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4.7 star rating
0
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Quire.io
All
7
Experiences
Pros
5
Cons
1
Specs
Top
Con
Not self-hosted
Not available as a self-hosted solution.
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Top
Pro
Task board available
Multiple configurable task boards (kanban-like) are available for all projects.
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Top
Pro
Free version
Free for up to 10 team members.
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Top
Pro
Nice looking
Nice looking modern GUI. Easy to use.
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Top
Pro
Keyboard shortcuts
Useful keyboard shortcuts (Ctrl+F1 gives pop-down help) gives faster task manipulation.
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Top
Pro
Mobile app is available
The app is available for both Android and iOS devices.
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Specs
Platforms:
Mac, Windows, iOS, Android
Technology:
Dart, Swift
Subtasks:
Yes
Real-time collaboration:
Yes
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Experiences
Free / paid
8
0
Kanban Tool
All
16
Experiences
Pros
12
Cons
3
Specs
Top
Con
Not immediately self-hostable
To self-host, your server needs to have 10 or more users, and prices on self-hosting are not disclosed.
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Top
Pro
Intuitive
You will probably figure out how it works in a couple of minutes.
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Top
Con
Search could be better
Search is not reliable.
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Top
Pro
Time tracking reports
Great and seamless time tracking with best time tracking reports.
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Top
Con
Non libre/open source (propietary)
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Top
Pro
Customizable and reassuring
Thanks to the visualization of work, it's much easier to see the progress of work. Boosts the confidence in what you endeavour upon and reassures each step of the process. The customization allows to fit a system right to the process you've planned, so that we don't have to match our work to an external way, but build our own.
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Top
Pro
Good number of integrations
Kanban Tool integrates with: Zapier, WeWiredWeb, Dropbox, Google Drive, SkyDrive, Box, Google calendar, iCal, Outlook, flexible and well-documented API for external systems integration, RSS feeds for boards, Chrome extension for adding tasks, JIRA® integration (Chrome extension - Kanbanira), adding tasks and comments from email, export/import Excel/CSV.
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Top
Pro
Simple customization
Kanban Tool provides a collection of power-ups that allow you to customize it to meet your needs. Especially, "Developer tools" are worth mentioning. With this power-up you can add custom scripts and stylesheets to your board.
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Top
Pro
Scalable
No matter how big a team you work in, kanban tool fits nicely. Thanks to the ability to customize the boards, it's easy to match a board to the size of the process. The kanban tool has been growing with our process for the past 3 years, we started with 3 people and 2 boards, now we have 24 employees and 16 main boards with several process steps each and the system works just as well.
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Top
Pro
User friendly interface
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Top
Pro
Work statistics
You can clearly see on a graph how much of planned work have you done already. It's very motivating.
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Top
Pro
Pleasant design
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Top
Pro
Swimlanes and customization
You can very easily adjust the board layout to suit your needs and even add swimlanes to have all projects on the same Kanban board.
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Top
Pro
On-site version available
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Top
Pro
iOS app coming soon
Just been told by the Support Team there will be an iOS app soon.
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Specs
Platforms:
Web/Android/IOS/On-Premise
API:
Yes
Collaborative:
Yes
Subtasks:
Yes
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Experiences
Free / paid
61
5
Zenkit
All
4
Experiences
Pros
3
Specs
Top
Pro
Powerful and simple to use tool with a clean design
Easy to use and easily understandable for everyone.
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Top
Pro
Many important data views
Data views include Mind-Map, Kanban-Board, Spreadsheet, List, and Calendar. Views can be switched easily.
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Top
Pro
Native apps
Native apps for iOS, Android, macOS, Windows, and Linux.
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Specs
Platforms:
Web, Windows, macOS, Linux, Android, iPhone
Languages:
English, German, Portuguese, Spanish, French, Chinese (traditional), Korean, Russian
API:
Yes
Collaborative:
Yes
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Free / paid
120
13
Trello
All
33
Experiences
Pros
20
Cons
12
Specs
Top
Pro
Simple and easy to use interface
There are two primary columns: the board is shown on the left and all the other controls on the right. The main means of interaction is dragging and dropping to-do cards into the various lists. The board structure is very customizable, and includes a variety of features that help along the way: color-coding, due dates, card images, checklists with a graphics bar that allows following progress easily, and card aging for cards that haven’t been touched in a long time.
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Top
Con
Subtasks lack features
Every task can have a list of subtasks which more closely resembles a standard to-do list. These lack the functions that cards offer you. You cannot comment on a sub-list, give the sub-tasks due dates, or provide additional information. You are limited to only checking them off once completed.
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Top
Pro
Great real-time team collaboration features
Trello has permissions at the board level as well as the ability to assign multiple people to each card. There are a lot of sharing options available and boards can be made visible for the public. It's also possible to subscribe to a card to be notified of its progress. The simplicity of the UI makes collaboration easy because it’s very simple to see the progress of each card and who is responsible for it. It also updates constantly to reflect real-time changes in progress. The simplicity of the UI makes collaboration easy as it’s very simple to see the progress of each card and who is responsible for it. It also reflect changes on boards in real-time.
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Top
Con
No multi-board aggregation
If you have multiple boards with tasks on them there is no way to get all the tasks on one board in a way that changes on one board will update the other.
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Top
Pro
Highly flexible workflow
Trello calls items used in the workflow “cards.” Cards are double-sided and can contain subtasks as well as notes and other details. Card columns can be used to simulate a workflow by moving cards from left to right as they are completed, or as a way of indicating task priority. The workflow is highly flexible as the columns are completely customizable to suit the task flow. For example, tasks can be put through a workflow "idea > approved > in-progress > pending review > released" or simply "ideas > released" depending on the granularity level needed. This makes Trello a great solution to feature management as it's possible to set up boards to handle everything from agile sprints to a more generic to-do list, all with status management.
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Top
Con
Can't get one view of cards across all boards
However, you can view all cards assigned to you.
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Top
Pro
Free for unlimited users
Trello offers a very generous free version that has no ads, no restrictions on the number of users, and very little restriction on how the program can be used. The paid features are generally cosmetic, such as the ability to change the background, add stickers or integration with other tools.
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Top
Con
Not really a to do list
Trello is much more a workflow and project management program than a typical to-do app, which makes it overwhelmingly robust for those looking to jot down their shopping list.
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Top
Pro
Works well for visual thinkers
The UI is based around Kanban, so you can see all your tasks and their status clearly.
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Top
Con
You can't add more than 1 Power Up without paying for it
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Top
Pro
Functionality can be extended via plug-ins
Voting, view, and calendar plug-ins further increase the functionality.
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Top
Con
Can't create dependencies between cards
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Top
Pro
Markdown support with well-rendered images
Trello supports Markdown, meaning that HTML input is represented appropriately. Cards with attachments are also rendered well. For example, images are shown correctly on the card, bug links are detected etc.
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Top
Con
Project management system only
This is cumbersome to get started.
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Top
Pro
Sub-tasks
Each card can have one or even multiple task lists.
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Top
Con
Managing large projects may be difficult
Trello works best with medium to small projects and with very high-level overviews. It is less effective for projects that require very granular management due to the fact that it becomes considerably more difficult to keep track of various cards and priorities as they are pushed off the screen.
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Top
Pro
Cross-platform and cross-sync
Trello works on all modern devices through the web application and has native apps for iOS, Android and Windows 8/10 devices.
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Top
Con
Impossible to use Pomodoro timer connected to Trello on iOS
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Top
Pro
Attach files to cards
Keep all of your files (images, documents, etc.) organized on their relevant cards.
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Top
Con
No quick deadline assignment
You have to open a Calendar every time to set a date without any quick options like today, tomorrow etc.
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Top
Pro
Easy-to-use
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Top
Con
Slow and requires a lot of mouse work to navigate
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Top
Pro
Best kanban for personal usage
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Top
Con
Light on features
Trello is focused on simplicity and as such forgoes certain common features that may or may not be important to you.
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Top
Pro
Excellent for groups using agile software development
The responsiveness and layers of customization make it easy for team members of various disciplines to collaborate on the same task board.
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Top
Pro
Great prioritization, Due date and Story point features
Can set different priorities to various tasks, set appropriate due dates and Story points - timing allotted to each task.
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Top
Pro
Good performance
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Top
Pro
Features to add voting on cards
Trello offers support for features to add voting on cards, often referred to as 'power-ups'.
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Top
Pro
Smooth media integration
Works like a charm.
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Top
Pro
Great native app for Android and iOS
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Top
Pro
Lots of API integrations
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Top
Pro
Action history log allows you to rapidly follow changes
There is a global history system which allows to rapidly follow changes. There is also a notification system if another user updates the board while you're watching it.
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Specs
Platforms:
Android / iOS / Windows / Web
API:
Yes
Collaborative:
Yes
Dark Theme:
Yes
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Experiences
Free / paid
662
146
GitLab issues
All
7
Experiences
Pros
5
Cons
1
Specs
Top
Con
Search functionality is not that refined
While you can search for users or projects, you cannot search for a filename. This makes GitLab's search one of the weak points in an otherwise great tool.
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Top
Pro
Good web UI
GitLab's UI is clean and intuitive. Each view is designed to not fill the screen with useless information. It displays the activity in a feed-type way in the most prominent part of the view. On top of that, there's a toolbar with buttons which can filter this feed by pushes, merge events or comments. On the left, there's a menu that displays all the links that take you to the different views. For example, a file directory which displays all the files in that repo, a commit view which displays all the commits in cronological order, a network and a graph view that display important information graphically etc... All these details make GitLab's UI extremely intuitive and easy to use, no view is overflown with information and every view displays only the most useful and crucial information needed at that time.
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Top
Pro
Free and open source
Gitlab is a free open source project licensed under MIT. Source code for Enterprise Edition can be found here and Community Edition here.
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Top
Pro
Comes with integrated CI/CD solution
GitLab CI makes it easy to set up CI and deployment for projects in GitLab. It supports parallel testing, multiple platforms, Docker containers and streaming build logs.
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Top
Pro
Regular updates
GitLab is being constantly worked on and has a new release every month on the 22nd. Updating is also very easy through a single upgrade script.
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Top
Pro
Issues can have weight
On GitLab EE (free for open-source projects only) you can set the weight of an issue during its creation (from 1 to 9) to get a better idea of how much time, value or complexity a given issue has.
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Specs
Platforms:
Linux, BSD
Technology:
Ruby
Git:
yes
SVN:
no
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Experiences
Free / paid
77
2
Quire
All
9
Experiences
Pros
7
Cons
1
Specs
Top
Pro
Free version
Free for up to 10 team members.
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Top
Con
Not self-hosted
Not available as a self-hosted solution.
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Top
Pro
Integrations
GitHub, Slack, Microsoft Teams and Zapier integration.
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Top
Pro
Multiple assignee
Assign to more than one person for a task.
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Top
Pro
Kanban Board
You can move some selected tasks from the list to board to get focused.
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Top
Pro
Simple and elegant UI
Everything looks clean and easy to use.
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Top
Pro
Nested task list
Task list with unlimited subtasks.
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Top
Pro
Flexible permission control
Assign to external team, share link with clients without signup, control members' view.
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Specs
Platforms:
Windows, Mac, iOS, Android, Web
Technology:
Dart, Swift
Subtasks:
Yes
Real-time collaboration:
Yes
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Experiences
Free / paid
8
0
Redbooth
All
5
Experiences
Pros
3
Cons
1
Specs
Top
Pro
Free version
Free version for up to 2 users.
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Top
Con
Collaborative features are behind a paywall
Group chat and video messaging requires a Premium account.
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Top
Pro
Tasks can be interacted with via email
Redbooth allows creating and replying to tasks using email.
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Top
Pro
Allows getting granular in how manage tasks
Redbooth allows creating task lists and subtasks and each item can have labels, comments, descriptions, attachments, allotted time, etc.
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Specs
Platforms:
Web, Mobile
Technology:
Ruby
Hide
Free / paid
6
0
KanbanFlow
All
9
Experiences
Pros
6
Cons
2
Specs
Top
Pro
Simple & easy interface
The board space is very well used and configurable. User interactions are clear and intuitive.
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Top
Con
You cannot do a search on all boards, so if you have a lot of info on many boards, you have to search one at a time
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Top
Pro
WIP Limits
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Top
Con
No mobile app
There is a web app for mobile devices but it lacks some features that a native app could offer.
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Top
Pro
Swimlanes
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Top
Pro
Pomodoro timer
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Top
Pro
Estimation & time spent
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Top
Pro
Collaboration features
Any changes you make on the board are instantly available to all members of the team.
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Specs
Platforms:
Cloud/Web Android IOS
API:
Yes
Collaborative:
Yes
Offline access:
Yes
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Experiences
Free / paid
20
1
Twist
All
3
Experiences
Pros
2
Cons
1
Top
Pro
Focused collaboration
Channels are neatly divided into topic threads, focusing the discussions.
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Top
Con
Only 1 month of search for free
The free tier only searches the last 1 month.
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Top
Pro
Guest roles
Guest members can be added that have access to specific channels; ideal for individuals outside the team.
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here
5
0
Sprintly
All
4
Experiences
Pros
2
Cons
2
Top
Pro
Integrations & Extensions
Deep integration with GitHub (items can be commented on, closed, updated via commits or pull requests, support for multiple GitHub repositories, etc.). Also integrates to Slack, BitBucket, others.
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Top
Con
No local installation, everything is foreign cloud hosted
No option for local installation - cloud only that is hosted on foreign servers to the US.
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Top
Pro
Intuitive UI
Different types of items (User Stories, Tasks, Bugs, and Tests) show as a different color. Items can be tagged and then tags can be used to filter, sort and search for items. Different views show progress against milestones, and how many items are assigned to each team member.
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Top
Con
No free option that can get expensive
Pricing starts at $19 for 6 team members and range all the way up to $399 a month for the enterprise edition.
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Paid
4
0
TimeGuru
All
6
Experiences
Pros
4
Cons
1
Specs
Top
Pro
Free version
Free for up to 10 users.
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Top
Con
no app, still easy to use from the phone though.
The app missing is not a huge problem for me at all. They have a guide for both Android and Apple on how to get the icon on your phone's homepage, which works just as fine. The only difference is that the system opens up in your mobile browser instead. It almost looks like an app.
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Top
Pro
Simple userinterface with advanced functions
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Top
Pro
Helpful support
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Top
Pro
has every function you need and more, incredibly easy setup guide when you create the system
Even with the app missing, this the most userfriendly system I have tried so far. When creating the system, you follow a very simple guide, that walks you through all the system's modules and functions, and allows you to customize it all to fit your needs. Also, you can easily get the app icon on your phone, that opens up the system in your browser when you click it. It works just as good as an actual app in my opinion.
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Specs
Platforms:
PC, Mac, Tablet, Phone
Technology:
.NET
API:
Yes
Collaborative:
Yes
Hide
Free / paid
3
0
Casual
All
7
Experiences
Pros
5
Cons
1
Specs
Top
Pro
Tracks task dependencies using a graph
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Top
Con
Price
At its cheapest level, Casual is $9 per month for two users and two GB of storage. The trial period is short and there is no free version.
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Top
Pro
Great to-do templates
Every to-do list & project can be saved as an amazing template that you can re-use in the future.
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Top
Pro
Offers a high-level overview of projects
The workflow with dependencies shows where the things are at a glance. No more frustrations of how your project is going and who is doing what.
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Top
Pro
Sync deadlines to Google Calendar
To-do items can be integrated with your day-to-day schedule using Google Calendar.
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Top
Pro
Visual way of organizing your work
The workflow includes dependencies and shows you where things are at a glance.
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Specs
Platforms:
Web
API:
no
Collaborative:
yes
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Experiences
Get it
here
3
0
Pipefy
All
7
Experiences
Pros
6
Cons
1
Top
Pro
Templates help save work
Pre-defined templates helps you match your daily workflows.
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Top
Con
Only for sales
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Top
Pro
Great reports
With some filters you can find the best way to find where you need to focus your time and improve your productive
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Top
Pro
It's not just a simple todo task manager
Helps a lot with complex and cascading workflows.
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Top
Pro
Captures workflows and SOP's for more than just projects
Project and todo's are such a small part of Pipefy. Example: You can create a 'pipe' to deal with web clippings. Clip them to the 'inbox' and the get triggered to actually do something with them, not just store them. You can have web visible 'start forms' that allow, for example a client to submit a change request and it automatically goes to your pipe connected to your client. It is so powerful and much much more than just a task management program.
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Top
Pro
Customized processes
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Top
Pro
Reasonable price
It's only $7.
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Experiences
$7
11
1
MeisterTask
All
8
Experiences
Pros
3
Cons
4
Specs
Top
Pro
Unlimited tasks and projects for free
MeisterTask offers a free plan that includes unlimited tasks and projects, as well as two integrations of the user's choice.
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Top
Con
No Linux desktop application
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Top
Pro
Useful integrations
MeisterTask has integrations with Google Drive, Dropbox, Slack, GitHub, BitBucket, Zendesk, Zapier, and MindMeister. You can even get a personal URL to subscribe to your tasks, schedule, etc. via any calendar program that supports the iCal format (e.g. MacOS default calendar application, or maybe even Fantastical 2 on the same platform).
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Top
Con
Main view isn't compact enough
The main view isn't compact enough even when set to small font and compact view. Additionally, columns are not collapsible.
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Top
Pro
Task Automations
MeisterTask offers “Section Actions” that help automate steps in your workflow and increase efficiency and consistency.
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Top
Con
Subtasks are hidden inside the task
It can be hard to see the complete details of each task due to the nested interface.
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Top
Con
No reminders
No native reminder events.
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Specs
Platforms:
Windows, macOS, iOS, Android
Collaborative:
Yes
Offline access:
Yes
Subtasks:
Yes
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Experiences
Get it
here
98
7
Wekan
All
11
Experiences
Pros
8
Cons
2
Specs
Top
Pro
Open source
Open source software benefits from collaborative development from the user community.
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Top
Con
No print version of the ticket page
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Top
Pro
Install with a few clicks with Cloudron or Yunohost
Making it really easy to self host.
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Top
Con
No desktop notifications
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Top
Pro
Easy to create instance on sandstorm.io
Wekan is available as an app on sandstorm.io. For personal use, it may be sufficient to run an instance in a free sandstorm account.
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Top
Pro
Easy to install on most arm64, x86 and x64 linux systems
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Top
Pro
Friendly support
Developers are very helpful and friendly.
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Top
Pro
Clear UI/UX
Well-thought-out user interface – despite the high complexity of the functionality very intuitive.
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Top
Pro
Can easily be integrated with NodeJS apps
Since it's built using Meteor, it can easily be integrated with existing NodeJS apps.
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Top
Pro
Written in JavaScript
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Specs
Platforms:
Linux, Docker
Technology:
Node.js, MongoDB
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Experiences
Free
20
2
Kantree
All
15
Experiences
Pros
14
Cons
1
Top
Pro
Dynamic kanban view
Kanban board to drag and drop cards across columns. Select which group type to show as columns: status, milestones, labels, teams, etc (you can create your own dimensions) Set rules to your group (such like auto-assign card to user when dropping a card)
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Top
Con
Its not project management...
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Top
Pro
Infinite hierarchy
Cards can have checklists. Items in the checklist are actual cards, which can be organized in their own board. Projects is like a tree of card, with unlimited sub-level boards. Perfect to manage complex project with hierarchy. You can choose different settings and user permissions at every level.
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Top
Pro
Custom card groups
Group your card in unlimited dimensions. You can use the built-in groups (lists, labels, milestones), adapt them or create your own. This allows you to manage a projects in other dimensions (by versions, teams, offices, categories, releases, etc). Visualize your project in kanban and table view, by the group types of your choice. Drag and drop cards quickly between groups. Track progress by group types (ideal for managing iterations).
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Top
Pro
Self-hosted option
Kantree can be installed on your server #privacy
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Top
Pro
Card models
Use or create card model to best represent your work, for each of your project. Dozens of types of attributes available, including text, yes/no values, map, file attachments, due date, etc Perfect to manage projects of different kinds, with multiple card types - like ideas, sales contact, customer feedback, bug report, feature request, bill/order.
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Top
Pro
Notification (email and in-app)
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Top
Pro
Slack integration
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Top
Pro
Github integration
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Top
Pro
Charts and analytics
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Top
Pro
Work in progress limits
Set soft limit to group, so that your teams don't get overloaded and lose focus
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Top
Pro
Mobile
Adaptative design that is optimize for touch-based interface and adapt the UI to small screen (mobile and tablet)
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Top
Pro
Table view
Manage your cards in table, by groups. All the cards are displayed as rows, with their attributes in columns. Group cards by any group type: milestones, status, team, label, epic, release... Drag and drop cards across groups. Pick the attributes to include in the table
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Top
Pro
Card links
Create linked card to mirror a card in another projects / organization. Create links with the attributes of the target card, or with its own attributes (to manage a card in multiple boards) Create custom card relationship: blocked by, same as, etc. Kantree also support infinite card hierarchy
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Top
Pro
File attachment
Drag and drop multiple files to your cards at once. Preview files in a gallery, by card or for the entire project
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Experiences
Get it
here
15
2
TeamWork.com
All
4
Experiences
Pros
3
Cons
1
Top
Pro
Offers lots of granularity in task management
Tasks are grouped in task lists and can have subtasks. Each task list can be assigned to a particular set of users, aligned with a milestone and have notes. Each task in the task list can have a description, a start and a due date, attachments, priority, manually set progress, followers, dependencies, be assigned to a particular set of users and set to repeat. Each subtask has the same configurable properties except instead of the ability to assign people, subtasks can be commented on.
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Top
Con
Provides too much detail for small projects
Amount of granularity for tasks can be overwhelming for small projects or teams.
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Top
Pro
Each project has only the required functionality
It's possible to limit projects only to the necessary features so that unnecessary functionality doesn't get in the way and clutter up the interface.
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Top
Pro
Good assortment of features
Gantt charts, calendar and an easy overview of huge amount tasks.
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Get it
here
24
4
Redmine
All
6
Experiences
Pros
5
Specs
Top
Pro
Free and open-source
Redmine is a free and open source tool.
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Top
Pro
Visually appealing and has high usability
Redmine's UI is very simple and easy to learn to use. It does not overwhelm users with many options and information at once.
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Top
Pro
Built in Integration for GIT, SVN, & CVS
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Top
Pro
Built In Wiki
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Top
Pro
Plugins support
If there is additional features set you want you can find or write plugins to extend the ability.
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Specs
Platforms:
Windows, Linux, Unix, Mac
Technology:
Ruby on Rails
Git:
yes
SVN:
yes
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Free
59
9
Blossom
All
5
Experiences
Pros
2
Cons
2
Specs
Top
Con
No free plan
There is no free plan like for personal use and the minimal cost of $19/month might be prohibitive.
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Top
Pro
Slack integration
An update is posted to the Slack channel every time a task is created, completed, moved, or commented upon.
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Top
Con
Slack integration is really basic
There is no way to interact with tasks in any way - new tasks can't be added, completed tasks can't be removed, tasks can't be assigned, etc. The integration only sends updates to the Slack channel. There is also no way to fine-tune what updates get posted to Slack.
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Top
Pro
Simple & clean interface
Design focuses on clarity.
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Specs
Platforms:
Web
API:
Yes
Collaborative:
Yes
Free plan:
no
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Priority Matrix
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Experiences
Pros
4
Cons
1
Top
Con
Expensive
Used to be free, is now $12+ a month.
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Pro
Helps prioritize, rather than simply listing tasks
Priority Matrix helps me focus on what's truly important on my todo list, so I can work more efficiently.
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Pro
Super easy to share / delegate tasks
All I have to do is press a button, rather than drafting a whole email to one of my co-workers.
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Pro
Solid methodology
The software implements time proven methodologies; not just a to-do list.
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Pro
Lots of different views
Priority Matrix makes it really easy to see your task list in different ways: You can see it in the quadrant view, calendar view, a filterable list, and also a Gantt Chart if you have the business license. Full disclosure: Originally posted by an Appfluence Intern (who was equally impressed with the software's layout and functionality before working there)
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