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score 38 · Answer 1

Momentum

Top Pro

Automated Next Steps

Next steps have a separate view. Tasks can be updated sequentially or parallel. See More

Top Con

Beta interface is confusing for first-timers

The interface is very opinionated (this is a good thing). But it is not obvious how to map user's own GTD variant onto the one the author has in mind. Maybe after it is in production, there will be better on-boarding. See More

Top Pro

Projects and Tasks can be endlessly nested

You can nest multiple projects with tasks, there is no limit. See More

Top Con

No native apps

Top Pro

Has an offline mode

No permanent internet connection needed. See More

Top Con

In Beta (development)

Top Pro

Specifically designed for GTD

Top Pro

Cross-platform

Web-based, progressive-web-app (PWA). See More

Top Pro

Realtime synch

Data instantly updates on all devices. See More

Top Pro

Clean design

Lots of space helps focus on the tasks. See More

Specs

Platforms:Windows/macOS/iOS/Linux/Android

Price:free / 5$ subscription / 5$ ticket

38 5

score 44 · Answer 2

Checkvist

Top Pro

Tasks can be managed with custom tags

Top Con

Limited capability in the android app

Checkvist is primarily a web interface. See More

Top Pro

vim-like commands

Top Pro

Convenient search by text or tag filtering

Top Pro

Converts incoming emails to todos - this is a way to enter tasks from anywhere.

Top Pro

Great search

Search filters help you search for tasks by tag, due date, assignee, etc. See More

Top Pro

Very flexible

To-do lists often need to be grouped and regrouped for clarity. The outline-based nature of Checkvist makes it easy to move things across categories, to increase and decrease priority, etc. See More

Top Pro

Smart parsing of items

Parses markdown, html links, hashtags to become formatted text, clickable links, and tags, respectively. See More

Top Pro

Generous set of free features

Checkvist offers many free features if you are using this individually. See More

Top Pro

Supports comments on tasks

Any item can have a free-text comment, which can be shown or hidden as desired. See More

Specs

Platforms:Web-based, Android/iOS PWA

44 0

score 385 · Answer 3

Google Calendar

Top Pro

Integrates with Google Maps for directions

The app leverages Google Maps when adding location for an event by offering suggestions as well as offers opening Maps to help get directions to an event via shortcut on a reminder notification. See More

Top Con

Privacy concerns

Google integrate all their services to connect and mine information on an individual to better profile and target advertising. See More

Top Pro

Comes pre-installed on most Android devices

Google Calendar is a free Android calendar app without ads that comes already installed on Android devices that have stock support for Google Services. See More

Top Con

Google tasks do not show on Google Calendar

You can create tasks in your desktop Google Calendar but they will not sync nor show up in your android Google Calendar See More

Top Pro

Clean design with 5 different views including an excellent schedule view

Google Calendar has a monochrome base design that's accented with colored-coded events and image banners that separate months in schedule view. The app has 5 different views - schedule, day, 3-day, week and month. Day, 3-day and week views split up the days horizontally and hours vertically. Month view lays out all days in a grid and displays up to 3 events in a day. Schedule view displays an agenda view that allows browsing all events by swiping vertically. Additionally, the way events are displayed in the agenda view is context-aware. For example, adding an event called "gym" will display the event on a background with a dumbbell. All views except for month view can be split horizontally to display a condensed month view at the top that can be navigated by swiping horizontally. Events can be added from any view by clicking the red plus button that's available at the bottom-right corner of the screen. See More

Top Con

No weather forecast

The Android app version of Google Calendar does not show any weather forcast information, even if it is added as an extra calendar in the web application. Being that weather is tied into Google Now, the absence is surprising. See More

Top Pro

Offers creating events from e-mail messages based on content

Google Calendar integrates with e-mail for quickly creating events from e-mails that contain the word "meeting" or dates or times, or any other information about events or plans that it can understand. See More

Top Con

Setting up CalDAV or iCAL from other sources is not working or not working well

A lot of people share events between different sources: professional, private, family or friends. Not everybody is on Google and of course a lot of corporations. See More

Top Pro

Can set on-screen and e-mail reminder notifications

Google calendar allows setting how many reminders are needed with each having the ability to set how long before the event the notification should remind and if it should be done via on-screen or e-mail notification. See More

Top Con

Month view shows limited information about the event

Month view does not show how many events there are in each given day or color-code them in any way, only informs of their existence. See More

Top Pro

Integrates well with other Google services

Google Calendar is part of the Google ecosystem, it integrates with services like Google Now for creating events, Google Maps for directions and Gmail for pulling information about planned flights. See More

Top Con

Does not work well with Apple / iCloud Calendar

Apple and Google calendars have syncing issues, which is annoying if you want to have shared calendars with friends / family. See More

Top Pro

Color-coding for events and calendars

The app will color-code different calendars in different colors as well as allow selecting a different color for each event. See More

Top Con

Some recurrence options not available

If you want to add a recurring event based on quirky (but normal) calendar rules, it's not supported by Google Calendar. For example, if you set up a financial calendar in Google Calendar and an event falls on a weekend or bank holiday, Google Calendar cannot schedule the occurrence properly. Worse yet, if you submit those calendar occurences via VEVENT details, Google Calendar displays different information if you use the mobile calendar vs. the desktop web calendar. See More

Top Pro

Straightforward event creation with autocomplete

All views have an option of adding a new event by tapping the plus sign at the lower right corner of the screen. This opens up a form and allows the user to add a location, start/end times, guests, description, color-code as well as choosing if it's an all day event, how often it repeats, how many and what kind of reminders are needed and setting the users availability and privacy settings. See More

Top Con

Once you create a event on a Calendar, you can't move to a different Calendar

Top Pro

Awesome flairs / images view inside the agenda view / event page

Whenever you enter agenda / event title with the keywords (when available), the event will show up interesting flairs whenever the keyword inside the agenda / title you typed matches the flairs that are available inside the system, examples such as haircut, cycling, swimming, coffee, movie etc. See More

Top Con

No vertical scroll

Like iOS and outlook for Android. See More

Top Pro

Allows subscribing to public calendars through web client

Through the Google Calendar's web client, it is possible to subscribe to any public calendar. Google also maintains a list of public calendars for various sports events and holidays in different countries and for different religions. See More

Top Con

Horizontal Scroll

Does not vertically scroll like ios calendars on outlook calendar. See More

Top Pro

Supports non-Google calendars (requires accessing web client)

Google Calendar can be integrated with any calendar that support iCalendar format, including Exchange and iCloud, via URL, but it has to be done using the web client. See More

Top Con

Slow syncing of external calendars

Google Calendar is known to sync external calendars very slowly, takes hours if not a full day before the updated events are reflected. See More

Top Pro

Lots of third-party widgets

Google Calendar comes with a home screen widget, and there are also many third party widgets developed for this calendar app. See More

Top Con

No natural language input support

The Android app has no natural language input support, while it's available using the web client and in a limited capacity using Google Now. See More

Top Pro

Advanced functionality available through IFTTT

IFTTT offers over 198 channels to plug into the users Google Calendar. See More

Top Con

Weak default view

Even if month is set as default view, as soon as you touch a day or an event, you have to carefully select twice to get back to month view. See More

Top Con

Time zone is incorrect no matter what's done

Top Con

Timezone for Moscow is incorrect

Timezone for Moscow is 1 hour off. This makes the calendar unusable in Russia. See More

Top Con

Setting up non-Google calendars requires accessing web client

There is no ability in the Android app to access other calendars. This limits the usefulness for people that use more than one calendar, such as OSX and iOS users. See More

See All Experiences

385 138

score 15 · Answer 4

Rooster: Calendar and Tasks

Top Pro

"Executive Summary" toggle view

Don't need to know all the particulars? Toggle them off for an even cleaner list. See More

Top Con

Privacy Policy missing in app

It is unclear what they are doing with our data since there is no official policy posted on the website. UPDATED: It is available on their website See More

Top Pro

So, so easy to add appointments

To add an appointment, you just need to tap them in. No long forms. No interpretation error of natural language. It's truly unique and superior to other calendars. See More

Top Pro

Responsive developer

Responsive, friendly and helpful if you ever need to get in touch. See More

Top Pro

UI is clean and sleek

It has been designed to show you everything you'd want to about your schedule on one screen. You don't need to tap through for address details, room location or for the title of your meeting. It's clean and easy to read too. See More

Top Pro

Works with the main calendar for use on laptop/iPad

You can use iCal on your laptop and Rooster on your phone. The phone version of iCal takes longer to enter events and the UI isn't as streamlined. See More

Top Pro

Beautifully easy to use

Standout design. This app makes staying simple. Very well thought out. Even fun to use. See More

Top Pro

Roll over incomplete tasks

Any tasks you don't finish carry forward to the next day. See More

Top Pro

Recurring events are the easiest to create ever

The keyboard entry makes it so easy to create repeating events. See More

Top Pro

Pin board is great for floating tasks

Super handy for any tasks that you don't want to put on a date and just want to keep it around to be completed one day. See More

Top Pro

No unnecessary complexity

Has everything you need, without adding bulk that you'll never use. Gestures and animations are just clean and intuitive See More

Top Pro

Personal data is kept on the device only

They aren't trying to mine information from personal events and tasks. See More

See All Experiences

15 0

score 11 · Answer 5

DropTask

Top Pro

Visual task management

A unique visual style uses large circles to group tasks by project or user. See More

Top Pro

Nice visuals

Simply put, it’s a pretty program. See More

Top Pro

Easy to view tasks

View by urgency, importance, and effort or all three, as well as simple to view deadlines. See More

Specs

Platforms:Android / iOS / OSX / Web

API:yes

Collaborative:yes

11 0

score 7 · Answer 6

Quire.io

Top Pro

Task board available

Multiple configurable task boards (kanban-like) are available for all projects. See More

Top Pro

Free

Free (for the time being), later on paid options will be added. See More

Top Pro

Nice looking

Nice looking modern GUI. Easy to use. See More

Top Pro

Keyboard shortcuts

Useful keyboard shortcuts (Ctrl+F1 gives pop-down help) gives faster task manipulation. See More

Top Pro

Mobile app is available

The app is available for both Android and iOS devices. See More

Specs

Platforms:Mac, Windows, iOS, Android

Dark Theme:Yes

Subtasks:Yes

Project management:Yes, Quire has simple progress stats for each projects

See All Specs

7 0

score 25 · Answer 7

GTDNext

Top Pro

GTD style lists

All the “Get Things Done” lists you would expect: next actions, someday, waiting, and scheduled. See More

Top Con

No mobile app available

Top Pro

Automatic next actions

When it comes to choosing your next action, most to-do apps suffer from the same problem: All of your actions (sometimes hundreds in total) are visible to choose from. This can overwhelm users and cause them to give up on the system. GTDNext is different. In the "Next Action" view, only the very next action is shown for each of your projects. This results in a nicely consolidated view of only the things that need your immediate attention. See More

Top Con

Web only

GTDNext does not have native apps for other devices, but it does work across PC/Mac/Linux on the web client. See More

Top Pro

Unlimited levels of projects and actions

In GTDNext you can set up an unlimited number of levels for your projects and actions, allowing you to plan your project and sub-projects in as much detail as needed. See More

Top Con

No Google Tasks integration

Top Pro

Areas of Focus

GTDNext supports the “Areas of Focus” methodology from Getting Things Done. You can filter all of your tasks to just show your work tasks, side project tasks, or personal tasks. There is also a global filter, so that when you’re hard at work you can focus only on your work projects and tasks. See More

Top Pro

Option to visualize all projects and tasks in a single outline view

This is really useful because it prevents you from having to navigate through each project individually. See More

Top Pro

Many keyboard shortcuts available

The number of keyboard shortcuts makes it easy to log or add tasks without removing your hands from the keys. See More

Specs

25 1

score 17 · Answer 8

WeDo

Top Pro

Cross-platform

Has versions for Android, Web, and iOS. See More

Top Con

No calendar integration

Does not have calendar integration See More

Top Pro

Supports file attachments

You can attach files to each task. See More

Top Con

Doesn't support multiple reminders

Top Pro

Great user support

It is a new app, but they have a very good interface so the users can send their suggestions to improve the app. See More

Top Pro

Users can add recurrent tasks

It allows users to set recurrent tasks. See More

Top Pro

Supports subtasks

You can add subtasks to any task. See More

Top Pro

Allows users to assign tasks to other users

It allows you to assign tasks to other person. If he/she does not use WeDo, it sends an invitation. See More

Top Pro

Clean interface

Top Pro

Free

At least for a while. See More

Top Pro

Supports groups

You can add groups, and for each group, yuou can add members. It is something like Trello Boards, but I think its better. See More

See All Experiences

17 1

score 85 · Answer 9

Taskwarrior

Top Pro

Command line interface

The command line interface puts powerful filtering expressions, context, annotations, tags, due dates, reocurrence, and user-defined-attributes totally in your hands. It’s fast and low friction. See More

Top Con

Command line interface

A command line interface is a arguably overly verbose, consequently tedious, way to interact with a To Do list. See More

Top Pro

Extensible

Taskwarrior has many front-ends, services, extensions, hook scripts, and capsules available. Taskwarrior keeps a list of contributed tools on their site. See More

Top Pro

Lightweight and fast

Taskwarrior is written in the speedy C++ language. See More

Top Pro

Tasks stored in plain text files locally

Future-proof and easily integrated with version control system. You never lose access to your data. See More

Top Pro

Sync across devices

When used in conjunction with the Taskserver, it can sync tasks (conflict-free) across your Taskwarrior devices. This includes integration with Mirakel. See More

Top Pro

Supported internationally

It has UTF8 support and is translated into many languages. See More

Top Pro

Customizability

Taskworrior allows you to define custom attributes and reports to your needs. See More

Top Pro

Self-hosted Taskserver

You can be in full control of your data. See More

Specs

Platforms:Linux / OSX / Windows(Cygwin)

85 4

score 85 · Answer 10

MeisterTask

Top Pro

Unlimited tasks and projects for free

MeisterTask offers a free plan that includes unlimited tasks and projects, as well as two integrations of the user's choice. See More

Top Con

No Linux desktop application

Top Pro

Useful integrations

MeisterTask has integrations with Google Drive, Dropbox, Slack, GitHub, BitBucket, Zendesk, Zapier, and MindMeister. You can even get a personal URL to subscribe to your tasks, schedule, etc. via any calendar program that supports the iCal format (e.g. MacOS default calendar application, or maybe even Fantastical 2 on the same platform). See More

Top Con

Main view isn't compact enough

The main view isn't compact enough even when set to small font and compact view. Additionally, columns are not collapsible. See More

Top Pro

Task Automations

MeisterTask offers “Section Actions” that help automate steps in your workflow and increase efficiency and consistency. See More

Top Con

Subtasks are hidden inside the task

It can be hard to see the complete details of each task due to the nested interface. See More

Top Con

No reminders

No native reminder events. See More

Specs

Platforms:Windows, macOS, iOS, Android

85 4

score 4 · Answer 11

Nirvana

Top Pro

Streamlined for Getting Things Done

Designed specifically for the Getting Things Done methodology as created by David Allen. See More

Top Con

No native OS X & Windows apps

There are currently no native apps for Windows or OS X, although the company has claimed to be working on them. See More

Top Pro

Useful history of actions

Nirvana offers a chronological look at completed tasks that is good for reporting and improving future estimations. That said, it could be improved by incorporating a true journal view rather than a simple list broken up by week. See More

Top Con

The Pro service tier still does not have common features

Common features such as notifications and sharing between applications aren't available, even in the Pro-tier. Its only native integration with other applications is adding tasks via a specialized email address generated for your account. See More

Top Pro

One of only few faithful implementation of GTD approach

The Nirvana approach is one of the few that successfully encapsulates the spirit of Getting Things Done. See More

Top Pro

Clean layout

It has a very simple, understated design. See More

Specs

Platforms:Android / iOS

API:no

Collaborative:no

See All Experiences

4 0

score 12 · Answer 12

Wekan

Top Pro

Open source

Open source software benefits from collaborative development from the user community. See More

Top Con

No print version of the ticket page

Top Pro

Easy to create instance on sandstorm.io

Wekan is available as an app on sandstorm.io. For personal use, it may be sufficient to run an instance in a free sandstorm account. See More

Top Con

No desktop notifications

Top Pro

Easy to install on most arm64, x86 and x64 linux systems

Top Con

No checklist functionality

Top Pro

Friendly support

Developers are very helpful and friendly. See More

Top Pro

Clear UI/UX

Well-thought-out user interface – despite the high complexity of the functionality very intuitive. See More

Top Pro

Can easily be integrated with NodeJS apps

Since it's built using Meteor, it can easily be integrated with existing NodeJS apps. See More

Top Pro

Written in JavaScript

Specs

Platforms:Linux, Docker

See All Experiences

12 1

score 12 · Answer 13

Quire

Top Pro

Organizations, projects, task, hierarchical subtask and smart folders

Unlimited tasks/todo structures. See More

Top Pro

Cross platform, sync and offline usage

Top Pro

It is free

As of now, at least. See More

Top Pro

Integration with calendar and github

Top Pro

Multiuser handling

Handle multiple users and assignments See More

Specs

Real-time collaboration:Yes

Integrations:Slack/ Google Calendar/ Github

Kanban Board:Yes

Nested tasks list :Yes

12 1

score 3 · Answer 14

Calvetica

Top Pro

Great month view

Calvetica's month view offers continuous scrolling and shows how long events are, and whether or not they overlap. See More

Top Pro

Custom colors

For each event entry, a custom color can be assigned. See More

Top Pro

Integrated tasks

For some reason, many calendar apps don't include task lists. Calvetica offers tasks that sync between devices, and come with a snooze option. See More

Top Pro

Highly optimized event entry

To add an event, just tap and hold. Two fields will appear, event name, and time. When filling in the time field, a number pad will automatically be displayed for faster entry. Alerts are automatically added and set to go off at a standard custom amount of time before the event. See More

3 0

score 33 · Answer 15

Awesome Cal

Top Pro

Customizable

Awesome Cal lets users change font, day colors, stickers, weather display, and more. See More

Top Con

Visually overloading

Awesome Cal has a cluttered interface that uses a ton of colors, stickers, and many different fonts. See More

Top Pro

Google Task Integration

Awesome Cal integrates well with Google Task for day-specific to do lists. See More

Top Pro

Different views

You can see your events in a week view and month view. Or you may scroll through your agenda. See More

Top Pro

It's very useful.

The best calendar I've ever used. See More

Top Pro

Easy to share

33 3

score 567 · Answer 16

ToDoList

Top Pro

Great functionality, lots of options

Cost, percent done, priority, you name it - you have it. If you prefer simple layout - no problem. You can configure everything. See More

Top Con

Windows version startup too slow, on 1st time use

8G RAM, SSD, ToDoList Starting always takes 3-5 seconds to load, but if you go to settings and tune it to start with Windows and to minimize instead of closing, it will be instantaneous next time you use it. See More

Top Pro

Multi-level subtasks

Top Con

Android app is in early stages still

Only the Windows version is fully-featured. The Android app is still in early development. See More

Top Pro

Configurable calendar view, day view, Gantt chart, Kanban

Top Pro

Portable & lightweight

Default portable is 2.5 MB. See More

Top Pro

Comments with richtext format

It means comments can have different fonts, links to the pages or links to another tasks. You can format text your way. See More

Top Pro

All features are free

Unlike many other to-do applications that have pricing plans to unlock additional features, all the features here are available for free. See More

Top Pro

You can set as many filters as many columns you have, as well as export your view or single tasks

Top Pro

Dummy content (optional) included

Makes it easy to comprehend most features. See More

Top Pro

Multi criteria sorting

Allows for sorting by 3 criteria. Missing in most task management apps. See More

Specs

Platforms:Windows

See All Experiences

567 24

score 74 · Answer 17

Todo.txt

Top Pro

Easily editable format

Todo.txt can be edited in plain text and then displayed with neat styles. See More

Top Con

No support for reoccurring tasks

Tasks have dates corresponding to creation and completion, but there is no explicit support for due dates or for tasks that reoccur. See More

Top Pro

Editable from any text editor without needing any proprietary software

Because todo.txt is just a todo standard with various compatible apps to edit it, you can update it from any device as long as it can edit text and you can access your todo.txt file It's convenient to be able to access your todo list quickly via your programming environment so you don't have to switch contexts, and to have a separate todo.txt file per project. See More

Top Con

Nested tasks not supported

Many todo tasks for developers end up having sub tasks that need to be performed for a parent task to be completed, but the todo.txt format does not have any nesting. See More

Top Pro

Works with lots of apps for every platform

Todo.txt lists can be edited in virtually every text editor ever made and accessed on devices that support Dropbox. The user community has also created a number of apps for dozens of platforms. See More

Top Con

Android app not updated since 2013

The app only seems to support Dropbox. It would be nice to see support for different and newer file storage services. See More

Top Pro

Full control over your to-dos

You have full access to the underlying programming rules, and therefore total control over your task lists. See More

Top Pro

Easy syncing

Todo.txt automatically and seamlessly syncs through Dropbox. See More

Top Pro

Command line support

You can edit your lists using the command line (e.g., Terminal) via a supplied bash script. See More

Top Pro

It's free

It runs on MacOS, Android, and Python (in the Mac's Unix CLI) -- all for free. See More

Top Pro

Easy to sync up between lots of devices and interfaces

At a bare minimum you just need to be able to edit text, but there are many apps and advanced interfaces you can install on many devices to supplement your to-do list editing. See More

Top Pro

It's easily extensible, and in fact has been extended to include most things people want

Top Pro

Wide range of interface apps

The community has developed a wide range of apps that interface with the basic file structure. These apps vary in how much they accomplish, how much hand-holding they do, their level of glitz, etc. They range from plugins for an editing app like vim to stand-alone, platform-specific GUI's. So YMMV depending on what you use. (todopy is particularly nice, a Python program that has a "console" mode which provides a keyboard-driven GUI.) See More

Specs

Platforms:Android / iOS / CLI

API:no

Collaborative:no

Source model:Open source

See All Experiences

74 7

score 147 · Answer 18

Dynalist

Top Pro

Ability to create documents and organize by folder, and search by title

Top Pro

Unlimited notes

Which is perfect for personal knowledgebase. See More

Top Pro

Search and link to other notes

Top Pro

Bullet hierarchy with zoom

Able to zoom in in bullet points, collapse bullets, move bulleted information, etc. See More

Top Pro

Create custom user styles

Anyone can create a custom style and share them with the community, which can be found here. See More

Top Pro

Inline images

Top Pro

Printable shared lists

Specs

Platforms:All major platforms (Web/Windows/Mac/Linux/iOS/Android)

147 12

score 2 · Answer 19

RemindersPro

Top Pro

No sign-up required

No need to sign up on some external website. Works out of the box. See More

Top Pro

Works with iOS reminders app as well

Not proprietary, easy to switch back to the built-in iOS reminders. See More

Top Pro

Supports workflows

It has workflows to automatically move and reprioritize reminders. And these changes will even be reflected in your iOS Reminders app. E.g. If you have a "Call" list and you say to Siri "Remind me to call mom" then it will automatically move it in there. Or you can set up a rule to move reminders containing your boss's name into your "Work" folder. See More

Specs

Platforms:iOS

2 0

score 2 · Answer 20

Casual

Top Pro

Tracks task dependencies using a graph

Top Con

Price

At its cheapest level, Casual is $9 per month for two users and two GB of storage. The trial period is short and there is no free version. See More

Top Pro

Great to-do templates

Every to-do list & project can be saved as an amazing template that you can re-use in the future. See More

Top Pro

Offers a high-level overview of projects

The workflow with dependencies shows where the things are at a glance. No more frustrations of how your project is going and who is doing what. See More

Top Pro

Sync deadlines to Google Calendar

To-do items can be integrated with your day-to-day schedule using Google Calendar. See More

Top Pro

Visual way of organizing your work

The workflow includes dependencies and shows you where things are at a glance. See More

Specs

2 0