When comparing DEVONthink vs Trilium Notes, the Slant community recommends Trilium Notes for most people. In the question“What are the best knowledge base systems for personal use?” Trilium Notes is ranked 10th while DEVONthink is ranked 25th.
Specs
Ranked in these QuestionsQuestion Ranking
Pros
Pro Can store any file type
File types containing text are indexed.
Pro Very flexible
An extensive feature set makes it easy to adapt to your work flow.
Pro Completely offline
Pro Sync
Sync between different macs and/or ios devices is fast, safe and easy. You can sync via iCloud, Dropbox, WebDAV or WiFi.
Pro Full text search
Pro Webpage Clipper
A flexible web clipper can add contents of any web page to DevonThink.
Pro One-time purchase vs monthly subscription.
Pro Paperless office functions available in PRO Office version
Includes processing of scanned documents, OCR etc.
The OCR function is based on FineReader and is probably the best one on the market.
Pro Note encryption
Pro Free and open source software
Pro Excellent WYSIWYG interface
Pro Attributes that can be assigned to nodes and inherited
Pro Graph of node connectivity
Pro Note versioning
Pro Synchronization with a server
You can set up synchronization but you need a server to do this.
Pro Database storage rather than files
This enables the tool to do a lot of things that would be difficult with plain text file storage.
Pro Archival functionality
Cons
Con Only runs on Macs, iPoneOS, iPadOS & Web
It does not run on Windows, Android, and Linux.
Con Stores in a proprietary format
It stores the whole database in a proprietary file package, that you cannot easily access from another app or from the Finder. Considering you might be classifying a huge quantity of files there, it is quite problematic if you want to interact with this data from other applications.
Con Very limited automation
While the marketing claims are about an intelligent document manager, it actually does not offer many automation features, such as automatic classification, tagging and renaming of the files. It's much more like an extended file explorer.
Con Costs US$79.95 for just the Personal version
One-time purchase instead of monthly subscription.
Con Non free/libre (proprietary)
Con Interface can be confusing
There is a fair amount of flexibility to the interface but it can also become confusing, especially when some parts are not necessarily simple to use. Most of the basic features nevertheless are intuitive.
Con Database storage rather than files
This makes it a little less simple to work with (also has benefits).
Con Not markdown
It will import and export markdown but it does not store content as markdown. This isn't necessarily a problem if you don't need it.
Con Synchronization requires use of Trilium's sync server
This can be problematic to set up unless you have a web server that will support the requirements of this.
