep is intended as a minimal and quick note taking app, but sadly for those that are looking for something more robust, the features are just not there. See More

Top Pro

Unlimited and seamless sync across all Google connected devices, from mobile to desktop

When a mobile device isn't in use, Google Keep can be accessed as a Chrome app or as a website. Basically, no matter the device being used or the OS on it, there is always a way to access the app. There is also no limitation to how many devices this can be done with, freeing up the user to always have access. See More

Top Con

Messy if you have lots of notes

It can be difficult to organize notes because you can only create labels and not, for example, separate projects. See More

Top Pro

Works as a great bookmarking tool as links added can optionally include a preview image

Keep has a great feature that allows you to save sites you visit as a special note type with a link and a preview image. See More

Top Con

Organization is limited to just multiple tags for notes

There are no folders in Keep that you can move notes into. It makes the user interface more cluttered, and navigation gets more difficult. See More

Top Pro

Automatic saving

Automatically saves new changes so that nothing is lost. See More

Top Con

Google account required

You're required to have a Google account in order to use the app. See More

Top Pro

Can share and collaboratively edit any item including lists

Keep allows sharing any item with other contacts and editing them together at the same time. This way a team can work together in real time, no matter their location. See More

Top Con

No notifications when tasks are added to shared lists

Although the ability to collaborate on lists is advanced, Keep will not let you know when another person adds an item to a list you share. See More

Top Pro

Notes can be grouped via labels

In addition to the ability to color-code notes, they can be labeled and navigated and grouped that way. This allows for easy organization, to then be found easily at a later date. See More

Top Con

Not free/libre

This application is proprietary, and thus cannot be modified or freely distributed. See More

Top Pro

Notes can be color-coded

Top Con

Can be taken down some day

As Google is notorious for taking down services, you may end up with just a backup of your notes in XML format and a need to look for a substitute. See More

Top Pro

Notes can include photo and audio attachments

Notes can include multimedia attachments in addition to text. See More

Top Con

Not distributed

Cannot run on own servers as Keep will only run on Google's own servers. This increases the risks which are normally associated with handing over critical applications to a large (US) corporation. See More

Top Pro

Supports drawing or writing notes by hand

Newer version of Google Keep now supports drawing on either a blank page, existing notes or in an image attached to the note. See More

Top Con

No dedicated app for windows, linux, mac (except unofficial)

Top Pro

Useful Android home screen widget

The Keep widget lets users quickly see existing notes and add new ones. See More

Top Con

No ability to undo changes

There is no way to revert changes or restore text you may have accidentally deleted (however, you can restore entire notes for up to 7 days after deletion). See More

Top Pro

Really well implemented speech-to-text

Google has a lot of experience with speech-to-text functionality and they did a fantastic job with Keep. This means you can easily record spoken notes that can then be changed to a text based note. See More

Top Con

Synchronization bugs

There are some issues with synchronizing data including laggyness and returning old/deleted items. See More

Top Pro

Includes character recognition for text in images

Google Keep lets users take pictures of physical notes and makes the contents searchable within the app. This can be a convenient time saver for those that do not want to type out the necessary info, but rather take a quick snapshot of it. See More

Top Con

Does not offer themes

There is no option for changing the color theme (such as a dark theme) unless you use a 3rd party extension. See More

Top Pro

Both location- and time-based reminders

You can set reminders that bring certain notes to your attention when you arrive at a specified location or when it’s a specified time or date. Unfortunately you can only do one or the other for each note. See More

Top Con

Does not integrate with Google Calendar or Tasks

It does not integrate with Google Calendar or other Google Apps with the exception of "Google Now." Keep reminders can appear on Google Calendar, but you can not get reminders and use Tasks at the same time. See More

Top Pro

Drag and drop sorting

You can move cards manually, which is great for prioritizing to-dos. Within a card, you can also drag and drop items. See More

Top Con

Not good at all for longer notes

With almost no formatting options whatsoever it's hard to actually use Keep for long-form notes. See More

Top Pro

Cross platform

This app can be used seamlessly across all platforms including Android, iOS, and desktop computer platforms. See More

Top Con

No integrated social media sharing

There is no integrated social media sharing if you directly want to post your note to Twitter, Facebook, etc. See More

Top Pro

Archives finished tasks

Any finished task is archived and can be searched at a later date. See More

Top Con

No API

Top Con

Cannot share groups of notes (e.g., labels)

Google's equivalent of groups are labels, which can't be shared. By comparison, Trello allows you to share boards with others. Trello also supports grouping through teams. Google Keep has no such concept. See More

Top Con

Scrolling through notes is horrible

There is no options to decrease the surface area of the notes to make it easier to get an overview. Compare this to something like the Apple Notes or Evernote UI and you'll know what I mean. See More

Top Con

Slow to save the updates

Saving is delayed by a moment and the saving status UI is unclear. You can lose updates if you close the tab too quickly. See More

Top Con

Sharing within team doesn't work that well

You can share separate notes but not Projects, Wordspace, or Teams. See More

Top Con

Too simplistic of an approach

Top Con

Can be difficult to discover the features

Google Keep has slowly been introducing new features, but doesn't do a good job of helping you discover them. See More

Top Con

There is a label limit up to 50

Top Con

Delay between to-do entries

The keyboard closes and reloads between to-do list entries, so the first letters or words may be missed if you’re trying to quickly create a list. See More

Top Con

Notes get lost/deleted and can NOT be recovered

Since nothing is stored locally on the phone, everything can go missing. Google can't recover any of it. See More

Top Con

No BlackBerry 10 app

No BlackBerry support apart from web. See More

Top Con

No Windows Mobile app

No Windows Mobile app, and it is unlikely to ever be produced. See More

Specs

Platforms:Android / iOS / Chrome / Web / Desktop

API:No

Collaborative:Yes

See All Experiences

643 156

score 39 · Answer 12

2Do

Top Pro

Flexible

2Do conforms to your workflow instead of forcing you to conforming into some preset workflow. It helps to accommodate your workflow through a series of features including tags, batch editing, configurable presets, and the ability to quickly add tasks at any time. See More

Top Con

Decreased cross-platform support, new versions only for iOS

For those that use multiple mobile platforms, support for the Android version has been dropped meaning there is no longer parity between the apps on iOS and Android. See More

Top Pro

Offers detailed options

Adding a task can be as simple or complicated as you like. A to-do list entry can simply consist of its title, or you can also add notes, recurrence, set a due date, tag a location, schedule an alarm, priority (low, medium, high, starred) and tack on a URL or photo. You can even make an audio recording with voice notes. And each list is sortable by a number of criteria, including priority and due date. See More

Top Con

No attachment capability

2Do will create a link to a file, but will not store the actual file as an attachment. See More

Top Pro

Get Things Done-style inbox

You can use 2Do according to the Get Things Done methodology – or not. See More

Top Pro

Updates have remained free since beginning of time

Unlike many other apps that will release a new paid version when major features get launched, 2Do doesn't resort to that. See More

Top Pro

Support for Apple Watch

Top Pro

Advanced search

Find old tasks or organize smart lists based on complex search terms (for example, “tasks to do at home between 6 pm and 11 pm”). See More

Top Pro

Variety of organization methods

Use a combination of tasks, projects and checklists. See More

Top Pro

Optionally sync with iCal or Outlook

The app can optionally sync with iCal or Outlook with free helper software available from the 2Do Website. See More

Specs

API:No

Collaborative:Yes (only when syncing via Reminders)

39 6

score 499 · Answer 13

Trello

Top Pro

Simple and easy to use interface

There are two primary columns: the board is shown on the left and all the other controls on the right. The main means of interaction is dragging and dropping to-do cards into the various lists. The board structure is very customizable, and includes a variety of features that help along the way: color-coding, due dates, card images, checklists with a graphics bar that allows following progress easily, and card aging for cards that haven’t been touched in a long time. See More

Top Con

Managing large projects may be difficult

Trello works best with medium to small projects and with very high-level overviews. It is less effective for projects that require very granular management due to the fact that it becomes considerably more difficult to keep track of various cards and priorities as they are pushed off the screen. See More

Top Pro

Great real-time team collaboration features

Trello has permissions at the board level as well as the ability to assign multiple people to each card. There are a lot of sharing options available and boards can be made visible for the public. It's also possible to subscribe to a card to be notified of its progress. The simplicity of the UI makes collaboration easy because it’s very simple to see the progress of each card and who is responsible for it. It also updates constantly to reflect real-time changes in progress. The simplicity of the UI makes collaboration easy as it’s very simple to see the progress of each card and who is responsible for it. It also reflect changes on boards in real-time. See More

Top Con

Subtasks lack features

Every task can have a list of subtasks which more closely resembles a standard to-do list. These lack the functions that cards offer you. You cannot comment on a sub-list, give the sub-tasks due dates, or provide additional information. You are limited to only checking them off once completed. See More

Top Pro

Highly flexible workflow

Trello calls items used in the workflow “cards.” Cards are double-sided and can contain subtasks as well as notes and other details. Card columns can be used to simulate a workflow by moving cards from left to right as they are completed, or as a way of indicating task priority. The workflow is highly flexible as the columns are completely customizable to suit the task flow. For example, tasks can be put through a workflow "idea > approved > in-progress > pending review > released" or simply "ideas > released" depending on the granularity level needed. This makes Trello a great solution to feature management as it's possible to set up boards to handle everything from agile sprints to a more generic to-do list, all with status management. See More

Top Con

Not really a to do list

Trello is much more a workflow and project management program than a typical to-do app, which makes it overwhelmingly robust for those looking to jot down their shopping list. See More

Top Pro

Free for unlimited users

Trello offers a very generous free version that has no ads, no restrictions on the number of users, and very little restriction on how the program can be used. The paid features are generally cosmetic, such as the ability to change the background, add stickers or integration with other tools. See More

Top Con

You can't add more than 1 Power Up without paying for it

Top Pro

Works well for visual thinkers

The UI is based around Kanban, so you can see all your tasks and their status clearly. See More

Top Con

No multi-board aggregation

If you have multiple boards with tasks on them there is no way to get all the tasks on one board in a way that changes on one board will update the other. See More

Top Pro

Functionality can be extended via plug-ins

Voting, view, and calendar plug-ins further increase the functionality. See More

Top Con

Can't get one view of cards across all boards

However, you can view all cards assigned to you. See More

Top Pro

Sub-tasks

Each card can have one or even multiple task lists. See More

Top Con

No quick deadline assignment

You have to open a Calendar every time to set a date without any quick options like today, tomorrow etc. See More

Top Pro

Excellent for groups using agile software development

The responsiveness and layers of customization make it easy for team members of various disciplines to collaborate on the same task board. See More

Top Con

Can't create dependencies between cards

Top Pro

Cross-platform and cross-sync

Trello works on all modern devices through the web application and has native apps for iOS, Android and Windows 8/10 devices. See More

Top Con

Slow and requires a lot of mouse work to navigate

Top Pro

Good performance

Top Con

Project management system only

This is cumbersome to get started. See More

Top Pro

Attach files to cards

Keep all of your files (images, documents, etc.) organized on their relevant cards. See More

Top Con

Impossible to use Pomodoro timer connected to Trello on iOS

Top Pro

Easy-to-use

Top Con

Light on features

Trello is focused on simplicity and as such forgoes certain common features that may or may not be important to you. See More

Top Pro

Markdown support with well-rendered images

Trello supports Markdown, meaning that HTML input is represented appropriately. Cards with attachments are also rendered well. For example, images are shown correctly on the card, bug links are detected etc. See More

Top Pro

Smooth media integration

Works like a charm. See More

Top Pro

Great native app for Android and iOS

Top Pro

Best kanban for personal usage

Top Pro

Features to add voting on cards

Trello offers support for features to add voting on cards, often referred to as 'power-ups'. See More

Top Pro

Lots of API integrations

Top Pro

Action history log allows you to rapidly follow changes

There is a global history system which allows to rapidly follow changes. There is also a notification system if another user updates the board while you're watching it. See More

Top Pro

Great prioritization, Due date and Story point features

Can set different priorities to various tasks, set appropriate due dates and Story points - timing allotted to each task. See More

Specs

Platforms:Android / iOS / Windows / Web

499 99

score 25 · Answer 14

Checkvist

Top Pro

Tasks can be managed with custom tags

Top Con

Limited capability in the android app

Checkvist is primarily a web interface. See More

Top Pro

vim-like commands

Top Pro

Convenient search by text or tag filtering

Top Pro

Converts incoming emails to todos - this is a way to enter tasks from anywhere.

Top Pro

Great search

Search filters help you search for tasks by tag, due date, assignee, etc. See More

Top Pro

Very flexible

To-do lists often need to be grouped and regrouped for clarity. The outline-based nature of Checkvist makes it easy to move things across categories, to increase and decrease priority, etc. See More

Top Pro

Smart parsing of items

Parses markdown, html links, hashtags to become formatted text, clickable links, and tags, respectively. See More

Top Pro

Generous set of free features

Checkvist offers many free features if you are using this individually. See More

Top Pro

Supports comments on tasks

Any item can have a free-text comment, which can be shown or hidden as desired. See More

Specs

Platforms:Web-based, Android/iOS PWA

25 0

score 21 · Answer 15

GTDNext

Top Pro

Automatic next actions

When it comes to choosing your next action, most to-do apps suffer from the same problem: All of your actions (sometimes hundreds in total) are visible to choose from. This can overwhelm users and cause them to give up on the system. GTDNext is different. In the "Next Action" view, only the very next action is shown for each of your projects. This results in a nicely consolidated view of only the things that need your immediate attention. See More

Top Con

No mobile app available

Top Pro

GTD style lists

All the “Get Things Done” lists you would expect: next actions, someday, waiting, and scheduled. See More

Top Con

Web only

GTDNext does not have native apps for other devices, but it does work across PC/Mac/Linux on the web client. See More

Top Pro

Unlimited levels of projects and actions

In GTDNext you can set up an unlimited number of levels for your projects and actions, allowing you to plan your project and sub-projects in as much detail as needed. See More

Top Con

No Google Tasks integration

Top Pro

Areas of Focus

GTDNext supports the “Areas of Focus” methodology from Getting Things Done. You can filter all of your tasks to just show your work tasks, side project tasks, or personal tasks. There is also a global filter, so that when you’re hard at work you can focus only on your work projects and tasks. See More

Top Pro

Many keyboard shortcuts available

The number of keyboard shortcuts makes it easy to log or add tasks without removing your hands from the keys. See More

Top Pro

Option to visualize all projects and tasks in a single outline view

This is really useful because it prevents you from having to navigate through each project individually. See More

Specs

21 0

score 52 · Answer 16

Todo.txt

Top Pro

Command line support

You can edit your lists using the command line (e.g., Terminal) via a supplied bash script. See More

Top Con

No support for reoccurring tasks

Tasks have dates corresponding to creation and completion, but there is no explicit support for due dates or for tasks that reoccur. See More

Top Pro

Easily editable format

Todo.txt can be edited in plain text and then displayed with neat styles. See More

Top Con

Nested tasks not supported

Many todo tasks for developers end up having sub tasks that need to be performed for a parent task to be completed, but the todo.txt format does not have any nesting. See More

Top Pro

Works with lots of apps for every platform

Todo.txt lists can be edited in virtually every text editor ever made and accessed on devices that support Dropbox. The user community has also created a number of apps for dozens of platforms. See More

Top Con

Android app not updated since 2013

The app only seems to support Dropbox. It would be nice to see support for different and newer file storage services. See More

Top Pro

Easy syncing

Todo.txt automatically and seamlessly syncs through Dropbox. See More

Top Pro

Full control over your to-dos

You have full access to the underlying programming rules, and therefore total control over your task lists. See More

Top Pro

Editable from any text editor without needing any proprietary software

Because todo.txt is just a todo standard with various compatible apps to edit it, you can update it from any device as long as it can edit text and you can access your todo.txt file It's convenient to be able to access your todo list quickly via your programming environment so you don't have to switch contexts, and to have a separate todo.txt file per project. See More

Top Pro

Easy to sync up between lots of devices and interfaces

At a bare minimum you just need to be able to edit text, but there are many apps and advanced interfaces you can install on many devices to supplement your to-do list editing. See More

Top Pro

It's free

It runs on MacOS, Android, and Python (in the Mac's Unix CLI) -- all for free. See More

Top Pro

It's easily extensible, and in fact has been extended to include most things people want

Top Pro

Wide range of interface apps

The community has developed a wide range of apps that interface with the basic file structure. These apps vary in how much they accomplish, how much hand-holding they do, their level of glitz, etc. They range from plugins for an editing app like vim to stand-alone, platform-specific GUI's. So YMMV depending on what you use. (todopy is particularly nice, a Python program that has a "console" mode which provides a keyboard-driven GUI.) See More

Specs

Platforms:Android / iOS / CLI

API:no

Collaborative:no

See All Experiences

52 5

score 33 · Answer 17

SynapBook

Top Pro

Memo can be structured in tree form

Using the tree structure, you can structure the content. See More

Top Con

Does not support iOS

This app only supports Android and desktop OS, but not iOS. See More

Top Pro

Nice sticky memo UI

It can support pop-up notes which can be used like simple Windows Sticky memo app. See More

Top Pro

Both search-based Memo and organizing tree Note

Search-based notes and tree-oriented tree notes are supported separately, so can be used conveniently depending on the purpose. See More

Top Pro

Offline mode support

Basically, it is based on server synchronization, but it can be used offline. See More

Top Pro

Folding

Groups can be folded. See More

Top Pro

Various text styles and decorations

General styles (bold, font size), highlighter and separator line, and more. See More

Top Pro

Frequent updates

Bug fixes and additional new features rolled out frequently. See More

Top Pro

Free

See All Experiences

33 4

score 111 · Answer 18

Notion

Top Pro

Full-featured on desktop, mobile and web

Even the right-click menus on the web are the same as the app. See More

Top Con

No lightweight tables like Markdown

Every table is some sort of database with a default view and every row is a data set with attributes and it's own page. Simple tables as in Markdown are missing. See More

Top Pro

Unlike anything else

One of the most complete applications one can use to build a personal dashboard (or professional) and migrate all other services to it. No more calendar, task, notes, financials, lists, writing and wiki apps, just Notion. See More

Top Con

no true backup

true backup can only exist if it's automated and easily recoverable. else, it's just an outdated copy or useless scrambled data. See More

Top Pro

Does a great job with both notes and to-dos

To-dos in Notion aren't just dot point lists. You can drag and drop them into columns just like Trello (Kanban style), you can have sub-tasks, and you can easily mark things off as completed so they are no longer in your way. Notes are also powerful, with proper formatting and ways to manage and search for them, which makes it a great Evernote alternative. See More

Top Con

not yet a new protocol, as it could be! (or could it?)

think of scuttlebutt or email. the best evernote alternative would be a "web 3.0" of sorts. something that would be just a simple file added to a computer and automatically replicated to other computers along with a website. and any company could easily pick up the concept and make their own hosting, including some awesome google drive/host of sorts. See More

Top Pro

Highly visual, with icons next to every new page and so on

This feature makes it very easy to find certain notes and such. And great for visual people as well. You could also add images as icons instead, if you like. See More

Top Con

Not always very intuitive

Column filters are not that intuitive to apply. See More

Top Pro

Flexible contents storage and organization

You can upload files and embed online stuff in any hierarchical structure using pages, toggle lists, etc. See More

Top Con

Designed with teams in mind, and less formatting than Evernote.

Evernote may be more individual-oriented and has more formatting and such options available, but whether that affects you is down to personal preference. Try both and see which you prefer. See More

Top Pro

Awesome for wikis

You can easily start writing a bunch of web pages, share it with co-workers and choose whether to publicize or keep your contents private. It's also easy to hyperlink pages. See More

Top Pro

Pages within pages within pages, to infinity

You can have a ridiculous amount of information within a single note. Look at how it works, you'll be surprised! See More

Top Pro

Quick and effective search

Just type in a word and you'll have results in no time at all. See More

Top Pro

Blocks offer incredible flexibility

The basic unit of organization in Notion is the block, which can be a chunk of text, an image, a bullet point, or even a link to another page. Each page consists of these blocks, which can be easily reorganized, moved to other pages, converted into other content types, or generally manipulated in many useful ways. Because of blocks, restructuring information in Notion is way easier than in any other wiki or notebook app. See More

Top Pro

Cross Platform

Works with Android, iOS, Windows, & Mac OSX See More

Top Pro

Attach files in tables

You can attach files in table cells, which is a feature missing in most spreadsheet-like applications. See More

Top Pro

Amazing view flexibility

You can create different views for a page's content and easily toggle between kanban, table, etc. (As long as the content is able to allow different views.) See More

Top Pro

Great spreadsheet functionality

You can use calculation/formula, links, attachment, inter-referencing of data from other pages or tables, embed documents and images in the table cells. See More

Top Pro

Less headaches when editing pages

Lets you restore your page to a past edit. Also works with sub-pages and databases. Though it is worth mentioning that it's a paid feature. See More

Top Pro

Renders Markdown Syntax

Add code blocks, Headers, bullet point, numbered lists, or To-Do boxes by typing using Markdown Syntax (instead of klunkily moving the mouse to formatting boxes) See More

Specs

Platforms:Windows, macOS, iOS, Web, Android

Collaborative:Yes

Local hosting:No

See All Experiences

111 11

Answer 19

Momentum

Top Pro

Automated Next Steps

Next steps have a separate view. Tasks can be updated sequentially or parallel. See More

Top Con

Beta interface is confusing for first-timers

The interface is very opinionated (this is a good thing). But it is not obvious how to map user's own GTD variant onto the one the author has in mind. Maybe after it is in production, there will be better on-boarding. See More

Top Pro

Projects and Tasks can be endlessly nested

You can nest multiple projects with tasks, there is no limit. See More

Top Con

No native apps

Top Pro

Has an offline mode

No permanent internet connection needed. See More

Top Con

In Beta (development)

Top Pro

Clean design

Lots of space helps focus on the tasks. See More

Top Pro

Specifically designed for GTD

Top Pro

Cross-platform

Web-based, progressive-web-app (PWA).