What is the best alternative to Wekan?

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score 120 · Answer 1

Zenkit

Top Pro

Powerful and simple to use tool with a clean design

Easy to use and easily understandable for everyone. See More

Top Pro

Many important data views

Data views include Mind-Map, Kanban-Board, Spreadsheet, List, and Calendar. Views can be switched easily. See More

Top Pro

Native apps

Native apps for iOS, Android, macOS, Windows, and Linux. See More

Specs

Platforms:Web, Windows, macOS, Linux, Android, iPhone

Languages:English, German, Portuguese, Spanish, French, Chinese (traditional), Korean, Russian

API:Yes

Collaborative:Yes

See All Specs

120 13

score 662 · Answer 2

Trello

Top Pro

Simple and easy to use interface

There are two primary columns: the board is shown on the left and all the other controls on the right. The main means of interaction is dragging and dropping to-do cards into the various lists. The board structure is very customizable, and includes a variety of features that help along the way: color-coding, due dates, card images, checklists with a graphics bar that allows following progress easily, and card aging for cards that haven’t been touched in a long time. See More

Top Con

Subtasks lack features

Every task can have a list of subtasks which more closely resembles a standard to-do list. These lack the functions that cards offer you. You cannot comment on a sub-list, give the sub-tasks due dates, or provide additional information. You are limited to only checking them off once completed. See More

Top Pro

Great real-time team collaboration features

Trello has permissions at the board level as well as the ability to assign multiple people to each card. There are a lot of sharing options available and boards can be made visible for the public. It's also possible to subscribe to a card to be notified of its progress. The simplicity of the UI makes collaboration easy because it’s very simple to see the progress of each card and who is responsible for it. It also updates constantly to reflect real-time changes in progress. The simplicity of the UI makes collaboration easy as it’s very simple to see the progress of each card and who is responsible for it. It also reflect changes on boards in real-time. See More

Top Con

No multi-board aggregation

If you have multiple boards with tasks on them there is no way to get all the tasks on one board in a way that changes on one board will update the other. See More

Top Pro

Highly flexible workflow

Trello calls items used in the workflow “cards.” Cards are double-sided and can contain subtasks as well as notes and other details. Card columns can be used to simulate a workflow by moving cards from left to right as they are completed, or as a way of indicating task priority. The workflow is highly flexible as the columns are completely customizable to suit the task flow. For example, tasks can be put through a workflow "idea > approved > in-progress > pending review > released" or simply "ideas > released" depending on the granularity level needed. This makes Trello a great solution to feature management as it's possible to set up boards to handle everything from agile sprints to a more generic to-do list, all with status management. See More

Top Con

Can't get one view of cards across all boards

However, you can view all cards assigned to you. See More

Top Pro

Free for unlimited users

Trello offers a very generous free version that has no ads, no restrictions on the number of users, and very little restriction on how the program can be used. The paid features are generally cosmetic, such as the ability to change the background, add stickers or integration with other tools. See More

Top Con

Not really a to do list

Trello is much more a workflow and project management program than a typical to-do app, which makes it overwhelmingly robust for those looking to jot down their shopping list. See More

Top Pro

Works well for visual thinkers

The UI is based around Kanban, so you can see all your tasks and their status clearly. See More

Top Con

You can't add more than 1 Power Up without paying for it

Top Pro

Functionality can be extended via plug-ins

Voting, view, and calendar plug-ins further increase the functionality. See More

Top Con

Can't create dependencies between cards

Top Pro

Markdown support with well-rendered images

Trello supports Markdown, meaning that HTML input is represented appropriately. Cards with attachments are also rendered well. For example, images are shown correctly on the card, bug links are detected etc. See More

Top Con

Project management system only

This is cumbersome to get started. See More

Top Pro

Sub-tasks

Each card can have one or even multiple task lists. See More

Top Con

Managing large projects may be difficult

Trello works best with medium to small projects and with very high-level overviews. It is less effective for projects that require very granular management due to the fact that it becomes considerably more difficult to keep track of various cards and priorities as they are pushed off the screen. See More

Top Pro

Cross-platform and cross-sync

Trello works on all modern devices through the web application and has native apps for iOS, Android and Windows 8/10 devices. See More

Top Con

Impossible to use Pomodoro timer connected to Trello on iOS

Top Pro

Attach files to cards

Keep all of your files (images, documents, etc.) organized on their relevant cards. See More

Top Con

No quick deadline assignment

You have to open a Calendar every time to set a date without any quick options like today, tomorrow etc. See More

Top Pro

Easy-to-use

Top Con

Slow and requires a lot of mouse work to navigate

Top Pro

Best kanban for personal usage

Top Con

Light on features

Trello is focused on simplicity and as such forgoes certain common features that may or may not be important to you. See More

Top Pro

Excellent for groups using agile software development

The responsiveness and layers of customization make it easy for team members of various disciplines to collaborate on the same task board. See More

Top Pro

Great prioritization, Due date and Story point features

Can set different priorities to various tasks, set appropriate due dates and Story points - timing allotted to each task. See More

Top Pro

Good performance

Top Pro

Features to add voting on cards

Trello offers support for features to add voting on cards, often referred to as 'power-ups'. See More

Top Pro

Smooth media integration

Works like a charm. See More

Top Pro

Great native app for Android and iOS

Top Pro

Lots of API integrations

Top Pro

Action history log allows you to rapidly follow changes

There is a global history system which allows to rapidly follow changes. There is also a notification system if another user updates the board while you're watching it. See More

Specs

Platforms:Android / iOS / Windows / Web

662 146

score 8 · Answer 3

Quire.io

Top Con

Not self-hosted

Not available as a self-hosted solution. See More

Top Pro

Task board available

Multiple configurable task boards (kanban-like) are available for all projects. See More

Top Pro

Free version

Free for up to 10 team members. See More

Top Pro

Nice looking

Nice looking modern GUI. Easy to use. See More

Top Pro

Keyboard shortcuts

Useful keyboard shortcuts (Ctrl+F1 gives pop-down help) gives faster task manipulation. See More

Top Pro

Mobile app is available

The app is available for both Android and iOS devices. See More

Specs

Platforms:Mac, Windows, iOS, Android

Technology:Dart, Swift

Subtasks:Yes

Real-time collaboration:Yes

See All Specs

See All Experiences

8 0

score 57 · Answer 4

Checkvist

Top Pro

As simple or as complex as you need

Checkvist hits a sweet spot between minimal and complexity. It gives you a host of options and extras to use on your lists, but you can completely ignore them if you don't need them and keep it very simple. This makes Checkvist a one-stop shop, regardless of what type of 'list' you need. See More

Top Con

Limited capability in the android app

Checkvist is primarily a web interface. See More

Top Pro

Tasks can be managed with custom tags

Top Pro

vim-like commands

Top Pro

Convenient search by text or tag filtering

Top Pro

Converts incoming emails to todos - this is a way to enter tasks from anywhere.

Top Pro

Great search

Search filters help you search for tasks by tag, due date, assignee, etc. See More

Top Pro

Very flexible

To-do lists often need to be grouped and regrouped for clarity. The outline-based nature of Checkvist makes it easy to move things across categories, to increase and decrease priority, etc. See More

Top Pro

Smart parsing of items

Parses markdown, html links, hashtags to become formatted text, clickable links, and tags, respectively. See More

Top Pro

Generous set of free features

Checkvist offers many free features if you are using this individually. See More

Top Pro

Supports comments on tasks

Any item can have a free-text comment, which can be shown or hidden as desired. See More

Specs

Platforms:Web-based, Android/iOS PWA

57 1

score 781 · Answer 5

Todoist

Top Pro

Supports natural language input

Todoist supports phrases like "tomorrow," "next month," "in 3 weeks," or for recurring tasks, "every week" or "every 3 days." See More

Top Con

Not much independence of customising the layout

This has been a consistent "con" with Todoist. You cannot decide what should be the size of the fonts. You cannot switch between one-column layout and 2-column layout. You cannot view completed tasks. It is a brilliant application of course, but the development team is stuck on its basic idea of the app and after that they just haven't been developing further. See More

Top Pro

Minimalist UI that's designed for efficient use

Todoist's web and desktop interfaces have a 2-column layout. The right column has all tasks organized in nested lists with color codes and information such as what people are assigned to each task and which project the task is part of. The left column offers ways of accessing various groups of tasks – tasks that have to be completed within a certain timeframe, tasks that are a part of a certain project or have certain labels attached to them, etc. The left column also contains filters that allow even more advanced ways of finding a group of tasks. The mobile interface follows a similar design philosophy, but gives each column a separate view. See More

Top Con

Awkward data entry

Several aspects of data entry are far more awkward than they should be: Adding notes, moving subtasks within the outline, and scheduling repeating tasks are all handled better by other apps. Adding notes cannot be done while creating the task, but must be done after. Moving items within the outline hierarchy is very clumsy and the use of keyboard shortcuts (such as holding down 2 or 3) requires knowledge of your current level in the hierarchy (which is not always clear). Finally, there is a natural language syntax for repeating tasks but it is very finicky and there is no good feedback mechanism to tell you whether or not it’s working. See More

Top Pro

Multiple ways to organize tasks

Tasks can be structured in nested lists. They can be moved around by dragging and dropping them or via keyboard shortcuts. Tasks can be assigned labels, color codes, priorities, and can also be grouped into projects. See More

Top Con

Does not listen to user suggestions

Todoist has been shown to be fairly unresponsive to requests from their user community. An example can be seen here. See More

Top Pro

Powerful search and filtering functionality

Todoist allows you to perform advanced queries to find tasks that are overdue, have a certain priority level or label, are within a certain project, are assigned to a certain person, or have a deadline set within a certain date range. It also allows combining different queries, removing certain results from the queries, and creating either/or statements. These queries can be saved as filters for easy access. Filters can be color-coded. See More

Top Con

No start dates, only due dates available

Top Pro

Allows sharing and collaborating on tasks

Anyone can be invited to collaborate on tasks and projects. Users can work alongside five people for free and 25 via the paid version. Collaboration includes the ability to assign tasks, comment on tasks, and receive instant updates. See More

Top Con

Annual subscription required for notifications and attachments

A yearly subscription costs $29. See More

Top Pro

Monitors productivity and rewards it with karma

Todoist monitors how many tasks are completed and gives karma points as rewards for accomplishing them. It can also display charts showing productivity trends, which are great for finding areas that need improvement and increasing your overall productivity. This feature is a great motivator and an effective way of tracking productivity. See More

Top Con

No way to add additional info to a task

There is no metadata for the task itself, like a description. While a paid feature allows you to write comments and attach files, info could be lost in the conversation. See More

Top Pro

Super quick syncing

You can shift between devices without having to worry about if tasks have been synced or not. Todoist sync will always be quicker than you. See More

Top Con

Heavy premium advertisement

There is a screaming red "Upgrade and get more done" badge fixed in the bottom of the view, and additional features free users cannot access. See More

Top Pro

No ads in free version

The unpaid version contains no ads or popups encouraging you to upgrade. The only time you will be asked to upgrade is if you attempt to use a premium feature. See More

Top Con

Labels (@contexts, etc.) only available with premium subscription

Top Pro

Visual scheduling

By clicking on a task and then selecting “schedule,” a dialog box will pop up with shortcuts like "today," "tomorrow," or "postpone until tomorrow." A date can still be entered manually. See More

Top Con

Using "next" actions requires a messy workaround

Todoist was not designed for "next" actions. You can use a workaround by manually setting certain items as priority and then filtering them, but that process requires a lot more management than other tools. See More

Top Pro

Allows creating task templates

Tasks can be saved as templates by going to "task actions" and selecting "export as a template." The template will be saved locally. Saved templates can then be imported by going to "task actions" button and clicking "import from template." This allows you to use past task items as a starting point for creating new tasks. See More

Top Con

Makes it too hard to see all tasks assigned to you across the app

There is no default or easy-to-access view to simply see all your tasks from all your different projects. You have to use the filter (to:me) which seems like too much effort for something that should really be a default view. See More

Top Pro

Great home screen and lock screen widgets

The native widget is fully functional and editable without needing to open the app. A premium feature allows you to add and edit the task list on your mobile device’s lock screen. See More

Top Con

Lacks advanced task repeating options

For example: second Saturday of every 2 months. See More

Top Pro

Can be set to send a daily digest email

You can easily program a digest email that will send you an up-do-date summary of your tasks and deadlines. See More

Top Con

No support for dependencies

Cannot hide tasks until prerequisite tasks are completed See More

Top Pro

Browser extension for "add website as task"

Bookmark any webpage as a to-do item. See More

Top Con

Free version has limited functionality

Without a subscription you won’t have access to reminders, comments, or labels and filters. These are features that many users find essential, but aren't included without a subscription. See More

Top Pro

Extensive integration with a wide range of external apps

Todoist offers integration with a wide range of external apps, including Google Drive, Dropbox, Google Maps, Apple Maps, Zapier, Toggl Button, TaskClone, CloudMagic, IFTTT, Calendar Sync, Google Now, Dispatch, Mailplane, Airmail, Drafts, Workflow, PomoDone, 1Password, Powr of You, Mailbird, Yoke, Taco, Ginger Keyboard, Time Doctor, and Rindle. See More

Top Con

Cannot import data

Top Pro

Supports text formatting

You can make tasks stand out by setting them in bold and spice up your project names with emojis. Todoist also allows editing of hyperlinked text in the task comments. Hypertext, bold text, italic text, and emojis are supported in task names, project names, and task comments. Emojis are also supported in label names. Hypertext, bold text, italic text, and emojis are supported in task names, project names, and task comments. Emojis are also supported in label names. See More

Top Con

Todoist Foundations is detrimental to the app

Completed tasks disappear and project/section structures are messed up. See More

Top Pro

Infinite list depth

All subtasks are full featured tasks. This means that at a glance you can see subtasks, unlike other applications that require you to open the task. See More

Top Con

Very basic compared to alternatives

Compared to some other options, this is not a feature-rich app. The free version is not much better than keeping a text file of your to-dos. See More

Top Pro

Business strategy doesn't hinge on being acquired

Doist publicly declared their opposition to exit strategies like acquisition that regularly leave users high and dry. See More

Top Con

Can't mark all completed tasks uncompleted

It's possible to select multiple uncompleted tasks, but there's no way to select completed tasks. See More

Top Pro

Allows creating location-based reminders

Location-specific tasks can utilize the GPS in your mobile device to offer reminders when you are in the appropriate vicinity. For example, grocery lists that are linked to the location of your regular grocery store. See More

Top Con

Mac Mail not supported

Even in the Pro version, Mac Mail is not supported for sending tasks as email attachments. There are some workarounds to send mail, but those attachments will still be impossible to forward. See More

Top Pro

Integration with any app supporting web-calendar link

Top Con

Missed daily reminders complete for the wrong day

Miss a daily reminder for yesterday? If you complete it today, it completes today's reminder, too and won't remind you again until tomorrow. See More

Top Pro

Cross-platform

Top Con

Inbox is limited to 200 tasks

Top Pro

Quickly browse your list through smartwatch devices

The Todoist app supports Apple Watch and Android Wear for instant action and task viewing through smartwatches. See More

Top Con

Recurring tasks are hard to set because the app only supports "natural language"

Top Pro

Smart Schedule (Let AI schedule your tasks)

Todoist Smart Schedule adapts to your habits over time, analyzing your workload and determining how urgent a task is. By using both your past todos and future todos (as well as the data from millions of other users), it can sort your tasks in most important/ most urgent order, if you want. See More

Top Con

Naming convention for labels is very limited

No spaces or special chars are allowed. See More

Top Pro

On mobile apps, swipe left/right performs fast reschedule/done

Swipe right to mark a task as done, swipe left brings up several rescheduling options (tomorrow, next week, specific date, etc.). See More

Top Con

Import feature is bad at handling non-English characters

Top Pro

Quickly assign a task to a project as you type with #

Typing # while entering a new task brings up the list of projects (and sub-projects) to assign the task to. Type in any letters of the project name to filter the list to a subset of projects that have those letters in them. See More

Top Con

No decent filtering or complex searches

Top Con

Latest iPhone app only available for iOS 8 and above

The latest iPhone app is only available for iOS 8 and above, which excludes users with iPhone 4 or older models. Older versions of the app that can be used with previous iOS versions can be found here. See More

Specs

Platforms:Android / iOS / OSX / Windows / Web / Gmail / Outlook / Thunderbird / Kindle / Chrome / Firefox

781 209

score 24 · Answer 6

MyLifeOrganized

Top Pro

Pretty good Android app with Widget

Top Con

No web client

It would be great if they developed a web-based client. See More

Top Pro

Helpful community

They're using google groups, but they're really responsive and friendly, also to beginners. See More

Top Con

No linux and mac client

There is support for Windows, iPhone, iPad, and both Android phones and tablets. See More

Top Pro

Native windows app

Top Con

Expensive one-off cost, slow in releasing free updates

MLO does have quite a high price. However, this is a one-off price (per major version), so is much cheaper than web-based, subscription apps. The cloud synch feature, if you choose to have it, is low cost, so overall costs are low over the lifetime of the product. Although the app is very solid and reliable (even for beta testers like me), updates And requested features can be long in development. See More

Top Pro

Hierarchy-based to-do list

If you have a complicated to do list, this app can organize it into group of items. In fact, this is the main feature of the software. See More

Top Con

No support for previous versions

Top Pro

Excellent search, filter and custom views

The text search is excellent. It comes with some default views, but you can create custom hierarchical and flat views, using some quite powerful logic, to focus on tasks by almost any criteria you can think of. See More

Top Con

Complicated to start with

It needs some brains to set it up. See More

Top Pro

Custom views

Create custom views by numerous filters and triggers. See More

Top Pro

Many customizable keyboard shortcut

Quickly and deeply manage your tasks . See More

Top Pro

Context include other contexts

Each Context may include other Contexts. This can form a hierarchy (or even a net) of contexts. For example Contexts "Phone" and "Internet" can be included to the Context "Work" as well as to the Context "Home". See More

Top Pro

Open/closed hours for contexts

A Context may have a schedule: specific times during which it is open or closed. If a Context you select as a To-Do filter is closed at the moment, the tasks associated with this Context will not be shown in the To-Do list. See More

Top Pro

Calendar view and google calendar sync

This feature help user to visualize their daily workload in a graph form (mobile version) , so it assist to plan future tasks and events in a sense of work/life balance. Just simply connect to google calendar, you could view your events and tasks, and plan effectively. See More

Top Pro

Input parsing

MLO can parse or interpret the text you enter in Inbox on mobile and in some text input fields on Windows. For example you can enter "in 30 min" or "next Friday at 2pm" in date and time pickers. In Rapid Task Entry dialog you can even type: "Call Bob about the party tomorrow at 3pm remind 10 min in advance". The parameters of the task will be converted from the text automatically. See More

Top Pro

Hierarchy-based to do list

If you have a complicated to do list, this app can organize it into group of items. In fact, this is the main feature of the software. See More

Top Pro

PocketMod report

MLO (Window) can print PocketMod, which is a A4 paper that you can fold into a small booklet. Each page of this booklet can contain different information you select from the MLO app. It's very helpful especially on the occasion that you need to rely on paper only, such as camping, retreat, outdoor gaming activity, etc. See More

Top Pro

One-time purchase

It is much cheaper than subscription-based apps . MLO license doesn't expire. Upgrade is optional and offered with a discount. See More

Top Pro

Highly customisable

Easy to create your own workflow. See More

Top Pro

Flexible recurrence options

Robust implementation of recurrence options. You can set it to repeat every N day every N months, repeat N day after the completion the main task can recurs once all/any subtasks are completed, and other. See More

Top Pro

Auto prioritization of To-Do

MLO automatically sorts the tasks in To-Do based on user input. See More

Top Pro

Best for GTD

Excellent for organizing in the GTD style of David Allen. See More

Specs

Platforms:Windows/iOS/Android

24 1

score 98 · Answer 7

MeisterTask

Top Pro

Unlimited tasks and projects for free

MeisterTask offers a free plan that includes unlimited tasks and projects, as well as two integrations of the user's choice. See More

Top Con

No Linux desktop application

Top Pro

Useful integrations

MeisterTask has integrations with Google Drive, Dropbox, Slack, GitHub, BitBucket, Zendesk, Zapier, and MindMeister. You can even get a personal URL to subscribe to your tasks, schedule, etc. via any calendar program that supports the iCal format (e.g. MacOS default calendar application, or maybe even Fantastical 2 on the same platform). See More

Top Con

Main view isn't compact enough

The main view isn't compact enough even when set to small font and compact view. Additionally, columns are not collapsible. See More

Top Pro

Task Automations

MeisterTask offers “Section Actions” that help automate steps in your workflow and increase efficiency and consistency. See More

Top Con

Subtasks are hidden inside the task

It can be hard to see the complete details of each task due to the nested interface. See More

Top Con

No reminders

No native reminder events. See More

Specs

Platforms:Windows, macOS, iOS, Android

98 7

score 158 · Answer 8

Org-mode

Top Pro

Very flexible

Org-mode is characterized by a flexible and versatile system with adaptability to different workflows, making it comparable as an Evernote alternative. It is at once simple and complex., which helps it to compete as an Evernote alternative. See More

Top Con

Difficult to learn

Org-mode has a difficult learning curve since you have to learn all the keybindings and commands. It's especially difficult if you are not used to Emacs. See More

Top Pro

Built-in agenda

Org-mode has some built-in agenda functionality. You can schedule tasks and assign various degrees of importance to each of them. Org-mode agenda can also be synced with Google Calendar. See More

Top Pro

Versioning can be tracked and synced using Git or other VCS

Org files are plain text, and lend themselves well to version control. Emacs also has good integrations for various VCS. See More

Top Pro

Great sync support

Notes and to-dos can be synced with Trello, Toodledo, Simplenote, Orgmobile, or with tools like Git on Github, Dropbox, Google Drive, and Bitbucket, while WebDAV (with iOS and Android) can also be exported to PDF, mind map, LaTeX, HTML, Docbook, or txt. See More

Top Pro

Basic spreadsheet functionality

Org-mode has some basic spreadsheet functionality. Other than auto-formatting ASCII tables (a notoriously annoying problem), it also has support for LISP-like syntax to define equations or any other functionality that can be achieved through spreadsheets. See More

Top Pro

Out-of-the-box Latex support

Org-mode has out-of-the-box support for Latex: it can immediately parse equations (or other Latex markup) and can even compile notes to PDF or HTML. See More

See All Experiences

158 14

score 47 · Answer 9

Moo.do

Top Pro

Agenda panel lets you see all your tasks

You can use tags like @next, @today, @tomorrow, and you will see all your tasks in agenda panel. See More

Top Con

Interface can feel distracting

Moo.do offers a variety of features that can make for a distracted experience. Rather than being encouraged to focus on the task at hand, you may find yourself tempted to flip through other panes. See More

Top Pro

Offline editor

Top Con

Undo / redo

Undo / redo can be buggy. See More

Top Pro

Very easy to get started with

Despite having many different features, Moo.do is extremely intuitive to use right from the start. See More

Top Con

No API

Top Pro

Indefinitely nested lists of items

There is no limit to how many nested lists you can create. This gives you a lot of freedom structuring your ideas. See More

Top Con

No wiki-style cross references

Top Pro

Actively being developed

Top Con

Inability to add images to the outline

This is now possible See More

Top Pro

Lets you view multiple panes

The multi-pane feature allows you to view lots of information on the same screen so there is no need to frequently switch between pages. See More

Top Con

Currently lacks notifications for changes in panes

Top Pro

Very fast to use

Very fast application which is useful when you want to brainstorm. No lags at all. See More

Top Pro

Kanban

Kanban boards. See More

Top Pro

Markdown

Markdown support. See More

Top Pro

Multiple priority levels

You can quickly tag any of your content with one of the priority levels to help you stay organized and address the most important tasks first. See More

Top Pro

Three different themes to choose from

You have three options (classic, outliner, and dark) for themes. The differences are specific to how your content is formatted (for example: how bullets are displayed, if at all). You can also toggle the "grayscale" option if you don't want your tags to be in color. See More

Top Pro

Well designed interface

The design of the interface was well thought out. Despite the abundance of features, the interface is intuitive to navigate. It has a very clean, minimal design. See More

Top Pro

Easily filter data using tags

You can #tag words anywhere throughout your notes in order to easily find them and keep similar notes organized. See More

Top Pro

Turn your email into a todo list

Moo.do has an application for gmail that lets you fully organize your emails and turn them into a todo list. E-mails can be organized into different folders including what needs a reply, the priority levels, what is completed etc. See More

Top Pro

Ability to zoom in/focus on a branch

Top Pro

No limit on list items in the free version

Specs

Platforms:Web, Windows, Mac, Android, iOS

Storage:Moo.do (free, encrypted), Google Drive (paid, not encrypted)

47 7

score 158 · Answer 10

Informant

Top Con

Price

It’s too expensive. See More

Top Pro

Integrates tasks with calendar

Informant supports integration between the user's task list with their calendar. See More

Top Pro

Seamless syncing

Informant syncs seamlessly between mobile devices and PCs, so you can create an event or task anytime on your phone and it will appear on whichever computer you are using. One license includes all devices. See More

Top Pro

Integrates notes with contacts, tasks and calendar

Specs

Platforms:iOS (iPad/iPhone), macOS, Android

Price:$39.99

Publisher:Fanatic Software

API:No

See All Specs

158 18

score 314 · Answer 11

TickTick

Top Pro

Create checklist for a task

On each task you can choose between a text description or a checklist. See More

Top Con

No native integrations with IFTTT or Zapier

The app doesn't feature native integration with these services, but you can use this functionality by fiddling with the custom email address that is provided by TickTick. See More

Top Pro

Cross-platform

It’s accessible on the web, via a Chrome extension, on Android (phone/tablet, with widgets), and on iOS. See More

Top Con

unable to sync with gtasks, only imports

Top Pro

Flexible recurring tasks

Recurring tasks are simple to set, and can be created according to custom rules. See More

Top Con

Intelligent date and time entries don't work everywhere

In some apps, you can type "call Ben tomorrow at noon" and the date and time fields will be automatically populated with "tomorrow" and "noon". TickTick has recently implemented this feature, but it doesn't work flawlessly via the webapp or via a widget. The functionality does work good within the Android app, however. See More

Top Pro

Customizeable Android widget

You can change the opacity, themes, lists, and cosmetic features of the widget. See More

Top Con

Free version is limited

TickTick's free version is limited to 19 task lists, 1 attachment per day, and 1 collaborator. See More

Top Pro

Smart date parsing

You can type "buy milk tomorrow 5pm" it will turn into a task as "buy milk" and reminder set as tomorrow 5pm automatically. See More

Top Con

Abo model is too expensive

Top Pro

Multiple reminders

You can add up to five reminders for different time to a single task. See More

Top Con

Translation to Portuguese is not professional

For Portuguese speakers, the Portuguese translation seems very amateurish. See More

Top Pro

Smart List

Allows you to set custom filters, making it easier to find tasks. See More

Top Con

No search of non-latin languages in web

The web version has no ability to search non-latin languages (e.g. Russian, Greek). See More

Top Pro

Multiple reminders

Supports up to 5 reminders per task. See More

Top Con

Interface is not clear

It has too much information, causing some confusion sometimes. See More

Top Pro

Advanced sorting options

Tasks can be sorted by dragging and dropping them in the list. See More

Top Pro

Google Calendar integration

You can integrate TickTick with Google Calendar. See More

Top Pro

Lightweight app

TickTick is resource-light, which is great if you run multiple programs or are using an older device. See More

Top Pro

Clean UI

TickTick takes a minimalistic approach in order to keep things simple. See More

Top Pro

Easy to add tasks

Just start typing to add a task. See More

Top Pro

Has a calendar view

Pro version of the software allows tasks to be laid out in an easy to overview calendar view. See More

Top Pro

Supports #hashtags (labels)

Just click a hashtag to filter your labeled tasks. See More

Top Pro

Description and checklist all together

Paid users can add description and checklist into a single task all together. See More

Top Pro

Set list color

You can set a different color for each list. See More

Top Pro

Free task tagging

Tags are a native feature; up to five tags can be applied to each task. See More

Top Pro

Great support to recurring tasks

Easy to set recurring tasks and a lot of possibilities to do that. See More

Top Pro

Share task lists for collaboration

You can share a list through an email or a shareable link. See More

Top Pro

Location reminder

Remind you of a task when you reach specific location. See More

Top Pro

Can set duration of a task

You can set starting and ending date and time for tasks. See More

Top Pro

Follows Android design guidelines

The mobile Android app of TickTick follows the Android design guidelines for a familiar interface. See More

Top Pro

Keyboard shortcuts

TickTick supports keyboard shortcuts that makes it easier to work with. See More

Top Pro

Custom themes for pro users

Paid users can enjoy pro themes. See More

Top Pro

Recover from trash

Easy to see and recover tasks from trash if you deleted them by accident. See More

Top Pro

Print tasks

Easy to print any task you want to. See More

Top Pro

Siri integration

You can add tasks via Siri. See More

Top Pro

Folder with concluded tasks

Easy to see all concluded tasks by date of conclusion. See More

Top Pro

Support team is great

Support team responds quickly. See More

Top Pro

Integration with calendars by URL

Shows your events on other calendars (like Outlook) in your task list. See More

Specs

Platforms:Windows, Linux, Mac, Android, iOS, Web

Publisher:Appest Limited

API:Google Assistant/Alexa/Slack/Zapier/IFTTT/Spark

Collaborative:Yes

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314 73

score 52 · Answer 12

Nozbe

Top Pro

Cross-platform

With Nozbe you can manage and get your tasks done anytime and anywhere. Nozbe has apps for iOS, Android, Windows Phone, OS X, Windows, and Linux, as well as a universal web interface. The sync works smoothly and handles off-line work responsively – all the work saved on your device will be synced to the servers as soon as you’re back online. See More

Top Con

Limited free plan

After the free trial you can choose to remain on a free plan, but you’ll be restricted to a max of 5 projects and will have limitations on collaboration. See More

Top Pro

Great real-time team collaboration features

Nozbe can be a perfect tool to manage communication, data, and workflow for teams – large and small. Features like comments, @mentions, admin/guest roles, attachments, and categories are great for managing all the documents and emails associated with a project. You can also invite people who don't have Nozbe account to participate in your projects. See More

Top Con

Task dependencies missing

Nozbe is great, but one shortcoming relates to "task dependencies" in projects. You should be able to sequence your tasks so that, when you complete a task, the next one that needs to be done becomes the "priority" task for that project. This is a vital feature that will make the program dramatically more useful. The company claims to be working on this improvement. See More

Top Pro

Nice and simple user interface

Nozbe is based on Getting Things Done (GTD), a productivity philosophy created by David Allen. However, you don't need to know the methodology to use the tool. You can just add projects, tasks, and attachments, and gradually learn to use the other features to organize your time even better. See More

Top Pro

Practical integrations with some favorite tools

Nozbe integrates with email, Evernote, Dropbox, Google Drive, Box, Google Calendar, etc. See More

Top Pro

Nozbe.HOW templates

Nozbe users curate a vast collection of free templates that share everything from favorite recipes to tried-and-true vacation itineraries. See More

Top Pro

Highly intuitive and works the same way across all platforms

Specs

Platforms:iOS / Android / Win / Linux / OSX / Web

API:yes

Collaborative:yes

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52 18

score 20 · Answer 13

KanbanFlow

Top Pro

Simple & easy interface

The board space is very well used and configurable. User interactions are clear and intuitive. See More

Top Con

You cannot do a search on all boards, so if you have a lot of info on many boards, you have to search one at a time

Top Pro

WIP Limits

Top Con

No mobile app

There is a web app for mobile devices but it lacks some features that a native app could offer. See More

Top Pro

Swimlanes

Top Pro

Pomodoro timer

Top Pro

Estimation & time spent

Top Pro

Collaboration features

Any changes you make on the board are instantly available to all members of the team. See More

Specs

Platforms:Cloud/Web Android IOS

20 1

score 14 · Answer 14

Quire

Top Pro

Free version

A free version is available for up to 10 members. See More

Top Pro

Cross platform, sync and offline usage

Top Pro

Organizations, projects, task, hierarchical subtask and smart folders

Unlimited tasks/todo structures. See More

Top Pro

Multi-user handling

Handle multiple users and assignments . See More

Top Pro

Integration with calendar and github

Specs

Platforms:Web, Windows, Mac, iOS, Android

Real-time collaboration:Yes

Integrations:Slack/ Google Calendar/ Github

Kanban Board:Yes

See All Specs

14 1

score 116 · Answer 15

Taskwarrior

Top Pro

Command line interface

The command line interface puts powerful filtering expressions, context, annotations, tags, due dates, reoccurrence, and user-defined-attributes totally in your hands. It’s fast and low friction. See More

Top Con

Command line interface

A command line interface is a arguably overly verbose, consequently tedious, way to interact with a To Do list. See More

Top Pro

Extensible

Taskwarrior has many front-ends, services, extensions, hook scripts, and capsules available. Taskwarrior keeps a list of contributed tools on their site. See More

Top Pro

Lightweight and fast

Taskwarrior is written in the speedy C++ language. See More

Top Pro

Tasks stored in plain text files locally

Future-proof and easily integrated with version control system. You never lose access to your data. See More

Top Pro

Sync across devices

When used in conjunction with the Taskserver, it can sync tasks (conflict-free) across your Taskwarrior devices. This includes integration with Mirakel. See More

Top Pro

Supported internationally

It has UTF8 support and is translated into many languages. See More

Top Pro

Customizability

Taskworrior allows you to define custom attributes and reports to your needs. See More

Top Pro

Self-hosted Taskserver

You can be in full control of your data. See More

Specs

Platforms:Linux / OSX / Windows(Cygwin)

116 7

score 11 · Answer 16

Pipefy

Top Pro

Templates help save work

Pre-defined templates helps you match your daily workflows. See More

Top Con

Only for sales

Top Pro

Great reports

With some filters you can find the best way to find where you need to focus your time and improve your productive See More

Top Pro

It's not just a simple todo task manager

Helps a lot with complex and cascading workflows. See More

Top Pro

Captures workflows and SOP's for more than just projects

Project and todo's are such a small part of Pipefy. Example: You can create a 'pipe' to deal with web clippings. Clip them to the 'inbox' and the get triggered to actually do something with them, not just store them. You can have web visible 'start forms' that allow, for example a client to submit a change request and it automatically goes to your pipe connected to your client. It is so powerful and much much more than just a task management program. See More

Top Pro

Customized processes

Top Pro

Reasonable price

It's only $7. See More

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11 1

score 61 · Answer 17

Kanban Tool

Top Con

Not immediately self-hostable

To self-host, your server needs to have 10 or more users, and prices on self-hosting are not disclosed. See More

Top Pro

Intuitive

You will probably figure out how it works in a couple of minutes. See More

Top Con

Search could be better

Search is not reliable. See More

Top Pro

Time tracking reports

Great and seamless time tracking with best time tracking reports. See More

Top Con

Non libre/open source (propietary)

Top Pro

Customizable and reassuring

Thanks to the visualization of work, it's much easier to see the progress of work. Boosts the confidence in what you endeavour upon and reassures each step of the process. The customization allows to fit a system right to the process you've planned, so that we don't have to match our work to an external way, but build our own. See More

Top Pro

Good number of integrations

Kanban Tool integrates with: Zapier, WeWiredWeb, Dropbox, Google Drive, SkyDrive, Box, Google calendar, iCal, Outlook, flexible and well-documented API for external systems integration, RSS feeds for boards, Chrome extension for adding tasks, JIRA® integration (Chrome extension - Kanbanira), adding tasks and comments from email, export/import Excel/CSV. See More

Top Pro

Simple customization

Kanban Tool provides a collection of power-ups that allow you to customize it to meet your needs. Especially, "Developer tools" are worth mentioning. With this power-up you can add custom scripts and stylesheets to your board. See More

Top Pro

Scalable

No matter how big a team you work in, kanban tool fits nicely. Thanks to the ability to customize the boards, it's easy to match a board to the size of the process. The kanban tool has been growing with our process for the past 3 years, we started with 3 people and 2 boards, now we have 24 employees and 16 main boards with several process steps each and the system works just as well. See More

Top Pro

User friendly interface

Top Pro

Work statistics

You can clearly see on a graph how much of planned work have you done already. It's very motivating. See More

Top Pro

Pleasant design

Top Pro

Swimlanes and customization

You can very easily adjust the board layout to suit your needs and even add swimlanes to have all projects on the same Kanban board. See More

Top Pro

On-site version available

Top Pro

iOS app coming soon

Just been told by the Support Team there will be an iOS app soon. See More

Specs

Platforms:Web/Android/IOS/On-Premise

61 5

score 15 · Answer 18

Kantree

Top Pro

Dynamic kanban view

Kanban board to drag and drop cards across columns. Select which group type to show as columns: status, milestones, labels, teams, etc (you can create your own dimensions) Set rules to your group (such like auto-assign card to user when dropping a card) See More

Top Con

Its not project management...

Top Pro

Infinite hierarchy

Cards can have checklists. Items in the checklist are actual cards, which can be organized in their own board. Projects is like a tree of card, with unlimited sub-level boards. Perfect to manage complex project with hierarchy. You can choose different settings and user permissions at every level. See More

Top Pro

Custom card groups

Group your card in unlimited dimensions. You can use the built-in groups (lists, labels, milestones), adapt them or create your own. This allows you to manage a projects in other dimensions (by versions, teams, offices, categories, releases, etc). Visualize your project in kanban and table view, by the group types of your choice. Drag and drop cards quickly between groups. Track progress by group types (ideal for managing iterations). See More

Top Pro

Self-hosted option

Kantree can be installed on your server #privacy See More

Top Pro

Card models

Use or create card model to best represent your work, for each of your project. Dozens of types of attributes available, including text, yes/no values, map, file attachments, due date, etc Perfect to manage projects of different kinds, with multiple card types - like ideas, sales contact, customer feedback, bug report, feature request, bill/order. See More

Top Pro

Notification (email and in-app)

Top Pro

Slack integration

Top Pro

Github integration

Top Pro

Charts and analytics

Top Pro

Work in progress limits

Set soft limit to group, so that your teams don't get overloaded and lose focus See More

Top Pro

Mobile

Adaptative design that is optimize for touch-based interface and adapt the UI to small screen (mobile and tablet) See More

Top Pro

Table view

Manage your cards in table, by groups. All the cards are displayed as rows, with their attributes in columns. Group cards by any group type: milestones, status, team, label, epic, release... Drag and drop cards across groups. Pick the attributes to include in the table See More

Top Pro

Card links

Create linked card to mirror a card in another projects / organization. Create links with the attributes of the target card, or with its own attributes (to manage a card in multiple boards) Create custom card relationship: blocked by, same as, etc. Kantree also support infinite card hierarchy See More

Top Pro

File attachment

Drag and drop multiple files to your cards at once. Preview files in a gallery, by card or for the entire project See More

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15 2

score 57 · Answer 19

Momentum

Top Pro

Specifically designed for GTD

Top Con

Beta interface is confusing for first-timers

The interface is very opinionated (this is a good thing). But it is not obvious how to map user's own GTD variant onto the one the author has in mind. Maybe after it is in production, there will be better on-boarding. See More

Top Pro

Automated Next Steps

Next steps have a separate view. Tasks can be updated sequentially or parallel. See More

Top Con

No native apps

Top Pro

Projects and Tasks can be endlessly nested

You can nest multiple projects with tasks, there is no limit. See More

Top Con

In Beta (development)

Top Pro

Has an offline mode

No permanent internet connection needed. See More

Top Pro

Cross-platform

Web-based, progressive-web-app (PWA). See More

Top Pro

Realtime synch

Data instantly updates on all devices. See More

Top Pro

Clean design

Lots of space helps focus on the tasks. See More

Specs

Platforms:Windows/macOS/iOS/Linux/Android

Price:free / 5$ subscription / 5$ ticket

Search:yes

End-to-end encryption:yes

See All Specs

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57 7

score 91 · Answer 20

Todo.txt

Top Pro

Easily editable format

Todo.txt can be edited in plain text and then displayed with neat styles. See More

Top Con

No support for reoccurring tasks

Tasks have dates corresponding to creation and completion, but there is no explicit support for due dates or for tasks that reoccur. See More

Top Pro

Editable from any text editor without needing any proprietary software

Because todo.txt is just a todo standard with various compatible apps to edit it, you can update it from any device as long as it can edit text and you can access your todo.txt file It's convenient to be able to access your todo list quickly via your programming environment so you don't have to switch contexts, and to have a separate todo.txt file per project. See More

Top Con

Nested tasks not supported

Many todo tasks for developers end up having sub tasks that need to be performed for a parent task to be completed, but the todo.txt format does not have any nesting. See More

Top Pro

Works with lots of apps for every platform

Todo.txt lists can be edited in virtually every text editor ever made and accessed on devices that support Dropbox. The user community has also created a number of apps for dozens of platforms. See More

Top Con

Android app not updated since 2013

The app only seems to support Dropbox. It would be nice to see support for different and newer file storage services. See More

Top Pro

Command line support

You can edit your lists using the command line (e.g., Terminal) via a supplied bash script. See More

Top Pro

Full control over your to-dos

You have full access to the underlying programming rules, and therefore total control over your task lists. See More

Top Pro

Extensible

Has been extended to include most things people want, including a multiple of interfaces and app for all platforms. See More

Top Pro

Easy syncing

Todo.txt automatically and seamlessly syncs through Dropbox. See More

Top Pro

Wide range of interface apps

The community has developed a wide range of apps that interface with the basic file structure. These apps vary in how much they accomplish, how much hand-holding they do, their level of glitz, etc. They range from plugins for an editing app like vim to stand-alone, platform-specific GUI's. So YMMV depending on what you use. (todopy is particularly nice, a Python program that has a "console" mode which provides a keyboard-driven GUI.) See More

Top Pro

Follows the unix philosophy

Does one thing: to do lists See More

Top Pro

It's free

It runs on MacOS, Android, and Python (in the Mac's Unix CLI) -- all for free. See More

Top Pro

Easy to sync up between lots of devices and interfaces

At a bare minimum you just need to be able to edit text, but there are many apps and advanced interfaces you can install on many devices to supplement your to-do list editing. See More

Specs

Platforms:Android / iOS / CLI

API:no

Collaborative:no

Source model:Open source

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91 10