Remember the Milk vs Trello

Smart lists are configured using Remember the Milk's syntax, making it very customizable.

Remember The Milk has a list of semantic shortcuts that allow adding tasks and task options faster.

The majority of commonly used features are available for free. The pro version adds increased functionality such as advanced sorting, mobile push notifications and sharing permissions.

Whether you depend on an iOS, Windows or Android phone; Google Calendar or Outlook; Evernote or Twitter: RTM has an app or extension for you.

Query language can be used to build your own GTD-based system, with tags and lists and queries. Such as system can be used for private life and work alongside several simple lists without things getting mixed up.

You can set locations for each task (for example a specific store, or a general location like 'near the beach' for shell collectors), and RTM will remind you when you are near or in that location. This can help keep your daily list uncluttered and remind you of errands you might have forgotten.

Extra options such as how often it repeats, the due date, and the location.

A start date can be set which can be used with smartlists or to set a reminder.

Share lists with other Remember The Milk users, or with iCal and more. Shared lists can be collaboratively updated. This makes it great for teams or just to share progress with others.

Remember The Milk offers Smart Add – shortcuts that allow you to quickly add advanced information to a task. For example, you can quickly add a due date, set the priority level, add a tag, set repeat times, add URLs, and add notes to your tasks. For the full list, check out How Do I Use Smart Add?

Manual sorting is available on both the web app and android, allowing prioritization of tasks. This can be particularly useful for shopping lists, where you can put all the meat together, and all the cheese together etc. to make it easier to skim through when you're in the store.

Compared to competitors like todoist, the widget doesn't use too much space.

They react within hours, and they actually keep track of your issue.

There are special characters which open a box so the user can select predefined values or a calendar picker.

Syncs quickly across all your devices and platforms.

Not only syncing, it's more of a "linking" with a two-way synchronization. Changing the title of a note in Evernote will update the title in Remember the Milk. So far, Remember The Milk is the only to-do app with a feature like this.

You can add tasks to Remember the Milk via email easily once you get the hang of formatting the messages.

The Twitter integration is excellent and allows for many types of automation.

There are two primary columns: the board is shown on the left and all the other controls on the right. The main means of interaction is dragging and dropping to-do cards into the various lists.

The board structure is very customizable, and includes a variety of features that help along the way: color-coding, due dates, card images, checklists with a graphics bar that allows following progress easily, and card aging for cards that haven’t been touched in a long time.

Trello has permissions at the board level as well as the ability to assign multiple people to each card. There are a lot of sharing options available and boards can be made visible for the public. It's also possible to subscribe to a card to be notified of its progress. The simplicity of the UI makes collaboration easy because it’s very simple to see the progress of each card and who is responsible for it. It also updates constantly to reflect real-time changes in progress.

The simplicity of the UI makes collaboration easy as it’s very simple to see the progress of each card and who is responsible for it. It also reflect changes on boards in real-time.

Trello calls items used in the workflow “cards.” Cards are double-sided and can contain subtasks as well as notes and other details.

Card columns can be used to simulate a workflow by moving cards from left to right as they are completed, or as a way of indicating task priority.

The workflow is highly flexible as the columns are completely customizable to suit the task flow. For example, tasks can be put through a workflow "idea > approved > in-progress > pending review > released" or simply "ideas > released" depending on the granularity level needed.

This makes Trello a great solution to feature management as it's possible to set up boards to handle everything from agile sprints to a more generic to-do list, all with status management.

Trello offers a very generous free version that has no ads, no restrictions on the number of users, and very little restriction on how the program can be used. The paid features are generally cosmetic, such as the ability to change the background, add stickers or integration with other tools.

The UI is based around Kanban, so you can see all your tasks and their status clearly.

Voting, view, and calendar plug-ins further increase the functionality.

Trello supports Markdown, meaning that HTML input is represented appropriately. Cards with attachments are also rendered well. For example, images are shown correctly on the card, bug links are detected etc.

Each card can have one or even multiple task lists.

Trello works on all modern devices through the web application and has native apps for iOS, Android and Windows 8/10 devices.

Keep all of your files (images, documents, etc.) organized on their relevant cards.

The responsiveness and layers of customization make it easy for team members of various disciplines to collaborate on the same task board.

Can set different priorities to various tasks, set appropriate due dates and Story points - timing allotted to each task.

Trello offers support for features to add voting on cards, often referred to as 'power-ups'.

Works like a charm.

There is a global history system which allows to rapidly follow changes. There is also a notification system if another user updates the board while you're watching it.