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What are the best online Kanban boards?

40

Options
Considered

212

User
Recs.

Mar 22, 2023

Last
Updated

33 Options Considered

Best online Kanban boards	Price	Platforms	Subtasks
55 Trello	Free / paid	Android / iOS / Windows / Web	Yes
-- Kanban Tool	Free / paid	Web/Android/IOS/On-Premise	Yes
-- Zenkit	Free / paid	Web, Windows, macOS, Linux, Android, iPhone	-
-- MeisterTask	Free / paid	Windows, macOS, iOS, Android	Yes
-- JIRA	Free / paid	Cloud	-

Trello

Top Pro

Free for unlimited users

Trello offers a very generous free version that has no ads, no restrictions on the number of users, and very little restriction on how the program can be used. The paid features are generally cosmetic, such as the ability to change the background, add stickers, etc. See More

Top Con

Lacks WIP Limits

Therefore it's not even kanban, it's a Task Board. See More

Yanis's Experience

This is how I learned about Kanban, thanks Trello ! See More

Specs

Platforms:Android / iOS / Windows / Web

Collaborative:Yes

Top Pro

Simple & easy to use interface

There are two primary columns: the board is shown on the left and all the other controls on the right. The main means of interaction is dragging and dropping to-do cards into the various lists. The board structure is very customizable, and includes a variety of features that help along the way: color-coding, due dates, card images, checklists with a graphics bar that allows following progress easily, and card aging for cards that haven’t been touched in a long time. See More

Top Con

Boards can't be deleted

There's no way of deleting a board, it's only possible to close it. See More

prestonpug's Experience

I used Trello for quite some time now. I really love the boards. personally I use Trello for personal use. But recently I started working on a marketing project at my company, and it comes a problem. Trello doesn't have a place for me and my team to dump ideas and organize them in a hierarchal way. Then my coworker found Quire (https://quire.io/). Quire has both a task list view and a board view for projects, which are great for dumping ideas and then tracking the progress. They even had a blog about this. https://quire.io/blog/p/To-Do-List-and-Kanban-What-Project-Management-Did-Wrong.html which was very helpful! I have also found another post from Quire sharing about how to migrate from other solutions to Quire, so helpful! https://quire.io/blog/p/How-to-migrate-to-Quire-Copy-and-paste.html See More

Top Pro

Cross-platform and cross-sync

Trello works on all modern devices through the web application and has native apps for iOS, Android and Windows 8/10 devices. See More

Top Con

Quite dated UI

Erin Daivs's Experience

As a visual and creative person, Trello is my absolute favorite project management platform. See More

Top Pro

Sub-tasks

Each card can have one or even multiple task lists. See More

Top Con

No multi-board aggregation

If you have multiple boards with tasks on them there is no way to get all the tasks on one board in a way that changes on one board will update the other. See More

Top Pro

Great real-time team collaboration features

Trello has permissions at the board level as well as the ability to assign multiple people to each card. There are a lot of sharing options available and boards can be made visible for the public. It's also possible to subscribe to a card to be notified of its progress. The simplicity of the UI makes collaboration easy because it’s very simple to see the progress of each card and who is responsible for it. It also updates constantly to reflect real-time changes in progress. The simplicity of the UI makes collaboration easy as it’s very simple to see the progress of each card and who is responsible for it. It also reflect changes on boards in real-time. See More

Top Con

Managing large projects may be difficult

Trello works best with medium to small projects and with very high-level overviews. It is less effective for projects that require very granular management due to the fact that it becomes considerably more difficult to keep track of various cards and priorities as they are pushed off the screen. See More

Top Pro

Highly flexible workflow

Trello calls items used in the workflow “cards.” Cards are double-sided and can contain subtasks as well as notes and other details. Card columns can be used to simulate a workflow by moving cards from left to right as they are completed, or as a way of indicating task priority. The workflow is highly flexible as the columns are completely customizable to suit the task flow. For example, tasks can be put through a workflow "idea > approved > in-progress > pending review > released" or simply "ideas > released" depending on the granularity level needed. This makes Trello a great solution to feature management as it's possible to set up boards to handle everything from agile sprints to a more generic to-do list, all with status management. See More

Top Con

Can't get one view of cards across all boards

However, you can view all cards assigned to you. See More

Top Pro

Attach files to cards

Keep all of your files (images, documents, etc.) organized on their relevant cards. See More

Top Con

Can't create dependencies between cards

NOT TRUE It is very easy to link Trello Cards in fact. Open a Card, copy its Internet address from the address bar on the top of the screen, and paste this address inside another Card. The Internet address will be recognised as a Trello Card and it will be displayed as such. See More

Top Pro

Markdown support with well-rendered images

Trello supports Markdown, meaning that HTML input is represented appropriately. Cards with attachments are also rendered well. For example, images are shown correctly on the card, bug links are detected etc. See More

Top Con

Not really a to do list

Trello is much more a workflow and project management program than a typical to-do app, which makes it overwhelmingly robust for those looking to jot down their shopping list. See More

Top Pro

Functionality can be extended via plug-ins

Voting, view, and calendar plug-ins further increase the functionality. See More

Top Con

Light on features

Trello is focused on simplicity and as such forgoes certain common features that may or may not be important to you. See More

Top Pro

Integrates to Gmail

Users can send emails as cards from Gmail to Trello boards. See More

Top Pro

Works well for visual thinkers

The UI is based around Kanban, so you can see all your tasks and their status clearly. See More

Top Pro

Excellent for groups using agile software development

The responsiveness and layers of customization make it easy for team members of various disciplines to collaborate on the same task board. See More

Top Pro

Action history log allows you to rapidly follow changes

There is a global history system which allows to rapidly follow changes. There is also a notification system if another user updates the board while you're watching it. See More

Top Pro

Best kanban for personal usage

Top Pro

Great prioritization, Due date and Story point features

Can set different priorities to various tasks, set appropriate due dates and Story points - timing allotted to each task. See More

Top Pro

Good performance

Top Pro

Features to add voting on cards

Trello offers support for features to add voting on cards, often referred to as 'power-ups'. See More

Top Pro

Lots of API integrations

Top Pro

Great native app for Android and iOS

Top Pro

Smooth media integration

Kanban Tool

Top Pro

WIP LIMITS

Kanban Tool allows you to limit WIP: by the task count, per task difficulty or per user. See More

Top Con

Self hosted is not free

There is an annual billing for the "On premise" version. See More

FunResheph's Experience

Good integration with other softwares. The biggest advantage of "Kanban Tool" is that (kanbantool.com) provides time tracking and analytics and has great visual view of the tasks. I'd describe it as simple and effective. And I'd recommend it to anyone ;) See More

Specs

Platforms:Web/Android/IOS/On-Premise

Collaborative:Yes

Top Pro

Time tracking

It's seamless! See More

DashingCeto's Experience

I use it daily since several years and I think it's one of the best kanbans available on the market. Especially when you need to introduce someone else into a tool (like a new teammate or a client), it's perfectly intuitive and easy. It's price's worth paying because of its quality and professional customer service. See More

Top Pro

Intuitive

You will probably figure out how it works in a couple of minutes. See More

Top Pro

User friendly interface

Top Pro

Time tracking reports

Great and seamless time tracking with best time tracking reports. See More

Top Pro

Customizable and reassuring

Thanks to the visualization of work, it's much easier to see the progress of work. Boosts the confidence in what you endeavour upon and reassures each step of the process. The customization allows to fit a system right to the process you've planned, so that we don't have to match our work to an external way, but build our own. See More

Top Pro

Pleasant design

Top Pro

On-site version available

Top Pro

Work statistics

You can clearly see on a graph how much of planned work have you done already. It's very motivating. See More

Top Pro

Swimlanes and customization

You can very easily adjust the board layout to suit your needs and even add swimlanes to have all projects on the same Kanban board. See More

Top Pro

Simple customization

Kanban Tool provides a collection of power-ups that allow you to customize it to meet your needs. Especially, "Developer tools" are worth mentioning. With this power-up you can add custom scripts and stylesheets to your board. See More

Top Pro

Good number of integrations

Kanban Tool integrates with: Zapier, WeWiredWeb, Dropbox, Google Drive, SkyDrive, Box, Google calendar, iCal, Outlook, flexible and well-documented API for external systems integration, RSS feeds for boards, Chrome extension for adding tasks, JIRA® integration (Chrome extension - Kanbanira), adding tasks and comments from email, export/import Excel/CSV. See More

Top Pro

Calendar widget

This is priceless power-up. It allows you and your team to gain instant visibility into the work schedule and never miss a deadline. See More

Top Pro

Web attachments

Top Pro

Dropbox integration

Zenkit

Top Pro

Powerful and simple to use tool with a clean design

Peter Oehler's Experience

Awesome tool See More

Specs

Platforms:Web, Windows, macOS, Linux, Android, iPhone

Collaborative:Yes

Top Pro

Easy to customize

It has a drag and drop feature that lets you create your list in a way that best suits your work style. See More

RickZeeland's Experience

Zenkit trumps Trello by providing the ability to view data from kanban, spreadsheet, calendar or mind map. See More

Top Pro

Many important data views

Data views include Mind-Map, Kanban-Board, Spreadsheet, List, and Calendar. Views can be switched easily. See More

Top Pro

Native apps

Native apps for iOS, Android, macOS, Windows, and Linux. See More

MeisterTask

Top Pro

Task Automations

MeisterTask offers “Section Actions” that help automate steps in your workflow and increase efficiency and consistency. See More

Top Con

No Linux desktop application

Specs

Platforms:Windows, macOS, iOS, Android

Collaborative:Yes

Offline access:Yes

Top Pro

Available for mobile use

Top Con

Drag & Drop only for works for local files

Drag & Drop of Urls is not supported, this operation can only be done with local files. See More

Top Pro

Useful integrations

MeisterTask has integrations with Google Drive, Dropbox, Slack, GitHub, BitBucket, Zendesk, Zapier, and MindMeister. You can even get a personal URL to subscribe to your tasks, schedule, etc. via any calendar program that supports the iCal format (e.g. MacOS default calendar application, or maybe even Fantastical 2 on the same platform). See More

Top Con

No reminders

No native reminder events. See More

Top Pro

Unlimited tasks and projects for free

MeisterTask offers a free plan that includes unlimited tasks and projects, as well as two integrations of the user's choice. See More

Top Con

Main view isn't compact enough

The main view isn't compact enough even when set to small font and compact view. Additionally, columns are not collapsible. See More

Top Con

Subtasks are hidden inside the task

It can be hard to see the complete details of each task due to the nested interface. See More

JIRA

Top Pro

Feature rich ticketing system

Classical ticketing features: Record a ticket, plan it, add work to it, see its history, close it. It has most of the features you would expect, and then some. See More

Top Con

Not free

Lots of free options available that don't quite do as much but get enough done. See More

EmpatheticSamas's Experience

The most feature-complete tool for serious project management. See More

Specs

Platforms:Cloud

Technology:Java

Top Pro

Handles large boards well

Can handle boards with many individual tasks with ease. See More

Top Con

Locks you inside its own ecosystem

If you use Jira you are pretty much locked inside their ecosystem. For example, if you want to add a tool to your project management stack (like a wiki) more often than not you will have to buy one of Atlassian's tools. See More

Top Pro

Supports version-focused work-flows

JIRA is not a plain long list of tickets, but can be configured to be version-focused, so planning and understanding the progress in a software project becomes clear. See More

Top Con

Demanding

When self hosted, it is not a lightweight solution. See More

Top Pro

Backed by a trustable company

Jira is developed and maintained by Atlassian, which is not an unknown venture, especially for developers. Atlassian has a great number of other products used by million of users worldwide, including BitBucket, HipChat, Confluence and Stash. Each of these products have hundreds of thousands of users who use them daily and this has allowed Atlassian to garner a lot of goodwill from the dev community. See More

Top Pro

Lots of integrations and plugins

It integrates well with a lot of other tools, including other products from the Atlassian suite. Plus there are a ton of plugins, including charting tools, screen capture, etc. See More

Top Pro

Robust features

Offers robust features like Parent-Child relationship etc. See More

KanbanFlow

Top Pro

Simple & easy interface

The board space is very well used and configurable. User interactions are clear and intuitive. See More

Top Con

You cannot do a search on all boards, so if you have a lot of info on many boards, you have to search one at a time

Specs

Platforms:Cloud/Web Android IOS

Collaborative:Yes

Top Pro

WIP Limits

Top Con

No mobile app

There is a web app for mobile devices but it lacks some features that a native app could offer. See More

Top Pro

Swimlanes

Top Pro

Pomodoro timer

Top Pro

Estimation & time spent

Top Pro

Collaboration features

Any changes you make on the board are instantly available to all members of the team. See More

Wekan

Top Pro

Open source

Open source software benefits from collaborative development from the user community. See More

Top Con

No print version of the ticket page

Specs

Platforms:Linux, Docker

Technology:Node.js, MongoDB

Top Pro

Install with a few clicks with Cloudron or Yunohost

Making it really easy to self host. See More

Top Con

No desktop notifications

Top Pro

Easy to create instance on sandstorm.io

Wekan is available as an app on sandstorm.io. For personal use, it may be sufficient to run an instance in a free sandstorm account. See More

Top Pro

Easy to install on most arm64, x86 and x64 linux systems

Top Pro

Friendly support

Developers are very helpful and friendly. See More

Top Pro

Clear UI/UX

Well-thought-out user interface – despite the high complexity of the functionality very intuitive. See More

Top Pro

Can easily be integrated with NodeJS apps

Since it's built using Meteor, it can easily be integrated with existing NodeJS apps. See More

Top Pro

Written in JavaScript

Kanbanize

Top Pro

Process efficiency widget

This widget on the main dashboard can help you measure your process efficiency as a real metric of your team's success. See More

Specs

Platforms:Web/Android/IOS

Collaborative:yes

Top Pro

Support for runtime policies

Runtime policies are automations that make manual recurring processes automatic on the Kanban board. For example; every friday make a card with title XX and deadline XX on board XX. See More

Top Pro

Portfolio Kanban

The initiatives lane, automated status updates for projects and campaigns, cross-board work links and convenient work breakdown mechanism See More

Top Pro

Integrations

E-mail integration serves great work, plus the software has integrations with Slack, Jira, GitHub and many others. See More

Top Pro

Great support for flow analytics

Top Pro

It is a useful tool to separate work by some characteristic, be it priority, functional area or anything else

Kantree

Top Pro

Calendar, list and kanban views

Switch from one view to another with a toggle. The interactive calendar helps visualizing and planning the project cards and milestones. The list view show all the cards in one column for quick editing. All views can be filtered by card titles, status, assignees, milestones, etc. See More

Top Pro

Card and boards models

Create your own models of card, with custom attributes and layout. Models can be used for any card in a project and shared within an organization. For instance, create a model for both "product development" and "bug tracker" so that your collaborators can create cards for bugs and new features, with all their attributes already defined: reproducible, ticket number, reviewer, specifications, etc See More

Top Pro

Customizable card attributes and layout

Customize every card freely by adding/changing its attributes, icons and colors. Pick among many data types, including votes, buttons, size of card, text content, email address and location. The layout of the card is also customizable: in header, in sidebar or in custom tabs. See More

Top Pro

Multiple dimensions

Organize cards by group (to switch dimensions in kanban and table view). Create your own group types: label, sprints, teams, offices, versions, releases, etc See More

Top Pro

Milestones

Manage your project by milestones/iterations and set a common deadline to a group of cards. Cards can be filtered by milestones in kanban, calendar and list views. See More

Top Pro

Real-time collaboration

Every change and comment appear in real-time for everyone, both when viewing a board and a card. Collaborators can work on any card simultaneously. Project members can be invited as observers, collaborators or admins. Access can be granted at any level of the project: in its entirety, a card and all its descendants, or one-task only. Projects can be kept private, shared across your organization or made public. See More

Top Pro

Analytics

Track the progress of your projects with interactive charts: assignees breakdown, milestones completion, burndown charts, critical paths... See More

Top Pro

Infinite hierarchical boards

Any cards can be broken down into its own kanban boards. This makes it easy to manage the tasks of a card (with their own workflow) and to organize a project with multiple levels. Navigating the hierarchy of cards and tasks is fast. Each level can have independent settings and guests. See More

GitLab

Specs

Platforms:Linux

Gitkraken Glo Boards

Top Pro

Easy To use

Devpro's Experience

As soon as I had a try on GitKraken Boards I decided to use it for all my Trello-ish boards See More

Top Pro

Nice dark theme

Glo boards has a built-in dark theme. See More

LaterTater's Experience

Great way to track issues and manage large projects. Allows our developers to be assigned issues and distribute the work so that we can accurately reach and track our project milestones. See More

Top Pro

Automation Integration

Integrates with GitHub issues to automate your kanban boards. Excellent way to manage and track issues for large projects. The latest update provides supports for integration with Jira. See More

FlexibleElegua's Experience

Easy to use, complete, very customizable. I found the perfect Board for my Agile Teams See More

Top Pro

Continuous Improvement

New updates are being released frequently adding new features to GitKraken Glo Boards See More

Quire

Top Pro

Free

It's free for the time being, and will remain free for up to 35 organizations, 80 projects and 30 members per organization. See More

RickZeeland's Experience

Free for up to 35 organizations, 80 projects and 30 members per organization. See More

Specs

Platforms:Windows, Mac, iOS, Android, Web

Technology:Dart, Swift

Real-time collaboration:Yes

Top Pro

Multiple assignee

Assign to more than one person for a task. See More

Top Pro

Nested task list

Task list with unlimited subtasks. See More

Top Pro

Simple and elegant UI

Everything looks clean and easy to use. See More

Top Pro

Kanban Board

You can move some selected tasks from the list to board to get focused. See More

Top Pro

Flexible permission control

Assign to external team, share link with clients without signup, control members' view. See More

Airtable

Specs

Platforms:Web / Android / iOS / Windows / MacOS

Collaborative:Yes

JIRA Cloud

Hygger

Specs

Platforms:Web, Android, iOS

Local hosting:No

Eisenhower Matrix:Yes

Flow-e

Top Pro

Never forget an important email

Stay on top of what's current with due date reminders. Focus on your work, Flow-e's got your cues covered! See More

Top Con

No Mobile Application

There is a lack of Mobile application. However, the Flow-e team says that it is coming in 2018! See More

Militsa Chervenkova's Experience

The first app that allowed me to manage 3 email inboxes achieving the Inbox-Zero dream. See More

Top Pro

Visualize your calendar

Your daily schedule is visualized in a timeline. Setting up meetings and reminders without leaving your mailbox is a click away. See More

Top Pro

Email + Task Management

Designed for managers, Flow-e takes you to Inbox zero and beyond by turning your Gmail or Outlook mailbox into a visual taskboard. Personal tasks and emails are now managed from your mailbox in a visual workflow, customized for your process. See More

Top Pro

Track your delegated tasks

Delegate work to your team without leaving your inbox and without sacrificing accountability. See More

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