When comparing Inbox vs Trello, the Slant community recommends Trello for most people. In the question“What are the best to-do list apps for Android?” Trello is ranked 4th while Inbox is ranked 8th. The most important reason people chose Trello is:
There are two primary columns: the board is shown on the left and all the other controls on the right. The main means of interaction is dragging and dropping to-do cards into the various lists. The board structure is very customizable, and includes a variety of features that help along the way: color-coding, due dates, card images, checklists with a graphics bar that allows following progress easily, and card aging for cards that haven’t been touched in a long time.
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Pro Intelligent categorization
Inbox tries automatically bundling similar messages together. For example, Inbox will create bundles for travel information, receipts, promotions as well as group messages temporally. It enables also managing these bundles of messages together - they can all be swiped away together.
Pro Can snooze emails
Messages can be snoozed for a certain period of time or until at a certain location.
Pro Can create tasks from dates and tasks in messages
If a message includes a date, Inbox is capable of automatically creating a task from that information.
Pro Surfaces important information from messages
If an email contains pictures, flight information, reservation at a restaurant, attachments, links, dates, phone numbers and other information that the application recognizes, it will surface that information in its main view. These items can be viewed and interacted with without having to open the message itself. It allows finding and taking action on the important email information quickly.
Pro Works towards an empty inbox
Inbox is designed to reach an empty inbox by either archiving or snoozing your mails.
Pro Integrates Google Now reminders
Pro Also available on Chrome and iPhone
Pro Integrates realtime updates in messages
Through a feature called Assists, Inbox offers context sensitive updates to messages. These include information such as flight status updates before a scheduled flight.
Pro Works with Google Apps through an early adopter program
Pro Smart quick replies
When you hit reply you can choose from 3 auto generated replies that are based on the content of the received email analyzed by Google's AI.
Pro Simple and easy to use interface
There are two primary columns: the board is shown on the left and all the other controls on the right. The main means of interaction is dragging and dropping to-do cards into the various lists.
The board structure is very customizable, and includes a variety of features that help along the way: color-coding, due dates, card images, checklists with a graphics bar that allows following progress easily, and card aging for cards that haven’t been touched in a long time.
Pro Great real-time team collaboration features
Trello has permissions at the board level as well as the ability to assign multiple people to each card. There are a lot of sharing options available and boards can be made visible for the public. It's also possible to subscribe to a card to be notified of its progress. The simplicity of the UI makes collaboration easy because it’s very simple to see the progress of each card and who is responsible for it. It also updates constantly to reflect real-time changes in progress.
The simplicity of the UI makes collaboration easy as it’s very simple to see the progress of each card and who is responsible for it. It also reflect changes on boards in real-time.
Pro Free for unlimited users
Trello offers a very generous free version that has no ads, no restrictions on the number of users, and very little restriction on how the program can be used. The paid features are generally cosmetic, such as the ability to change the background, add stickers or integration with other tools.
Pro Highly flexible workflow
Trello calls items used in the workflow “cards.” Cards are double-sided and can contain subtasks as well as notes and other details.
Card columns can be used to simulate a workflow by moving cards from left to right as they are completed, or as a way of indicating task priority.
The workflow is highly flexible as the columns are completely customizable to suit the task flow. For example, tasks can be put through a workflow "idea > approved > in-progress > pending review > released" or simply "ideas > released" depending on the granularity level needed.
This makes Trello a great solution to feature management as it's possible to set up boards to handle everything from agile sprints to a more generic to-do list, all with status management.
Pro Functionality can be extended via plug-ins
Voting, view, and calendar plug-ins further increase the functionality.
Pro Works well for visual thinkers
The UI is based around Kanban, so you can see all your tasks and their status clearly.
Pro Markdown support with well-rendered images
Trello supports Markdown, meaning that HTML input is represented appropriately. Cards with attachments are also rendered well. For example, images are shown correctly on the card, bug links are detected etc.
Pro Excellent for groups using agile software development
The responsiveness and layers of customization make it easy for team members of various disciplines to collaborate on the same task board.
Each card can have one or even multiple task lists.
Pro Attach files to cards
Keep all of your files (images, documents, etc.) organized on their relevant cards.
Pro Cross-platform and cross-sync
Trello works on all modern devices through the web application and has native apps for iOS, Android and Windows 8/10 devices.
Pro Good performance
Pro Smooth media integration
Works like a charm.
Pro Lots of API integrations
Pro Great native app for Android and iOS
Pro Features to add voting on cards
Trello offers support for features to add voting on cards, often referred to as 'power-ups'.
Pro Action history log allows you to rapidly follow changes
There is a global history system which allows to rapidly follow changes. There is also a notification system if another user updates the board while you're watching it.
Con Missing some advanced Gmail settings
Occasionally you have to use the provided link back to the legacy Gmail app for specific functions, due to the simplifications that Inbox makes.
Con Cannot add multiple labels to an email
Gmail uses labels to categorize emails. Using multiple labels can make it easier to find the email later on. Ex: "work", "friends", "london". Index only allows adding one label per email, effectively turning them into directories. All the benefits of labels are lost, then.
Con Not really a to do list
Trello is much more a workflow and project management program than a typical to-do app, which makes it overwhelmingly robust for those looking to jot down their shopping list.
Con Managing large projects may be difficult
Trello works best with medium to small projects and with very high-level overviews. It is less effective for projects that require very granular management due to the fact that it becomes considerably more difficult to keep track of various cards and priorities as they are pushed off the screen.
Con Subtasks lack features
Every task can have a list of subtasks which more closely resembles a standard to-do list.
These lack the functions that cards offer you. You cannot comment on a sub-list, give the sub-tasks due dates, or provide additional information. You are limited to only checking them off once completed.
Con No multi-board aggregation
If you have multiple boards with tasks on them there is no way to get all the tasks on one board in a way that changes on one board will update the other.
Con Can't create dependencies between cards
Con No desktop client
There is no Windows or Mac client now but you can still access all of the features through your web browser.
Con Can't get one view of cards across all boards
However, you can view all cards assigned to you.
Con Project management system only
This is cumbersome to get started.
Con No quick deadline assignment
You have to open a Calendar every time to set a date without any quick options like today, tomorrow etc.
Con You can't add more than 1 Power Up without paying for it
Con Impossible to use Pomodoro timer connected to Trello on iOS
Con Light on features
Trello is focused on simplicity and as such forgoes certain common features that may or may not be important to you.