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4.7 star rating
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What is the best alternative to Habitica?
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WeDo
All
11
Experiences
Pros
9
Cons
2
Top
Pro
Cross-platform
Has versions for Android, Web, and iOS.
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Top
Con
No calendar integration
Does not have calendar integration
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Top
Pro
Supports file attachments
You can attach files to each task.
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Top
Con
Doesn't support multiple reminders
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Top
Pro
Great user support
It is a new app, but they have a very good interface so the users can send their suggestions to improve the app.
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Top
Pro
Users can add recurrent tasks
It allows users to set recurrent tasks.
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Top
Pro
Supports subtasks
You can add subtasks to any task.
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Top
Pro
Allows users to assign tasks to other users
It allows you to assign tasks to other person. If he/she does not use WeDo, it sends an invitation.
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Top
Pro
Clean interface
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Top
Pro
Free
At least for a while.
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Top
Pro
Supports groups
You can add groups, and for each group, yuou can add members. It is something like Trello Boards, but I think its better.
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Experiences
Get it
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16
0
Toodledo
All
15
Experiences
Pros
11
Cons
3
Specs
Top
Con
Free version limited to 20 folders
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Top
Pro
Can create to-do items via email
It's possible to create a to-do item by sending or forwarding an email.
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Top
Con
Android app has annoying notifications
Whenever the app fails a background sync action for any reason (server issues, lack of internet connection, etc.), a notification appears.
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Top
Pro
Decent filtering and sorting
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Top
Con
Good as a starting point
Toodledo is a good starting point, but is essentially the same as an Excel spreadsheet where you have to build your workflow via the saved searches.
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Top
Pro
Priority organizing
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Top
Pro
Great GTD implementation
The GTD principles are very perfectly supported by Toodledo.
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Top
Pro
Functionality-rich
Integrated sharing, note taking, habit tracking, and outlining make this a more powerful tool than a simple list of to-dos.
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Top
Pro
Upload From CSV
Quickly upload an excel (CSV) file template of tasks to a folder for complex but repeating projects.
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Top
Pro
Well documented, free-to-use JSON API
If you adopt Toodledo as your productivity system, you can be confident that you can extend it to fit your needs with this programmatic access.
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Top
Pro
Can tag items
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Top
Pro
Space to add lengthy text
Notes area that can then be hidden.
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Top
Pro
Sends a daily email reminder
Toodledo reminds you via email of the tasks on your plate for the day.
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Top
Pro
Apple Watch support
Integrated support for Apple Watch lets you check on your to-dos on the run.
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Specs
Platforms:
Android / iOS / Web / WatchOS
API:
yes
Collaborative:
yes
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Experiences
Get it
here
99
20
Taskwarrior
All
10
Experiences
Pros
8
Cons
1
Specs
Top
Pro
Command line interface
The command line interface puts powerful filtering expressions, context, annotations, tags, due dates, reoccurrence, and user-defined-attributes totally in your hands. It’s fast and low friction.
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Top
Con
Command line interface
A command line interface is a arguably overly verbose, consequently tedious, way to interact with a To Do list.
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Top
Pro
Extensible
Taskwarrior has many front-ends, services, extensions, hook scripts, and capsules available. Taskwarrior keeps a list of contributed tools on their site.
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Top
Pro
Lightweight and fast
Taskwarrior is written in the speedy C++ language.
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Top
Pro
Tasks stored in plain text files locally
Future-proof and easily integrated with version control system. You never lose access to your data.
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Top
Pro
Sync across devices
When used in conjunction with the Taskserver, it can sync tasks (conflict-free) across your Taskwarrior devices. This includes integration with Mirakel.
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Top
Pro
Supported internationally
It has UTF8 support and is translated into many languages.
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Top
Pro
Customizability
Taskworrior allows you to define custom attributes and reports to your needs.
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Top
Pro
Self-hosted Taskserver
You can be in full control of your data.
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Specs
Platforms:
Linux / OSX / Windows(Cygwin)
API:
no
Collaborative:
no
Search:
yes
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Experiences
Get it
here
116
7
Zenkit
All
4
Experiences
Pros
3
Specs
Top
Pro
Powerful and simple to use tool with a clean design
Easy to use and easily understandable for everyone.
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Top
Pro
Many important data views
Data views include Mind-Map, Kanban-Board, Spreadsheet, List, and Calendar. Views can be switched easily.
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Top
Pro
Native apps
Native apps for iOS, Android, macOS, Windows, and Linux.
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Specs
Platforms:
Web, Windows, macOS, Linux, Android, iPhone
Languages:
English, German, Portuguese, Spanish, French, Chinese (traditional), Korean, Russian
API:
Yes
Collaborative:
Yes
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Free / paid
120
13
Checkvist
All
12
Experiences
Pros
10
Cons
1
Specs
Top
Pro
As simple or as complex as you need
Checkvist hits a sweet spot between minimal and complexity. It gives you a host of options and extras to use on your lists, but you can completely ignore them if you don't need them and keep it very simple. This makes Checkvist a one-stop shop, regardless of what type of 'list' you need.
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Top
Con
Limited capability in the android app
Checkvist is primarily a web interface.
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Top
Pro
Tasks can be managed with custom tags
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Top
Pro
vim-like commands
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Top
Pro
Convenient search by text or tag filtering
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Top
Pro
Converts incoming emails to todos - this is a way to enter tasks from anywhere.
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Top
Pro
Great search
Search filters help you search for tasks by tag, due date, assignee, etc.
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Top
Pro
Very flexible
To-do lists often need to be grouped and regrouped for clarity. The outline-based nature of Checkvist makes it easy to move things across categories, to increase and decrease priority, etc.
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Top
Pro
Smart parsing of items
Parses markdown, html links, hashtags to become formatted text, clickable links, and tags, respectively.
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Top
Pro
Generous set of free features
Checkvist offers many free features if you are using this individually.
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Top
Pro
Supports comments on tasks
Any item can have a free-text comment, which can be shown or hidden as desired.
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Specs
Platforms:
Web-based, Android/iOS PWA
API:
yes
Collaborative:
yes
Dark Theme:
yes
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Experiences
$3.9
57
1
Remember the Milk
All
25
Experiences
Pros
18
Cons
6
Specs
Top
Pro
Has its own syntax for programming smart lists
Smart lists are configured using Remember the Milk's syntax, making it very customizable.
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Top
Con
Subtasks only available in Pro version
Subtasks can break a longer to-do item into discrete tasks, helping you keep tabs on your progress.
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Top
Pro
Semantic shortcuts
Remember The Milk has a list of semantic shortcuts that allow adding tasks and task options faster.
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Top
Con
Bad UI redesign
The web app takes up too much screen real estate and uses a half-screen format that requires a wide screen. The task edit screen is clunky. It still has UI bugs one year in. You can't complete tasks from the UI.
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Top
Pro
Many features already working in the free version
The majority of commonly used features are available for free. The pro version adds increased functionality such as advanced sorting, mobile push notifications and sharing permissions.
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Top
Con
Free version lacks features
Mobile reminders, subtsaks, offline mode, Microsoft Outlook sync, priority, and more features are limited to the paid version ($39.99/year). To see the full list of restrictions, check out this page.
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Top
Pro
Excellent cross platform support
Whether you depend on an iOS, Windows or Android phone; Google Calendar or Outlook; Evernote or Twitter: RTM has an app or extension for you.
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Top
Con
Does not support attachments
Cloud storage was recently added as a pro feature.
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Top
Pro
Powerful query language
Query language can be used to build your own GTD-based system, with tags and lists and queries. Such as system can be used for private life and work alongside several simple lists without things getting mixed up.
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Top
Con
Cannot add task in notification bar
There is no pull down option to add a task in the notification bar.
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Top
Pro
Location-based notifications
You can set locations for each task (for example a specific store, or a general location like 'near the beach' for shell collectors), and RTM will remind you when you are near or in that location. This can help keep your daily list uncluttered and remind you of errands you might have forgotten.
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Top
Con
Ugly icon
The goofy cow image does not fit well with a professsional office environment.
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Top
Pro
Tasks may have additional options
Extra options such as how often it repeats, the due date, and the location.
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Top
Pro
Support of a "start" date
A start date can be set which can be used with smartlists or to set a reminder.
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Top
Pro
Lists can be shared
Share lists with other Remember The Milk users, or with iCal and more. Shared lists can be collaboratively updated. This makes it great for teams or just to share progress with others.
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Top
Pro
Quickly add rich text
Remember The Milk offers Smart Add – shortcuts that allow you to quickly add advanced information to a task. For example, you can quickly add a due date, set the priority level, add a tag, set repeat times, add URLs, and add notes to your tasks. For the full list, check out How Do I Use Smart Add?
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Top
Pro
Manual sorting
Manual sorting is available on both the web app and android, allowing prioritization of tasks. This can be particularly useful for shopping lists, where you can put all the meat together, and all the cheese together etc. to make it easier to skim through when you're in the store.
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Top
Pro
Nice Android Widget
Compared to competitors like todoist, the widget doesn't use too much space.
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Top
Pro
Really, really cool support
They react within hours, and they actually keep track of your issue.
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Top
Pro
Support for keywords to set due/start date, add to list with one line of text
There are special characters which open a box so the user can select predefined values or a calendar picker.
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Top
Pro
Lightning fast sync
Syncs quickly across all your devices and platforms.
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Top
Pro
Syncs with Evernote
Not only syncing, it's more of a "linking" with a two-way synchronization. Changing the title of a note in Evernote will update the title in Remember the Milk. So far, Remember The Milk is the only to-do app with a feature like this.
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Top
Pro
Add tasks via e-mail
You can add tasks to Remember the Milk via email easily once you get the hang of formatting the messages.
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Top
Pro
Twitter integration
The Twitter integration is excellent and allows for many types of automation.
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Specs
Platforms:
Web / Mac / Linux / Windows / iOS / Android / Blackberry
API:
Yes
Collaborative:
Yes
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Experiences
$0-$39.99/yr
66
14
Asana
All
17
Experiences
Pros
10
Cons
6
Specs
Top
Pro
Powerful team collaboration features
Asana has fantastic mechanisms for dealing with team collaboration. Not only can tasks be assigned to team members, but Asana lets users follow tasks and use hyperlinks to refer to team members within a task.
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Top
Con
Mobile version lacks calendar
Asana's calendar is present in the web version but is conspicuously missing in the mobile app.
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Top
Pro
Free for up to 15 users
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Top
Con
Unable to manage multiple workspaces
Each "workspace" or "team" in Asana is strictly isolated. You cannot see your personal tasks versus work tasks or collaborations together, you need to log in to a different profile.
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Top
Pro
Simple workflow
The Asana task workflow within a project is broken down into "Today," "Upcoming," and "Later." The tasks themselves have the status of either done or not done. There is also a subtask feature to group tasks together. Tasks can be assigned to other team members and are stored in the "Inbox" view for processing. This replaces email for some team communication.
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Top
Con
No task dependencies in free version
Dependencies is only available only to Teams and Organizations on Asana Premium.
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Top
Pro
CSV export and print
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Top
Con
Can not use list view and board view for a same project
Asana can only choose one, either a list view or a board view.
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Top
Pro
Very polished interface
Teams can have private (only visible to project members) and public (visible to anyone in the team) projects. Each member can also have their own personal projects. Tasks can be viewed in list and calendar views. It's possible to display only the tasks assigned to the user or tasks organized by project or team. Single tasks can exist in multiple projects. Lists of tasks can be divided into sections and organized in many different ways – tasks that still have to be done, tasks that have been completed, by due date, by assignee, by popularity, etc. Expanding a task will allow adding things like subtasks, tags, and attachments, as well as comments. Users can also subscribe to a task via RSS from this view. There's a separate view specifically for attachments. Search lets you find what you’re looking for quickly.
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Top
Con
Strange UX with strange workflow
Similar to task the manager in Todoist or Wunderlist, but not too complex for under four members.
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Top
Pro
Tagging system allows easily filtering tasks
The tagging system enables project managers to easily filter tasks.
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Top
Con
UX Design is overly opinionated
The workflow is not very customizable, which forces you to use a flow that may not be your preferred or best option.
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Top
Pro
Provides lots of help for getting started
There are many videos, tutorials, and reference documents to help you get up and running.
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Top
Pro
Supports Kanban and list views
Asana provides a list view and a Kanban view which can be selected if a new project is created.
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Top
Pro
Well thought out keyboard shortcuts
Keyboard shortcuts all involve the Tab key, so it is unlikely that they will interfere with shortcuts that have already been established.
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Top
Pro
Integrates with Slack
It's possible to have tasks appear in a Slack channel.
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Specs
Platforms:
Web, iOS, Android
Collaborative:
yes
Search:
yes
Subtasks:
yes
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Experiences
Get it
here
122
24
GTDNext
All
10
Experiences
Pros
6
Cons
3
Specs
Top
Pro
GTD style lists
All the “Get Things Done” lists you would expect: next actions, someday, waiting, and scheduled.
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Top
Con
No mobile app available
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Top
Pro
Automatic next actions
When it comes to choosing your next action, most to-do apps suffer from the same problem: All of your actions (sometimes hundreds in total) are visible to choose from. This can overwhelm users and cause them to give up on the system. GTDNext is different. In the "Next Action" view, only the very next action is shown for each of your projects. This results in a nicely consolidated view of only the things that need your immediate attention.
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Top
Con
Web only
GTDNext does not have native apps for other devices, but it does work across PC/Mac/Linux on the web client.
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Top
Pro
Unlimited levels of projects and actions
In GTDNext you can set up an unlimited number of levels for your projects and actions, allowing you to plan your project and sub-projects in as much detail as needed.
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Top
Con
No Google Tasks integration
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Top
Pro
Areas of Focus
GTDNext supports the “Areas of Focus” methodology from Getting Things Done. You can filter all of your tasks to just show your work tasks, side project tasks, or personal tasks. There is also a global filter, so that when you’re hard at work you can focus only on your work projects and tasks.
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Top
Pro
Option to visualize all projects and tasks in a single outline view
This is really useful because it prevents you from having to navigate through each project individually.
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Top
Pro
Many keyboard shortcuts available
The number of keyboard shortcuts makes it easy to log or add tasks without removing your hands from the keys.
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Specs
Platforms:
Web
API:
no
Collaborative:
no
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Experiences
Get it
here
26
1
TickTick
All
40
Experiences
Pros
31
Cons
8
Specs
Top
Pro
Create checklist for a task
On each task you can choose between a text description or a checklist.
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Top
Con
No native integrations with IFTTT or Zapier
The app doesn't feature native integration with these services, but you can use this functionality by fiddling with the custom email address that is provided by TickTick.
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Top
Pro
Cross-platform
It’s accessible on the web, via a Chrome extension, on Android (phone/tablet, with widgets), and on iOS.
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Top
Con
unable to sync with gtasks, only imports
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Top
Pro
Flexible recurring tasks
Recurring tasks are simple to set, and can be created according to custom rules.
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Top
Con
Intelligent date and time entries don't work everywhere
In some apps, you can type "call Ben tomorrow at noon" and the date and time fields will be automatically populated with "tomorrow" and "noon". TickTick has recently implemented this feature, but it doesn't work flawlessly via the webapp or via a widget. The functionality does work good within the Android app, however.
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Top
Pro
Customizeable Android widget
You can change the opacity, themes, lists, and cosmetic features of the widget.
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Top
Con
Free version is limited
TickTick's free version is limited to 19 task lists, 1 attachment per day, and 1 collaborator.
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Top
Pro
Smart date parsing
You can type "buy milk tomorrow 5pm" it will turn into a task as "buy milk" and reminder set as tomorrow 5pm automatically.
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Top
Con
Abo model is too expensive
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Top
Pro
Multiple reminders
You can add up to five reminders for different time to a single task.
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Top
Con
Translation to Portuguese is not professional
For Portuguese speakers, the Portuguese translation seems very amateurish.
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Top
Pro
Smart List
Allows you to set custom filters, making it easier to find tasks.
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Top
Con
No search of non-latin languages in web
The web version has no ability to search non-latin languages (e.g. Russian, Greek).
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Top
Pro
Multiple reminders
Supports up to 5 reminders per task.
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Top
Con
Interface is not clear
It has too much information, causing some confusion sometimes.
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Top
Pro
Advanced sorting options
Tasks can be sorted by dragging and dropping them in the list.
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Top
Pro
Google Calendar integration
You can integrate TickTick with Google Calendar.
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Top
Pro
Lightweight app
TickTick is resource-light, which is great if you run multiple programs or are using an older device.
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Pro
Clean UI
TickTick takes a minimalistic approach in order to keep things simple.
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Pro
Easy to add tasks
Just start typing to add a task.
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Top
Pro
Has a calendar view
Pro version of the software allows tasks to be laid out in an easy to overview calendar view.
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Pro
Supports #hashtags (labels)
Just click a hashtag to filter your labeled tasks.
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Top
Pro
Description and checklist all together
Paid users can add description and checklist into a single task all together.
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Pro
Set list color
You can set a different color for each list.
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Top
Pro
Free task tagging
Tags are a native feature; up to five tags can be applied to each task.
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Top
Pro
Great support to recurring tasks
Easy to set recurring tasks and a lot of possibilities to do that.
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Top
Pro
Share task lists for collaboration
You can share a list through an email or a shareable link.
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Top
Pro
Location reminder
Remind you of a task when you reach specific location.
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Top
Pro
Can set duration of a task
You can set starting and ending date and time for tasks.
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Top
Pro
Follows Android design guidelines
The mobile Android app of TickTick follows the Android design guidelines for a familiar interface.
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Pro
Keyboard shortcuts
TickTick supports keyboard shortcuts that makes it easier to work with.
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Top
Pro
Custom themes for pro users
Paid users can enjoy pro themes.
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Pro
Recover from trash
Easy to see and recover tasks from trash if you deleted them by accident.
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Top
Pro
Print tasks
Easy to print any task you want to.
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Top
Pro
Siri integration
You can add tasks via Siri.
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Pro
Folder with concluded tasks
Easy to see all concluded tasks by date of conclusion.
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Top
Pro
Support team is great
Support team responds quickly.
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Top
Pro
Integration with calendars by URL
Shows your events on other calendars (like Outlook) in your task list.
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Specs
Platforms:
Windows, Linux, Mac, Android, iOS, Web
Publisher:
Appest Limited
API:
Google Assistant/Alexa/Slack/Zapier/IFTTT/Spark
Collaborative:
Yes
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Experiences
$0-$1.99/mo
314
73
Microsoft To Do
All
15
Experiences
Pros
10
Cons
4
Specs
Top
Pro
Very basic and straightforward
Simple interface and streamlined.
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Con
Few features
It doesn't have a lot of features that Wunderlist had, which was discontinued for this app.
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Top
Pro
Multidevice sync
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Top
Con
No Tag-Manager
Other apps let you better make use of labels.
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Top
Pro
Cross-platform
Available on Android, iOS, Windows and web.
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Top
Con
No Natural Language Support
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Top
Pro
Office integration
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Top
Con
A Microsoft Product
Some people have a distaste for Microsoft, and may avoid it for this reason. This includes people who are angry that Wunderlist has been discontinued in favor of this app.
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Top
Pro
Reminders and Due Dates
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Top
Pro
Smart suggestions
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Top
Pro
Can also be used as a note-taking app
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Top
Pro
Infinite color-coded lists
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Top
Pro
Make todos in one minute or less
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Top
Pro
The best from Microsoft
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Specs
Platforms:
Windows, Linux, Mac
Multifactor:
Yes
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Experiences
FREE
125
35
Todoist
All
50
Experiences
Pros
24
Cons
25
Specs
Top
Pro
Supports natural language input
Todoist supports phrases like "tomorrow," "next month," "in 3 weeks," or for recurring tasks, "every week" or "every 3 days."
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Top
Con
Not much independence of customising the layout
This has been a consistent "con" with Todoist. You cannot decide what should be the size of the fonts. You cannot switch between one-column layout and 2-column layout. You cannot view completed tasks. It is a brilliant application of course, but the development team is stuck on its basic idea of the app and after that they just haven't been developing further.
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Top
Pro
Minimalist UI that's designed for efficient use
Todoist's web and desktop interfaces have a 2-column layout. The right column has all tasks organized in nested lists with color codes and information such as what people are assigned to each task and which project the task is part of. The left column offers ways of accessing various groups of tasks – tasks that have to be completed within a certain timeframe, tasks that are a part of a certain project or have certain labels attached to them, etc. The left column also contains filters that allow even more advanced ways of finding a group of tasks. The mobile interface follows a similar design philosophy, but gives each column a separate view.
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Top
Con
Awkward data entry
Several aspects of data entry are far more awkward than they should be: Adding notes, moving subtasks within the outline, and scheduling repeating tasks are all handled better by other apps. Adding notes cannot be done while creating the task, but must be done after. Moving items within the outline hierarchy is very clumsy and the use of keyboard shortcuts (such as holding down 2 or 3) requires knowledge of your current level in the hierarchy (which is not always clear). Finally, there is a natural language syntax for repeating tasks but it is very finicky and there is no good feedback mechanism to tell you whether or not it’s working.
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Top
Pro
Multiple ways to organize tasks
Tasks can be structured in nested lists. They can be moved around by dragging and dropping them or via keyboard shortcuts. Tasks can be assigned labels, color codes, priorities, and can also be grouped into projects.
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Top
Con
Does not listen to user suggestions
Todoist has been shown to be fairly unresponsive to requests from their user community. An example can be seen here.
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Top
Pro
Powerful search and filtering functionality
Todoist allows you to perform advanced queries to find tasks that are overdue, have a certain priority level or label, are within a certain project, are assigned to a certain person, or have a deadline set within a certain date range. It also allows combining different queries, removing certain results from the queries, and creating either/or statements. These queries can be saved as filters for easy access. Filters can be color-coded.
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Top
Con
No start dates, only due dates available
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Pro
Allows sharing and collaborating on tasks
Anyone can be invited to collaborate on tasks and projects. Users can work alongside five people for free and 25 via the paid version. Collaboration includes the ability to assign tasks, comment on tasks, and receive instant updates.
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Top
Con
Annual subscription required for notifications and attachments
A yearly subscription costs $29.
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Top
Pro
Monitors productivity and rewards it with karma
Todoist monitors how many tasks are completed and gives karma points as rewards for accomplishing them. It can also display charts showing productivity trends, which are great for finding areas that need improvement and increasing your overall productivity. This feature is a great motivator and an effective way of tracking productivity.
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Top
Con
No way to add additional info to a task
There is no metadata for the task itself, like a description. While a paid feature allows you to write comments and attach files, info could be lost in the conversation.
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Top
Pro
Super quick syncing
You can shift between devices without having to worry about if tasks have been synced or not. Todoist sync will always be quicker than you.
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Top
Con
Heavy premium advertisement
There is a screaming red "Upgrade and get more done" badge fixed in the bottom of the view, and additional features free users cannot access.
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Top
Pro
No ads in free version
The unpaid version contains no ads or popups encouraging you to upgrade. The only time you will be asked to upgrade is if you attempt to use a premium feature.
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Top
Con
Labels (@contexts, etc.) only available with premium subscription
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Top
Pro
Visual scheduling
By clicking on a task and then selecting “schedule,” a dialog box will pop up with shortcuts like "today," "tomorrow," or "postpone until tomorrow." A date can still be entered manually.
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Top
Con
Using "next" actions requires a messy workaround
Todoist was not designed for "next" actions. You can use a workaround by manually setting certain items as priority and then filtering them, but that process requires a lot more management than other tools.
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Pro
Allows creating task templates
Tasks can be saved as templates by going to "task actions" and selecting "export as a template." The template will be saved locally. Saved templates can then be imported by going to "task actions" button and clicking "import from template." This allows you to use past task items as a starting point for creating new tasks.
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Top
Con
Makes it too hard to see all tasks assigned to you across the app
There is no default or easy-to-access view to simply see all your tasks from all your different projects. You have to use the filter (to:me) which seems like too much effort for something that should really be a default view.
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Top
Pro
Great home screen and lock screen widgets
The native widget is fully functional and editable without needing to open the app. A premium feature allows you to add and edit the task list on your mobile device’s lock screen.
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Top
Con
Lacks advanced task repeating options
For example: second Saturday of every 2 months.
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Top
Pro
Can be set to send a daily digest email
You can easily program a digest email that will send you an up-do-date summary of your tasks and deadlines.
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Top
Con
No support for dependencies
Cannot hide tasks until prerequisite tasks are completed
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Top
Pro
Browser extension for "add website as task"
Bookmark any webpage as a to-do item.
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Top
Con
Free version has limited functionality
Without a subscription you won’t have access to reminders, comments, or labels and filters. These are features that many users find essential, but aren't included without a subscription.
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Top
Pro
Extensive integration with a wide range of external apps
Todoist offers integration with a wide range of external apps, including Google Drive, Dropbox, Google Maps, Apple Maps, Zapier, Toggl Button, TaskClone, CloudMagic, IFTTT, Calendar Sync, Google Now, Dispatch, Mailplane, Airmail, Drafts, Workflow, PomoDone, 1Password, Powr of You, Mailbird, Yoke, Taco, Ginger Keyboard, Time Doctor, and Rindle.
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Top
Con
Cannot import data
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Top
Pro
Supports text formatting
You can make tasks stand out by setting them in bold and spice up your project names with emojis. Todoist also allows editing of hyperlinked text in the task comments. Hypertext, bold text, italic text, and emojis are supported in task names, project names, and task comments. Emojis are also supported in label names. Hypertext, bold text, italic text, and emojis are supported in task names, project names, and task comments. Emojis are also supported in label names.
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Top
Con
Todoist Foundations is detrimental to the app
Completed tasks disappear and project/section structures are messed up.
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Top
Pro
Infinite list depth
All subtasks are full featured tasks. This means that at a glance you can see subtasks, unlike other applications that require you to open the task.
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Top
Con
Very basic compared to alternatives
Compared to some other options, this is not a feature-rich app. The free version is not much better than keeping a text file of your to-dos.
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Top
Pro
Business strategy doesn't hinge on being acquired
Doist publicly declared their opposition to exit strategies like acquisition that regularly leave users high and dry.
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Top
Con
Can't mark all completed tasks uncompleted
It's possible to select multiple uncompleted tasks, but there's no way to select completed tasks.
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Top
Pro
Allows creating location-based reminders
Location-specific tasks can utilize the GPS in your mobile device to offer reminders when you are in the appropriate vicinity. For example, grocery lists that are linked to the location of your regular grocery store.
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Top
Con
Mac Mail not supported
Even in the Pro version, Mac Mail is not supported for sending tasks as email attachments. There are some workarounds to send mail, but those attachments will still be impossible to forward.
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Top
Pro
Integration with any app supporting web-calendar link
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Top
Con
Missed daily reminders complete for the wrong day
Miss a daily reminder for yesterday? If you complete it today, it completes today's reminder, too and won't remind you again until tomorrow.
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Top
Pro
Cross-platform
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Top
Con
Inbox is limited to 200 tasks
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Top
Pro
Quickly browse your list through smartwatch devices
The Todoist app supports Apple Watch and Android Wear for instant action and task viewing through smartwatches.
See More
Top
Con
Recurring tasks are hard to set because the app only supports "natural language"
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Top
Pro
Smart Schedule (Let AI schedule your tasks)
Todoist Smart Schedule adapts to your habits over time, analyzing your workload and determining how urgent a task is. By using both your past todos and future todos (as well as the data from millions of other users), it can sort your tasks in most important/ most urgent order, if you want.
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Top
Con
Naming convention for labels is very limited
No spaces or special chars are allowed.
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Top
Pro
On mobile apps, swipe left/right performs fast reschedule/done
Swipe right to mark a task as done, swipe left brings up several rescheduling options (tomorrow, next week, specific date, etc.).
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Top
Con
Import feature is bad at handling non-English characters
See More
Top
Pro
Quickly assign a task to a project as you type with #
Typing # while entering a new task brings up the list of projects (and sub-projects) to assign the task to. Type in any letters of the project name to filter the list to a subset of projects that have those letters in them.
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Top
Con
No decent filtering or complex searches
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Top
Con
Latest iPhone app only available for iOS 8 and above
The latest iPhone app is only available for iOS 8 and above, which excludes users with iPhone 4 or older models. Older versions of the app that can be used with previous iOS versions can be found here.
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Specs
Platforms:
Android / iOS / OSX / Windows / Web / Gmail / Outlook / Thunderbird / Kindle / Chrome / Firefox
Reminders:
yes
Multifactor:
No
Mobile widget:
yes
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Experiences
Free / paid
781
209
Any.do
All
26
Experiences
Pros
12
Cons
13
Specs
Top
Pro
Clean, intuitive design
Any.do splits all tasks up into groups. Tasks can be grouped either by date (today, tomorrow, upcoming, and someday) or in custom folders. Each group has a plus button next to it that allows adding new tasks to the group.
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Top
Con
No Windows app or client
Unlike rival to-do list apps such as Todoist or Wunderlist, Any.do does not have an official app for Windows. There’s also no indication that the company plans to build this app in the near future.
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Top
Pro
"Any.do Moment" makes to-dos manageable
"Moment" is a reminder to check all tasks that are planned for the day. It simplifies scheduling your day and let’s you quickly check off items as they're completed. It can be set it to prompt you in the morning or afternoon to review your day’s tasks and update whether or not you’ve accomplished them. This is really useful for managing a long to-do list without feeling overwhelmed.
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Top
Con
Lack of power features like priority and labels
Any.do has only two levels of priority that can be assigned to tasks, namely Normal and High. There is no way to assign any sort of weights to tasks either. There is no feature to assign any sort of labels on them to be able to filter particular type of tasks. These features are very valuable to a power user.
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Top
Pro
Web interface for desktop access
The web interface can be used to add items.
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Top
Con
If you pay once it charges recurring even after unsubscribe and notified to the team as well.
Only solution is downgrade to free plan and remove credit card details.
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Top
Pro
Clever auto-complete
As tasks are added, Any.do attempts to guess what is going to be written and offers suggestions. It will search through contacts for names and information, allowing you to add people to tasks and offering suggestions for meeting spots that are convenient for everyone.
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Top
Con
Limited Any.do moments in free version
The free version gives only five Any.do moments per month, limiting productivity.
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Top
Pro
Missed call reminder on Android
The mobile app reminds you of missed calls and helps manage them in the future.
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Top
Con
Cannot see task details easily
To view subtasks, notes or other data you have to click or tap multiple times. There is no task view that shows everything you should know about the task.
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Top
Pro
Folders for tasks
Users can create and edit folders for certain tasks, like “personal” and “work.”
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Top
Con
Invasive App Permissions
In order to be a complete solution, Any.Do can seem to take over your phone. For example, it monitors missed calls so you can schedule a call back.
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Top
Pro
Has a system that allows collaborating on tasks
Any.do allows creating "hubs" for groups of people, like colleagues, family, and friends, where tasks can be shared or assigned to each other.
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Top
Con
Offline access not available in free version
Since the addition of the Premium plan, offline access to lists is not available for free Any.do users.
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Top
Pro
Simple
Any.do includes the features that are needed and nothing more.
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Top
Con
Spotty auto-complete and voice recognition
Though the auto-complete feature is very smart in that it can access contacts and create a variety of tasks, it also might auto-complete with something entirely wrong. The voice recognition also has some issues with correctly understanding what is being said.
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Top
Pro
Free version
Any.do has a free version and also offers a Premium plan that costs $3 a month.
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Top
Con
Slow animations and features
The app goes for a smooth feel with lots of things being automated and animated. This slows down it's use, especially on older phones.
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Top
Pro
Cross-platform support and sync
The app runs on iOS, Android, as a Chrome extension and in browsers.
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Top
Con
Awkward data entry
You cannot simply start entering tasks, one after another. You must click or tap the add icon to get a text entry field.
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Top
Pro
Rewards for completing tasks
The app integrates with Kiip, a reward platform that gives free, real-life rewards when a to-do list is completed.
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Top
Con
All tasks default to "today"
While there is a 'someday' category, by default every task as an end date of today. This means you get constant notifications for quickly added tasks.
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Top
Pro
Five simple widgets for Android
There are five widgets to choose from, all of which are simple and useful.
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Top
Con
Incomplete keyboard control
There’s no clear way to select and mark tasks using keyboard.
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Top
Con
No Android Wear and Apple Watch support
The Any.do app currently does not support Android Wear or Apple Watch, in contrast to rival to-do list apps such as Todoist or Wunderlist. Currently Any.do does not have plans to support these devices.
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Specs
Platforms:
Windows, Mac, Android, Web, Chrome
File Size:
Any
API:
No
Collaborative:
Yes (Share lists, assign tasks)
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Experiences
Get it
here
199
67
Quire
All
6
Experiences
Pros
5
Specs
Top
Pro
Free version
A free version is available for up to 10 members.
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Top
Pro
Cross platform, sync and offline usage
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Top
Pro
Organizations, projects, task, hierarchical subtask and smart folders
Unlimited tasks/todo structures.
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Top
Pro
Multi-user handling
Handle multiple users and assignments .
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Top
Pro
Integration with calendar and github
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Specs
Platforms:
Web, Windows, Mac, iOS, Android
Real-time collaboration:
Yes
Integrations:
Slack/ Google Calendar/ Github
Kanban Board:
Yes
See All Specs
Hide
Free / Paid
14
1
Listonic
All
9
Experiences
Pros
7
Cons
1
Specs
Top
Pro
Easy list-sharing with other users
See More
Top
Con
Only preset categories available
There's currently no way create your own categories for items. That functionality might be coming in the future.
See More
Top
Pro
Provides you with useful cooking tips
See More
Top
Pro
Automatically categorizes items by aisle
Listonic will show an icon that represents an aisle next to the item.
See More
Top
Pro
Syncs between all your devices
See More
Top
Pro
Speeds up the creation of a shopping list by allowing you to choose from a list of your favorite products
The app can show you a list of items you have chosen most often. That list can then be used to quickly create a shopping list from your favorite products.
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Top
Pro
Smart voice input
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Top
Pro
Environmentally-friendly
Fights waste. You plan what to buy and don’t end up buying more stuff that necessary
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Specs
Platforms:
Android/iOS/Web
Official website:
https://listonic.com/
Hide
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Experiences
free
43
3
Casual
All
7
Experiences
Pros
5
Cons
1
Specs
Top
Pro
Tracks task dependencies using a graph
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Top
Con
Price
At its cheapest level, Casual is $9 per month for two users and two GB of storage. The trial period is short and there is no free version.
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Top
Pro
Great to-do templates
Every to-do list & project can be saved as an amazing template that you can re-use in the future.
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Top
Pro
Offers a high-level overview of projects
The workflow with dependencies shows where the things are at a glance. No more frustrations of how your project is going and who is doing what.
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Top
Pro
Sync deadlines to Google Calendar
To-do items can be integrated with your day-to-day schedule using Google Calendar.
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Top
Pro
Visual way of organizing your work
The workflow includes dependencies and shows you where things are at a glance.
See More
Specs
Platforms:
Web
API:
no
Collaborative:
yes
Hide
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Experiences
Get it
here
3
0
RemindersPro
All
4
Experiences
Pros
3
Specs
Top
Pro
No sign-up required
No need to sign up on some external website. Works out of the box.
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Top
Pro
Works with iOS reminders app as well
Not proprietary, easy to switch back to the built-in iOS reminders.
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Top
Pro
Supports workflows
It has workflows to automatically move and reprioritize reminders. And these changes will even be reflected in your iOS Reminders app. E.g. If you have a "Call" list and you say to Siri "Remind me to call mom" then it will automatically move it in there. Or you can set up a rule to move reminders containing your boss's name into your "Work" folder.
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Specs
Platforms:
iOS
Hide
$1.99
2
0
Momentum
All
11
Experiences
Pros
7
Cons
3
Specs
Top
Pro
Specifically designed for GTD
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Top
Con
Beta interface is confusing for first-timers
The interface is very opinionated (this is a good thing). But it is not obvious how to map user's own GTD variant onto the one the author has in mind. Maybe after it is in production, there will be better on-boarding.
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Top
Pro
Automated Next Steps
Next steps have a separate view. Tasks can be updated sequentially or parallel.
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Top
Con
No native apps
See More
Top
Pro
Projects and Tasks can be endlessly nested
You can nest multiple projects with tasks, there is no limit.
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Top
Con
In Beta (development)
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Top
Pro
Has an offline mode
No permanent internet connection needed.
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Top
Pro
Cross-platform
Web-based, progressive-web-app (PWA).
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Top
Pro
Realtime synch
Data instantly updates on all devices.
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Top
Pro
Clean design
Lots of space helps focus on the tasks.
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Specs
Platforms:
Windows/macOS/iOS/Linux/Android
Price:
free / 5$ subscription / 5$ ticket
Search:
yes
End-to-end encryption:
yes
See All Specs
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Experiences
Get it
here
57
7
Todo.txt
All
15
Experiences
Pros
11
Cons
3
Specs
Top
Pro
Easily editable format
Todo.txt can be edited in plain text and then displayed with neat styles.
See More
Top
Con
No support for reoccurring tasks
Tasks have dates corresponding to creation and completion, but there is no explicit support for due dates or for tasks that reoccur.
See More
Top
Pro
Editable from any text editor without needing any proprietary software
Because todo.txt is just a todo standard with various compatible apps to edit it, you can update it from any device as long as it can edit text and you can access your todo.txt file It's convenient to be able to access your todo list quickly via your programming environment so you don't have to switch contexts, and to have a separate todo.txt file per project.
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Top
Con
Nested tasks not supported
Many todo tasks for developers end up having sub tasks that need to be performed for a parent task to be completed, but the todo.txt format does not have any nesting.
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Top
Pro
Works with lots of apps for every platform
Todo.txt lists can be edited in virtually every text editor ever made and accessed on devices that support Dropbox. The user community has also created a number of apps for dozens of platforms.
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Top
Con
Android app not updated since 2013
The app only seems to support Dropbox. It would be nice to see support for different and newer file storage services.
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Top
Pro
Command line support
You can edit your lists using the command line (e.g., Terminal) via a supplied bash script.
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Top
Pro
Full control over your to-dos
You have full access to the underlying programming rules, and therefore total control over your task lists.
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Top
Pro
Extensible
Has been extended to include most things people want, including a multiple of interfaces and app for all platforms.
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Top
Pro
Easy syncing
Todo.txt automatically and seamlessly syncs through Dropbox.
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Top
Pro
Wide range of interface apps
The community has developed a wide range of apps that interface with the basic file structure. These apps vary in how much they accomplish, how much hand-holding they do, their level of glitz, etc. They range from plugins for an editing app like vim to stand-alone, platform-specific GUI's. So YMMV depending on what you use. (todopy is particularly nice, a Python program that has a "console" mode which provides a keyboard-driven GUI.)
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Top
Pro
Follows the unix philosophy
Does one thing: to do lists
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Top
Pro
It's free
It runs on MacOS, Android, and Python (in the Mac's Unix CLI) -- all for free.
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Top
Pro
Easy to sync up between lots of devices and interfaces
At a bare minimum you just need to be able to edit text, but there are many apps and advanced interfaces you can install on many devices to supplement your to-do list editing.
See More
Specs
Platforms:
Android / iOS / CLI
API:
no
Collaborative:
no
Source model:
Open source
Hide
See All
Experiences
Free
91
10
2Do
All
12
Experiences
Pros
8
Cons
3
Specs
Top
Pro
Flexible
2Do conforms to your workflow instead of forcing you to conforming into some preset workflow. It helps to accommodate your workflow through a series of features including tags, batch editing, configurable presets, and the ability to quickly add tasks at any time.
See More
Top
Con
There is no way to print tasks or lists
See More
Top
Pro
Offers detailed options
Adding a task can be as simple or complicated as you like. A to-do list entry can simply consist of its title, or you can also add notes, recurrence, set a due date, tag a location, schedule an alarm, priority (low, medium, high, starred) and tack on a URL or photo. You can even make an audio recording with voice notes. And each list is sortable by a number of criteria, including priority and due date.
See More
Top
Con
Decreased cross-platform support, new versions only for iOS
For those that use multiple mobile platforms, support for the Android version has been dropped meaning there is no longer parity between the apps on iOS and Android.
See More
Top
Pro
Updates have remained free since beginning of time
Unlike many other apps that will release a new paid version when major features get launched, 2Do doesn't resort to that.
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Top
Con
No attachment capability
2Do will create a link to a file, but will not store the actual file as an attachment.
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Top
Pro
Variety of organization methods
Use a combination of tasks, projects and checklists.
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Top
Pro
Get Things Done-style inbox
You can use 2Do according to the Get Things Done methodology – or not.
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Top
Pro
Advanced search
Find old tasks or organize smart lists based on complex search terms (for example, “tasks to do at home between 6 pm and 11 pm”).
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Top
Pro
Support for Apple Watch
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Top
Pro
Optionally sync with iCal or Outlook
The app can optionally sync with iCal or Outlook with free helper software available from the 2Do Website.
See More
Specs
API:
No
Collaborative:
Yes (only when syncing via Reminders)
Dark Theme:
No
Offline access:
Yes
See All Specs
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Experiences
Get it
here
56
9
Dynalist
All
8
Experiences
Pros
7
Specs
Top
Pro
Ability to create documents and organize by folder, and search by title
See More
Top
Pro
Unlimited notes
Which is perfect for personal knowledgebase.
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Top
Pro
Search and link to other notes
See More
Top
Pro
Bullet hierarchy with zoom
Able to zoom in in bullet points, collapse bullets, move bulleted information, etc.
See More
Top
Pro
Create custom user styles
Anyone can create a custom style and share them with the community, which can be found here.
See More
Top
Pro
Inline images
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Top
Pro
Printable shared lists
See More
Specs
Platforms:
All major platforms (Web/Windows/Mac/Linux/iOS/Android)
Collaborative:
Yes
Dark Theme:
Yes
Offline access:
Yes
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Experiences
Free
199
28
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