20 best alternatives to Trello as of 2019

Evernote

Top Pro

Consolidates all your information

Evernote is designed to store a lot of different types of information from a lot of different sources in one place. Using the Web Clipper, native integrations, or a service such as IFTTT (If This Then That) you can use Evernote to store all your ideas, notes (both handwritten and typed), tasks, reading lists, receipts, and more. See More

Top Con

Free version limited to 2 devices

The free version has become very limited as a cloud based note taking app as there is now only sharing between two devices allowed. See More

Top Pro

Powerful features for organising your notes

Evernote is designed to make it easy to keep your notes well organized, which aids in quickly finding/browsing old information. You can put notes into a single notebook and use search to access old notes, or if you're so inclined, organize notes extensively with hierarchical notebooks and tags. See More

Top Con

Pay for offline use, search, and other functions

The free version of Evernote is highly limited. You have to pay if you want to access your notes without internet connection, search your notes or documents, or upload large amounts of data. The free version allows you to upload 60 MB of data per month, which is about 20 to 30 iPhone camera pictures. At a certain point, they started charging you for "advanced" capability, which includes searching your own attachments. See More

Top Pro

Native and offline-capable apps on pretty much every platform

Evernote has apps for Windows 7 and 8, Windows 10, Mac, Android, iOS (both iPhone and iPad), Blackberry, and Windows Phone. It also has a fully functional web app and chrome plug-in. No matter what device or platform you're on, you will pretty much always be able to access Evernote. See More

Top Con

Bloated and complex

Evernote is too big, has too many features. Note taking apps need absolutely clean interface to allow unobtrusive note taking and not a struggle to search for which buttons to click. It focuses on the search feature so much that it doesn't encourage or make it immediately easy to organize your notes and thoughts. It's essentially a sophisticated notes dump with good search. See More

Top Pro

Can include images, and snippets from the web or a whole webpage via web clipper

With one click you can clip part or all of any webpage, including text, images, and links. Especially for those who use Google Chrome, this web clipper is a very rich add-on. The “simplified article” mode strips all graphical overhead from the page before adding the information to Evernote. It's also possible to add highlighting, tags, etc. before storing the note. See More

Top Con

Poor text formatting abilities

Text formatting in Evernote is buggy and unreliable. Bullets (outlining) are getting stuck or disappearing, tables are very static and prone to breaking and everything beyond the most basic formatting might cause an issue. See More

Top Pro

Trustworthy to store data in the long term

With many utility tools being constantly shut down by their creators, it's really important to consider the long-term risks of picking a home for all your notes. Evernote is a $1 billion company with a track record of exceptional security and goals of becoming a "100 year old" company. See More

Top Con

Very heavyweight for a to-do list

Evernote is a powerhouse program with many features. It uses a correspondingly large amount of memory to run. See More

Top Pro

Easy to use

Evernote is easy to dive into because it doesn’t overwhelm you with advanced functionality from the start. As you get more accustomed to the app, you might want to delve deeper to see what benefits the more advanced features will offer. See More

Top Con

Security issues

Evernote had their entire database hacked and compromised including customer user passwords. They responded by locking valid users out of accounts and forcing password changes but are still vague about their own security policies. They do not have a good track record for data security. They also do not offer local personal encryption of entire Notebooks as Microsoft OneNote does. See More

Top Pro

Has OCR functionality to convert images to searchable text

A really cool and handy Evernote feature is the ability to automatically scan images for text. See More

Top Con

No official Linux app

Evernote does not offer an official Linux app, although there are some third party alternatives available. See More

Top Pro

Evernote is synchronized

Top Con

Different features and functions per device

Desktop app has table creation. Android app lacks font color changes. Some functions can only be accessed on the desktop app. These include changing your default notebook. See More

Top Pro

Great selection for integrating with other apps

The Evernote app center page is nicely organized and has good quality integration of apps that can improve your productivity. See More

Top Con

New web editor does not support Firefox

As of now, Firefox users must download a separate extension to change their user agent to trick the Evernote site into giving them the beta, or install Chrome. See More

Top Pro

"Reminders" are a great way to combine your to-dos and notes

One of the note types is a "reminder," which can act as a to-do list. You can add all the usual formatting to reminders, including audio. Evernote will provide alerts when they are due and house them in a special location within the app. See More

Top Con

Not distributed

One cannot run Evernote on own servers. This brings with it the risks normally associated with handing over critical applications to a large corporation. See More

Top Pro

Powerful note formatting

Evernote has an extensive range of formatting options and note types. You can create checklists, reminder alerts, audio notes, or add images and attachments. It also has an awesome speech-to-text feature if you prefer to dictate aloud. See More

Top Con

No recurring and snooze reminders

Perhaps because it is not truly a to-do list app, there is currently no support for recurring events or snooze reminders. The company claims to be working on this functionality. See More

Top Pro

Multipurpose

In addition to general note taking and to-do list management, Evernote lets you search through scanned documents, handwritten text, and images; collaborate with others through shared notebooks; record audio notes; and more. See More

Top Con

Constantly directs you to upgrading your account

The frequent reminders to upgrade your account can quickly become disruptive. You get notifications when using the app, and many of the features that show as available in the app are actually for paid accounts only (which, when you try to use them, will remind you to upgrade). See More

Top Pro

Focused, uncluttered user interface

Evernote has a very clean and intuitive interface that's simple to understand at a glance. See More

Top Con

Lacks search and replace capability

Top Pro

Premium allows search in attached files and documents

With a premium account you are able to search through PDFs and Office Docs. See More

Top Con

Buggy

A program with more features is always prone to more bugs. Evernote is definitely not the most stable note-taking program available. See More

Top Pro

Flexible image manipulation

Permits photos that are taken, to be processed when in automatic mode and saved as a photo, black and white document, colour document, post it note or business card. The automated mode is also good at cropping the document effectively. See More

Top Con

Rather poor user interface

Slow, not user friendly experience, complex, and somehow limited. See More

Top Pro

Innovative hacks

To save emails, just forward them to your Evernote email address generated on account creation. It is of course one of many such hacks. See More

Top Con

Lacks right-to-left writing support

When you write in a right-to-left language (Arabic, for example), everything looks fine in the editor but the direction changes to the left again after saving the note. See More

Top Pro

Effective with pictures or snapshot of boards

Take a picture of your white board/paper board and you have it instantly in evernote everywhere, ready for additional notes and classification Scannable friend app is rather efficient to keep hand written note as well. See More

Top Con

Steep learning curve

Since Evernote has so many features built in, it's hard to know where to find everything until reasonable amount of time has been spent with it. See More

Top Pro

Best web clipper

Can clip to the web from desktop or mobile, using simplified format or original formatting. Very quick and flexible, and enables you to highlight, take notes, tag, etc. See More

Top Con

Easy to accidentally hit the wrong button on the mobile apps

The mobile apps have fairly small touch targets, making it easy to miss the button or accidentally press the wrong one. See More

Top Pro

Skitch integration

If you're on iOS and have Skitch installed, you can quickly annotate your notes using Skitch. See More

Top Con

Missing some basic functions

Top Pro

Has conflict management and undo

Allows undo/redo when editing (i.e. all changes are finalized upon saving). If conflicts between synchronized versions arise, both copies are saved in Evernote. See More

Top Con

No ability to re-order notes other than sorting

Evernote has no way to re-order notes, nor even to change their display order. Sorting is the only option, and the "official" workaround (for years now) is to prefix note titles with line numbers manually so notes will sort and display as desired. See More

Top Pro

Can choose from a few themes

You can pick from a green theme, light, or dark theme. All are very clear and visually appealing. See More

Specs

Platforms:Android / iOS / WP / OSX / Windows / WebOS

API:yes

Collaborative:yes

See All Experiences

402 108

MeisterTask

Top Pro

Unlimited tasks and projects for free

MeisterTask offers a free plan that includes unlimited tasks and projects, as well as two integrations of the user's choice. See More

Top Con

No Linux desktop application

Top Pro

Useful integrations

MeisterTask has integrations with Google Drive, Dropbox, Slack, GitHub, BitBucket, Zendesk, Zapier, and MindMeister. You can even get a personal URL to subscribe to your tasks, schedule, etc. via any calendar program that supports the iCal format (e.g. MacOS default calendar application, or maybe even Fantastical 2 on the same platform). See More

Top Con

Main view isn't compact enough

The main view isn't compact enough even when set to small font and compact view. Additionally, columns are not collapsible. See More

Top Pro

Task Automations

MeisterTask offers “Section Actions” that help automate steps in your workflow and increase efficiency and consistency. See More

Top Con

Subtasks are hidden inside the task

It can be hard to see the complete details of each task due to the nested interface. See More

Top Con

No reminders

No native reminder events. See More

Specs

Platforms:Windows, macOS, iOS, Android

65 3

Todoist

Top Pro

Minimalist UI that's designed for efficient use

Todoist's web and desktop interfaces have a 2-column layout. The right column has all tasks organized in nested lists with color codes and information such as what people are assigned to each task and which project the task is part of. The left column offers ways of accessing various groups of tasks – tasks that have to be completed within a certain timeframe, tasks that are a part of a certain project or have certain labels attached to them, etc. The left column also contains filters that allow even more advanced ways of finding a group of tasks. The mobile interface follows a similar design philosophy, but gives each column a separate view. See More

Top Con

Does not listen to user suggestions

Todoist has been shown to be fairly unresponsive to requests from their user community. An example can be seen here. See More

Top Pro

Multiple ways to organize tasks

Tasks can be structured in nested lists. They can be moved around by dragging and dropping them or via keyboard shortcuts. Tasks can be assigned labels, color codes, priorities, and can also be grouped into projects. See More

Top Con

Annual subscription required for notifications and attachments

A yearly subscription costs $29. See More

Top Pro

Allows sharing and collaborating on tasks

Anyone can be invited to collaborate on tasks and projects. Users can work alongside five people for free and 25 via the paid version. Collaboration includes the ability to assign tasks, comment on tasks, and receive instant updates. See More

Top Con

No way to add additional info to a task

There is no metadata for the task itself, like a description. While a paid feature allows you to write comments and attach files, info could be lost in the conversation. See More

Top Pro

Powerful search and filtering functionality

Todoist allows you to perform advanced queries to find tasks that are overdue, have a certain priority level or label, are within a certain project, are assigned to a certain person, or have a deadline set within a certain date range. It also allows combining different queries, removing certain results from the queries, and creating either/or statements. These queries can be saved as filters for easy access. Filters can be color-coded. See More

Top Con

Heavy premium advertisement

There is a screaming red "Upgrade and get more done" badge fixed in the bottom of the view, and additional features free users cannot access. See More

Top Pro

Supports natural language input

Todoist supports phrases like "tomorrow," "next month," "in 3 weeks," or for recurring tasks, "every week" or "every 3 days." See More

Top Con

Using "next" actions requires a messy workaround

Todoist was not designed for "next" actions. You can use a workaround by manually setting certain items as priority and then filtering them, but that process requires a lot more management than other tools. See More

Top Pro

Monitors productivity and rewards it with karma

Todoist monitors how many tasks are completed and gives karma points as rewards for accomplishing them. It can also display charts showing productivity trends, which are great for finding areas that need improvement and increasing your overall productivity. This feature is a great motivator and an effective way of tracking productivity. See More

Top Con

Awkward data entry

Several aspects of data entry are far more awkward than they should be: Adding notes, moving subtasks within the outline, and scheduling repeating tasks are all handled better by other apps. Adding notes cannot be done while creating the task, but must be done after. Moving items within the outline hierarchy is very clumsy and the use of keyboard shortcuts (such as holding down 2 or 3) requires knowledge of your current level in the hierarchy (which is not always clear). Finally, there is a natural language syntax for repeating tasks but it is very finicky and there is no good feedback mechanism to tell you whether or not it’s working. See More

Top Pro

No ads in free version

The unpaid version contains no ads or popups encouraging you to upgrade. The only time you will be asked to upgrade is if you attempt to use a premium feature. See More

Top Con

Not much independence of customising the layout

This has been a consistent "con" with Todoist. You cannot decide what should be the size of the fonts. You cannot switch between one-column layout and 2-column layout. You cannot view completed tasks. It is a brilliant application of course, but the development team is stuck on its basic idea of the app and after that they just haven't been developing further. See More

Top Pro

Allows creating task templates

Tasks can be saved as templates by going to "task actions" and selecting "export as a template." The template will be saved locally. Saved templates can then be imported by going to "task actions" button and clicking "import from template." This allows you to use past task items as a starting point for creating new tasks. See More

Top Con

Labels (@contexts, etc.) only available with premium subscription

Top Pro

Great home screen and lock screen widgets

The native widget is fully functional and editable without needing to open the app. A premium feature allows you to add and edit the task list on your mobile device’s lock screen. See More

Top Con

No support for dependencies

Cannot hide tasks until prerequisite tasks are completed See More

Top Pro

Visual scheduling

By clicking on a task and then selecting “schedule,” a dialog box will pop up with shortcuts like "today," "tomorrow," or "postpone until tomorrow." A date can still be entered manually. See More

Top Con

Cannot export data

Top Pro

Can be set to send a daily digest email

You can easily program a digest email that will send you an up-do-date summary of your tasks and deadlines. See More

Top Con

Cannot import data

Top Pro

Browser extension for "add website as task"

Bookmark any webpage as a to-do item. See More

Top Con

Lacks advanced task repeating options

For example: second Saturday of every 2 months. See More

Top Pro

Allows creating location-based reminders

Location-specific tasks can utilize the GPS in your mobile device to offer reminders when you are in the appropriate vicinity. For example, grocery lists that are linked to the location of your regular grocery store. See More

Top Con

Todoist Foundations is detrimental to the app

Completed tasks disappear and project/section structures are messed up. See More

Top Pro

Super quick syncing

You can shift between devices without having to worry about if tasks have been synced or not. Todoist sync will always be quicker than you. See More

Top Con

Very basic compared to alternatives

Compared to some other options, this is not a feature-rich app. The free version is not much better than keeping a text file of your to-dos. See More

Top Pro

Supports text formatting

You can make tasks stand out by setting them in bold and spice up your project names with emojis. Todoist also allows editing of hyperlinked text in the task comments. Hypertext, bold text, italic text, and emojis are supported in task names, project names, and task comments. Emojis are also supported in label names. Hypertext, bold text, italic text, and emojis are supported in task names, project names, and task comments. Emojis are also supported in label names. See More

Top Con

Mac Mail not supported

Even in the Pro version, Mac Mail is not supported for sending tasks as email attachments. There are some workarounds to send mail, but those attachments will still be impossible to forward. See More

Top Pro

Smart Schedule (Let AI schedule your tasks)

Todoist Smart Schedule adapts to your habits over time, analyzing your workload and determining how urgent a task is. By using both your past todos and future todos (as well as the data from millions of other users), it can sort your tasks in most important/ most urgent order, if you want. See More

Top Con

Inbox is limited to 200 tasks

Top Pro

Extensive integration with a wide range of external apps

Todoist offers integration with a wide range of external apps, including Google Drive, Dropbox, Google Maps, Apple Maps, Zapier, Toggl Button, TaskClone, CloudMagic, IFTTT, Calendar Sync, Google Now, Dispatch, Mailplane, Airmail, Drafts, Workflow, PomoDone, 1Password, Powr of You, Mailbird, Yoke, Taco, Ginger Keyboard, Time Doctor, and Rindle. See More

Top Con

Makes it too hard to see all tasks assigned to you across the app

There is no default or easy-to-access view to simply see all your tasks from all your different projects. You have to use the filter (to:me) which seems like too much effort for something that should really be a default view. See More

Top Pro

Infinite list depth

All subtasks are full featured tasks. This means that at a glance you can see subtasks, unlike other applications that require you to open the task. See More

Top Con

Free version has limited functionality

Without a subscription you won’t have access to reminders, comments, or labels and filters. These are features that many users find essential, but aren't included without a subscription. See More

Top Pro

Quickly browse your list through smartwatch devices

The Todoist app supports Apple Watch and Android Wear for instant action and task viewing through smartwatches. See More

Top Con

No start dates, only due dates available

Top Pro

Integration with any app supporting web-calendar link

Top Con

Can't mark all completed tasks uncompleted

It's possible to select multiple uncompleted tasks, but there's no way to select completed tasks. See More

Top Pro

Quickly assign a task to a project as you type with #

Typing # while entering a new task brings up the list of projects (and sub-projects) to assign the task to. Type in any letters of the project name to filter the list to a subset of projects that have those letters in them. See More

Top Con

Recurring tasks are hard to set because the app only supports "natural language"

Top Pro

Business strategy doesn't hinge on being acquired

Doist publicly declared their opposition to exit strategies like acquisition that regularly leave users high and dry (https://blog.doist.com/why-we-don-t-have-an-exit-strategy-d3256107d958). See More

Top Con

Naming convention for labels is very limited

No spaces or special chars are allowed. See More

Top Pro

On mobile apps, swipe left/right performs fast reschedule/done

Swipe right to mark a task as done, swipe left brings up several rescheduling options (tomorrow, next week, specific date, etc.). See More

Top Con

Latest iPhone app only available for iOS 8 and above

The latest iPhone app is only available for iOS 8 and above, which excludes users with iPhone 4 or older models. Older versions of the app that can be used with previous iOS versions can be found here. See More

Top Con

Import feature is bad at handling non-English characters

Top Con

No decent filtering or complex searches

Specs

Platforms:Android / iOS / OSX / Windows / Web / Gmail / Outlook / Thunderbird / Kindle / Chrome / Firefox

501 164

Asana

Top Pro

Powerful team collaboration features

Asana has fantastic mechanisms for dealing with team collaboration. Not only can tasks be assigned to team members, but Asana lets users follow tasks and use hyperlinks to refer to team members within a task. See More

Top Con

Unable to manage multiple workspaces

Each "workspace" or "team" in Asana is strictly isolated. You cannot see your personal tasks versus work tasks or collaborations together, you need to log in to a different profile. See More

Top Pro

Simple workflow

The Asana task workflow within a project is broken down into "Today," "Upcoming," and "Later." The tasks themselves have the status of either done or not done. There is also a subtask feature to group tasks together. Tasks can be assigned to other team members and are stored in the "Inbox" view for processing. This replaces email for some team communication. See More

Top Con

No task dependencies in free version

Dependencies is only available only to Teams and Organizations on Asana Premium. See More

Top Pro

CSV export and print

Top Con

Can not use list view and board view for a same project

Asana can only choose one, either a list view or a board view. See More

Top Pro

Free for up to 15 users

Top Con

Strange UX with strange workflow

Top Pro

Very polished interface

Teams can have private (only visible to project members) and public (visible to anyone in the team) projects. Each member can also have their own personal projects. Tasks can be viewed in list and calendar views. It's possible to display only the tasks assigned to the user or tasks organized by project or team. Single tasks can exist in multiple projects. Lists of tasks can be divided into sections and organized in many different ways – tasks that still have to be done, tasks that have been completed, by due date, by assignee, by popularity, etc. Expanding a task will allow adding things like subtasks, tags, and attachments, as well as comments. Users can also subscribe to a task via RSS from this view. There's a separate view specifically for attachments. Search lets you find what you’re looking for quickly. See More

Top Con

Mobile version lacks calendar

Asana's calendar is present in the web version but is conspicuously missing in the mobile app. See More

Top Pro

Tagging system allows easily filtering tasks

The tagging system enables project managers to easily filter tasks. See More

Top Con

UX Design is overly opinionated

The workflow is not very customizable, which forces you to use a flow that may not be your preferred or best option. See More

Top Pro

Provides lots of help for getting started

There are many videos, tutorials, and reference documents to help you get up and running. See More

Top Pro

Supports Kanban and list views

Asana provides a list view and a Kanban view which can be selected if a new project is created. See More

Top Pro

Well thought out keyboard shortcuts

Keyboard shortcuts all involve the Tab key, so it is unlikely that they will interfere with shortcuts that have already been established. See More

Top Pro

Integrates with Slack

It's possible to have tasks appear in a Slack channel. See More

Specs

Platforms:web, iOS, Android

81 19

Google Keep

Top Pro

Easy to use

1-step to take a note on Android: tap 'take a note'. Web version: cursor is on the note itself. See More

Top Con

Google can access and mine your data

You have to be okay with Google analyzing and using your data in order to use Keep. See More

Top Pro

Super fast to use

The focus on a minimal interface makes everything fast to use on both web and mobile. This comes in handy for when a note needs to be jotted down quickly, as there is little to no load times or faffing about trying to get to a space where the note can finally be recorded. See More

Top Con

No text formatting

No basic formatting like bold, italics. Makes it harder to do things like meeting notes. Keep is intended as a minimal and quick note taking app, but sadly for those that are looking for something more robust, the features are just not there. See More

Top Pro

Unlimited and seamless sync across all Google connected devices, from mobile to desktop

When a mobile device isn't in use, Google Keep can be accessed as a Chrome app or as a website. Basically, no matter the device being used or the OS on it, there is always a way to access the app. There is also no limitation to how many devices this can be done with, freeing up the user to always have access. See More

Top Con

Messy if you have lots of notes

It can be difficult to organize notes because you can only create labels and not, for example, separate projects. See More

Top Pro

Works as a great bookmarking tool as links added can optionally include a preview image

Keep has a great feature that allows you to save sites you visit as a special note type with a link and a preview image. See More

Top Con

Organization is limited to just multiple tags for notes

There are no folders in Keep that you can move notes into. It makes the user interface more cluttered, and navigation gets more difficult. See More

Top Pro

Automatic saving

Automatically saves new changes so that nothing is lost. See More

Top Con

Google account required

You're required to have a Google account in order to use the app. See More

Top Pro

Can share and collaboratively edit any item including lists

Keep allows sharing any item with other contacts and editing them together at the same time. This way a team can work together in real time, no matter their location. See More

Top Con

No notifications when tasks are added to shared lists

Although the ability to collaborate on lists is advanced, Keep will not let you know when another person adds an item to a list you share. See More

Top Pro

Notes can be grouped via labels

In addition to the ability to color-code notes, they can be labeled and navigated and grouped that way. This allows for easy organization, to then be found easily at a later date. See More

Top Con

Not free/libre

This application is proprietary, and thus cannot be modified or freely distributed. See More

Top Pro

Notes can be color-coded

Top Con

Can be taken down some day

As Google is notorious for taking down services, you may end up with just a backup of your notes in XML format and a need to look for a substitute. See More

Top Pro

Notes can include photo and audio attachments

Notes can include multimedia attachments in addition to text. See More

Top Con

Not distributed

Cannot run on own servers as Keep will only run on Google's own servers. This increases the risks which are normally associated with handing over critical applications to a large (US) corporation. See More

Top Pro

Supports drawing or writing notes by hand

Newer version of Google Keep now supports drawing on either a blank page, existing notes or in an image attached to the note. See More

Top Con

No dedicated app for windows, linux, mac (except unofficial)

Top Pro

Useful Android home screen widget

The Keep widget lets users quickly see existing notes and add new ones. See More

Top Con

No ability to undo changes

There is no way to revert changes or restore text you may have accidentally deleted (however, you can restore entire notes for up to 7 days after deletion). See More

Top Pro

Really well implemented speech-to-text

Google has a lot of experience with speech-to-text functionality and they did a fantastic job with Keep. This means you can easily record spoken notes that can then be changed to a text based note. See More

Top Con

Synchronization bugs

There are some issues with synchronizing data including laggyness and returning old/deleted items. See More

Top Pro

Includes character recognition for text in images

Google Keep lets users take pictures of physical notes and makes the contents searchable within the app. This can be a convenient time saver for those that do not want to type out the necessary info, but rather take a quick snapshot of it. See More

Top Con

Does not offer themes

There is no option for changing the color theme (such as a dark theme) unless you use a 3rd party extension. See More

Top Pro

Both location- and time-based reminders

You can set reminders that bring certain notes to your attention when you arrive at a specified location or when it’s a specified time or date. Unfortunately you can only do one or the other for each note. See More

Top Con

Does not integrate with Google Calendar or Tasks

It does not integrate with Google Calendar or other Google Apps with the exception of "Google Now." Keep reminders can appear on Google Calendar, but you can not get reminders and use Tasks at the same time. See More

Top Pro

Drag and drop sorting

You can move cards manually, which is great for prioritizing to-dos. Within a card, you can also drag and drop items. See More

Top Con

Not good at all for longer notes

With almost no formatting options whatsoever it's hard to actually use Keep for long-form notes. See More

Top Pro

Cross platform

This app can be used seamlessly across all platforms including Android, iOS, and desktop computer platforms. See More

Top Con

No integrated social media sharing

There is no integrated social media sharing if you directly want to post your note to Twitter, Facebook, etc. See More

Top Pro

Archives finished tasks

Any finished task is archived and can be searched at a later date. See More

Top Con

No API

Top Con

Cannot share groups of notes (e.g., labels)

Google's equivalent of groups are labels, which can't be shared. By comparison, Trello allows you to share boards with others. Trello also supports grouping through teams. Google Keep has no such concept. See More

Top Con

Scrolling through notes is horrible

There is no options to decrease the surface area of the notes to make it easier to get an overview. Compare this to something like the Apple Notes or Evernote UI and you'll know what I mean. See More

Top Con

Slow to save the updates

Saving is delayed by a moment and the saving status UI is unclear. You can lose updates if you close the tab too quickly. See More

Top Con

Sharing within team doesn't work that well

You can share separate notes but not Projects, Wordspace, or Teams. See More

Top Con

Too simplistic of an approach

Top Con

Can be difficult to discover the features

Google Keep has slowly been introducing new features, but doesn't do a good job of helping you discover them. See More

Top Con

There is a label limit up to 50

Top Con

Delay between to-do entries

The keyboard closes and reloads between to-do list entries, so the first letters or words may be missed if you’re trying to quickly create a list. See More

Top Con

Notes get lost/deleted and can NOT be recovered

Since nothing is stored locally on the phone, everything can go missing. Google can't recover any of it. See More

Top Con

No BlackBerry 10 app

No BlackBerry support apart from web. See More

Top Con

No Windows Mobile app

No Windows Mobile app, and it is unlikely to ever be produced. See More

Specs

Platforms:Android / iOS / Chrome / Web / Desktop

API:No

Collaborative:Yes

See All Experiences

644 156

Wekan

Top Pro

Open source

Open source software benefits from collaborative development from the user community. See More

Top Con

No print version of the ticket page

Top Pro

Friendly support

Developers are very helpful and friendly. See More

Top Con

No desktop notifications

Top Pro

Clear UI/UX

Well-thought-out user interface – despite the high complexity of the functionality very intuitive. See More

Top Con

No checklist functionality

Top Pro

Easy to create instance on sandstorm.io

Wekan is available as an app on sandstorm.io. For personal use, it may be sufficient to run an instance in a free sandstorm account. See More

Top Pro

Can easily be integrated with NodeJS apps

Since it's built using Meteor, it can easily be integrated with existing NodeJS apps. See More

Top Pro

Written in JavaScript

Specs

Platforms:Linux, Docker

See All Experiences

9 1

Kantree

Top Pro

Dynamic kanban view

Kanban board to drag and drop cards across columns. Select which group type to show as columns: status, milestones, labels, teams, etc (you can create your own dimensions) Set rules to your group (such like auto-assign card to user when dropping a card) See More

Top Con

Its not project management...

Top Pro

Infinite hierarchy

Cards can have checklists. Items in the checklist are actual cards, which can be organized in their own board. Projects is like a tree of card, with unlimited sub-level boards. Perfect to manage complex project with hierarchy. You can choose different settings and user permissions at every level. See More

Top Pro

Custom card groups

Group your card in unlimited dimensions. You can use the built-in groups (lists, labels, milestones), adapt them or create your own. This allows you to manage a projects in other dimensions (by versions, teams, offices, categories, releases, etc). Visualize your project in kanban and table view, by the group types of your choice. Drag and drop cards quickly between groups. Track progress by group types (ideal for managing iterations). See More

Top Pro

Self-hosted option

Kantree can be installed on your server #privacy See More

Top Pro

Card models

Use or create card model to best represent your work, for each of your project. Dozens of types of attributes available, including text, yes/no values, map, file attachments, due date, etc Perfect to manage projects of different kinds, with multiple card types - like ideas, sales contact, customer feedback, bug report, feature request, bill/order. See More

Top Pro

Notification (email and in-app)

Top Pro

Slack integration

Top Pro

Github integration

Top Pro

Charts and analytics

Top Pro

Work in progress limits

Set soft limit to group, so that your teams don't get overloaded and lose focus See More

Top Pro

Mobile

Adaptative design that is optimize for touch-based interface and adapt the UI to small screen (mobile and tablet) See More

Top Pro

Table view

Manage your cards in table, by groups. All the cards are displayed as rows, with their attributes in columns. Group cards by any group type: milestones, status, team, label, epic, release... Drag and drop cards across groups. Pick the attributes to include in the table See More

Top Pro

Card links

Create linked card to mirror a card in another projects / organization. Create links with the attributes of the target card, or with its own attributes (to manage a card in multiple boards) Create custom card relationship: blocked by, same as, etc. Kantree also support infinite card hierarchy See More

Top Pro

File attachment

Drag and drop multiple files to your cards at once. Preview files in a gallery, by card or for the entire project See More

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14 2

WeDo

Top Pro

Cross-platform

Has versions for Android, Web, and iOS. See More

Top Con

No calendar integration

Does not have calendar integration See More

Top Pro

Supports file attachments

You can attach files to each task. See More

Top Con

Doesn't support multiple reminders

Top Pro

Great user support

It is a new app, but they have a very good interface so the users can send their suggestions to improve the app. See More

Top Pro

Users can add recurrent tasks

It allows users to set recurrent tasks. See More

Top Pro

Supports subtasks

You can add subtasks to any task. See More

Top Pro

Allows users to assign tasks to other users

It allows you to assign tasks to other person. If he/she does not use WeDo, it sends an invitation. See More

Top Pro

Clean interface

Top Pro

Free

At least for a while. See More

Top Pro

Supports groups

You can add groups, and for each group, yuou can add members. It is something like Trello Boards, but I think its better. See More

See All Experiences

14 0

Taiga

Top Pro

Supports both Kanban and Scrum modes

User stories can be organized in both Kanban and Scrum task management systems. See More

Top Con

No Kanban metrics

Taiga is said to support Kanban but it does not generate any of the usual Kanban metrics (cycle time, lead time) or graph (Cumulated Flow Diagram). See More

Top Pro

Free and open source

Taiga is licensed under GPL with source code available on GitHub. See More

Top Con

Can be overwhelming at first

Taiga presents users with a lot of information and functionality right from the beginning with little guidance. Figuring how stuff works might take a bit. See More

Top Pro

Simple to use

Top Con

Too much functionality for small projects

While it's possible to disable any unwanted features (modules), the amount of functionality that's present might be more than a small, short-term project needs. See More

Top Pro

Comprehensive Agile software development toolset

Taiga tries offering a complete Agile software development toolset. It includes complete solutions for issue tracking, videoconferencing, documentation (in the form of a wiki) and either a backlog or a Kanban board for managing user stories. See More

Top Pro

Built-in issue tracking

Taiga has built-in issue tracking tools. The issues can be organized by user-defined type, severity, priority, creation date, assignee, creator, tags as well as filtered by subject. Taiga can also integrate with GitHub, GitLab and BitBucket. See More

Top Pro

Built-in wiki

Each project has a wiki. It has Markdown support as well as a WYSIWYG editor. See More

Top Pro

Built-in video conferencing tools

Integrates with either AppearIn or Talky to provide a video conferencing solution. See More

Top Pro

Migration from RedMine

Top Pro

Export/Import feature

You can extract all your data from one Taiga instance and move it to another one. You can read more here. See More

Specs

Platforms:Web, macOS, iOS, Android, Linux

API:Yes

Collaborative:Yes

Dark Theme:Coming Soon

See All Specs

See All Experiences

36 6

Kanban Tool

Top Pro

Time tracking reports

Great and seamless time tracking with best time tracking reports. See More

Top Con

Non libre/open source (propietary)

Top Pro

Intuitive

You will probably figure out how it works in a couple of minutes. See More

Top Con

Not immediately self-hostable

To self-host, your server needs to have 10 or more users, and prices on self-hosting are not disclosed. See More

Top Pro

Good number of integrations

Kanban Tool integrates with: Zapier, WeWiredWeb, Dropbox, Google Drive, SkyDrive, Box, Google calendar, iCal, Outlook, flexible and well-documented API for external systems integration, RSS feeds for boards, Chrome extension for adding tasks, JIRA® integration (Chrome extension - Kanbanira), adding tasks and comments from email, export/import Excel/CSV. See More

Top Con

Search could be better

Search is not reliable. See More

Top Pro

Customizable and reassuring

Thanks to the visualization of work, it's much easier to see the progress of work. Boosts the confidence in what you endeavour upon and reassures each step of the process. The customization allows to fit a system right to the process you've planned, so that we don't have to match our work to an external way, but build our own. See More

Top Pro

Simple customization

Kanban Tool provides a collection of power-ups that allow you to customize it to meet your needs. Especially, "Developer tools" are worth mentioning. With this power-up you can add custom scripts and stylesheets to your board. See More

Top Pro

Scalable

No matter how big a team you work in, kanban tool fits nicely. Thanks to the ability to customize the boards, it's easy to match a board to the size of the process. The kanban tool has been growing with our process for the past 3 years, we started with 3 people and 2 boards, now we have 24 employees and 16 main boards with several process steps each and the system works just as well. See More

Top Pro

User friendly interface

Top Pro

iOS app coming soon

Just been told by the Support Team there will be an iOS app soon. See More

Top Pro

Swimlanes and customization

You can very easily adjust the board layout to suit your needs and even add swimlanes to have all projects on the same Kanban board. See More

Top Pro

Pleasant design

Top Pro

On-site version available

Top Pro

Work statistics

You can clearly see on a graph how much of planned work have you done already. It's very motivating. See More

Specs

Platforms:Web/Android/IOS/On-Premise

51 5

Microsoft OneNote

Top Pro

Text can be added anywhere like a whiteboard

OneNote allows you to arrange text freely on the digital paper mimicking the way it would be done with a real pen on real paper. See More

Top Con

Not available for Linux

There is no native Linux client for OneNote available, and most likely will never be created. Users can use the web based client, but a native app would be a better choice for those that use the app frequently. See More

Top Pro

Comprehensive organization methods

Can have multiple 'tabs' at the top like in a web browser with many notes within each 'tab'. See More

Top Con

Text editing is weird (poor UX)

When clicking in the middle of a note, it adds something like a text-box positioned in the middle. If you move that field to the bottom right, it gets weirder. You can end-up with an empty note, having an empty text-box 1km to the bottom-right of it. See More

Top Pro

Stylus and digitizer pen support

OneNote can be used on all touch capable devices via stylus or digitizer pen making for an intuitive and easy way to take notes by hand, which can often be faster or just preferred over typing. It has the best pen input out of any note taking app. See More

Top Con

Syncing issues

It tells you there are conflicts between a note on the PC and on the Android because of the timing of the synchronization but doesn't try to resolve itself. See More

Top Pro

Sharing and collaboration

You can share your notes by inviting people with an e-mail, or by giving them a direct URL. You have control over what kind of access the user has on your note (read only, edit) and can revoke it at any time. OneNote will alert you when a chance in made on your shared note. See More

Top Con

Requires a Microsoft account

You need to have a Microsoft email to sign up for OneNote (Outlook, Hotmail, or Windows Live). See More

Top Pro

Integrates with other Microsoft services

Integrates well with Outlook, Office, and OneDrive. See More

Top Con

Not open-source

This application is proprietary, and thus cannot be modified or freely distributed. See More

Top Pro

Powerful table editor

Adding and resizing rows and columns is easy and flexible. This makes for an easy way to adjust a note as it grows in content size. See More

Top Con

Platform dependent

The newer versions for Windows and Mac are converging, using the Windows style layout (with a more more consistent and usable UI). The original OneNote for Mac for example is very different from OneNote for Windows. Because Microsoft has a vested interest in making sure the Windows version is superior, the Mac version tends to lag behind in terms of functionality. Tutorials and other forms of documentation available online generally apply only to the Windows version, which implies non-Windows versions are undocumented. Even worse, because the documentation rarely, if ever, indicates it only applies to Windows, it's easy to waste hours trying to make non-existent features work. As such, the documentation is "negative documentation" (i.e. worse than no documentation at all). See More

Top Pro

Supports hierarchical organization of information / notes

OneNote is designed to allow hierarchical organization of information. This is achieved with grouping into the following categories and UI elements (Notebooks, Sections, and Pages). Both Sections and Pages allow additional groupings that can be expanded / collapsed in list view. This can be incredibly helpful for quickly taking notes and organizing them for work or personal projects. For example, you could have a Notebook for "Cooking Recipes", with sections for "breakfast, dinner, desserts", where individual recipes would be page entries (i.e. the "Desserts" section would have pages for brownies, chocolate cheesecake etc). See More

Top Con

Sync isn't stable

Many users have reported synchronization issues. While not everyone will experience this, it can be difficult to troubleshoot, with some fixes resorting to editing registry keys in Windows when using the Windows client. See More

Top Pro

All indented lines under the first can be expanded and hidden

Which makes it easy to quickly look at the high level of notes, and then drill deep into each point. See More

Top Con

Uninspired, bland user interface

Many of OneNote's competitors use Material Design and bold colors to create a minimal, clean looking interface. OneNote has a bit more of an outdated look and can feel over crowded at times. See More

Top Pro

Insert files into your notes

You can add a variety of different files into your notes including images, video, audio, and more. See More

Top Con

No backup on Windows 10 free version

If you accidentally delete a section on the windows 10 free version of Onenote, there is no backup to fall back on. See More

Top Pro

Strong search features let you quickly find what you're looking for

If you don't want to search through all of your notes, you can narrow it down by specifying the page, section, group, or notebook. You're not limited to just searching through your text either. You can search for text in images, video recordings, and audio (this is off by default). See More

Top Con

Menu/ribbon can feel crammed

OneNote offers a lot of formatting options, which results in a lot of options being crammed into the ribbon. It can feel somewhat cluttered and takes a bit of time to get used to. See More

Top Pro

Very similar design for those used to Microsoft programs

If you have experience with other Microsoft programs such as Microsoft Office, you'll feel right at home with the design of OneNote thanks to the similarity of the menus. See More

Top Con

Doesn't automatically sort (by name, size, date)

You can't choose to sort automatically. Just do it manually. See More

Top Pro

Offers flexible encryption

Unlike most other apps, you can selectively password protect, and fully encrypt, individual documents or entire folders. This is especially important to many people with data stored in the cloud. As of early this year, even the free version supports encryption. Microsoft has also enhanced their internal security methods for storing data on OneDrive (where OneNote performs sync), which makes it more secure than most of their competitors (including Evernote). See More

Top Con

Some feature require external apps

Sort Pages, find and replace, etc need external apps called onestatics. See More

Top Pro

Converts handwriting to text on Windows version

You can take handwritten notes on your mobile device with a stylus or digital pen and then convert the handwriting to text later on your Windows PC. See More

Top Con

The added flexibility means your notes may feel cluttered

Since you can place elements anywhere you'd like on your note, you have to pay attention to how you structure it. For some this added flexibility is a huge selling point, but for others it could become distracting and makes notes feel difficult to digest. See More

Top Pro

Lots of options for customizing fonts

You can fully customize your default font (the color, type of font, and font size). You can override this styles with the same options (and more) in individual notes. See More

Top Con

You cannot use local OneNote files with the version of OneNote that is included with Windows

There is a difference between the OneNote that is included with Windows 10 and the OneNote that comes with Microsoft Office. The version included with Windows cannot use local OneNote files and requires you to be online to access your notes. See here for this and other differences. See More

Top Pro

Article Web Clipper available on desktop and mobile

Has a web clipper extension on Chrome and Edge that can be used for clipping whole articles and images. Web clipping of articles is also available on Chrome mobile through the "Share" option. See More

Top Con

Search function is lacking advanced features

e.g. Searching for "friend" will find "friendship" and "friendly" (because "friend" is at the beginning of the word); using this query will not find words such as "girlfriend" or "boyfriend." See More

Top Pro

Add notes through email

You can choose what notebook the notes will save to. E-mail notes to your special Onenote e-mail and it will be accessible across all devices. See More

Top Pro

Cross-platform

Its available Windows Mobile, Windows Store, Android, a Desktop Version, and a Web app. Apple macOS and iOS are also supported. See More

Top Pro

On Android, you can tap a badge to start a note

The badge on Android hovers over on your screen similar to Facebook Messenger's Chat Heads. You can tap it and instantly start jotting down your thoughts without having to flip to the app first. See More

Top Pro

Browser plugins allow easy saving of web pages

The ability to quickly file away web clippings is a key part of note taking. See More

Top Pro

Table is sortable

Top Pro

Large variety of themes available

You have quite a few options for themes available with illustrated backgrounds. If you want something a bit more simple while still having personality, there are also several color themes. See More

Specs

Platforms:Windows / OSX / iOS / Android / Web

Collaborative:Yes

See All Experiences

432 103

Wunderlist

Top Pro

Simple & easy to use UI

Wunderlists' UI is very fast and easy to use. The features are easy to find and everything flows together smoothly. See More

Top Con

Subtasks hidden within task window

Wunderlist doesn't have true subtasks but rather a single task list with an entirely different user interface hidden within each task. Having separate interfaces for tasks and subtasks restricts flexibility in how one structures projects. See More

Top Pro

Simple, useful task management features

Wunderlist features the standard ability to add tasks and organize them within lists, but one aspect in which it excels is the amount of detail you can add to each task. Rather than simple alerts, tasks incorporate a number of other options, including reminders, subtasks, notes, and recurring tasks. You can also star important tasks, which is simpler than the priority systems used in many other apps. See More

Top Con

Limited customization and organization options

Wunderlist doesn't allow for much customization in list sorting or visual themes. It offers only a couple dozen background choices and has no option to add your own. See More

Top Pro

Has a free, adless version

Wunderlist is available both as a free app without ads or heavy restrictions, and in a pro version that enables you to add larger files and take advantage of additional customization options. See More

Top Con

Acquired by Microsoft, So Future is Uncertain

Microsoft acquired Wunderlist in 2015, and therefore its future is uncertain. It's unlikely Wunderlist will continue to be an (1) independent product with (2) a free version and (3) continue to develop and innovate at a reasonable pace. More likely, Microsoft will at least monetize Wunderlist the way it monetizes its other products. It's also likely that Microsoft will integrate it into its suite of office products and even its Windows operating systems. To see what this is like search the Web for "Microsoft OneNote Mac OS X," and you will find a host of "standard" features only available in the Windows version, "official" documentation and tutorials that presume you have the Windows version (but never say so), etc. One would also expect versions running on Linux to be worse or nonexistent. Also, Microsoft software in general tends to be bloated with marketable features but little concern for efficiency regarding memory usage, processing efficiency, or unobtrusive updates. See More

Top Pro

Group integration

Wunderlist allows you to share lists and tasks with others via email or Facebook. This allows you to set group tasks and lists. When one person completes the task, they can check it off and it is then completed for every other team member. See More

Top Con

Doesn't have a calendar view

No calendar view, integration with GCal is ridiculous - updates every 8 hours or something, integration with Outlook is ridiculous - tasks only show as all-day event. See More

Top Pro

Can add to your list via email or Google Now

If you're on the run or away from your device, you can add items to your list by email. You can also add notes to the list item using the body of the message. Wunderlist supports Google Now, meaning you can add to your list using native voice commands on Android. See More

Top Con

No utilization of location on mobile apps

Wunderlist doesn't have any location-based reminders, nor does it offer to include your location information as you add items. See More

Top Pro

Public lists

Some lists can be published in order to share them with others. Interestingly, other people can see the items of a public list, but not the notes and sub-lists of those items. See More

Top Con

Does not support postponing tasks

You cannot hide a task from a list if this task will be valuable just from some date. See More

Top Pro

Cross-platform syncing

Wunderlist features cross platform syncing which insures your tasks are always updated across iOS, Android, Windows, OS X, Kindle and browser. See More

Top Con

No options for subtasks or subcontexts

Since sub-tasks are included inside a task, you do not have the full set of features for them. No ability to leave comments, for example. See More

Top Pro

Easily customized list icons

Rather than relying on standard icons, users can individually set the icons for their lists using emojis. For example, if the list is about TV shows, you can set the list icon to be the television emoji. See More

Top Con

Incomplete keyboard control

There's no clear way to mark tasks complete using the keyboard, which is frustrating since all other common tasks are keyboard controllable. See More

Top Pro

Supports timed reminders and recurring items

Top Con

Will be discontinued

Wunderlist was purchased by Microsoft in 2015, and will be discontinued after the release of Microsoft To-Do. https://blogs.office.com/2017/04/19/introducing-microsoft-to-do-now-available-in-preview/ See More

Top Pro

Easy to print tasks

Wunderlist automatically translates your tasks into a printer-friendly format when you hit print on Mac, Windows 7, iOS, and Android devices. See More

Top Con

Cannot sort list in the list listing

Wunderlist does not have the ability to sort the list in the list listing. See More

Top Pro

Group members can comment on list items

Found in the detail view, comments let you to start a conversation, leave feedback, ask a question, or add extra insight to your to-dos. They are saved with a timestamp and are immediately accessible to any members of your shared list. See More

Top Con

Sync can be unreliable on mobile devices at times

The mobile app does not always sync smoothly or quickly with the desktop program. See More

Top Pro

Smartwatch compatible

The Wunderlist app supports Apple Watch and Android Wear, which allows for instant action and task viewing on these smartwatches. See More

Top Con

Lack of vision

At start it looks promising, but now they lost direction. Too confusing implementation of workflow details, focusing on irelevant things See More

Top Pro

Beautiful backgrounds

Wunderlist comes with 20 free wallpapers and 10 paid wallpapers for users to customize the background image in the Wunderlist app. In addition, advanced users can also use their own image as background image with few tweaks, which is absent in main Wunderlist app. See More

Top Con

Horrid customer support

Top Pro

Keyboard shortcuts

Wunderlist comes with the Keyboard shortcuts that can allow users to perform task faster using the keyboard. See More

Top Con

Does not have a native Linux app

There is no native application available for Linux-based systems, but you can always work inside of your browser instead. See More

Top Con

Cannot hide task lists which have been completed

Top Con

Does not sync with Google Tasks

There’s no innate compatibility with Google Tasks, which makes it a no-go for users who rely on that service. See More

Top Con

From time to time notes are not synchronizing

Top Con

The pro version is very expensive

And for feature-feature comparisons, it has low value compared to other products. See More

Top Con

Web version attachments are icon only

The web version allows you to attach files, but does not give preview or thumbnail of the attachment. You just see the file name and icon. Clicking it opens the file. See More

Top Con

Microsoft flakeness

Specs

Platforms:Android / iOS / WP / OSX / Windows / Web / Chrome

428 126

Taskwarrior

Top Pro

Extensible

Taskwarrior has many front-ends, services, extensions, hook scripts, and capsules available. Taskwarrior keeps a list of contributed tools on their site. See More

Top Con

Command line interface

A command line interface is a arguably overly verbose, consequently tedious, way to interact with a To Do list. See More

Top Pro

Command line interface

The command line interface puts powerful filtering expressions, context, annotations, tags, due dates, reocurrence, and user-defined-attributes totally in your hands. It’s fast and low friction. See More

Top Pro

Lightweight and fast

Taskwarrior is written in the speedy C++ language. See More

Top Pro

Tasks stored in plain text files locally

Future-proof and easily integrated with version control system. You never lose access to your data. See More

Top Pro

Sync across devices

When used in conjunction with the Taskserver, it can sync tasks (conflict-free) across your Taskwarrior devices. This includes integration with Mirakel. See More

Top Pro

Supported internationally

It has UTF8 support and is translated into many languages. See More

Top Pro

Customizability

Taskworrior allows you to define custom attributes and reports to your needs. See More

Top Pro

Self-hosted Taskserver

You can be in full control of your data. See More

Specs

Platforms:Linux / OSX / Windows(Cygwin)

62 3

TeamWork.com

Top Pro

Offers lots of granularity in task management

Tasks are grouped in task lists and can have subtasks. Each task list can be assigned to a particular set of users, aligned with a milestone and have notes. Each task in the task list can have a description, a start and a due date, attachments, priority, manually set progress, followers, dependencies, be assigned to a particular set of users and set to repeat. Each subtask has the same configurable properties except instead of the ability to assign people, subtasks can be commented on. See More

Top Con

Provides too much detail for small projects

Amount of granularity for tasks can be overwhelming for small projects or teams. See More

Top Pro

Each project has only the required functionality

It's possible to limit projects only to the necessary features so that unnecessary functionality doesn't get in the way and clutter up the interface. See More

Top Pro

Good assortment of features

Gantt charts, calendar and an easy overview of huge amount tasks. See More

19 4

Toodledo

Top Pro

Functionality-rich

Integrated sharing, note taking, habit tracking, and outlining make this a more powerful tool than a simple list of to-dos. See More

Top Con

Android app has annoying notifications

Whenever the app fails a background sync action for any reason (server issues, lack of internet connection, etc.), a notification appears. See More

Top Pro

Decent filtering and sorting

Top Con

Good as a starting point

Toodledo is a good starting point, but is essentially the same as an Excel spreadsheet where you have to build your workflow via the saved searches. See More

Top Pro

Priority organizing

Top Pro

Can create to-do items via email

It's possible to create a to-do item by sending or forwarding an email. See More

Top Pro

Can tag items

Top Pro

Great GTD implementation

The GTD principles are very perfectly supported by Toodledo. See More

Top Pro

Space to add lengthy text

Notes area that can then be hidden See More

Top Pro

Sends a daily email reminder

Toodledo reminds you via email of the tasks on your plate for the day. See More

Top Pro

Apple Watch support

Integrated support for Apple Watch lets you check on your to-dos on the run. See More

Specs

Platforms:Android / iOS / Web / WatchOS

API:yes

Collaborative:yes

See All Experiences

60 11

Pipefy

Top Pro

Templates help save work

Pre-defined templates helps you match your daily workflows. See More

Top Con

Only for sales

Top Pro

Great reports

With some filters you can find the best way to find where you need to focus your time and improve your productive See More

Top Pro

It's not just a simple todo task manager

Helps a lot with complex and cascading workflows. See More

Top Pro

Captures workflows and SOP's for more than just projects

Project and todo's are such a small part of Pipefy. Example: You can create a 'pipe' to deal with web clippings. Clip them to the 'inbox' and the get triggered to actually do something with them, not just store them. You can have web visible 'start forms' that allow, for example a client to submit a change request and it automatically goes to your pipe connected to your client. It is so powerful and much much more than just a task management program. See More

Top Pro

Customized processes

Top Pro

Reasonable price

It's only $7. See More

See All Experiences

10 1

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What is the best alternative to Trello?

Many important data views

Powerful and simple to use tool with a clean design

Native apps

Simple & easy interface

No mobile app

WIP Limits

Swimlanes

Pomodoro timer

Estimation & time spent

Collaboration features

Task board available

Free

Nice looking

Keyboard shortcuts

Mobile app is available

Consolidates all your information

Free version limited to 2 devices

Powerful features for organising your notes

Pay for offline use, search, and other functions

Native and offline-capable apps on pretty much every platform

Bloated and complex

Can include images, and snippets from the web or a whole webpage via web clipper

Poor text formatting abilities

Trustworthy to store data in the long term

Very heavyweight for a to-do list

Easy to use

Security issues

Has OCR functionality to convert images to searchable text

No official Linux app

Evernote is synchronized

Different features and functions per device

Great selection for integrating with other apps

New web editor does not support Firefox

"Reminders" are a great way to combine your to-dos and notes

Not distributed

Powerful note formatting

No recurring and snooze reminders

Multipurpose

Constantly directs you to upgrading your account

Focused, uncluttered user interface

Lacks search and replace capability

Premium allows search in attached files and documents

Buggy

Flexible image manipulation

Rather poor user interface

Innovative hacks

Lacks right-to-left writing support

Effective with pictures or snapshot of boards

Steep learning curve

Best web clipper

Easy to accidentally hit the wrong button on the mobile apps

Skitch integration

Missing some basic functions

Has conflict management and undo

No ability to re-order notes other than sorting

Can choose from a few themes

Unlimited tasks and projects for free

No Linux desktop application

Useful integrations

Main view isn't compact enough

Task Automations

Subtasks are hidden inside the task

No reminders

Minimalist UI that's designed for efficient use

Does not listen to user suggestions

Multiple ways to organize tasks

Annual subscription required for notifications and attachments

Allows sharing and collaborating on tasks

No way to add additional info to a task

Powerful search and filtering functionality

Heavy premium advertisement

Supports natural language input

Using "next" actions requires a messy workaround

Monitors productivity and rewards it with karma

Awkward data entry

No ads in free version

Not much independence of customising the layout

Allows creating task templates

Labels (@contexts, etc.) only available with premium subscription