What is the best alternative to&#x20;Trello?

Has versions for Android, Web, and iOS. See More

8 0

WeDo

Top Pro

Cross-platform

Top Con

No calendar integration

Does not have calendar integration See More

Top Pro

Supports file attachments

You can attach files to each task. See More

Top Con

Doesn't support multiple reminders

Top Pro

Great user support

It is a new app, but they have a very good interface so the users can send their suggestions to improve the app. See More

Top Pro

Users can add recurrent tasks

It allows users to set recurrent tasks. See More

Top Pro

Supports subtasks

You can add subtasks to any task. See More

Top Pro

Allows users to assign tasks to other users

It allows you to assign tasks to other person. If he/she does not use WeDo, it sends an invitation. See More

Top Pro

Clean interface

Top Pro

Free

At least for a while. See More

Top Pro

Supports groups

You can add groups, and for each group, yuou can add members. It is something like Trello Boards, but I think its better. See More

Open source software benefits from collaborative development from the user community. See More

16 0

Wekan

Top Pro

Open source

Top Con

No print version of the ticket page

Top Pro

Install with a few clicks with Cloudron or Yunohost

Making it really easy to self host. See More

Top Con

No desktop notifications

Top Pro

Easy to create instance on sandstorm.io

Wekan is available as an app on sandstorm.io. For personal use, it may be sufficient to run an instance in a free sandstorm account. See More

Top Pro

Easy to install on most arm64, x86 and x64 linux systems

Top Pro

Friendly support

Developers are very helpful and friendly. See More

Top Pro

Clear UI/UX

Well-thought-out user interface – despite the high complexity of the functionality very intuitive. See More

Top Pro

Can easily be integrated with NodeJS apps

Since it's built using Meteor, it can easily be integrated with existing NodeJS apps. See More

Top Pro

Written in JavaScript

Specs

Platforms:Linux, Docker

Technology:Node.js, MongoDB

1-step to take a note on Android: tap 'take a note'. Web version: cursor is on the note itself. See More

20 2

Google Keep

Top Pro

Easy to use

Top Con

Google can access and mine your data

You have to be okay with Google analyzing and using your data in order to use Keep. See More

Top Pro

Super fast to use

The focus on a minimal interface makes everything fast to use on both web and mobile. This comes in handy for when a note needs to be jotted down quickly, as there is little to no load times or faffing about trying to get to a space where the note can finally be recorded. See More

Top Con

Messy if you have lots of notes

It can be difficult to organize notes because you can only create labels and not, for example, separate projects. See More

Top Pro

Unlimited and seamless sync across all Google connected devices, from mobile to desktop

When a mobile device isn't in use, Google Keep can be accessed as a Chrome app or as a website. Basically, no matter the device being used or the OS on it, there is always a way to access the app. There is also no limitation to how many devices this can be done with, freeing up the user to always have access. See More

Top Con

Organization is limited to just multiple tags for notes

There are no folders in Keep that you can move notes into. It makes the user interface more cluttered, and navigation gets more difficult. See More

Top Pro

Automatic saving

Automatically saves new changes so that nothing is lost. See More

Top Con

Can be taken down some day

As Google is notorious for taking down services, you may end up with just a backup of your notes in XML format and a need to look for a substitute. See More

Top Pro

Useful Android home screen widget

The Keep widget lets users quickly see existing notes and add new ones. See More

Top Con

No ability to undo changes

There is no way to revert changes or restore text you may have accidentally deleted (however, you can restore entire notes for up to 7 days after deletion). See More

Top Pro

Notes can be grouped via labels

In addition to the ability to color-code notes, they can be labeled and navigated and grouped that way. This allows for easy organization, to then be found easily at a later date. See More

Top Con

Synchronization bugs

There are some issues with synchronizing data including laggyness and returning old/deleted items. See More

Top Pro

Notes can be color-coded

Top Con

No text formatting

No basic formatting like bold, italics. Makes it harder to do things like meeting notes. Keep is intended as a minimal and quick note taking app, but sadly for those that are looking for something more robust, the features are just not there. See More

Top Pro

Cross platform

This app can be used seamlessly across all platforms including Android, iOS, and desktop computer platforms. See More

Top Con

Scrolling through notes is horrible

There are no options to decrease the surface area of the notes to make it easier to get an overview. Compare this to something like the Apple Notes or Evernote UI, for example. You can't organize nor have a glance of what you have. See More

Top Pro

Works as a great bookmarking tool as links added can optionally include a preview image

Keep has a great feature that allows you to save sites you visit as a special note type with a link and a preview image. See More

Top Con

Not free/libre

This application is proprietary, and thus cannot be modified or freely distributed. See More

Top Pro

Can share and collaboratively edit any item including lists

Keep allows sharing any item with other contacts and editing them together at the same time. This way a team can work together in real time, no matter their location. See More

Top Con

Can be difficult to discover the features

Google Keep has slowly been introducing new features, but doesn't do a good job of helping you discover them. See More

Top Pro

Really well implemented speech-to-text

Google has a lot of experience with speech-to-text functionality and they did a fantastic job with Keep. This means you can easily record spoken notes that can then be changed to a text based note. See More

Top Con

Google account required

You're required to have a Google account in order to use the app. See More

Top Pro

Notes can include photo and audio attachments

Notes can include multimedia attachments in addition to text. See More

Top Con

Does not offer themes

There is no option for changing the color theme (such as a dark theme) unless you use a 3rd party extension. See More

Top Pro

Supports drawing or writing notes by hand

Newer version of Google Keep now supports drawing on either a blank page, existing notes or in an image attached to the note. See More

Top Con

Does not integrate with Google Calendar or Tasks

It does not integrate with Google Calendar or other Google Apps with the exception of "Google Now." Keep reminders can appear on Google Calendar, but you can not get reminders and use Tasks at the same time. See More

Top Pro

Both location- and time-based reminders

You can set reminders that bring certain notes to your attention when you arrive at a specified location or when it’s a specified time or date. Unfortunately you can only do one or the other for each note. See More

Top Con

Too simplistic of an approach

Top Pro

Includes character recognition for text in images

Google Keep lets users take pictures of physical notes and makes the contents searchable within the app. This can be a convenient time saver for those that do not want to type out the necessary info, but rather take a quick snapshot of it. See More

Top Con

No integrated social media sharing

There is no integrated social media sharing if you directly want to post your note to Twitter, Facebook, etc. See More

Top Pro

Drag and drop sorting

You can move cards manually, which is great for prioritizing to-dos. Within a card, you can also drag and drop items. See More

Top Con

Not good at all for longer notes

With almost no formatting options whatsoever it's hard to actually use Keep for long-form notes. See More

Top Pro

Archives finished tasks

Any finished task is archived and can be searched at a later date. See More

Top Con

Sharing within team doesn't work that well

You can share separate notes but not Projects, Wordspace, or Teams. See More

Top Con

Not distributed

Cannot run on own servers as Keep will only run on Google's own servers. This increases the risks which are normally associated with handing over critical applications to a large (US) corporation. See More

Top Con

No notifications when tasks are added to shared lists

Although the ability to collaborate on lists is advanced, Keep will not let you know when another person adds an item to a list you share. See More

Top Con

No API

Top Con

There is a label limit up to 50

Top Con

No dedicated app for windows, linux, mac (except unofficial)

Top Con

Cannot share groups of notes (e.g., labels)

Google's equivalent of groups are labels, which can't be shared. By comparison, Trello allows you to share boards with others. Trello also supports grouping through teams. Google Keep has no such concept. See More

Top Con

Slow to save the updates

Saving is delayed by a moment and the saving status UI is unclear. You can lose updates if you close the tab too quickly. See More

Top Con

Delay between to-do entries

The keyboard closes and reloads between to-do list entries, so the first letters or words may be missed if you’re trying to quickly create a list. See More

Top Con

Notes get lost/deleted and can NOT be recovered

Since nothing is stored locally on the phone, everything can go missing. Google can't recover any of it. See More

Top Con

No BlackBerry 10 app

No BlackBerry support apart from web. See More

Top Con

No Windows Mobile app

No Windows Mobile app, and it is unlikely to ever be produced. See More

Specs

Platforms:Android / iOS / Chrome / Web / Desktop

API:No

Evernote is designed to store a lot of different types of information from a lot of different sources in one place. Using the Web Clipper, native integrations, or a service such as IFTTT (If This Then That) you can use Evernote to store all your ideas, notes (both handwritten and typed), tasks, reading lists, receipts, and more. See More

861 247

Evernote

Top Pro

Consolidates all your information

Top Con

Free version limited to 2 devices

The free version has become very limited as a cloud based note taking app as there is now only sharing between two devices allowed. See More

Top Pro

Powerful features for organising your notes

Evernote is designed to make it easy to keep your notes well organized, which aids in quickly finding/browsing old information. You can put notes into a single notebook and use search to access old notes, or if you're so inclined, organize notes extensively with hierarchical notebooks and tags. See More

Top Con

Pay for offline use, search, and other functions

The free version of Evernote is highly limited. You have to pay if you want to access your notes without internet connection, search your notes or documents, or upload large amounts of data. The free version allows you to upload 60 MB of data per month, which is about 20 to 30 iPhone camera pictures. At a certain point, they started charging you for "advanced" capability, which includes searching your own attachments. See More

Top Pro

Can include images, and snippets from the web or a whole webpage via web clipper

With one click you can clip part or all of any webpage, including text, images, and links. Especially for those who use Google Chrome, this web clipper is a very rich add-on. The “simplified article” mode strips all graphical overhead from the page before adding the information to Evernote. It's also possible to add highlighting, tags, etc. before storing the note. See More

Top Con

Different features and functions per device

Desktop app has table creation. Android app lacks font color changes. Some functions can only be accessed on the desktop app. These include changing your default notebook. See More

Top Pro

Has OCR functionality to convert images to searchable text

A really cool and handy Evernote feature is the ability to automatically scan images for text. See More

Top Con

Security issues

Evernote had their entire database hacked and compromised including customer user passwords. They responded by locking valid users out of accounts and forcing password changes but are still vague about their own security policies. They do not have a good track record for data security. They also do not offer local personal encryption of entire Notebooks as Microsoft OneNote does. See More

Top Pro

"Reminders" are a great way to combine your to-dos and notes

One of the note types is a "reminder," which can act as a to-do list. You can add all the usual formatting to reminders, including audio. Evernote will provide alerts when they are due and house them in a special location within the app. See More

Top Con

Buggy

A program with more features is always prone to more bugs. Evernote is definitely not the most stable note-taking program available. See More

Top Pro

Easy to use

Evernote is easy to dive into because it doesn’t overwhelm you with advanced functionality from the start. As you get more accustomed to the app, you might want to delve deeper to see what benefits the more advanced features will offer. See More

Top Con

No official Linux app

Evernote does not offer an official Linux app, although there are some third party alternatives available. See More

Top Pro

Native and offline-capable apps on pretty much every platform

Evernote has apps for Windows 7 and 8, Windows 10, Windows 11, Mac, Android, iOS (both iPhone and iPad), Blackberry, and Windows Phone. It also has a fully functional web app and chrome plug-in. No matter what device or platform you're on, you will pretty much always be able to access Evernote. See More

Top Con

Constantly directs you to upgrading your account

The frequent reminders to upgrade your account can quickly become disruptive. You get notifications when using the app, and many of the features that show as available in the app are actually for paid accounts only (which, when you try to use them, will remind you to upgrade). See More

Top Pro

Multipurpose

In addition to general note taking and to-do list management, Evernote lets you search through scanned documents, handwritten text, and images; collaborate with others through shared notebooks; record audio notes; and more. See More

Top Con

Syncing is slow

Top Pro

Trustworthy to store data in the long term

With many utility tools being constantly shut down by their creators, it's really important to consider the long-term risks of picking a home for all your notes. Evernote is a $1 billion company with a track record of exceptional security and goals of becoming a "100 year old" company. See More

Top Con

Prices have doubled since Bending Spoon purchase

I used to pay 7 €/month, now it's 13. See More

Top Pro

Powerful note formatting

Evernote has an extensive range of formatting options and note types. You can create checklists, reminder alerts, audio notes, or add images and attachments. It also has an awesome speech-to-text feature if you prefer to dictate aloud. See More

Top Con

Very heavyweight for a to-do list

Evernote is a powerhouse program with many features. It uses a correspondingly large amount of memory to run. See More

Top Pro

Great selection for integrating with other apps

The Evernote app center page is nicely organized and has good quality integration of apps that can improve your productivity. See More

Top Con

Missing some basic functions

Top Pro

Focused, uncluttered user interface

Evernote has a very clean and intuitive interface that's simple to understand at a glance. See More

Top Con

Not distributed

One cannot run Evernote on own servers. This brings with it the risks normally associated with handing over critical applications to a large corporation. See More

Top Pro

Evernote is synchronized

Top Con

Bending Spoon have relocated to Europe and fired 129 people

Top Pro

Premium allows search in attached files and documents

With a premium account you are able to search through PDFs and Office Docs. See More

Top Con

Poor text formatting abilities

Text formatting in Evernote is buggy and unreliable. Bullets (outlining) are getting stuck or disappearing, tables are very static and prone to breaking and everything beyond the most basic formatting might cause an issue. See More

Top Pro

Innovative hacks

To save emails, just forward them to your Evernote email address generated on account creation. It is of course one of many such hacks. See More

Top Con

Basic and lacking handwriting function

Handwriting has basic functions, is attached as a picture See More

Top Pro

Flexible image manipulation

Permits photos that are taken, to be processed when in automatic mode and saved as a photo, black and white document, colour document, post it note or business card. The automated mode is also good at cropping the document effectively. See More

Top Con

Bloated and complex

Evernote is too big, has too many features. Note taking apps need absolutely clean interface to allow unobtrusive note taking and not a struggle to search for which buttons to click. It focuses on the search feature so much that it doesn't encourage or make it immediately easy to organize your notes and thoughts. It's essentially a sophisticated notes dump with good search. See More

Top Pro

Best web clipper

Can clip to the web from desktop or mobile, using simplified format or original formatting. Very quick and flexible, and enables you to highlight, take notes, tag, etc. See More

Top Con

New web editor does not support Firefox

As of now, Firefox users must download a separate extension to change their user agent to trick the Evernote site into giving them the beta, or install Chrome. See More

Top Pro

Can choose from a few themes

You can pick from a green theme, light, or dark theme. All are very clear and visually appealing. See More

Top Con

No recurring and snooze reminders

Perhaps because it is not truly a to-do list app, there is currently no support for recurring events or snooze reminders. The company claims to be working on this functionality. See More

Top Pro

Effective with pictures or snapshot of boards

Take a picture of your white board/paper board and you have it instantly in evernote everywhere, ready for additional notes and classification Scannable friend app is rather efficient to keep hand written note as well. See More

Top Con

Lacks search and replace capability

Top Pro

Skitch integration

If you're on iOS and have Skitch installed, you can quickly annotate your notes using Skitch. See More

Top Con

Rather poor user interface

Slow, not user friendly experience, complex, and somehow limited. See More

Top Pro

Has conflict management and undo

Allows undo/redo when editing (i.e. all changes are finalized upon saving). If conflicts between synchronized versions arise, both copies are saved in Evernote. See More

Top Con

Lacks right-to-left writing support

When you write in a right-to-left language (Arabic, for example), everything looks fine in the editor but the direction changes to the left again after saving the note. See More

Top Con

Steep learning curve

Since Evernote has so many features built in, it's hard to know where to find everything until reasonable amount of time has been spent with it. See More

Top Con

Easy to accidentally hit the wrong button on the mobile apps

The mobile apps have fairly small touch targets, making it easy to miss the button or accidentally press the wrong one. See More

Top Con

No ability to re-order notes other than sorting

Evernote has no way to re-order notes, nor even to change their display order. Sorting is the only option, and the "official" workaround (for years now) is to prefix note titles with line numbers manually so notes will sort and display as desired. See More

Specs

Platforms:Android / iOS / WP / OSX / Windows / WebOS

API:yes

Collaborative:yes

Export:ENEX, HTML, MHT

Even the right-click menus on the web are the same as the app. See More

514 189

Notion

Top Pro

Full-featured on desktop, mobile and web

Top Con

Not very fast using native apps

Can take time if you're switching between lots of pages often as it needs to load the data each time See More

Top Pro

Unlike anything else

One of the most complete applications one can use to build a personal dashboard (or professional) and migrate all other services to it. No more calendar, task, notes, financials, lists, writing and wiki apps, just Notion. See More

Top Con

Not always very intuitive

Column filters are not that intuitive to apply. See More

Top Pro

Pages within pages within pages, to infinity

You can have a ridiculous amount of information within a single note. Look at how it works, you'll be surprised! See More

Top Con

No true backup

True backup can only exist if it's automated and easily recoverable. Else, it's just an outdated copy or useless scrambled data. See More

Top Pro

Flexible contents storage and organization

You can upload files and embed online stuff in any hierarchical structure using pages, toggle lists, etc. See More

Top Con

Designed with teams in mind, and less formatting than Evernote

Evernote may be more individual-oriented and has more formatting and such options available, but whether that affects you is down to personal preference. Try both and see which you prefer. See More

Top Pro

Highly visual, with icons next to every new page and so on

This feature makes it very easy to find certain notes and such. And great for visual people as well. You could also add images as icons instead, if you like. See More

Top Con

Not yet a new protocol, as it could be! (or could it?)

Think of scuttlebutt or email. the best Evernote alternative would be a "web 3.0" of sorts. Something that would be just a simple file added to a computer and automatically replicated to other computers along with a website and any company could easily pick up the concept and make their own hosting, including some awesome google drive/host of sorts. See More

Top Pro

Blocks offer incredible flexibility

The basic unit of organization in Notion is the block, which can be a chunk of text, an image, a bullet point, or even a link to another page. Each page consists of these blocks, which can be easily reorganized, moved to other pages, converted into other content types, or generally manipulated in many useful ways. Because of blocks, restructuring information in Notion is way easier than in any other wiki or notebook app. See More

Top Pro

Does a great job with both notes and to-dos

To-dos in Notion aren't just dot point lists. You can drag and drop them into columns just like Trello (Kanban style), you can have sub-tasks, and you can easily mark things off as completed so they are no longer in your way. Notes are also powerful, with proper formatting and ways to manage and search for them, which makes it a great Evernote alternative. See More

Top Pro

Cross platform

Works with Android, iOS, Windows, & Mac OSX. See More

Top Pro

Awesome for wikis

You can easily start writing a bunch of web pages, share it with co-workers and choose whether to publicize or keep your contents private. It's also easy to hyperlink pages. See More

Top Pro

Amazing view flexibility

You can create different views for a page's content and easily toggle between kanban, table, etc. (As long as the content is able to allow different views.) See More

Top Pro

Quick and effective search

Just type in a word and you'll have results in no time at all. See More

Top Pro

Attach files in tables

You can attach files in table cells, which is a feature missing in most spreadsheet-like applications. See More

Top Pro

Great spreadsheet functionality

You can use calculation/formula, links, attachment, inter-referencing of data from other pages or tables, embed documents and images in the table cells. See More

Top Pro

Renders Markdown Syntax

Add code blocks, Headers, bullet point, numbered lists, or To-Do boxes by typing using Markdown Syntax (instead of klunkily moving the mouse to formatting boxes) See More

Top Pro

Less headaches when editing pages

Lets you restore your page to a past edit. Also works with sub-pages and databases. Though it is worth mentioning that it's a paid feature. See More

Specs

Platforms:Windows, macOS, iOS, Android, Web

Offline access:No

Markdown support:Export

On each task you can choose between a text description or a checklist. See More

450 88

TickTick

Top Pro

Create checklist for a task

Top Con

No native integrations with IFTTT or Zapier

The app doesn't feature native integration with these services, but you can use this functionality by fiddling with the custom email address that is provided by TickTick. See More

Top Pro

Cross-platform

It’s accessible on the web, via a Chrome extension, on Android (phone/tablet, with widgets), and on iOS. See More

Top Con

unable to sync with gtasks, only imports

Top Pro

Flexible recurring tasks

Recurring tasks are simple to set, and can be created according to custom rules. See More

Top Con

Intelligent date and time entries don't work everywhere

In some apps, you can type "call Ben tomorrow at noon" and the date and time fields will be automatically populated with "tomorrow" and "noon". TickTick has recently implemented this feature, but it doesn't work flawlessly via the webapp or via a widget. The functionality does work good within the Android app, however. See More

Top Pro

Customizeable Android widget

You can change the opacity, themes, lists, and cosmetic features of the widget. See More

Top Con

Free version is limited

TickTick's free version is limited to 19 task lists, 1 attachment per day, and 1 collaborator. See More

Top Pro

Smart date parsing

You can type "buy milk tomorrow 5pm" it will turn into a task as "buy milk" and reminder set as tomorrow 5pm automatically. See More

Top Con

Abo model is too expensive

Top Pro

Multiple reminders

You can add up to five reminders for different time to a single task. See More

Top Con

Translation to Portuguese is not professional

For Portuguese speakers, the Portuguese translation seems very amateurish. See More

Top Pro

Smart List

Allows you to set custom filters, making it easier to find tasks. See More

Top Con

No search of non-latin languages in web

The web version has no ability to search non-latin languages (e.g. Russian, Greek). See More

Top Pro

Multiple reminders

Supports up to 5 reminders per task. See More

Top Con

Interface is not clear

It has too much information, causing some confusion sometimes. See More

Top Pro

Advanced sorting options

Tasks can be sorted by dragging and dropping them in the list. See More

Top Pro

Google Calendar integration

You can integrate TickTick with Google Calendar. See More

Top Pro

Lightweight app

TickTick is resource-light, which is great if you run multiple programs or are using an older device. See More

Top Pro

Clean UI

TickTick takes a minimalistic approach in order to keep things simple. See More

Top Pro

Easy to add tasks

Just start typing to add a task. See More

Top Pro

Has a calendar view

Pro version of the software allows tasks to be laid out in an easy to overview calendar view. See More

Top Pro

Supports #hashtags (labels)

Just click a hashtag to filter your labeled tasks. See More

Top Pro

Description and checklist all together

Paid users can add description and checklist into a single task all together. See More

Top Pro

Set list color

You can set a different color for each list. See More

Top Pro

Free task tagging

Tags are a native feature; up to five tags can be applied to each task. See More

Top Pro

Great support to recurring tasks

Easy to set recurring tasks and a lot of possibilities to do that. See More

Top Pro

Share task lists for collaboration

You can share a list through an email or a shareable link. See More

Top Pro

Location reminder

Remind you of a task when you reach specific location. See More

Top Pro

Can set duration of a task

You can set starting and ending date and time for tasks. See More

Top Pro

Follows Android design guidelines

The mobile Android app of TickTick follows the Android design guidelines for a familiar interface. See More

Top Pro

Keyboard shortcuts

TickTick supports keyboard shortcuts that makes it easier to work with. See More

Top Pro

Custom themes for pro users

Paid users can enjoy pro themes. See More

Top Pro

Recover from trash

Easy to see and recover tasks from trash if you deleted them by accident. See More

Top Pro

Print tasks

Easy to print any task you want to. See More

Top Pro

Siri integration

You can add tasks via Siri. See More

Top Pro

Folder with concluded tasks

Easy to see all concluded tasks by date of conclusion. See More

Top Pro

Support team is great

Support team responds quickly. See More

Top Pro

Integration with calendars by URL

Shows your events on other calendars (like Outlook) in your task list. See More

Specs

Platforms:Windows, Linux, Mac, Android, iOS, Web

Publisher:Appest Limited

API:Google Assistant/Alexa/Slack/Zapier/IFTTT/Spark

MeisterTask offers a free plan that includes unlimited tasks and projects, as well as two integrations of the user's choice. See More

314 73

MeisterTask

Top Pro

Unlimited tasks and projects for free

Top Con

No Linux desktop application

Top Pro

Useful integrations

MeisterTask has integrations with Google Drive, Dropbox, Slack, GitHub, BitBucket, Zendesk, Zapier, and MindMeister. You can even get a personal URL to subscribe to your tasks, schedule, etc. via any calendar program that supports the iCal format (e.g. MacOS default calendar application, or maybe even Fantastical 2 on the same platform). See More

Top Con

Main view isn't compact enough

The main view isn't compact enough even when set to small font and compact view. Additionally, columns are not collapsible. See More

Top Pro

Task Automations

MeisterTask offers “Section Actions” that help automate steps in your workflow and increase efficiency and consistency. See More

Top Con

Subtasks are hidden inside the task

It can be hard to see the complete details of each task due to the nested interface. See More

Top Con

No reminders

No native reminder events. See More

Specs

Platforms:Windows, macOS, iOS, Android

98 7

Remember the Milk

Top Pro

Has its own syntax for programming smart lists

Smart lists are configured using Remember the Milk's syntax, making it very customizable. See More

Top Con

Subtasks only available in Pro version

Subtasks can break a longer to-do item into discrete tasks, helping you keep tabs on your progress. See More

Top Pro

Semantic shortcuts

Remember The Milk has a list of semantic shortcuts that allow adding tasks and task options faster. See More

Top Con

Bad UI redesign

The web app takes up too much screen real estate and uses a half-screen format that requires a wide screen. The task edit screen is clunky. It still has UI bugs one year in. You can't complete tasks from the UI. See More

Top Pro

Many features already working in the free version

The majority of commonly used features are available for free. The pro version adds increased functionality such as advanced sorting, mobile push notifications and sharing permissions. See More

Top Con

Free version lacks features

Mobile reminders, subtsaks, offline mode, Microsoft Outlook sync, priority, and more features are limited to the paid version ($39.99/year). To see the full list of restrictions, check out this page. See More

Top Pro

Excellent cross platform support

Whether you depend on an iOS, Windows or Android phone; Google Calendar or Outlook; Evernote or Twitter: RTM has an app or extension for you. See More

Top Con

Does not support attachments

Cloud storage was recently added as a pro feature. See More

Top Pro

Powerful query language

Query language can be used to build your own GTD-based system, with tags and lists and queries. Such as system can be used for private life and work alongside several simple lists without things getting mixed up. See More

Top Con

Cannot add task in notification bar

There is no pull down option to add a task in the notification bar. See More

Top Pro

Location-based notifications

You can set locations for each task (for example a specific store, or a general location like 'near the beach' for shell collectors), and RTM will remind you when you are near or in that location. This can help keep your daily list uncluttered and remind you of errands you might have forgotten. See More

Top Con

Ugly icon

The goofy cow image does not fit well with a professsional office environment. See More

Top Pro

Tasks may have additional options

Extra options such as how often it repeats, the due date, and the location. See More

Top Pro

Support of a "start" date

A start date can be set which can be used with smartlists or to set a reminder. See More

Top Pro

Lists can be shared

Share lists with other Remember The Milk users, or with iCal and more. Shared lists can be collaboratively updated. This makes it great for teams or just to share progress with others. See More

Top Pro

Quickly add rich text

Remember The Milk offers Smart Add – shortcuts that allow you to quickly add advanced information to a task. For example, you can quickly add a due date, set the priority level, add a tag, set repeat times, add URLs, and add notes to your tasks. For the full list, check out How Do I Use Smart Add? See More

Top Pro

Manual sorting

Manual sorting is available on both the web app and android, allowing prioritization of tasks. This can be particularly useful for shopping lists, where you can put all the meat together, and all the cheese together etc. to make it easier to skim through when you're in the store. See More

Top Pro

Nice Android Widget

Compared to competitors like todoist, the widget doesn't use too much space. See More

Top Pro

Really, really cool support

They react within hours, and they actually keep track of your issue. See More

Top Pro

Support for keywords to set due/start date, add to list with one line of text

There are special characters which open a box so the user can select predefined values or a calendar picker. See More

Top Pro

Lightning fast sync

Syncs quickly across all your devices and platforms. See More

Top Pro

Syncs with Evernote

Not only syncing, it's more of a "linking" with a two-way synchronization. Changing the title of a note in Evernote will update the title in Remember the Milk. So far, Remember The Milk is the only to-do app with a feature like this. See More

Top Pro

Add tasks via e-mail

You can add tasks to Remember the Milk via email easily once you get the hang of formatting the messages. See More

Top Pro

Twitter integration

The Twitter integration is excellent and allows for many types of automation. See More

Specs

Platforms:Web / Mac / Linux / Windows / iOS / Android / Blackberry

API:Yes

Kanban board to drag and drop cards across columns. Select which group type to show as columns: status, milestones, labels, teams, etc (you can create your own dimensions) Set rules to your group (such like auto-assign card to user when dropping a card) See More

66 14

Kantree

Top Pro

Dynamic kanban view

Top Con

Its not project management...

Top Pro

Infinite hierarchy

Cards can have checklists. Items in the checklist are actual cards, which can be organized in their own board. Projects is like a tree of card, with unlimited sub-level boards. Perfect to manage complex project with hierarchy. You can choose different settings and user permissions at every level. See More

Top Pro

Custom card groups

Group your card in unlimited dimensions. You can use the built-in groups (lists, labels, milestones), adapt them or create your own. This allows you to manage a projects in other dimensions (by versions, teams, offices, categories, releases, etc). Visualize your project in kanban and table view, by the group types of your choice. Drag and drop cards quickly between groups. Track progress by group types (ideal for managing iterations). See More

Top Pro

Self-hosted option

Kantree can be installed on your server #privacy See More

Top Pro

Card models

Use or create card model to best represent your work, for each of your project. Dozens of types of attributes available, including text, yes/no values, map, file attachments, due date, etc Perfect to manage projects of different kinds, with multiple card types - like ideas, sales contact, customer feedback, bug report, feature request, bill/order. See More

Top Pro

Notification (email and in-app)

Top Pro

Slack integration

Top Pro

Github integration

Top Pro

Charts and analytics

Top Pro

Work in progress limits

Set soft limit to group, so that your teams don't get overloaded and lose focus See More

Top Pro

Mobile

Adaptative design that is optimize for touch-based interface and adapt the UI to small screen (mobile and tablet) See More

Top Pro

Table view

Manage your cards in table, by groups. All the cards are displayed as rows, with their attributes in columns. Group cards by any group type: milestones, status, team, label, epic, release... Drag and drop cards across groups. Pick the attributes to include in the table See More

Top Pro

Card links

Create linked card to mirror a card in another projects / organization. Create links with the attributes of the target card, or with its own attributes (to manage a card in multiple boards) Create custom card relationship: blocked by, same as, etc. Kantree also support infinite card hierarchy See More

Top Pro

File attachment

Drag and drop multiple files to your cards at once. Preview files in a gallery, by card or for the entire project See More

User stories can be organized in both Kanban and Scrum task management systems. See More

15 2

Taiga

Top Pro

Supports both Kanban and Scrum modes

Top Con

No Kanban metrics

Taiga is said to support Kanban but it does not generate any of the usual Kanban metrics (cycle time, lead time) or graph (Cumulated Flow Diagram). See More

Top Pro

Free and open source

Taiga is licensed under GPL with source code available on GitHub. See More

Top Con

Can be overwhelming at first

Taiga presents users with a lot of information and functionality right from the beginning with little guidance. Figuring how stuff works might take a bit. See More

Top Pro

Simple to use

Top Con

Too much functionality for small projects

While it's possible to disable any unwanted features (modules), the amount of functionality that's present might be more than a small, short-term project needs. See More

Top Pro

Comprehensive Agile software development toolset

Taiga tries offering a complete Agile software development toolset. It includes complete solutions for issue tracking, videoconferencing, documentation (in the form of a wiki) and either a backlog or a Kanban board for managing user stories. See More

Top Pro

Built-in issue tracking

Taiga has built-in issue tracking tools. The issues can be organized by user-defined type, severity, priority, creation date, assignee, creator, tags as well as filtered by subject. Taiga can also integrate with GitHub, GitLab and BitBucket. See More

Top Pro

Built-in wiki

Each project has a wiki. It has Markdown support as well as a WYSIWYG editor. See More

Top Pro

Built-in video conferencing tools

Integrates with either AppearIn or Talky to provide a video conferencing solution. See More

Top Pro

Migration from RedMine

Top Pro

Export/Import feature

You can extract all your data from one Taiga instance and move it to another one. You can read more here. See More

Specs

Platforms:Web, macOS, iOS, Android, Linux

Technology:Python, CoffeeScript

42 8

Microsoft OneNote

Top Pro

Text can be added anywhere like a whiteboard

OneNote allows you to arrange text freely on the digital paper mimicking the way it would be done with a real pen on real paper. See More

Top Con

Not available for Linux

There is no native Linux client for OneNote available, and most likely will never be created. Users can use the web based client, but a native app would be a better choice for those that use the app frequently. See More

Top Pro

Comprehensive organization methods

Can have multiple 'sections/tabs' at the top like in a web browser with many notes within each 'section/tab'. Also, there can be sections within section groups infinitely. The complete hierarchy looks like this: Notebooks > Section Groups ... Section Groups > Sections > Pages > Sub-pages > Sub-pages. See More

Top Con

Requires a Microsoft account

You need to have a Microsoft email to sign up for OneNote (Outlook, Hotmail, or Windows Live). See More

Top Pro

Supports hierarchical organization of information / notes

OneNote is designed to allow hierarchical organization of information. This is achieved with grouping into the following categories and UI elements (Notebooks, Sections, and Pages). Both Sections and Pages allow additional groupings that can be expanded / collapsed in list view. This can be incredibly helpful for quickly taking notes and organizing them for work or personal projects. For example, you could have a Notebook for "Cooking Recipes", with sections for "breakfast, dinner, desserts", where individual recipes would be page entries (i.e. the "Desserts" section would have pages for brownies, chocolate cheesecake etc). See More

Top Con

Not open-source

This application is proprietary, and thus cannot be modified or freely distributed. See More

Top Pro

Powerful table editor

Adding and resizing rows and columns is easy and flexible. This makes for an easy way to adjust a note as it grows in content size. See More

Top Con

The added flexibility means your notes may feel cluttered

Since you can place elements anywhere you'd like on your note, you have to pay attention to how you structure it. For some this added flexibility is a huge selling point, but for others it could become distracting and makes notes feel difficult to digest. See More

Top Pro

Insert files into your notes

You can add a variety of different files into your notes including images, video, audio, and more. See More

Top Con

Menu/ribbon can feel crammed

OneNote offers a lot of formatting options, which results in a lot of options being crammed into the ribbon. It can feel somewhat cluttered and takes a bit of time to get used to. See More

Top Pro

Strong search features let you quickly find what you're looking for

If you don't want to search through all of your notes, you can narrow it down by specifying the page, section, group, or notebook. You're not limited to just searching through your text either. You can search for text in images, video recordings, and audio (this is off by default). See More

Top Con

Sync isn't stable

Many users have reported synchronization issues. While not everyone will experience this, it can be difficult to troubleshoot, with some fixes resorting to editing registry keys in Windows when using the Windows client. See More

Top Pro

All indented lines under the first can be expanded and hidden

Which makes it easy to quickly look at the high level of notes, and then drill deep into each point. See More

Top Con

Text editing is weird (poor UX)

When clicking in the middle of a note, it adds something like a text-box positioned in the middle. If you move that field to the bottom right, it gets weirder. You can end-up with an empty note, having an empty text-box 1km to the bottom-right of it. See More

Top Pro

Add notes through email

You can choose what notebook the notes will save to. E-mail notes to your special Onenote e-mail and it will be accessible across all devices. See More

Top Con

Syncing issues

It tells you there are conflicts between a note on the PC and on the Android because of the timing of the synchronization but doesn't try to resolve itself. See More

Top Pro

Stylus and digitizer pen support

OneNote can be used on all touch capable devices via stylus or digitizer pen making for an intuitive and easy way to take notes by hand, which can often be faster or just preferred over typing. It has the best pen input out of any note taking app. See More

Top Con

Platform dependent

The newer versions for Windows and Mac are converging, using the Windows style layout (with a more more consistent and usable UI). The original OneNote for Mac for example is very different from OneNote for Windows. Because Microsoft has a vested interest in making sure the Windows version is superior, the Mac version tends to lag behind in terms of functionality. Tutorials and other forms of documentation available online generally apply only to the Windows version, which implies non-Windows versions are undocumented. Even worse, because the documentation rarely, if ever, indicates it only applies to Windows, it's easy to waste hours trying to make non-existent features work. As such, the documentation is "negative documentation" (i.e. worse than no documentation at all). See More

Top Pro

Very similar design for those used to Microsoft programs

If you have experience with other Microsoft programs such as Microsoft Office, you'll feel right at home with the design of OneNote thanks to the similarity of the menus. See More

Top Con

Doesn't automatically sort (by name, size, date)

You can't choose to sort automatically. Just do it manually. See More

Top Pro

Lots of options for customizing fonts

You can fully customize your default font (the color, type of font, and font size). You can override this styles with the same options (and more) in individual notes. See More

Top Con

No backup on Windows 10 free version

If you accidentally delete a section on the windows 10 free version of Onenote, there is no backup to fall back on. See More

Top Pro

Converts handwriting to text on Windows version

You can take handwritten notes on your mobile device with a stylus or digital pen and then convert the handwriting to text later on your Windows PC. See More

Top Con

Search function is lacking advanced features

e.g. Searching for "friend" will find "friendship" and "friendly" (because "friend" is at the beginning of the word); using this query will not find words such as "girlfriend" or "boyfriend." See More

Top Pro

Article Web Clipper available on desktop and mobile

Has a web clipper extension on Chrome and Edge that can be used for clipping whole articles and images. Web clipping of articles is also available on Chrome mobile through the "Share" option. See More

Top Con

Uninspired, bland user interface

Many of OneNote's competitors use Material Design and bold colors to create a minimal, clean looking interface. OneNote has a bit more of an outdated look and can feel over crowded at times. See More

Top Pro

Cross-platform

Its available Windows Mobile, Windows Store, Android, a Desktop Version, and a Web app. Apple macOS and iOS are also supported. See More

Top Con

Annotations can’t be anchored to a photo

If you annotate a photo or some text, then insert some text above it, the annotations don’t necessarily move with the photo and get misplaced. See More

Top Pro

Table is sortable

Top Con

iPad version is behind the Windows version in features

Biggest issue for me is that you’re stuck with the default, example tags - you can’t import custom tags from your Windows copy, or create and delete tags. See More

Top Pro

Integrates with other Microsoft services

Integrates well with Outlook, Office, and OneDrive. See More

Top Con

Some features require external apps

Sort pages, find and replace, etc need external apps called onestatics. See More

Top Pro

Sharing and collaboration

You can share your notes by inviting people with an e-mail, or by giving them a direct URL. You have control over what kind of access the user has on your note (read only, edit) and can revoke it at any time. OneNote will alert you when a chance is made on your shared note. See More

Top Con

You cannot use local OneNote files with the version of OneNote that is included with Windows

There is a difference between the OneNote that is included with Windows 10 and the OneNote that comes with Microsoft Office. The version included with Windows cannot use local OneNote files and requires you to be online to access your notes. See here for this and other differences. See More

Top Pro

Offers flexible encryption

Unlike most other apps, you can selectively password protect, and fully encrypt, individual documents or entire folders. This is especially important to many people with data stored in the cloud. As of early this year, even the free version supports encryption. Microsoft has also enhanced their internal security methods for storing data on OneDrive (where OneNote performs sync), which makes it more secure than most of their competitors (including Evernote). See More

Top Pro

Mathematical calculations

You can perform mathematical calculations in OneNote like a calculator. e.g. 1+2=3, 85/4=21.25, 8!=40,320, 7^2=49 See More

Top Pro

Ink to Math

Handwritten mathematical equations can be converted to typed mathematical equations. Moreover, you can ask OneNote to solve the equation too. See More

Top Pro

Optical character recognition

You can copy / search text in images added to OneNote. See More

Top Pro

Page versioning

You can view the history of any page and revert to a previous version. See More

Top Pro

On Android, you can tap a badge to start a note

The badge on Android hovers over on your screen similar to Facebook Messenger's Chat Heads. You can tap it and instantly start jotting down your thoughts without having to flip to the app first. See More

Top Pro

Import and link calendar events and tasks in Outlook

This is great for taking meeting minutes. You can import all the meeting details, including a checklist of attendees and a link back to the original event in your Outlook calendar. You can tag all the actions coming out of a meeting and you can create linked tasks from them in Outlook. Much quicker and more effective than writing meeting minutes the traditional way. See More

Top Pro

Browser plugins allow easy saving of web pages

The ability to quickly file away web clippings is a key part of note taking. See More

Top Pro

Large variety of themes available

You have quite a few options for themes available with illustrated backgrounds. If you want something a bit more simple while still having personality, there are also several color themes. See More

Specs

Platforms:Windows / OSX / iOS / Android / Web

Export:*.one, *.docx, *.doc, *.pdf, *.xps, *.mht

Offline access:Yes