When comparing Google Drive vs Trello, the Slant community recommends Trello for most people. In the question“What are the best feature tracking/planning tools for small development teams?” Trello is ranked 1st while Google Drive is ranked 5th. The most important reason people chose Trello is:
There are two primary columns: the board is shown on the left and all the other controls on the right. The main means of interaction is dragging and dropping to-do cards into the various lists. The board structure is very customizable, and includes a variety of features that help along the way: color-coding, due dates, card images, checklists with a graphics bar that allows following progress easily, and card aging for cards that haven’t been touched in a long time.
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Pro File sharing & collaborative editing
Google account holders and non-holders can be set to access and/or collaborate on files/folders in real-time. Additionally, you can find files you've shared not only by filename but by person you've shared the files with.
Pro Integrates with other Google services
For example, you can use search to search through both Drive and Gmail.
Pro Cheap for extra storage
$1.99 per 100GB, for up to 16TB.
Pro 15GB free
This space is shared across Drive, Gmail & Picasa.
Pro Built-in office suite
Includes tools for writing, presentations and spreadsheets.
Pro Extended functionality via apps
Third party Drive applications running in Chrome or Android can add functionality such as image/video editing, project management, flowchart creation, etc.
Pro Save files to drive directly from Gmail
Drive lets you save any file from your email.
Pro Mobile integration
You can work from any device, especially mobile.
Pro Revision control
By clicking Ctrl + Alt + G in Windows or Command + Alt + Shift + G is OS X you can access previous version of the file.
Pro Indexes images
You can search images by object, place, or face when they've been added to your google photos collection. Google Assistant also helps you find screenshots that could be archived, images that aren't in the correct orientation and pictures that would work well as animations or albums.
Pro Simple and easy to use interface
There are two primary columns: the board is shown on the left and all the other controls on the right. The main means of interaction is dragging and dropping to-do cards into the various lists.
The board structure is very customizable, and includes a variety of features that help along the way: color-coding, due dates, card images, checklists with a graphics bar that allows following progress easily, and card aging for cards that haven’t been touched in a long time.
Pro Great real-time team collaboration features
Trello has permissions at the board level as well as the ability to assign multiple people to each card. There are a lot of sharing options available and boards can be made visible for the public. It's also possible to subscribe to a card to be notified of its progress. The simplicity of the UI makes collaboration easy because it’s very simple to see the progress of each card and who is responsible for it. It also updates constantly to reflect real-time changes in progress.
The simplicity of the UI makes collaboration easy as it’s very simple to see the progress of each card and who is responsible for it. It also reflect changes on boards in real-time.
Pro Highly flexible workflow
Trello calls items used in the workflow “cards.” Cards are double-sided and can contain subtasks as well as notes and other details.
Card columns can be used to simulate a workflow by moving cards from left to right as they are completed, or as a way of indicating task priority.
The workflow is highly flexible as the columns are completely customizable to suit the task flow. For example, tasks can be put through a workflow "idea > approved > in-progress > pending review > released" or simply "ideas > released" depending on the granularity level needed.
This makes Trello a great solution to feature management as it's possible to set up boards to handle everything from agile sprints to a more generic to-do list, all with status management.
Pro Free for unlimited users
Trello offers a very generous free version that has no ads, no restrictions on the number of users, and very little restriction on how the program can be used. The paid features are generally cosmetic, such as the ability to change the background, add stickers or integration with other tools.
Pro Works well for visual thinkers
The UI is based around Kanban, so you can see all your tasks and their status clearly.
Pro Functionality can be extended via plug-ins
Voting, view, and calendar plug-ins further increase the functionality.
Each card can have one or even multiple task lists.
Pro Excellent for groups using agile software development
The responsiveness and layers of customization make it easy for team members of various disciplines to collaborate on the same task board.
Pro Cross-platform and cross-sync
Trello works on all modern devices through the web application and has native apps for iOS, Android and Windows 8/10 devices.
Pro Good performance
Pro Attach files to cards
Keep all of your files (images, documents, etc.) organized on their relevant cards.
Pro Markdown support with well-rendered images
Trello supports Markdown, meaning that HTML input is represented appropriately. Cards with attachments are also rendered well. For example, images are shown correctly on the card, bug links are detected etc.
Pro Smooth media integration
Works like a charm.
Pro Great native app for Android and iOS
Pro Best kanban for personal usage
Pro Features to add voting on cards
Trello offers support for features to add voting on cards, often referred to as 'power-ups'.
Pro Lots of API integrations
Pro Action history log allows you to rapidly follow changes
There is a global history system which allows to rapidly follow changes. There is also a notification system if another user updates the board while you're watching it.
Pro Great prioritization, Due date and Story point features
Can set different priorities to various tasks, set appropriate due dates and Story points - timing allotted to each task.
Con No official client for Linux
Google as of yet has a client for Linux, leaving many who use the service forced to use third party apps or the webpage.
Con Data privacy not guaranteed
Data privacy is widely known as one of Google's weaknesses. Data shared through Google is most likely matched up with the user's profile inside other Alphabet inc. subsidiaries, and, due to the business model, used commercially.
Con Terms and Conditions allow Google to own anything on Google Drive
They can create derivative works, they can perform it, they can modify it, and they can publish it at will. There are many other specific rights they take over your product. Read the Terms carefully and compare with ANY others.
Con Low bandwidth
Con No WebDAV, FTP, SFTP or NAS
It supports none of these common protocols used for access to network storage, which severely limits OS integration. You are forced to use the browser or a standalone client, which isn't possible on all systems.
Con Very unreliable
Desktop client constantly crashes.
Con No universal Windows app
Con Doesn't integrate well with OS
Con Managing large projects may be difficult
Trello works best with medium to small projects and with very high-level overviews. It is less effective for projects that require very granular management due to the fact that it becomes considerably more difficult to keep track of various cards and priorities as they are pushed off the screen.
Con Subtasks lack features
Every task can have a list of subtasks which more closely resembles a standard to-do list.
These lack the functions that cards offer you. You cannot comment on a sub-list, give the sub-tasks due dates, or provide additional information. You are limited to only checking them off once completed.
Con Not really a to do list
Trello is much more a workflow and project management program than a typical to-do app, which makes it overwhelmingly robust for those looking to jot down their shopping list.
Con You can't add more than 1 Power Up without paying for it
Con No multi-board aggregation
If you have multiple boards with tasks on them there is no way to get all the tasks on one board in a way that changes on one board will update the other.
Con Can't get one view of cards across all boards
However, you can view all cards assigned to you.
Con No quick deadline assignment
You have to open a Calendar every time to set a date without any quick options like today, tomorrow etc.
Con Can't create dependencies between cards
Con Slow and requires a lot of mouse work to navigate
Con Project management system only
This is cumbersome to get started.
Con Impossible to use Pomodoro timer connected to Trello on iOS
Con Light on features
Trello is focused on simplicity and as such forgoes certain common features that may or may not be important to you.