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DevelopmentProject ManagementUtilities

What are the best project management tools?

50

Options
Considered

168

User
Recs.

Dec 23, 2023

Last
Updated

32 Options Considered

Best project management tools	Price	Platforms	Collaborative
-- ClickUp	Free/Paid	Windows, Linux, Mac, Web, Mobile	Yes
-- Zenkit	Free / paid	Web, Windows, macOS, Linux, Android, iPhone	Yes
-- Basecamp	Paid	Web, Windows, Mac, Mobile	-
-- Asana	Free / paid	Web, iOS, Android	yes
-- Trello	Free / paid	Android / iOS / Windows / Web	Yes

ClickUp

Top Pro

Many integrations

A lot of integrations. GitHub, Discord, Calendars, Slack etc. just to name a few. See More

Top Con

Steep initial learning curve

The amount of options can be overwhelming to a beginner. See More

RickZeeland's Experience

"Best for teams on a tight budget" according to TechRepublic. See More

Specs

Platforms:Windows, Linux, Mac, Web, Mobile

Collaborative:Yes

Top Pro

Templates for almost everything

Don't know where to start? Just use the many templates that are available for almost everything from Workspaces, Spaces, Folders, Lists all the way to Dashboards. See More

Top Con

No self-hosted version

EnthusiasticRaedieahkka's Experience

The best free plan i have found See More

Top Pro

Free version

Free version for unlimited users (without premium features and limited storage). See More

Top Pro

Responsive Help and Support team

Top Pro

Great collaboration features

Many great collaboration features. One is that not only tasks but subtasks and checklists can also be assigned to an individual or multiple members (and they don't even need to be assigned to the parent task!) See More

Top Pro

Great structuring

Everything is ordered in a hierarchy: Workspace -> Spaces -> Folders -> Lists -> Individual Tasks. Tasks can also have subtasks and checklists! See More

Top Pro

A lot of customization options

Customize everything to what suits you best. See More

Top Pro

Intuitive interface

Zenkit

Top Pro

Powerful and simple to use tool with a clean design

Easy to use and easily understandable for everyone. See More

Benedict Harris's Experience

hands down one of the best information and project managers around See More

Specs

Platforms:Web, Windows, macOS, Linux, Android, iPhone

Collaborative:Yes

Top Pro

Many important data views

Data views include Mind-Map, Kanban-Board, Spreadsheet, List, and Calendar. Views can be switched easily. See More

Peter J. Mello's Experience

This is a surprisingly versatile and accessible project/process management tools that I seldom hear discussed. The availability of native desktop apps for Windows/MacOS/Linux and mobile versions for Android and iOS along with the web interface and the usual gaggle of necessary integrations for a low price blow competitors like Trello and JIRA out of the water. See More

Top Pro

Native apps

Native apps for iOS, Android, macOS, Windows, and Linux. See More

Asana

Top Con

Not for bigger teams

It's useless for bigger teams. When a project exceeds more than 12 people it gets messy. See More

Top Pro

Powerful team collaboration features

Asana has fantastic mechanisms for dealing with team collaboration. Not only can tasks be assigned to team members, but Asana lets users follow tasks and use hyperlinks to refer to team members within a task. See More

Caméléo's Experience

Asana regroups loads of features existing in the competition, but is free up to 15 users, flexible in terms of user experience, and has a really enjoyable interface. As every project management tool, beware of organizing your tasks before to use it. As this rule is respected, enjoy teamwork with Asana :=) See More

Specs

Platforms:Web, iOS, Android

Collaborative:yes

Top Con

Unable to manage multiple workspaces

Each "workspace" or "team" in Asana is strictly isolated. You cannot see your personal tasks versus work tasks or collaborations together, you need to log in to a different profile. See More

Top Pro

Supports Kanban and list views

Asana provides a list view and a Kanban view which can be selected if a new project is created. See More

prestonpug's Experience

I used Asana for quite some time now. I really love it. But to be honest I only use Asana for my personal tasks. Recently I started working on a marketing project at my company, and it comes a problem. Asana only allows you to choose either a list view or a board view when creating a project. This is really practical for me, because I need a list for brainstorming and a board to plan out the whole progress. Then my coworker found Quire (https://quire.io/). Quire has both a task list view and a board view for projects, which are great for dumping ideas and then tracking the progress at the same time. They even had a blog about this. https://quire.io/blog/p/To-Do-List-and-Kanban-What-Project-Management-Did-Wrong.html which was very helpful! I also found a post about migrating from Asana to Quire. I am literally considering moving some personal projects from Asana to Quire. https://quire.io/free-asana-alternative-migration See More

Top Con

Can not use list view and board view for a same project

Asana can only choose one, either a list view or a board view. See More

Top Pro

Tagging system allows easily filtering tasks

The tagging system enables project managers to easily filter tasks. See More

CleverHors's Experience

Way too complicated than whatever I ever need in a project management tool. I switched to Quire https://quire.io/free-asana-alternative-migration and that's the smartest decision of my life! See More

Top Con

No task dependencies in free version

Dependencies is only available only to Teams and Organizations on Asana Premium. See More

Top Pro

Very polished interface

Teams can have private (only visible to project members) and public (visible to anyone in the team) projects. Each member can also have their own personal projects. Tasks can be viewed in list and calendar views. It's possible to display only the tasks assigned to the user or tasks organized by project or team. Single tasks can exist in multiple projects. Lists of tasks can be divided into sections and organized in many different ways – tasks that still have to be done, tasks that have been completed, by due date, by assignee, by popularity, etc. Expanding a task will allow adding things like subtasks, tags, and attachments, as well as comments. Users can also subscribe to a task via RSS from this view. There's a separate view specifically for attachments. Search lets you find what you’re looking for quickly. See More

Top Con

Mobile version lacks calendar

Asana's calendar is present in the web version but is conspicuously missing in the mobile app. See More

Top Pro

Free for up to 15 users

Top Con

UX Design is overly opinionated

The workflow is not very customizable, which forces you to use a flow that may not be your preferred or best option. See More

Top Pro

Simple workflow

The Asana task workflow within a project is broken down into "Today," "Upcoming," and "Later". The tasks themselves have the status of either done or not done. There is also a subtask feature to group tasks together. Tasks can be assigned to other team members and are stored in the "Inbox" view for processing. This replaces email for some team communication. See More

Top Con

Strange UX with strange workflow

Similar to task the manager in Todoist or Wunderlist, but not too complex for under four members. See More

Top Con

Another tasker

Trello

Top Pro

Simple and easy to use interface

There are two primary columns: the board is shown on the left and all the other controls on the right. The main means of interaction is dragging and dropping to-do cards into the various lists. The board structure is very customizable, and includes a variety of features that help along the way: color-coding, due dates, card images, checklists with a graphics bar that allows following progress easily, and card aging for cards that haven’t been touched in a long time. See More

Top Con

Not really a to do list

Trello is much more a workflow and project management program than a typical to-do app, which makes it overwhelmingly robust for those looking to jot down their shopping list. See More

Yeturu Chenchukumar's Experience

Trello is best one to track your todo list and in progress list, completed tasks as well. Trello support all major project tracking/management tools like master task, clickup etc. See More

Specs

Platforms:Android / iOS / Windows / Web

Collaborative:Yes

Top Pro

Lots of API integrations

Top Con

Subtasks lack features

Every task can have a list of subtasks which more closely resembles a standard to-do list. These lack the functions that cards offer you. You cannot comment on a sub-list, give the sub-tasks due dates, or provide additional information. You are limited to only checking them off once completed. See More

prestonpug's Experience

I used Trello for quite some time now. I really love the boards. But to be honest I use Trello for personal use only. Recently I started working on a marketing project at my company, and it comes a problem. Trello doesn't have a place for me and my team to dump ideas and organize them in a hierarchal way. Then my coworker found Quire (https://quire.io/). Quire has both a task list view and a board view for projects, which are great for dumping ideas and then tracking the progress. They even had a blog about this. https://quire.io/blog/p/To-Do-List-and-Kanban-What-Project-Management-Did-Wrong.html which was very helpful! Also I found a article about migrating from other solutions to Quire, very helpful too! https://quire.io/blog/p/How-to-migrate-to-Quire-Copy-and-paste.html See More

Top Pro

Sub-tasks

Each card can have one or even multiple task lists. See More

Top Con

No multi-board aggregation

If you have multiple boards with tasks on them there is no way to get all the tasks on one board in a way that changes on one board will update the other. See More

ModestParjanya's Experience

It isn't Open Source, it's Freemium See More

Top Pro

Great native app for Android and iOS

Top Con

Managing large projects may be difficult

Trello works best with medium to small projects and with very high-level overviews. It is less effective for projects that require very granular management due to the fact that it becomes considerably more difficult to keep track of various cards and priorities as they are pushed off the screen. See More

Top Pro

Good performance

Top Pro

Excellent for groups using agile software development

The responsiveness and layers of customization make it easy for team members of various disciplines to collaborate on the same task board. See More

Top Pro

Cross-platform and cross-sync

Trello works on all modern devices through the web application and has native apps for iOS, Android and Windows 8/10 devices. See More

Top Pro

Markdown support with well-rendered images

Trello supports Markdown, meaning that HTML input is represented appropriately. Cards with attachments are also rendered well. For example, images are shown correctly on the card, bug links are detected etc. See More

Top Pro

Smooth media integration

Works like a charm. See More

Top Pro

Works well for visual thinkers

The UI is based around Kanban, so you can see all your tasks and their status clearly. See More

Top Pro

Great real-time team collaboration features

Trello has permissions at the board level as well as the ability to assign multiple people to each card. There are a lot of sharing options available and boards can be made visible for the public. It's also possible to subscribe to a card to be notified of its progress. The simplicity of the UI makes collaboration easy because it’s very simple to see the progress of each card and who is responsible for it. It also updates constantly to reflect real-time changes in progress. The simplicity of the UI makes collaboration easy as it’s very simple to see the progress of each card and who is responsible for it. It also reflect changes on boards in real-time. See More

Top Pro

Functionality can be extended via plug-ins

Voting, view, and calendar plug-ins further increase the functionality. See More

Top Pro

Highly flexible workflow

Trello calls items used in the workflow “cards.” Cards are double-sided and can contain subtasks as well as notes and other details. Card columns can be used to simulate a workflow by moving cards from left to right as they are completed, or as a way of indicating task priority. The workflow is highly flexible as the columns are completely customizable to suit the task flow. For example, tasks can be put through a workflow "idea > approved > in-progress > pending review > released" or simply "ideas > released" depending on the granularity level needed. This makes Trello a great solution to feature management as it's possible to set up boards to handle everything from agile sprints to a more generic to-do list, all with status management. See More

Top Pro

Free for unlimited users

Trello offers a very generous free version that has no ads, no restrictions on the number of users, and very little restriction on how the program can be used. The paid features are generally cosmetic, such as the ability to change the background, add stickers or integration with other tools. See More

Teamwork.com

Top Pro

Free for up to 5 users

KanbanFlow

Specs

Platforms:Cloud/Web Android IOS

Collaborative:Yes

MeisterTask

Top Pro

Task Automations

MeisterTask offers “Section Actions” that help automate steps in your workflow and increase efficiency and consistency. See More

Top Con

Subtasks are hidden inside the task

It can be hard to see the complete details of each task due to the nested interface. See More

ProfessionalGwydion's Experience

Simple and beautiful tool that is perfect for agile project management. See More

Specs

Platforms:Windows, macOS, iOS, Android

Collaborative:Yes

Offline access:Yes

Top Pro

Unlimited tasks and projects for free

MeisterTask offers a free plan that includes unlimited tasks and projects, as well as two integrations of the user's choice. See More

Top Con

No Linux desktop application

Top Pro

Useful integrations

MeisterTask has integrations with Google Drive, Dropbox, Slack, GitHub, BitBucket, Zendesk, Zapier, and MindMeister. You can even get a personal URL to subscribe to your tasks, schedule, etc. via any calendar program that supports the iCal format (e.g. MacOS default calendar application, or maybe even Fantastical 2 on the same platform). See More

Zoho Projects

Top Pro

Document management features

Share text files, spreadsheets, presentations and other documents associated with your team and work on them together. A version control system makes sure that everyone has access to the latest copy. See More

InfluentialTepeyollotl's Experience

Very easy to use and customizable. See More

Specs

Platforms:Web, Mobile

Top Pro

Has mobile apps

With native apps for iPhone, Android and iPad, you can continue to plan your project activities, assign work, manage resources, log time and access documents even as you are away from your desk. See More

Top Pro

Has a built-in bug tracker

Log bugs and track them as they get fixed and tested. Define custom workflows and business rules. Track code changes made in GitHub and Bitbucket. See More

Top Pro

Free version

Free for up to 3 users. See More

Top Pro

Supports project pages

Pages help you create a centralized searchable information repository for your projects. They can be used as an intranet to publish company links, documents, announcements and events. See More

JIRA

Top Con

Self hosted version support stops

The self-hosted version will not be sold and supported anymore. See More

Top Pro

Backed by a trustable company

Jira is developed and maintained by Atlassian, which is not an unknown venture, especially for developers. Atlassian has a great number of other products used by million of users worldwide, including BitBucket, HipChat, Confluence and Stash. Each of these products have hundreds of thousands of users who use them daily and this has allowed Atlassian to garner a lot of goodwill from the dev community. See More

Caleb Collins-Parks's Experience

Missing basic features like easily looking at previous sprints. See More

Specs

Platforms:Cloud

Technology:Java

Top Con

Bad overcomplicated UI

Top Pro

Great reporting tools

Jira offers amazingly powerful reporting tools like activity stream, different graphs of opened and closed issues over time etc... See More

Top Con

Locks you inside its own ecosystem

If you use Jira you are pretty much locked inside their ecosystem. For example, if you want to add a tool to your project management stack (like a wiki) more often than not you will have to buy one of Atlassian's tools. See More

Top Pro

Lots of integrations and plugins

It integrates well with a lot of other tools, including other products from the Atlassian suite. Plus there are a ton of plugins, including charting tools, screen capture, etc. See More

Top Pro

Very cheap for small teams

Top Pro

Supports version-focused work-flows

JIRA is not a plain long list of tickets, but can be configured to be version-focused, so planning and understanding the progress in a software project becomes clear. See More

Clubhouse.io

Taiga

Top Con

Can be overwhelming at first

Taiga presents users with a lot of information and functionality right from the beginning with little guidance. Figuring how stuff works might take a bit. See More

Top Pro

Built-in issue tracking

Taiga has built-in issue tracking tools. The issues can be organized by user-defined type, severity, priority, creation date, assignee, creator, tags as well as filtered by subject. Taiga can also integrate with GitHub, GitLab and BitBucket. See More

Specs

Platforms:Web, macOS, iOS, Android, Linux

Collaborative:Yes

Top Pro

Comprehensive Agile software development toolset

Taiga tries offering a complete Agile software development toolset. It includes complete solutions for issue tracking, videoconferencing, documentation (in the form of a wiki) and either a backlog or a Kanban board for managing user stories. See More

Top Pro

Simple to use

Top Pro

Free and open source

Taiga is licensed under GPL with source code available on GitHub. See More

Top Pro

Supports both Kanban and Scrum modes

User stories can be organized in both Kanban and Scrum task management systems. See More

Momentum

Visual Studio Team Services

SquidHub

Specs

Platforms:Web / iOS / Android

Collaborative:Yes

JIRA Agile

Kantree

Top Pro

Dynamic kanban view

Kanban board to drag and drop cards across columns. Select which group type to show as columns: status, milestones, labels, teams, etc (you can create your own dimensions) Set rules to your group (such like auto-assign card to user when dropping a card) See More

Top Con

Its not project management...

Top Pro

Infinite hierarchy

Cards can have checklists. Items in the checklist are actual cards, which can be organized in their own board. Projects is like a tree of card, with unlimited sub-level boards. Perfect to manage complex project with hierarchy. You can choose different settings and user permissions at every level. See More

Top Pro

Custom card groups

Group your card in unlimited dimensions. You can use the built-in groups (lists, labels, milestones), adapt them or create your own. This allows you to manage a projects in other dimensions (by versions, teams, offices, categories, releases, etc). Visualize your project in kanban and table view, by the group types of your choice. Drag and drop cards quickly between groups. Track progress by group types (ideal for managing iterations). See More

Top Pro

Self-hosted option

Kantree can be installed on your server #privacy See More

Top Pro

Card models

Use or create card model to best represent your work, for each of your project. Dozens of types of attributes available, including text, yes/no values, map, file attachments, due date, etc Perfect to manage projects of different kinds, with multiple card types - like ideas, sales contact, customer feedback, bug report, feature request, bill/order. See More

Top Pro

Notification (email and in-app)

Top Pro

Slack integration

Top Pro

Github integration

Top Pro

Charts and analytics

Top Pro

Work in progress limits

Set soft limit to group, so that your teams don't get overloaded and lose focus See More

Top Pro

Mobile

Adaptative design that is optimize for touch-based interface and adapt the UI to small screen (mobile and tablet) See More

Top Pro

Table view

Manage your cards in table, by groups. All the cards are displayed as rows, with their attributes in columns. Group cards by any group type: milestones, status, team, label, epic, release... Drag and drop cards across groups. Pick the attributes to include in the table See More

Top Pro

Card links

Create linked card to mirror a card in another projects / organization. Create links with the attributes of the target card, or with its own attributes (to manage a card in multiple boards) Create custom card relationship: blocked by, same as, etc. Kantree also support infinite card hierarchy See More

Top Pro

File attachment

Drag and drop multiple files to your cards at once. Preview files in a gallery, by card or for the entire project See More

Pivotal Tracker

Top Pro

Great software to use in conjunction with a disciplined agile/scrum development philosophy

Pivotal Tracker has a Kanban feel to it, but takes a more opinionated “Agile” approach to feature management: It encourages items in the flow to be user stories with effort points associated to them to allow Pivotal to calculate your team’s velocity. If you agree with the workflow, Pivotal offers a ton of functionality not provided by more generic tools like Trello. You can see your team’s velocity over time, organic smaller Stories into “Epics” (huge features) etc. See More

ITPW's Experience

Structured and well-thoughtout product. See More

Specs

Platforms:Web, iOS, Android

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