When comparing Remember the Milk vs Notion, the Slant community recommends Notion for most people. In the question“What are the best cross-platform task apps?” Notion is ranked 10th while Remember the Milk is ranked 19th. The most important reason people chose Notion is:
Even the right-click menus on the web are the same as the app.
Specs
Ranked in these QuestionsQuestion Ranking
Pros
Pro Has its own syntax for programming smart lists
Smart lists are configured using Remember the Milk's syntax, making it very customizable.
Pro Semantic shortcuts
Remember The Milk has a list of semantic shortcuts that allow adding tasks and task options faster.
Pro Many features already working in the free version
The majority of commonly used features are available for free. The pro version adds increased functionality such as advanced sorting, mobile push notifications and sharing permissions.
Pro Excellent cross platform support
Whether you depend on an iOS, Windows or Android phone; Google Calendar or Outlook; Evernote or Twitter: RTM has an app or extension for you.
Pro Powerful query language
Query language can be used to build your own GTD-based system, with tags and lists and queries. Such as system can be used for private life and work alongside several simple lists without things getting mixed up.
Pro Location-based notifications
You can set locations for each task (for example a specific store, or a general location like 'near the beach' for shell collectors), and RTM will remind you when you are near or in that location. This can help keep your daily list uncluttered and remind you of errands you might have forgotten.
Pro Tasks may have additional options
Extra options such as how often it repeats, the due date, and the location.
Pro Support of a "start" date
A start date can be set which can be used with smartlists or to set a reminder.
Pro Lists can be shared
Share lists with other Remember The Milk users, or with iCal and more. Shared lists can be collaboratively updated. This makes it great for teams or just to share progress with others.
Pro Quickly add rich text
Remember The Milk offers Smart Add – shortcuts that allow you to quickly add advanced information to a task. For example, you can quickly add a due date, set the priority level, add a tag, set repeat times, add URLs, and add notes to your tasks. For the full list, check out How Do I Use Smart Add?
Pro Manual sorting
Manual sorting is available on both the web app and android, allowing prioritization of tasks. This can be particularly useful for shopping lists, where you can put all the meat together, and all the cheese together etc. to make it easier to skim through when you're in the store.
Pro Nice Android Widget
Compared to competitors like todoist, the widget doesn't use too much space.
Pro Really, really cool support
They react within hours, and they actually keep track of your issue.
Pro Support for keywords to set due/start date, add to list with one line of text
There are special characters which open a box so the user can select predefined values or a calendar picker.
Pro Lightning fast sync
Syncs quickly across all your devices and platforms.
Pro Syncs with Evernote
Not only syncing, it's more of a "linking" with a two-way synchronization. Changing the title of a note in Evernote will update the title in Remember the Milk. So far, Remember The Milk is the only to-do app with a feature like this.
Pro Add tasks via e-mail
You can add tasks to Remember the Milk via email easily once you get the hang of formatting the messages.
Pro Twitter integration
The Twitter integration is excellent and allows for many types of automation.
Pro Full-featured on desktop, mobile and web
Even the right-click menus on the web are the same as the app.
Pro Unlike anything else
One of the most complete applications one can use to build a personal dashboard (or professional) and migrate all other services to it. No more calendar, task, notes, financials, lists, writing and wiki apps, just Notion.
Pro Pages within pages within pages, to infinity
You can have a ridiculous amount of information within a single note. Look at how it works, you'll be surprised!
Pro Flexible contents storage and organization
You can upload files and embed online stuff in any hierarchical structure using pages, toggle lists, etc.
Pro Highly visual, with icons next to every new page and so on
This feature makes it very easy to find certain notes and such. And great for visual people as well. You could also add images as icons instead, if you like.
Pro Blocks offer incredible flexibility
The basic unit of organization in Notion is the block, which can be a chunk of text, an image, a bullet point, or even a link to another page. Each page consists of these blocks, which can be easily reorganized, moved to other pages, converted into other content types, or generally manipulated in many useful ways. Because of blocks, restructuring information in Notion is way easier than in any other wiki or notebook app.
Pro Does a great job with both notes and to-dos
To-dos in Notion aren't just dot point lists. You can drag and drop them into columns just like Trello (Kanban style), you can have sub-tasks, and you can easily mark things off as completed so they are no longer in your way. Notes are also powerful, with proper formatting and ways to manage and search for them, which makes it a great Evernote alternative.
Pro Cross platform
Works with Android, iOS, Windows, & Mac OSX.
Pro Awesome for wikis
You can easily start writing a bunch of web pages, share it with co-workers and choose whether to publicize or keep your contents private. It's also easy to hyperlink pages.
Pro Amazing view flexibility
You can create different views for a page's content and easily toggle between kanban, table, etc. (As long as the content is able to allow different views.)
Pro Quick and effective search
Just type in a word and you'll have results in no time at all.
Pro Attach files in tables
You can attach files in table cells, which is a feature missing in most spreadsheet-like applications.
Pro Great spreadsheet functionality
You can use calculation/formula, links, attachment, inter-referencing of data from other pages or tables, embed documents and images in the table cells.
Pro Renders Markdown Syntax
Add code blocks, Headers, bullet point, numbered lists, or To-Do boxes by typing using Markdown Syntax (instead of klunkily moving the mouse to formatting boxes)
Pro Less headaches when editing pages
Lets you restore your page to a past edit. Also works with sub-pages and databases. Though it is worth mentioning that it's a paid feature.
Cons
Con Subtasks only available in Pro version
Subtasks can break a longer to-do item into discrete tasks, helping you keep tabs on your progress.
Con Bad UI redesign
The web app takes up too much screen real estate and uses a half-screen format that requires a wide screen. The task edit screen is clunky. It still has UI bugs one year in. You can't complete tasks from the UI.
Con Free version lacks features
Mobile reminders, subtsaks, offline mode, Microsoft Outlook sync, priority, and more features are limited to the paid version ($39.99/year). To see the full list of restrictions, check out this page.
Con Does not support attachments
Cloud storage was recently added as a pro feature.
Con Cannot add task in notification bar
There is no pull down option to add a task in the notification bar.
Con Ugly icon
The goofy cow image does not fit well with a professsional office environment.
Con Not very fast using native apps
Can take time if you're switching between lots of pages often as it needs to load the data each time
Con Not always very intuitive
Column filters are not that intuitive to apply.
Con No true backup
True backup can only exist if it's automated and easily recoverable. Else, it's just an outdated copy or useless scrambled data.
Con Designed with teams in mind, and less formatting than Evernote
Evernote may be more individual-oriented and has more formatting and such options available, but whether that affects you is down to personal preference. Try both and see which you prefer.
Con Not yet a new protocol, as it could be! (or could it?)
Think of scuttlebutt or email. the best Evernote alternative would be a "web 3.0" of sorts. Something that would be just a simple file added to a computer and automatically replicated to other computers along with a website and any company could easily pick up the concept and make their own hosting, including some awesome google drive/host of sorts.