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KanbanFlow
All
9
Experiences
Pros
6
Cons
2
Specs
Top
Pro
Simple & easy interface
The board space is very well used and configurable. User interactions are clear and intuitive.
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Con
You cannot do a search on all boards, so if you have a lot of info on many boards, you have to search one at a time
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Top
Pro
WIP Limits
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Top
Con
No mobile app
There is a web app for mobile devices but it lacks some features that a native app could offer.
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Top
Pro
Swimlanes
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Top
Pro
Pomodoro timer
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Top
Pro
Estimation & time spent
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Top
Pro
Collaboration features
Any changes you make on the board are instantly available to all members of the team.
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Specs
Platforms:
Cloud/Web Android IOS
API:
Yes
Collaborative:
Yes
Offline access:
Yes
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Experiences
Free / paid
20
1
Hygger
All
4
Experiences
Pros
3
Specs
Top
Pro
Roadmap
Large-scale planning.
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Top
Pro
Swimlanes
Adds another dimension to Kanban board.
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Top
Pro
Eisenhower Matrix
Quick and descriptive approach to estimating and planning via Priority Chart.
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Specs
Platforms:
Web, Android, iOS
Local hosting:
No
Swimlanes:
Yes
Roadmap:
Yes
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3
0
Pipefy
All
7
Experiences
Pros
6
Cons
1
Top
Pro
Templates help save work
Pre-defined templates helps you match your daily workflows.
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Top
Con
Only for sales
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Top
Pro
Great reports
With some filters you can find the best way to find where you need to focus your time and improve your productive
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Top
Pro
It's not just a simple todo task manager
Helps a lot with complex and cascading workflows.
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Top
Pro
Captures workflows and SOP's for more than just projects
Project and todo's are such a small part of Pipefy. Example: You can create a 'pipe' to deal with web clippings. Clip them to the 'inbox' and the get triggered to actually do something with them, not just store them. You can have web visible 'start forms' that allow, for example a client to submit a change request and it automatically goes to your pipe connected to your client. It is so powerful and much much more than just a task management program.
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Pro
Customized processes
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Top
Pro
Reasonable price
It's only $7.
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Experiences
$7
11
1
Kanban Tool
All
16
Experiences
Pros
12
Cons
3
Specs
Top
Con
Not immediately self-hostable
To self-host, your server needs to have 10 or more users, and prices on self-hosting are not disclosed.
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Top
Pro
Intuitive
You will probably figure out how it works in a couple of minutes.
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Top
Con
Search could be better
Search is not reliable.
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Top
Pro
Time tracking reports
Great and seamless time tracking with best time tracking reports.
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Top
Con
Non libre/open source (propietary)
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Top
Pro
Customizable and reassuring
Thanks to the visualization of work, it's much easier to see the progress of work. Boosts the confidence in what you endeavour upon and reassures each step of the process. The customization allows to fit a system right to the process you've planned, so that we don't have to match our work to an external way, but build our own.
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Top
Pro
Good number of integrations
Kanban Tool integrates with: Zapier, WeWiredWeb, Dropbox, Google Drive, SkyDrive, Box, Google calendar, iCal, Outlook, flexible and well-documented API for external systems integration, RSS feeds for boards, Chrome extension for adding tasks, JIRA® integration (Chrome extension - Kanbanira), adding tasks and comments from email, export/import Excel/CSV.
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Top
Pro
Simple customization
Kanban Tool provides a collection of power-ups that allow you to customize it to meet your needs. Especially, "Developer tools" are worth mentioning. With this power-up you can add custom scripts and stylesheets to your board.
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Pro
Scalable
No matter how big a team you work in, kanban tool fits nicely. Thanks to the ability to customize the boards, it's easy to match a board to the size of the process. The kanban tool has been growing with our process for the past 3 years, we started with 3 people and 2 boards, now we have 24 employees and 16 main boards with several process steps each and the system works just as well.
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Top
Pro
User friendly interface
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Pro
Work statistics
You can clearly see on a graph how much of planned work have you done already. It's very motivating.
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Top
Pro
Pleasant design
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Top
Pro
Swimlanes and customization
You can very easily adjust the board layout to suit your needs and even add swimlanes to have all projects on the same Kanban board.
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Top
Pro
On-site version available
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Top
Pro
iOS app coming soon
Just been told by the Support Team there will be an iOS app soon.
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Specs
Platforms:
Web/Android/IOS/On-Premise
API:
Yes
Collaborative:
Yes
Subtasks:
Yes
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Experiences
Free / paid
61
5
Kantree
All
15
Experiences
Pros
14
Cons
1
Top
Pro
Dynamic kanban view
Kanban board to drag and drop cards across columns. Select which group type to show as columns: status, milestones, labels, teams, etc (you can create your own dimensions) Set rules to your group (such like auto-assign card to user when dropping a card)
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Top
Con
Its not project management...
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Top
Pro
Infinite hierarchy
Cards can have checklists. Items in the checklist are actual cards, which can be organized in their own board. Projects is like a tree of card, with unlimited sub-level boards. Perfect to manage complex project with hierarchy. You can choose different settings and user permissions at every level.
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Top
Pro
Custom card groups
Group your card in unlimited dimensions. You can use the built-in groups (lists, labels, milestones), adapt them or create your own. This allows you to manage a projects in other dimensions (by versions, teams, offices, categories, releases, etc). Visualize your project in kanban and table view, by the group types of your choice. Drag and drop cards quickly between groups. Track progress by group types (ideal for managing iterations).
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Top
Pro
Self-hosted option
Kantree can be installed on your server #privacy
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Top
Pro
Card models
Use or create card model to best represent your work, for each of your project. Dozens of types of attributes available, including text, yes/no values, map, file attachments, due date, etc Perfect to manage projects of different kinds, with multiple card types - like ideas, sales contact, customer feedback, bug report, feature request, bill/order.
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Top
Pro
Notification (email and in-app)
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Top
Pro
Slack integration
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Top
Pro
Github integration
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Top
Pro
Charts and analytics
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Top
Pro
Work in progress limits
Set soft limit to group, so that your teams don't get overloaded and lose focus
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Top
Pro
Mobile
Adaptative design that is optimize for touch-based interface and adapt the UI to small screen (mobile and tablet)
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Top
Pro
Table view
Manage your cards in table, by groups. All the cards are displayed as rows, with their attributes in columns. Group cards by any group type: milestones, status, team, label, epic, release... Drag and drop cards across groups. Pick the attributes to include in the table
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Top
Pro
Card links
Create linked card to mirror a card in another projects / organization. Create links with the attributes of the target card, or with its own attributes (to manage a card in multiple boards) Create custom card relationship: blocked by, same as, etc. Kantree also support infinite card hierarchy
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Pro
File attachment
Drag and drop multiple files to your cards at once. Preview files in a gallery, by card or for the entire project
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Experiences
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15
2
Zenkit
All
4
Experiences
Pros
3
Specs
Top
Pro
Powerful and simple to use tool with a clean design
Easy to use and easily understandable for everyone.
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Top
Pro
Many important data views
Data views include Mind-Map, Kanban-Board, Spreadsheet, List, and Calendar. Views can be switched easily.
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Top
Pro
Native apps
Native apps for iOS, Android, macOS, Windows, and Linux.
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Specs
Platforms:
Web, Windows, macOS, Linux, Android, iPhone
Languages:
English, German, Portuguese, Spanish, French, Chinese (traditional), Korean, Russian
API:
Yes
Collaborative:
Yes
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Free / paid
120
13
TeamWork.com
All
4
Experiences
Pros
3
Cons
1
Top
Pro
Offers lots of granularity in task management
Tasks are grouped in task lists and can have subtasks. Each task list can be assigned to a particular set of users, aligned with a milestone and have notes. Each task in the task list can have a description, a start and a due date, attachments, priority, manually set progress, followers, dependencies, be assigned to a particular set of users and set to repeat. Each subtask has the same configurable properties except instead of the ability to assign people, subtasks can be commented on.
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Top
Con
Provides too much detail for small projects
Amount of granularity for tasks can be overwhelming for small projects or teams.
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Top
Pro
Each project has only the required functionality
It's possible to limit projects only to the necessary features so that unnecessary functionality doesn't get in the way and clutter up the interface.
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Top
Pro
Good assortment of features
Gantt charts, calendar and an easy overview of huge amount tasks.
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24
4
Blossom
All
5
Experiences
Pros
2
Cons
2
Specs
Top
Con
No free plan
There is no free plan like for personal use and the minimal cost of $19/month might be prohibitive.
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Top
Pro
Slack integration
An update is posted to the Slack channel every time a task is created, completed, moved, or commented upon.
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Top
Con
Slack integration is really basic
There is no way to interact with tasks in any way - new tasks can't be added, completed tasks can't be removed, tasks can't be assigned, etc. The integration only sends updates to the Slack channel. There is also no way to fine-tune what updates get posted to Slack.
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Top
Pro
Simple & clean interface
Design focuses on clarity.
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Specs
Platforms:
Web
API:
Yes
Collaborative:
Yes
Free plan:
no
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here
42
7
Taiga
All
13
Experiences
Pros
9
Cons
3
Specs
Top
Pro
Supports both Kanban and Scrum modes
User stories can be organized in both Kanban and Scrum task management systems.
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Top
Con
No Kanban metrics
Taiga is said to support Kanban but it does not generate any of the usual Kanban metrics (cycle time, lead time) or graph (Cumulated Flow Diagram).
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Top
Pro
Free and open source
Taiga is licensed under GPL with source code available on GitHub.
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Top
Con
Can be overwhelming at first
Taiga presents users with a lot of information and functionality right from the beginning with little guidance. Figuring how stuff works might take a bit.
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Top
Pro
Simple to use
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Top
Con
Too much functionality for small projects
While it's possible to disable any unwanted features (modules), the amount of functionality that's present might be more than a small, short-term project needs.
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Top
Pro
Comprehensive Agile software development toolset
Taiga tries offering a complete Agile software development toolset. It includes complete solutions for issue tracking, videoconferencing, documentation (in the form of a wiki) and either a backlog or a Kanban board for managing user stories.
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Top
Pro
Built-in issue tracking
Taiga has built-in issue tracking tools. The issues can be organized by user-defined type, severity, priority, creation date, assignee, creator, tags as well as filtered by subject. Taiga can also integrate with GitHub, GitLab and BitBucket.
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Top
Pro
Built-in wiki
Each project has a wiki. It has Markdown support as well as a WYSIWYG editor.
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Top
Pro
Built-in video conferencing tools
Integrates with either AppearIn or Talky to provide a video conferencing solution.
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Top
Pro
Migration from RedMine
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Top
Pro
Export/Import feature
You can extract all your data from one Taiga instance and move it to another one. You can read more here.
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Specs
Platforms:
Web, macOS, iOS, Android, Linux
Technology:
Python, CoffeeScript
API:
Yes
Collaborative:
Yes
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Experiences
$0-5/MO
42
8
Notion
All
21
Experiences
Pros
15
Cons
5
Specs
Top
Pro
Full-featured on desktop, mobile and web
Even the right-click menus on the web are the same as the app.
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Top
Con
Not very fast using native apps
Can take time if you're switching between lots of pages often as it needs to load the data each time
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Top
Pro
Unlike anything else
One of the most complete applications one can use to build a personal dashboard (or professional) and migrate all other services to it. No more calendar, task, notes, financials, lists, writing and wiki apps, just Notion.
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Top
Con
Not always very intuitive
Column filters are not that intuitive to apply.
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Top
Pro
Pages within pages within pages, to infinity
You can have a ridiculous amount of information within a single note. Look at how it works, you'll be surprised!
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Top
Con
No true backup
True backup can only exist if it's automated and easily recoverable. Else, it's just an outdated copy or useless scrambled data.
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Top
Pro
Flexible contents storage and organization
You can upload files and embed online stuff in any hierarchical structure using pages, toggle lists, etc.
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Top
Con
Designed with teams in mind, and less formatting than Evernote
Evernote may be more individual-oriented and has more formatting and such options available, but whether that affects you is down to personal preference. Try both and see which you prefer.
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Top
Pro
Highly visual, with icons next to every new page and so on
This feature makes it very easy to find certain notes and such. And great for visual people as well. You could also add images as icons instead, if you like.
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Top
Con
Not yet a new protocol, as it could be! (or could it?)
Think of scuttlebutt or email. the best Evernote alternative would be a "web 3.0" of sorts. Something that would be just a simple file added to a computer and automatically replicated to other computers along with a website and any company could easily pick up the concept and make their own hosting, including some awesome google drive/host of sorts.
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Top
Pro
Blocks offer incredible flexibility
The basic unit of organization in Notion is the block, which can be a chunk of text, an image, a bullet point, or even a link to another page. Each page consists of these blocks, which can be easily reorganized, moved to other pages, converted into other content types, or generally manipulated in many useful ways. Because of blocks, restructuring information in Notion is way easier than in any other wiki or notebook app.
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Top
Pro
Does a great job with both notes and to-dos
To-dos in Notion aren't just dot point lists. You can drag and drop them into columns just like Trello (Kanban style), you can have sub-tasks, and you can easily mark things off as completed so they are no longer in your way. Notes are also powerful, with proper formatting and ways to manage and search for them, which makes it a great Evernote alternative.
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Top
Pro
Cross platform
Works with Android, iOS, Windows, & Mac OSX.
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Top
Pro
Awesome for wikis
You can easily start writing a bunch of web pages, share it with co-workers and choose whether to publicize or keep your contents private. It's also easy to hyperlink pages.
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Top
Pro
Amazing view flexibility
You can create different views for a page's content and easily toggle between kanban, table, etc. (As long as the content is able to allow different views.)
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Top
Pro
Quick and effective search
Just type in a word and you'll have results in no time at all.
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Top
Pro
Attach files in tables
You can attach files in table cells, which is a feature missing in most spreadsheet-like applications.
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Top
Pro
Great spreadsheet functionality
You can use calculation/formula, links, attachment, inter-referencing of data from other pages or tables, embed documents and images in the table cells.
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Top
Pro
Renders Markdown Syntax
Add code blocks, Headers, bullet point, numbered lists, or To-Do boxes by typing using Markdown Syntax (instead of klunkily moving the mouse to formatting boxes)
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Top
Pro
Less headaches when editing pages
Lets you restore your page to a past edit. Also works with sub-pages and databases. Though it is worth mentioning that it's a paid feature.
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Specs
Platforms:
Windows, macOS, iOS, Android, Web
Collaborative:
Yes
Offline access:
No
Markdown support:
Export
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Experiences
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here
450
88
Trello
All
33
Experiences
Pros
20
Cons
12
Specs
Top
Pro
Simple and easy to use interface
There are two primary columns: the board is shown on the left and all the other controls on the right. The main means of interaction is dragging and dropping to-do cards into the various lists. The board structure is very customizable, and includes a variety of features that help along the way: color-coding, due dates, card images, checklists with a graphics bar that allows following progress easily, and card aging for cards that haven’t been touched in a long time.
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Top
Con
Subtasks lack features
Every task can have a list of subtasks which more closely resembles a standard to-do list. These lack the functions that cards offer you. You cannot comment on a sub-list, give the sub-tasks due dates, or provide additional information. You are limited to only checking them off once completed.
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Top
Pro
Great real-time team collaboration features
Trello has permissions at the board level as well as the ability to assign multiple people to each card. There are a lot of sharing options available and boards can be made visible for the public. It's also possible to subscribe to a card to be notified of its progress. The simplicity of the UI makes collaboration easy because it’s very simple to see the progress of each card and who is responsible for it. It also updates constantly to reflect real-time changes in progress. The simplicity of the UI makes collaboration easy as it’s very simple to see the progress of each card and who is responsible for it. It also reflect changes on boards in real-time.
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Top
Con
No multi-board aggregation
If you have multiple boards with tasks on them there is no way to get all the tasks on one board in a way that changes on one board will update the other.
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Top
Pro
Highly flexible workflow
Trello calls items used in the workflow “cards.” Cards are double-sided and can contain subtasks as well as notes and other details. Card columns can be used to simulate a workflow by moving cards from left to right as they are completed, or as a way of indicating task priority. The workflow is highly flexible as the columns are completely customizable to suit the task flow. For example, tasks can be put through a workflow "idea > approved > in-progress > pending review > released" or simply "ideas > released" depending on the granularity level needed. This makes Trello a great solution to feature management as it's possible to set up boards to handle everything from agile sprints to a more generic to-do list, all with status management.
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Top
Con
Can't get one view of cards across all boards
However, you can view all cards assigned to you.
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Pro
Free for unlimited users
Trello offers a very generous free version that has no ads, no restrictions on the number of users, and very little restriction on how the program can be used. The paid features are generally cosmetic, such as the ability to change the background, add stickers or integration with other tools.
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Con
Not really a to do list
Trello is much more a workflow and project management program than a typical to-do app, which makes it overwhelmingly robust for those looking to jot down their shopping list.
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Top
Pro
Works well for visual thinkers
The UI is based around Kanban, so you can see all your tasks and their status clearly.
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Top
Con
You can't add more than 1 Power Up without paying for it
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Top
Pro
Functionality can be extended via plug-ins
Voting, view, and calendar plug-ins further increase the functionality.
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Top
Con
Can't create dependencies between cards
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Top
Pro
Markdown support with well-rendered images
Trello supports Markdown, meaning that HTML input is represented appropriately. Cards with attachments are also rendered well. For example, images are shown correctly on the card, bug links are detected etc.
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Top
Con
Project management system only
This is cumbersome to get started.
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Top
Pro
Sub-tasks
Each card can have one or even multiple task lists.
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Con
Managing large projects may be difficult
Trello works best with medium to small projects and with very high-level overviews. It is less effective for projects that require very granular management due to the fact that it becomes considerably more difficult to keep track of various cards and priorities as they are pushed off the screen.
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Pro
Cross-platform and cross-sync
Trello works on all modern devices through the web application and has native apps for iOS, Android and Windows 8/10 devices.
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Top
Con
Impossible to use Pomodoro timer connected to Trello on iOS
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Top
Pro
Attach files to cards
Keep all of your files (images, documents, etc.) organized on their relevant cards.
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Top
Con
No quick deadline assignment
You have to open a Calendar every time to set a date without any quick options like today, tomorrow etc.
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Pro
Easy-to-use
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Con
Slow and requires a lot of mouse work to navigate
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Top
Pro
Best kanban for personal usage
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Con
Light on features
Trello is focused on simplicity and as such forgoes certain common features that may or may not be important to you.
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Pro
Excellent for groups using agile software development
The responsiveness and layers of customization make it easy for team members of various disciplines to collaborate on the same task board.
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Top
Pro
Great prioritization, Due date and Story point features
Can set different priorities to various tasks, set appropriate due dates and Story points - timing allotted to each task.
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Top
Pro
Good performance
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Pro
Features to add voting on cards
Trello offers support for features to add voting on cards, often referred to as 'power-ups'.
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Pro
Smooth media integration
Works like a charm.
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Top
Pro
Great native app for Android and iOS
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Top
Pro
Lots of API integrations
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Pro
Action history log allows you to rapidly follow changes
There is a global history system which allows to rapidly follow changes. There is also a notification system if another user updates the board while you're watching it.
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Specs
Platforms:
Android / iOS / Windows / Web
API:
Yes
Collaborative:
Yes
Dark Theme:
Yes
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Experiences
Free / paid
662
146
JIRA Agile
All
10
Experiences
Pros
4
Cons
6
Top
Pro
Highly customisable and powerful workflows
You can provide custom workflows for all the different types of issues. For example you can make features go through a flow of "Backlog -> Needs design -> Built -> Needs QA -> done" with bugs going through a different flow. These workflows are very powerful as you can configure them to automatically assign your QA lead when moved into the needs QA state. These features do require some learning curve to set up, but make the tool a lot more efficient to use as things like managing who is assigned to an issue can be automated.
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Top
Con
Slow to use
Every view switch and action takes a second or two. Doesn't seem too bad when you first start using it, but the UI is complicated enough that you need to manipulate it a lot and all that time adds up.
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Top
Pro
Powerful tools for issue management
Issues in a current sprint are viewed in a Kanban interface. But for the issues not in a sprint Jira provides a compact view with many powerful tools to search and filter the list. You can create custom filters such as "Show me all issues not yet designed that are assigned to me" and a variety of other tools that make dealing with large backlogs easy.
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Top
Con
Merely a thin interface to a massive database
Too many configuration details, too confusing, too difficult to search and modify numerous tickets.
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Top
Pro
Has App Marketplace for extensions
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Top
Con
Email defaults are crazy-bad
The default is seemingly to email everyone on the team every change on every ticket. Which is stupid-bad. It means you get spammed with so much JIRA garbage you miss actual message tagged with your name.
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Top
Pro
Helps you focus on what's important
Jira is a truly Agile software as you may concentrate on the active sprint and the tasks you have to do.
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Top
Con
Terrible editors barely work
The in-page editor for issues have lots of issues, plus several hacked-together features that barely work with each other. It's nice that you can drag and drop an image, but just try to format inline text as code, or block text as code, or to use the styles, and you'll find several places where things just FAIL.
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Con
Expensive
User based price model
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Con
Ancient
Non-reactive interface.
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Experiences
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here
14
9
Wrike
All
13
Experiences
Pros
10
Cons
3
Top
Pro
Easily share tasks and projects with others online
Wrike helps you organize all the tasks and jobs you have to do and tasks can easily be shared between team members.
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Top
Con
Freakishly expensive
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Top
Pro
You can manage your tasks through email
You can create tasks via email or update task by email as each individual task can be directly targeted (each task is associated to a specific email address)
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Con
Task management missing some key task relationships
Several wrike features (example the gant chart) are missing many task relationships found in other project management software. For example, no way to have a delayed lead in (ex. start 2 days after this other task begins/ends), and you are forced to add dates to tasks BEFORE you can set relationships meaning template features constantly require date changes.
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Pro
Google Docs, Dropbox, Box integrations
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Top
Con
Only good for developers
Good for developers, but if you want to use it for running projects besides IT, it's too complicated.
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Top
Pro
iPhone and Android apps
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Top
Pro
Interactive timeline (Gantt chart)
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Pro
Instantiation of fully detail process
You can describe a process in detail (every individual step, linked together). You then attach your template to a form. When a user fills the form, the full template is instantiated with all the parameters required for that instance of the process. Roles are attributed. And using the declared subtask dependencies and the due date of the process, Wrike computes a retro planning and tells you when the process should be started.
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Top
Pro
Lots of different views for your projects/tasks
List, table, Timeline (Gantt chart), Stream, Timelog.
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Top
Pro
Plenty of ways to organise yours projects
Hierarchy of folders, project, tasks, subtask.
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Pro
Could easily replace Producteev
Producteev was in advance of its time for years. And yet, after it had been bought by Jive Software a couple of years ago, the development of the tool stopped. Wrike does everything that Producteev does, and much much more.
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Pro
Time-tracking
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Experiences
Free / paid
5
4
Built By the Slant team
Find the best product instantly.
4.7 star rating
Add to Chrome
Add to Edge
Add to Firefox
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