What are the best free to-do list applications for Android?

Options
Considered

User
Recs.

Feb 3, 2024

Last
Updated

TickTick vs SynapBook vs Any.do

vs Google Keep vs Zenkit vs Todoist vs Remember the Milk vs Orgzly vs SquidHub vs Microsoft To-Do vs Trello vs Toodledo vs gTaskBox vs Karmin G3 Salon Professional Ceramic Flat Iron vs Wunderlist vs Tick Tick

Specs

Platforms

Windows, Linux, Mac, Android, iOS, Web

API

Google Assistant/Alexa/Slack/Zapier/IFTTT/Spark

Collaborative

Yes

Reminders

Yes

Location-based reminders

Yes

Search

Yes

Dark Theme

Yes

Offline access

Yes

Subtasks

Yes

Supported Calendars

Google Calendar/Outlook Calendar/ other Local Calendars

Multifactor

Yes

Mobile widget

Yes

In App Purchase

Yes

Publisher

Appest Limited

Location based reminders

Yes

Multiple Tags

Yes

Markdown

Yes

Pomo Timer

Yes

Achievement system

Yes

Habit builder

Yes

Kanban Board View

Yes

Cross Platform

Realtime

Recurring

File Size

Free plan

Projects

Daily Planner

Themes

Mobile widgets

Gmail Integration

Missed Calls

Markdown support

Languages

Multiple Accounts

Open Source

Swimlanes

Karma system

Storage types

Local hosting

Slack Integration

GitHub Integration

HipChat Integration

Platforms

API

Collaborative

Reminders

Location-based reminders

Search

Dark Theme

Offline access

Subtasks

Supported Calendars

Multifactor

Mobile widget

In App Purchase

Publisher

Location based reminders

Multiple Tags

Markdown

Pomo Timer

Achievement system

Habit builder

Kanban Board View

Cross Platform

Realtime

Recurring

File Size

Free plan

Projects

Daily Planner

Themes

Mobile widgets

Gmail Integration

Missed Calls

Markdown support

Languages

Multiple Accounts

Open Source

Swimlanes

Karma system

Storage types

Local hosting

Slack Integration

GitHub Integration

HipChat Integration

Platforms

Windows, Mac, Android, Web, Chrome

API

Collaborative

Yes (Share lists, assign tasks)

Reminders

Yes

Location-based reminders

Yes

Search

Dark Theme

Yes

Offline access

Yes

Subtasks

Yes

Supported Calendars

Yes

Multifactor

Mobile widget

In App Purchase

Yes

Publisher

Location based reminders

Multiple Tags

Markdown

Pomo Timer

Achievement system

Habit builder

Kanban Board View

Cross Platform

Yes

Realtime

Yes

Recurring

Yes

File Size

Any

Free plan

Yes

Projects

Yes

Daily Planner

Yes

Themes

Yes

Mobile widgets

Yes (Many)

Gmail Integration

Yes

Missed Calls

Yes

Markdown support

Languages

Multiple Accounts

Open Source

Swimlanes

Karma system

Storage types

Local hosting

Slack Integration

GitHub Integration

HipChat Integration

Platforms

Android / iOS / Chrome / Web / Desktop

API

Collaborative

Reminders

Location-based reminders

Search

Dark Theme

Offline access

Subtasks

Supported Calendars

Multifactor

Mobile widget

In App Purchase

Publisher

Location based reminders

Multiple Tags

Markdown

Pomo Timer

Achievement system

Habit builder

Kanban Board View

Cross Platform

Realtime

Recurring

File Size

Free plan

Projects

Daily Planner

Themes

Mobile widgets

Gmail Integration

Missed Calls

Markdown support

Languages

Multiple Accounts

Open Source

Swimlanes

Karma system

Storage types

Local hosting

Slack Integration

GitHub Integration

HipChat Integration

Platforms

Web, Windows, macOS, Linux, Android, iPhone

API

Yes

Collaborative

Yes

Reminders

Yes

Location-based reminders

Search

Yes

Dark Theme

Yes

Offline access

Yes

Subtasks

Supported Calendars

Google Calendar - Outlook & Apple coming soon

Multifactor

Mobile widget

In App Purchase

Publisher

Location based reminders

Multiple Tags

Markdown

Pomo Timer

Achievement system

Habit builder

Kanban Board View

Cross Platform

Realtime

Recurring

File Size

Free plan

Projects

Daily Planner

Themes

Mobile widgets

Gmail Integration

Missed Calls

Markdown support

Yes

Languages

English, German, Portuguese, Spanish, French, Chinese (traditional), Korean, Russian

Multiple Accounts

Yes

Open Source

Only as Linux Snap

Swimlanes

Yes

Karma system

Storage types

Local hosting

Slack Integration

GitHub Integration

HipChat Integration

Platforms

Android / iOS / OSX / Windows / Web / Gmail / Outlook / Thunderbird / Kindle / Chrome / Firefox

API

Collaborative

Reminders

yes

Location-based reminders

yes

Search

Dark Theme

Offline access

Subtasks

Supported Calendars

Multifactor

Mobile widget

yes

In App Purchase

Publisher

Location based reminders

Multiple Tags

Markdown

Pomo Timer

Achievement system

Habit builder

Kanban Board View

Cross Platform

Realtime

Recurring

File Size

Free plan

Projects

Daily Planner

Themes

Mobile widgets

Gmail Integration

Missed Calls

Markdown support

Languages

Multiple Accounts

Open Source

Swimlanes

Karma system

yes

Storage types

Local hosting

Slack Integration

GitHub Integration

HipChat Integration

Platforms

Web / Mac / Linux / Windows / iOS / Android / Blackberry

API

Yes

Collaborative

Yes

Reminders

Location-based reminders

Search

Dark Theme

Offline access

Subtasks

Supported Calendars

Multifactor

Mobile widget

In App Purchase

Publisher

Location based reminders

Multiple Tags

Markdown

Pomo Timer

Achievement system

Habit builder

Kanban Board View

Cross Platform

Realtime

Recurring

File Size

Free plan

Projects

Daily Planner

Themes

Mobile widgets

Gmail Integration

Missed Calls

Markdown support

Languages

Multiple Accounts

Open Source

Swimlanes

Karma system

Storage types

Local hosting

Slack Integration

GitHub Integration

HipChat Integration

Platforms

API

Collaborative

Reminders

Location-based reminders

Search

Dark Theme

Offline access

Subtasks

Supported Calendars

Multifactor

Mobile widget

In App Purchase

Publisher

Location based reminders

Multiple Tags

Markdown

Pomo Timer

Achievement system

Habit builder

Kanban Board View

Cross Platform

Realtime

Recurring

File Size

Free plan

Projects

Daily Planner

Themes

Mobile widgets

Gmail Integration

Missed Calls

Markdown support

Languages

Multiple Accounts

Open Source

Swimlanes

Karma system

Storage types

Local hosting

Slack Integration

GitHub Integration

HipChat Integration

Platforms

Web / iOS / Android

API

Collaborative

Yes

Reminders

Yes

Location-based reminders

Search

Yes

Dark Theme

Offline access

Subtasks

Yes

Supported Calendars

Google Calendar integration

Multifactor

Mobile widget

In App Purchase

Publisher

Location based reminders

Multiple Tags

Markdown

Pomo Timer

Achievement system

Habit builder

Kanban Board View

Cross Platform

Yes

Realtime

Yes

Recurring

Yes

File Size

Free plan

Projects

Daily Planner

Themes

Mobile widgets

Gmail Integration

Missed Calls

Markdown support

Languages

Multiple Accounts

Open Source

Swimlanes

Karma system

Storage types

Google Drive integration + upload directly to SquidHub + link to documents on other platforms

Local hosting

Slack Integration

GitHub Integration

HipChat Integration

Platforms

Windows, Linux, Mac

API

Collaborative

Reminders

Location-based reminders

Search

Dark Theme

Offline access

Subtasks

Supported Calendars

Multifactor

Yes

Mobile widget

In App Purchase

Publisher

Location based reminders

Multiple Tags

Markdown

Pomo Timer

Achievement system

Habit builder

Kanban Board View

Cross Platform

Realtime

Recurring

File Size

Free plan

Projects

Daily Planner

Themes

Mobile widgets

Gmail Integration

Missed Calls

Markdown support

Languages

Multiple Accounts

Open Source

Swimlanes

Karma system

Storage types

Local hosting

Slack Integration

GitHub Integration

HipChat Integration

Platforms

Android / iOS / Windows / Web

API

Yes

Collaborative

Yes

Reminders

yes

Location-based reminders

Search

Dark Theme

Yes

Offline access

yes

Subtasks

Yes

Supported Calendars

Multifactor

Yes

Mobile widget

Yes

In App Purchase

Publisher

Location based reminders

Multiple Tags

Markdown

Pomo Timer

Achievement system

Habit builder

Kanban Board View

Cross Platform

Realtime

Recurring

File Size

Free plan

Projects

Daily Planner

Themes

Mobile widgets

Gmail Integration

Missed Calls

Markdown support

Yes

Languages

Multiple Accounts

Open Source

Swimlanes

Karma system

Storage types

Local hosting

Slack Integration

Yes

GitHub Integration

Yes

HipChat Integration

Yes (addon)

Platforms

Android / iOS / Web / WatchOS

API

yes

Collaborative

yes

Reminders

Location-based reminders

Search

Dark Theme

Offline access

Subtasks

Supported Calendars

Multifactor

Mobile widget

In App Purchase

Publisher

Location based reminders

Multiple Tags

Markdown

Pomo Timer

Achievement system

Habit builder

Kanban Board View

Cross Platform

Realtime

Recurring

File Size

Free plan

Projects

Daily Planner

Themes

Mobile widgets

Gmail Integration

Missed Calls

Markdown support

Languages

Multiple Accounts

Open Source

Swimlanes

Karma system

Storage types

Local hosting

Slack Integration

GitHub Integration

HipChat Integration

Platforms

API

Collaborative

Reminders

Location-based reminders

Search

Dark Theme

Offline access

Subtasks

Supported Calendars

Multifactor

Mobile widget

In App Purchase

Publisher

Location based reminders

Multiple Tags

Markdown

Pomo Timer

Achievement system

Habit builder

Kanban Board View

Cross Platform

Realtime

Recurring

File Size

Free plan

Projects

Daily Planner

Themes

Mobile widgets

Gmail Integration

Missed Calls

Markdown support

Languages

Multiple Accounts

Open Source

Swimlanes

Karma system

Storage types

Local hosting

Slack Integration

GitHub Integration

HipChat Integration

Platforms

API

Collaborative

Reminders

Location-based reminders

Search

Dark Theme

Offline access

Subtasks

Supported Calendars

Multifactor

Mobile widget

In App Purchase

Publisher

Location based reminders

Multiple Tags

Markdown

Pomo Timer

Achievement system

Habit builder

Kanban Board View

Cross Platform

Realtime

Recurring

File Size

Free plan

Projects

Daily Planner

Themes

Mobile widgets

Gmail Integration

Missed Calls

Markdown support

Languages

Multiple Accounts

Open Source

Swimlanes

Karma system

Storage types

Local hosting

Slack Integration

GitHub Integration

HipChat Integration

Platforms

API

Collaborative

Reminders

Location-based reminders

Search

Dark Theme

Offline access

Subtasks

Supported Calendars

Multifactor

Mobile widget

In App Purchase

Publisher

Location based reminders

Multiple Tags

Markdown

Pomo Timer

Achievement system

Habit builder

Kanban Board View

Cross Platform

Realtime

Recurring

File Size

Free plan

Projects

Daily Planner

Themes

Mobile widgets

Gmail Integration

Missed Calls

Markdown support

Languages

Multiple Accounts

Open Source

Swimlanes

Karma system

Storage types

Local hosting

Slack Integration

GitHub Integration

HipChat Integration

Platforms

API

Collaborative

Reminders

Location-based reminders

Search

Dark Theme

Offline access

Subtasks

Supported Calendars

Multifactor

Mobile widget

In App Purchase

Publisher

Location based reminders

Multiple Tags

Markdown

Pomo Timer

Achievement system

Habit builder

Kanban Board View

Cross Platform

Realtime

Recurring

File Size

Free plan

Projects

Daily Planner

Themes

Mobile widgets

Gmail Integration

Missed Calls

Markdown support

Languages

Multiple Accounts

Open Source

Swimlanes

Karma system

Storage types

Local hosting

Slack Integration

GitHub Integration

HipChat Integration

Pros + Cons

Pro
Description and checklist all together

Paid users can add description and checklist into a single task all together.

Comment

Pro
Share task lists for collaboration

You can share a list through an email or a shareable link.

Comment

Pro
Clean UI

TickTick takes a minimalistic approach in order to keep things simple.

Comment

Pro
Free task tagging

Tags are a native feature; up to five tags can be applied to each task.

Comment

Pro
Create checklist for a task

On each task you can choose between a text description or a checklist.

Comment

Pro
Cross-platform

It’s accessible on the web, via a Chrome extension, on Android (phone/tablet, with widgets), and on iOS.

Comment

Pro
Lightweight app

TickTick is resource-light, which is great if you run multiple programs or are using an older device.

Comment

Pro
Multiple reminders

You can add up to five reminders for different time to a single task.

Comment

Pro
Has a calendar view

Pro version of the software allows tasks to be laid out in an easy to overview calendar view.

Comment

Pro
Custom themes for pro users

Paid users can enjoy pro themes.

Comment

Pro
Flexible recurring tasks

Recurring tasks are simple to set, and can be created according to custom rules.

Comment

Pro
Google Calendar integration

You can integrate TickTick with Google Calendar.

Comment

Pro
Can set duration of a task

You can set starting and ending date and time for tasks.

Comment

Pro
Smart list

Allows you to set custom filters, making it easier to find tasks.

Comment

Pro
Folder with concluded tasks

Easy to see all concluded tasks by date of conclusion.

Comment

Con
No search of non-latin languages in web

The web version has no ability to search non-latin languages (e.g. Russian, Greek).

Comment

Con
No native integrations with IFTTT or Zapier

The app doesn't feature native integration with these services, but you can use this functionality by fiddling with the custom email address that is provided by TickTick.

Comment

Pro
Great Today and Tomorrow default list

[add description]

Comment

Pro
Keyboard shortcuts

TickTick supports keyboard shortcuts that makes it easier to work with.

Comment

Pro
Print tasks

Easy to print any task you want to.

Comment

Pro
Recover from trash

Easy to see and recover tasks from trash if you deleted them by accident.

Comment

Con
Intelligent date and time entries don't work everywhere

In some apps, you can type "call Ben tomorrow at noon" and the date and time fields will be automatically populated with "tomorrow" and "noon". TickTick has recently implemented this feature, but it doesn't work flawlessly via the webapp or via a widget. The functionality does work good within the Android app, however.

Comment

Con
No 2-way sync with Google Calendar

[add description]

Comment

Pro
Set list color

You can set a different color for each list.

Comment

Pro
Advanced sorting options

Tasks can be sorted by dragging and dropping them in the list.

Comment

Pro
Customizeable Android widget

You can change the opacity, themes, lists, and cosmetic features of the widget.

Comment

Pro
Location reminder

Remind you of a task when you reach specific location.

Comment

Pro
Supports #hashtags (labels)

Just click a hashtag to filter your labeled tasks.

Comment

Pro
Smart date parsing

You can type "buy milk tomorrow 5pm" it will turn into a task as "buy milk" and reminder set as tomorrow 5pm automatically.

Comment

Pro
Follows Android design guidelines

The mobile Android app of TickTick follows the Android design guidelines for a familiar interface.

Comment

Con
No trial/demo version

No demo or trial version for all features in the mobile and web app. But they providing a refund within 14 days. The Windows app has a free trial but not for all features (eg. you cannot subscribe a calendar).

Comment

Con
No formatting in notes

Notes cannot formatted, no bold or italic text, no lists, etc. This works better in other apps like Todoist.

Comment

Pro
Integration with calendars by URL

Shows your events on other calendars (like Outlook) in your task list.

Comment

Pro
Siri integration

You can add tasks via Siri.

Comment

Con
Abo model is too expensive

[add description]

Comment

Con
Free version is limited

TickTick's free version is limited to 19 task lists, 1 attachment per day, and 1 collaborator.

Comment

Con
Translation to Portuguese is not professional

For Portuguese speakers, the Portuguese translation seems very amateurish.

Comment

Pro
Great support to recurring tasks

Easy to set recurring tasks and a lot of possibilities to do that.

Comment

Pro
Free

[add description]

Comment

Pro
Frequent updates

Bug fixes and additional new features rolled out frequently.

Comment

Pro
Various text styles and decorations

General styles (bold, font size), highlighter and separator line, and more.

Comment

Pro
Memo can be structured in tree form

Using the tree structure, you can structure the content.

Comment

Pro
Free version

Any.do has a free version and also offers a Premium plan that costs $3 a month.

Comment

Pro
Missed call reminder on Android

The mobile app reminds you of missed calls and helps manage them in the future.

Comment

Pro
"Any.do Moment" makes to-dos manageable

"Moment" is a reminder to check all tasks that are planned for the day. It simplifies scheduling your day and let’s you quickly check off items as they're completed. It can be set it to prompt you in the morning or afternoon to review your day’s tasks and update whether or not you’ve accomplished them. This is really useful for managing a long to-do list without feeling overwhelmed.

Comment

Pro
Clean, intuitive design

Any.do splits all tasks up into groups. Tasks can be grouped either by date (today, tomorrow, upcoming, and someday) or in custom folders. Each group has a plus button next to it that allows adding new tasks to the group.

Comment

Pro
Web interface for desktop access

The web interface can be used to add items.

Comment

Pro
Folders for tasks

Users can create and edit folders for certain tasks, like “personal” and “work.”

Comment

Pro
Simple

Any.do includes the features that are needed and nothing more.

Comment

Pro
Cross-platform support and sync

The app runs on iOS, Android, as a Chrome extension and in browsers.

Comment

Pro
Five simple widgets for Android

There are five widgets to choose from, all of which are simple and useful.

Comment

Pro
Rewards for completing tasks

The app integrates with Kiip, a reward platform that gives free, real-life rewards when a to-do list is completed.

Comment

Pro
Clever auto-complete

As tasks are added, Any.do attempts to guess what is going to be written and offers suggestions. It will search through contacts for names and information, allowing you to add people to tasks and offering suggestions for meeting spots that are convenient for everyone.

Comment

Pro
Has a system that allows collaborating on tasks

Any.do allows creating "hubs" for groups of people, like colleagues, family, and friends, where tasks can be shared or assigned to each other.

Comment

Con
All tasks default to "today"

While there is a 'someday' category, by default every task as an end date of today. This means you get constant notifications for quickly added tasks.

Comment

Con
Awkward data entry

You cannot simply start entering tasks, one after another. You must click or tap the add icon to get a text entry field.

Comment

Con
Slow animations and features

The app goes for a smooth feel with lots of things being automated and animated. This slows down it's use, especially on older phones.

Comment

Con
Spotty auto-complete and voice recognition

Though the auto-complete feature is very smart in that it can access contacts and create a variety of tasks, it also might auto-complete with something entirely wrong. The voice recognition also has some issues with correctly understanding what is being said.

Comment

Con
Cannot see task details easily

To view subtasks, notes or other data you have to click or tap multiple times. There is no task view that shows everything you should know about the task.

Comment

Con
No Android Wear and Apple Watch support

The Any.do app currently does not support Android Wear or Apple Watch, in contrast to rival to-do list apps such as Todoist or Wunderlist. Currently Any.do does not have plans to support these devices.

Comment

Con
Offline access not available in free version

Since the addition of the Premium plan, offline access to lists is not available for free Any.do users.

Comment

Con
Invasive App Permissions

In order to be a complete solution, Any.Do can seem to take over your phone. For example, it monitors missed calls so you can schedule a call back.

Comment

Con
Lack of power features like priority and labels

Any.do has only two levels of priority that can be assigned to tasks, namely Normal and High. There is no way to assign any sort of weights to tasks either. There is no feature to assign any sort of labels on them to be able to filter particular type of tasks. These features are very valuable to a power user.

Comment

Con
Not Free

[add description]

Comment

Pro
Cross platform

This app can be used seamlessly across all platforms including Android, iOS, and desktop computer platforms.

Comment

Pro
Drag and drop sorting

You can move cards manually, which is great for prioritizing to-dos. Within a card, you can also drag and drop items.

Comment

Pro
Super fast to use

The focus on a minimal interface makes everything fast to use on both web and mobile. This comes in handy for when a note needs to be jotted down quickly, as there is little to no load times or faffing about trying to get to a space where the note can finally be recorded.

Comment

Pro
Automatic saving

Automatically saves new changes so that nothing is lost.

Comment

Pro
Notes can be grouped via labels

In addition to the ability to color-code notes, they can be labeled and navigated and grouped that way. This allows for easy organization, to then be found easily at a later date.

Comment

Pro
Notes can be color-coded

[add description]

Comment

Pro
Easy to use

1-step to take a note on android: tap 'take a note' Web version: cursor is on the note itself

Comment

Pro
Notes can include photo and audio attachments

Notes can include multimedia attachments in addition to text.

Comment

Con
Organization is limited to just multiple tags for notes

There are no folders in Keep that you can move notes into. It makes the user interface more cluttered, and navigation gets more difficult.

Comment

Pro
Unlimited and seamless sync across all Google connected devices, from mobile to desktop

When a mobile device isn't in use, Google Keep can be accessed as a Chrome app or as a website. Basically, no matter the device being used or the OS on it, there is always a way to access the app. There is also no limitation to how many devices this can be done with, freeing up the user to always have access.

Comment

Pro
Archives finished tasks

Any finished task is archived and can be searched at a later date.

Comment

Pro
Both location- and time-based reminders

You can set reminders that bring certain notes to your attention when you arrive at a specified location or when it’s a specified time or date. Unfortunately you can only do one or the other for each note.

Comment

Pro
Notes can be grouped via labels

In addition to the ability to color-code notes, they can be labeled and navigated and grouped that way.

Comment

Pro
Supports drawing or writing notes by hand

Newer version of Google Keep now supports drawing on either a blank page, existing notes or in an image attached to the note.

Comment

Pro
Can share and collaboratively edit any item including lists

Keep allows sharing any item with other contacts and editing them together at the same time. This way a team can work together in real time, no matter their location.

Comment

Con
No notifications when tasks are added to shared lists

Although the ability to collaborate on lists is advanced, Keep will not let you know when another person adds an item to a list you share.

Comment

Con
Single-level lists only

There’s no way to set a hierarchy for your lists.

Comment

Con
Cannot share groups of notes (e.g., labels)

Google's equivalent of groups are labels, which can't be shared. By comparison, Trello allows you to share boards with others. Trello also supports grouping through teams. Google Keep has no such concept.

Comment

Pro
Really well implemented speech-to-text

Google has a lot of experience with speech-to-text functionality and they did a fantastic job with Keep. This means you can easily record spoken notes that can then be changed to a text based note.

Comment

Pro
Useful Android home screen widget

The Keep widget lets users quickly see existing notes and add new ones.

Comment

Pro
Includes character recognition for text in images

Google Keep lets users take pictures of physical notes and makes the contents searchable within the app. This can be a convenient time saver for those that do not want to type out the necessary info, but rather take a quick snapshot of it.

Comment

Pro
Works as a great bookmarking tool as links added can optionally include a preview image

Keep has a great feature that allows you to save sites you visit as a special note type with a link and a preview image.

Comment

Con
Does not offer themes

There is no option for changing the color theme (such as a dark theme) unless you use a 3rd party extension.

Comment

Con
No text formatting

No basic formatting like bold, italics. Makes it harder to do things like meeting notes. Keep is intended as a minimal and quick note taking app, but sadly for those that are looking for something more robust, the features are just not there.

Comment

Con
Too simplistic of an approach

[add description]

Comment

Con
Not open source

This application is proprietary, and thus cannot be modified or freely distributed.

Comment

Con
Can be taken down some day

As Google is notorious for taking down services, you may end up with just a backup of your notes in XML format and a need to look for a substitute.

Comment

Con
Messy if you have lots of notes

[add description]

Comment

Con
Delay between to-do entries

The keyboard closes and reloads between to-do list entries, so the first letters or words may be missed if you’re trying to quickly create a list.

Comment

Con
Google account required

You're required to have a Google account in order to use the app.

Comment

Con
Google can access and mine your data

You have to be okay with Google analyzing and using your data in order to use Keep.

Comment

Con
Does not integrate with Google Calendar or Tasks

It does not integrate with Google Calendar or other Google Apps with the exception of "Google Now." Keep reminders can appear on Google Calendar, but you can not get reminders and use Tasks at the same time.

Comment

Con
Not distributed

Cannot run on own servers as Keep will only run on Google's own servers. This increases the risks which are normally associated with handing over critical applications to a large (US) corporation.

Comment

Con
No Windows Mobile app

No Windows Mobile app, and it is unlikely to ever be produced.

Comment

Con
No BlackBerry 10 app

No BlackBerry support apart from web.

Comment

Con
Can be difficult to discover the features

Google Keep has slowly been introducing new features, but doesn't do a good job of helping you discover them.

Comment

Con
Synchronization bugs

There are some issues with synchronizing data including laggyness and returning old/deleted items.

Comment

Con
No ability to undo changes

There is no way to revert changes or restore text you may have accidentally deleted (however, you can restore entire notes for up to 7 days after deletion).

Comment

Con
No way to search within a note

There is no "find" feature for looking up a word or phrase within a note, which can be problematic in larger notes.

Comment

Con
No integrated social media sharing

There is no integrated social media sharing if you directly want to post your note to Twitter, Facebook, etc.

Comment

Con
No API

[add description]

Comment

Pro
Native apps

Native apps for iOS, Android, macOS, Windows, and Linux.

Comment

Pro
Powerful and simple to use tool with a clean design

Easy to use and easily understandable for everyone.

Comment

Pro
Many important data views

Data views include Mind-Map, Kanban-Board, Spreadsheet, List, and Calendar. Views can be switched easily.

Comment

Con
No sub-tasks yet

[add description]

Comment

Con
No Widget yet

[add description]

Comment

Pro
On mobile apps, swipe left/right performs fast reschedule/done

Swipe right to mark a task as done, swipe left brings up several rescheduling options (tomorrow, next week, specific date, etc.).

Comment

Pro
Smart Schedule (Let AI schedule your tasks)

Todoist Smart Schedule adapts to your habits over time, analyzing your workload and determining how urgent a task is. By using both your past todos and future todos (as well as the data from millions of other users), it can sort your tasks in most important/ most urgent order, if you want.

Comment

Pro
Quickly browse your list through smartwatch devices

The Todoist app supports Apple Watch and Android Wear for instant action and task viewing through smartwatches.

Comment

Pro
Infinite list depth

All subtasks are full featured tasks. This means that at a glance you can see subtasks, unlike other applications that require you to open the task.

Comment

Pro
Monitors productivity and rewards it with karma

Todoist monitors how many tasks are completed and gives karma points as rewards for accomplishing them. It can also display charts showing productivity trends, which are great for finding areas that need improvement and increasing your overall productivity. This feature is a great motivator and an effective way of tracking productivity.

Comment

Pro
Super quick syncing

You can shift between devices without having to worry about if tasks have been synced or not. Todoist sync will always be quicker than you.

Comment

Pro
Allows creating location-based reminders

Location-specific tasks can utilize the GPS in your mobile device to offer reminders when you are in the appropriate vicinity. For example, grocery lists that are linked to the location of your regular grocery store.

Comment

Pro
Extensive integration with a wide range of external apps

Todoist offers integration with a wide range of external apps, including Google Drive, Dropbox, Google Maps, Apple Maps, Zapier, Toggl Button, TaskClone, CloudMagic, IFTTT, Calendar Sync, Google Now, Dispatch, Mailplane, Airmail, Drafts, Workflow, PomoDone, 1Password, Powr of You, Mailbird, Yoke, Taco, Ginger Keyboard, Time Doctor, and Rindle.

Comment

Pro
Allows creating task templates

Tasks can be saved as templates by going to "task actions" and selecting "export as a template." The template will be saved locally. Saved templates can then be imported by going to "task actions" button and clicking "import from template." This allows you to use past task items as a starting point for creating new tasks.

Comment

Pro
Great home screen and lock screen widgets

The native widget is fully functional and editable without needing to open the app. A premium feature allows you to add and edit the task list on your mobile device’s lock screen.

Comment

Pro
Can be set to send a daily digest email

You can easily program a digest email that will send you an up-do-date summary of your tasks and deadlines.

Comment

Pro
Visual scheduling

By clicking on a task and then selecting “schedule,” a dialog box will pop up with shortcuts like "today," "tomorrow," or "postpone until tomorrow." A date can still be entered manually.

Comment

Pro
No ads in free version

The unpaid version contains no ads or popups encouraging you to upgrade. The only time you will be asked to upgrade is if you attempt to use a premium feature.

Comment

Pro
Monitors productivity and rewards it with karma

Comment

Pro
Allows sharing and collaborating on tasks

Anyone can be invited to collaborate on tasks and projects. Users can work alongside five people for free and 25 via the paid version. Collaboration includes the ability to assign tasks, comment on tasks, and receive instant updates.

Comment

Pro
Supports natural language input

Todoist supports phrases like "tomorrow," "next month," "in 3 weeks," or for recurring tasks, "every week" or "every 3 days."

Comment

Pro
Multiple ways to organize tasks

Tasks can be structured in nested lists. They can be moved around by dragging and dropping them or via keyboard shortcuts. Tasks can be assigned labels, color codes, priorities, and can also be grouped into projects.

Comment

Pro
Powerful search and filtering functionality

Todoist allows you to perform advanced queries to find tasks that are overdue, have a certain priority level or label, are within a certain project, are assigned to a certain person, or have a deadline set within a certain date range. It also allows combining different queries, removing certain results from the queries, and creating either/or statements. These queries can be saved as filters for easy access. Filters can be color-coded.

Comment

Pro
Minimalist UI that's designed for efficient use

Todoist's web and desktop interfaces have a 2-column layout. The right column has all tasks organized in nested lists with color codes and information such as what people are assigned to each task and which project the task is part of. The left column offers ways of accessing various groups of tasks – tasks that have to be completed within a certain timeframe, tasks that are a part of a certain project or have certain labels attached to them, etc. The left column also contains filters that allow even more advanced ways of finding a group of tasks. The mobile interface follows a similar design philosophy, but gives each column a separate view.

Comment

Con
No decent filtering or complex searches

[add description]

Comment

Con
Naming convention for labels is very limited

No spaces or special chars are allowed.

Comment

Con
Lacks advanced task repeating options

For example: second Saturday of every 2 months.

Comment

Con
Cannot export data

[add description]

Comment

Con
Cannot import data

[add description]

Comment

Con
Not much independence of customising the layout

This has been a consistent "con" with Todoist. You cannot decide what should be the size of the fonts. You cannot switch between one-column layout and 2-column layout. You cannot view completed tasks. It is a brilliant application of course, but the development team is stuck on its basic idea of the app and after that they just haven't been developing further.

Comment

Con
Using "next" actions requires a messy workaround

Todoist was not designed for "next" actions. You can use a workaround by manually setting certain items as priority and then filtering them, but that process requires a lot more management than other tools.

Comment

Con
Free version has limited functionality

Without a subscription you won’t have access to reminders, comments, or labels and filters. These are features that many users find essential, but aren't included without a subscription.

Comment

Con
No way to add additional info to a task

There is no metadata for the task itself, like a description. While a paid feature allows you to write comments and attach files, info could be lost in the conversation.

Comment

Con
Awkward data entry

Several aspects of data entry are far more awkward than they should be: Adding notes, moving subtasks within the outline, and scheduling repeating tasks are all handled better by other apps. Adding notes cannot be done while creating the task, but must be done after. Moving items within the outline hierarchy is very clumsy and the use of keyboard shortcuts (such as holding down 2 or 3) requires knowledge of your current level in the hierarchy (which is not always clear). Finally, there is a natural language syntax for repeating tasks but it is very finicky and there is no good feedback mechanism to tell you whether or not it’s working.

Comment

Pro
Powerful query language

Query language can be used to build your own GTD-based system, with tags and lists and queries. Such as system can be used for private life and work alongside several simple lists without things getting mixed up.

Comment

Pro
Has its own syntax for programming smart lists

Smart lists are configured using Remember the Milk's syntax, making it very customizable.

Comment

Pro
Excellent cross platform support

Whether you depend on an iOS, Windows or Android phone; Google Calendar or Outlook; Evernote or Twitter: RTM has an app or extension for you.

Comment

Pro
Easy to organize a large amount of information

The hierarchical structure makes it easy to organize and find notes and tasks.

Comment

Pro
Tasks

You can schedule and track tasks

Comment

Con
Not very convenient UI

You need to click on different submenus to complete a simple task (add new node, move current node, etc)

Comment

Pro
It works with org-mode

The most amazing way to organize all your plain text.

Comment

Pro
Looks very nice and feels great

[add description]

Comment

Pro
Private

It works offline, so your data stays with you.

Comment

Con
If you don't use org-mode, then this is probably not the best option

[add description]

Comment

Pro
It's super simple and intuitive

[add description]

Comment

Pro
Multidevice sync

To-Do syncs between your phone and computer, so you can access your to-dos from school, the office, or the grocery store or even while you're traveling around the world.

Comment

Pro
Reminders and Due Dates

With important to-dos that you really shouldn't forget you can add reminders and due dates—we'll remember them for you. And if you have to-dos that you need to tick off on a daily, weekly or yearly basis you can set up recurring due dates to remind you each and every time.

Comment

Pro
Cross-platform

Available on Android, iOS, Windows and web.

Comment

Pro
Very basic and straightforward

Simple interface and streamlined.

Comment

Con
No folders

No folders for grouping lists. But this feature is in the work.

Comment

Con
Not really a to do list

Trello is much more a workflow and project management program than a typical to-do app, which makes it overwhelmingly robust for those looking to jot down their shopping list.

Comment

Pro
Attach files to cards

Keep all of your files (images, documents, etc.) organized on their relevant cards.

Comment

Pro
Free for unlimited users

Trello offers a very generous free version that has no ads, no restrictions on the number of users, and very little restriction on how the program can be used. The paid features are generally cosmetic, such as the ability to change the background, add stickers or integration with other tools.

Comment

Pro
Cross-platform and cross-sync

Trello works on all modern devices through the web application and has native apps for iOS, Android and Windows 8/10 devices.

Comment

Pro
Features to add voting on cards

Trello offers support for features to add voting on cards, often referred to as 'power-ups'.

Comment

Pro
Sub-tasks

Each card can have one or even multiple task lists.

Comment

Pro
Works well for visual thinkers

The UI is based around Kanban, so you can see all your tasks and their status clearly.

Comment

Pro
Highly flexible workflow

Trello calls items used in the workflow “cards.” Cards are double-sided and can contain subtasks as well as notes and other details. Card columns can be used to simulate a workflow by moving cards from left to right as they are completed, or as a way of indicating task priority. The workflow is highly flexible as the columns are completely customizable to suit the task flow. For example, tasks can be put through a workflow "idea > approved > in-progress > pending review > released" or simply "ideas > released" depending on the granularity level needed. This makes Trello a great solution to feature management as it's possible to set up boards to handle everything from agile sprints to a more generic to-do list, all with status management.

Comment

Con
Can't create dependencies between cards

[add description]

Comment

Pro
Great real-time team collaboration features

Trello has permissions at the board level as well as the ability to assign multiple people to each card. There are a lot of sharing options available and boards can be made visible for the public. It's also possible to subscribe to a card to be notified of its progress. The simplicity of the UI makes collaboration easy because it’s very simple to see the progress of each card and who is responsible for it. It also updates constantly to reflect real-time changes in progress. The simplicity of the UI makes collaboration easy as it’s very simple to see the progress of each card and who is responsible for it. It also reflect changes on boards in real-time.

Comment

Pro
Simple and easy to use interface

There are two primary columns: the board is shown on the left and all the other controls on the right. The main means of interaction is dragging and dropping to-do cards into the various lists. The board structure is very customizable, and includes a variety of features that help along the way: color-coding, due dates, card images, checklists with a graphics bar that allows following progress easily, and card aging for cards that haven’t been touched in a long time.

Comment

Pro
Markdown support with well-rendered images

Trello supports Markdown, meaning that HTML input is represented appropriately. Cards with attachments are also rendered well. For example, images are shown correctly on the card, bug links are detected etc.

Comment

Pro
Functionality can be extended via plug-ins

Voting, view, and calendar plug-ins further increase the functionality.

Comment

Pro
Excellent for groups using agile software development

The responsiveness and layers of customization make it easy for team members of various disciplines to collaborate on the same task board.

Comment

Pro
Action history log allows you to rapidly follow changes

There is a global history system which allows to rapidly follow changes. There is also a notification system if another user updates the board while you're watching it.

Comment

Pro
Smooth media integration

Works like a charm.

Comment

Con
Can't get one view of cards across all boards

However, you can view all cards assigned to you.

Comment

Con
Impossible to use Pomodoro timer connected to Trello on iOS

[add description]

Comment

Con
No quick deadline assignment

You have to open a Calendar every time to set a date without any quick options like today, tomorrow etc.

Comment

Con
Managing large projects may be difficult

Trello works best with medium to small projects and with very high-level overviews. It is less effective for projects that require very granular management due to the fact that it becomes considerably more difficult to keep track of various cards and priorities as they are pushed off the screen.

Comment

Con
No desktop client

There is no Windows or Mac client now but you can still access all of the features through your web browser.

Comment

Con
Subtasks lack features

Every task can have a list of subtasks which more closely resembles a standard to-do list. These lack the functions that cards offer you. You cannot comment on a sub-list, give the sub-tasks due dates, or provide additional information. You are limited to only checking them off once completed.

Comment

Con
Light on features

Trello is focused on simplicity and as such forgoes certain common features that may or may not be important to you.

Comment

Con
No multi-board aggregation

If you have multiple boards with tasks on them there is no way to get all the tasks on one board in a way that changes on one board will update the other.

Comment

Con
Not Free

[add description]

Comment

Pro
Decent filtering and sorting

[add description]

Comment

Pro
Functionality-rich

Integrated sharing, note taking, habit tracking, and outlining make this a more powerful tool than a simple list of to-dos.

Comment

Pro
Space to add lengthy text

Notes area that can then be hidden.

Comment

Pro
Can tag items

[add description]

Comment

Pro
Priority organizing

[add description]

Comment

Pro
Great GTD implementation

The GTD principles are very perfectly supported by Toodledo.

Comment

Pro
Can create to-do items via email

It's possible to create a to-do item by sending or forwarding an email.

Comment

Pro
Simple & easy to use UI

Wunderlists' UI is very fast and easy to use. The features are easy to find and everything flows together smoothly.

Comment

Pro
Allows sharing task lists

Wunderslist allows emailing and “cloud sharing” task lists.

Comment

Pro
Easy task management

Allows for easy task management with due dates, reminders, star, and list groups (contexts).

Comment

Pro
Beautiful backgrounds

Wunderlist comes with 20 free wallpapers and 10 paid wallpapers for users to customize the background image in the Wunderlist app. In addition, advanced users can also use their own image as background image with few tweaks, which is absent in main Wunderlist app.

Comment

Con
Will be discontinued

Wunderlist was purchased by Microsoft in 2015, and will be discontinued after the release of Microsoft To-Do. https://blogs.office.com/2017/04/19/introducing-microsoft-to-do-now-available-in-preview/

Comment

Con
Subtasks hidden within task window

Wunderlist doesn't have true subtasks but rather a single task list with an entirely different user interface hidden within each task. Having separate interfaces for tasks and subtasks restricts flexibility in how one structures projects.

Comment

Con
Doesn't have a calendar view

No calendar view, integration with GCal is ridiculous - updates every 8 hours or something, integration with Outlook is ridiculous - tasks only show as all-day event.

Comment

Con
Acquired by Microsoft, So Future is Uncertain

Microsoft acquired Wunderlist in 2015, and therefore its future is uncertain. It's unlikely Wunderlist will continue to be an (1) independent product with (2) a free version and (3) continue to develop and innovate at a reasonable pace. More likely, Microsoft will at least monetize Wunderlist the way it monetizes its other products. It's also likely that Microsoft will integrate it into its suite of office products and even its Windows operating systems. To see what this is like search the Web for "Microsoft OneNote Mac OS X," and you will find a host of "standard" features only available in the Windows version, "official" documentation and tutorials that presume you have the Windows version (but never say so), etc. One would also expect versions running on Linux to be worse or nonexistent. Also, Microsoft software in general tends to be bloated with marketable features but little concern for efficiency regarding memory usage, processing efficiency, or unobtrusive updates.

Comment

Pro
Has a free, adless version

Wunderlist is available both as a free app without ads or heavy restrictions, and in a pro version that enables you to add larger files and take advantage of additional customization options.

Comment

Pro
Cross-platform syncing

Wunderlist features cross platform syncing which insures your tasks are always updated across iOS, Android, Windows, OS X, Kindle and browser.

Comment

Pro
Group members can comment on list items

Found in the detail view, comments let you to start a conversation, leave feedback, ask a question, or add extra insight to your to-dos. They are saved with a timestamp and are immediately accessible to any members of your shared list.

Comment

Pro
Group integration

Wunderlist allows you to share lists and tasks with others via email or Facebook. This allows you to set group tasks and lists. When one person completes the task, they can check it off and it is then completed for every other team member.

Comment

Pro
Supports timed reminders and recurring items

[add description]

Comment

Pro
Simple, useful task management features

Wunderlist features the standard ability to add tasks and organize them within lists, but one aspect in which it excels is the amount of detail you can add to each task. Rather than simple alerts, tasks incorporate a number of other options, including reminders, subtasks, notes, and recurring tasks. You can also star important tasks, which is simpler than the priority systems used in many other apps.

Comment

Con
Limited customization and organization options

Wunderlist doesn't allow for much customization in list sorting or visual themes. It offers only a couple dozen background choices and has no option to add your own.

Comment

Pro
Keyboard shortcuts

Wunderlist comes with the Keyboard shortcuts that can allow users to perform task faster using the keyboard.

Comment

Pro
Smartwatch compatible

The Wunderlist app supports Apple Watch and Android Wear, which allows for instant action and task viewing on these smartwatches.

Comment

Pro
Easily customized list icons

Rather than relying on standard icons, users can individually set the icons for their lists using emojis. For example, if the list is about TV shows, you can set the list icon to be the television emoji.

Comment

Pro
Public lists

Some lists can be published in order to share them with others. Interestingly, other people can see the items of a public list, but not the notes and sub-lists of those items.

Comment

Pro
Can add to your list via email or Google Now

If you're on the run or away from your device, you can add items to your list by email. You can also add notes to the list item using the body of the message. Wunderlist supports Google Now, meaning you can add to your list using native voice commands on Android.

Comment

Pro
Supports timed reminders and recurring items

[add description]

Comment

Pro
Easy to print tasks

Wunderlist automatically translates your tasks into a printer-friendly format when you hit print on Mac, Windows 7, iOS, and Android devices.

Comment

Con
Web version attachments are icon only

The web version allows you to attach files, but does not give preview or thumbnail of the attachment. You just see the file name and icon. Clicking it opens the file.

Comment

Con
Lack of vision

At start it looks promising, but now they lost direction. Too confusing implementation of workflow details, focusing on irelevant things

Comment

Con
Not Free

[add description]

Comment