When comparing Gmail vs Notion, the Slant community recommends Notion for most people. In the question“What are the best personal Knowledge Base apps?” Notion is ranked 2nd while Gmail is ranked 14th. The most important reason people chose Notion is:
Even the right-click menus on the web are the same as the app.
Ranked in these QuestionsQuestion Ranking
Pro Best support for Gmail features
Since both the Gmail Android app and Gmail itself is made by Google, the app supports all features Gmail offers (like labeling/starring) and gets new features implemented early - usually as soon as they are announced.
Pro Incredibly fast, advanced & predictive search
Gmail brings much of the functionality and power of Google's search engine to the app's search. You can use operators such as label:, is:, OR, has: among others, define date ranges, limit search to specific groups and so on. And, you can do it all amazingly fast. The search will also try to predict what you're trying to search for before you've even finished your query and offer up those results.
Pro Google Drive integration
The app allows inserting files from Drive straight to email or uploading attachments to Drive before sending them out. It will also notify if the person you're sending the file can open the file or if you should change the sharing settings for that file beforehand. Finally, you can choose which one of your Google accounts you want visible in the app.
Pro Google Calendar integration
Pro Comes bundled with Android for free
Not only is the application free, it comes bundled with the Android OS by default so you don't even have to bother downloading it.
Pro Threaded conversations
Pro Safely automatically displays images
The app does not require a confirmation to show images as Google now hosts the images on their own servers making it safe. You can still disable the automatic displaying of images in the settings if you wish.
Pro Tabs to automatically organize your e-mail
Gmail offers the ability to automatically organize your mail into specific categories:
Each of the categories can be disabled and you can move your mail around from category to category or set your own rules which sender should be put in which category.
Pro Full-featured on desktop, mobile and web
Even the right-click menus on the web are the same as the app.
Pro Unlike anything else
One of the most complete applications one can use to build a personal dashboard (or professional) and migrate all other services to it. No more calendar, task, notes, financials, lists, writing and wiki apps, just Notion.
Pro Does a great job with both notes and to-dos
To-dos in Notion aren't just dot point lists. You can drag and drop them into columns just like Trello (Kanban style), you can have sub-tasks, and you can easily mark things off as completed so they are no longer in your way. Notes are also powerful, with proper formatting and ways to manage and search for them, which makes it a great Evernote alternative.
Pro Highly visual, with icons next to every new page and so on
This feature makes it very easy to find certain notes and such. And great for visual people as well. You could also add images as icons instead, if you like.
Pro Flexible contents storage and organization
You can upload files and embed online stuff in any hierarchical structure using pages, toggle lists, etc.
Pro Awesome for wikis
You can easily start writing a bunch of web pages, share it with co-workers and choose whether to publicize or keep your contents private. It's also easy to hyperlink pages.
Pro Pages within pages within pages, to infinity
You can have a ridiculous amount of information within a single note. Look at how it works, you'll be surprised!
Pro Quick and effective search
Just type in a word and you'll have results in no time at all.
Pro Blocks offer incredible flexibility
The basic unit of organization in Notion is the block, which can be a chunk of text, an image, a bullet point, or even a link to another page. Each page consists of these blocks, which can be easily reorganized, moved to other pages, converted into other content types, or generally manipulated in many useful ways. Because of blocks, restructuring information in Notion is way easier than in any other wiki or notebook app.
Pro Cross Platform
Works with Android, iOS, Windows, & Mac OSX
Pro Attach files in tables
You can attach files in table cells, which is a feature missing in most spreadsheet-like applications.
Pro Amazing view flexibility
You can create different views for a page's content and easily toggle between kanban, table, etc. (As long as the content is able to allow different views.)
Pro Great spreadsheet functionality
You can use calculation/formula, links, attachment, inter-referencing of data from other pages or tables, embed documents and images in the table cells.
Pro Less headaches when editing pages
Lets you restore your page to a past edit. Also works with sub-pages and databases. Though it is worth mentioning that it's a paid feature.
Pro Renders Markdown Syntax
Add code blocks, Headers, bullet point, numbered lists, or To-Do boxes by typing using Markdown Syntax (instead of klunkily moving the mouse to formatting boxes)
Con Sorting mail by Unread is unintuitive
Nearly every other mail app has a clear way to sort mail by Unread. In Gmail app you can do that only by typing “label:unread” in the search field.
Con Too brights, no dark theme
Con Very limited HTML composing
Composing of HTML formatted mails is very limited. No inline images and only some basic text formatting options
Con Advertising has been added to the client
Con Too heavy
It should be lightweight.
Con Limited notification buttons
Con Changed theme and can't change it back!
Did it without permission and it looks terrible! Washed out look, solid white background with black lame fonts.
Con Search results are not good
Con No intrinsic p2p encryption option
Con No lightweight tables like Markdown
Every table is some sort of database with a default view and every row is a data set with attributes and it's own page. Simple tables as in Markdown are missing.
Con no true backup
true backup can only exist if it's automated and easily recoverable. else, it's just an outdated copy or useless scrambled data.
Con not yet a new protocol, as it could be! (or could it?)
think of scuttlebutt or email. the best evernote alternative would be a "web 3.0" of sorts. something that would be just a simple file added to a computer and automatically replicated to other computers along with a website. and any company could easily pick up the concept and make their own hosting, including some awesome google drive/host of sorts.
Con Not always very intuitive
Column filters are not that intuitive to apply.
Con Designed with teams in mind, and less formatting than Evernote.
Evernote may be more individual-oriented and has more formatting and such options available, but whether that affects you is down to personal preference. Try both and see which you prefer.