When comparing Todoist vs Wunderlist, the Slant community recommends Wunderlist for most people. In the question“What are the best cross-platform to do list apps?” Wunderlist is ranked 2nd while Todoist is ranked 3rd. The most important reason people chose Wunderlist is:
Wunderlists' UI is very fast and easy to use. The features are easy to find and everything flows together smoothly.
Ranked in these QuestionsQuestion Ranking
Pro Minimalist UI that's designed for efficient use
Todoist's web and desktop interfaces have a 2-column layout. The right column has all tasks organized in nested lists with color codes and information such as what people are assigned to each task and which project the task is part of. The left column offers ways of accessing various groups of tasks – tasks that have to be completed within a certain timeframe, tasks that are a part of a certain project or have certain labels attached to them, etc. The left column also contains filters that allow even more advanced ways of finding a group of tasks.
The mobile interface follows a similar design philosophy, but gives each column a separate view.
Pro Powerful search and filtering functionality
Todoist allows you to perform advanced queries to find tasks that are overdue, have a certain priority level or label, are within a certain project, are assigned to a certain person, or have a deadline set within a certain date range. It also allows combining different queries, removing certain results from the queries, and creating either/or statements.
These queries can be saved as filters for easy access. Filters can be color-coded.
Pro Supports natural language input
Todoist supports phrases like "tomorrow," "next month," "in 3 weeks," or for recurring tasks, "every week" or "every 3 days."
Pro Multiple ways to organize tasks
Tasks can be structured in nested lists. They can be moved around by dragging and dropping them or via keyboard shortcuts. Tasks can be assigned labels, color codes, priorities, and can also be grouped into projects.
Pro Allows sharing and collaborating on tasks
Anyone can be invited to collaborate on tasks and projects. Users can work alongside five people for free and 25 via the paid version. Collaboration includes the ability to assign tasks, comment on tasks, and receive instant updates.
Pro Monitors productivity and rewards it with karma
Todoist monitors how many tasks are completed and gives karma points as rewards for accomplishing them. It can also display charts showing productivity trends, which are great for finding areas that need improvement and increasing your overall productivity. This feature is a great motivator and an effective way of tracking productivity.
Pro No ads in free version
The unpaid version contains no ads or popups encouraging you to upgrade. The only time you will be asked to upgrade is if you attempt to use a premium feature.
Pro Visual scheduling
By clicking on a task and then selecting “schedule,” a dialog box will pop up with shortcuts like "today," "tomorrow," or "postpone until tomorrow." A date can still be entered manually.
Pro Great home screen and lock screen widgets
The native widget is fully functional and editable without needing to open the app. A premium feature allows you to add and edit the task list on your mobile device’s lock screen.
Pro Can be set to send a daily digest email
You can easily program a digest email that will send you an up-do-date summary of your tasks and deadlines.
Pro Allows creating task templates
Tasks can be saved as templates by going to "task actions" and selecting "export as a template." The template will be saved locally. Saved templates can then be imported by going to "task actions" button and clicking "import from template." This allows you to use past task items as a starting point for creating new tasks.
Pro Extensive integration with a wide range of external apps
Todoist offers integration with a wide range of external apps, including Google Drive, Dropbox, Google Maps, Apple Maps, Zapier, Toggl Button, TaskClone, CloudMagic, IFTTT, Calendar Sync, Google Now, Dispatch, Mailplane, Airmail, Drafts, Workflow, PomoDone, 1Password, Powr of You, Mailbird, Yoke, Taco, Ginger Keyboard, Time Doctor, and Rindle.
Pro Browser extension for "add website as task"
Bookmark any webpage as a to-do item.
Pro Super quick syncing
You can shift between devices without having to worry about if tasks have been synced or not. Todoist sync will always be quicker than you.
Pro Allows creating location-based reminders
Location-specific tasks can utilize the GPS in your mobile device to offer reminders when you are in the appropriate vicinity. For example, grocery lists that are linked to the location of your regular grocery store.
Pro Supports text formatting
You can make tasks stand out by setting them in bold and spice up your project names with emojis. Todoist also allows editing of hyperlinked text in the task comments. Hypertext, bold text, italic text, and emojis are supported in task names, project names, and task comments. Emojis are also supported in label names.
Hypertext, bold text, italic text, and emojis are supported in task names, project names, and task comments. Emojis are also supported in label names.
Pro Quickly browse your list through smartwatch devices
The Todoist app supports Apple Watch and Android Wear for instant action and task viewing through smartwatches.
Pro Integration with any app supporting web-calendar link
Pro Infinite list depth
All subtasks are full featured tasks. This means that at a glance you can see subtasks, unlike other applications that require you to open the task.
Pro Smart Schedule (Let AI schedule your tasks)
Todoist Smart Schedule adapts to your habits over time, analyzing your workload and determining how urgent a task is. By using both your past todos and future todos (as well as the data from millions of other users), it can sort your tasks in most important/ most urgent order, if you want.
Pro Quickly assign a task to a project as you type with #
Typing # while entering a new task brings up the list of projects (and sub-projects) to assign the task to. Type in any letters of the project name to filter the list to a subset of projects that have those letters in them.
Pro Business strategy doesn't hinge on being acquired
Doist publicly declared their opposition to exit strategies like acquisition that regularly leave users high and dry (https://blog.doist.com/why-we-don-t-have-an-exit-strategy-d3256107d958).
Pro On mobile apps, swipe left/right performs fast reschedule/done
Swipe right to mark a task as done, swipe left brings up several rescheduling options (tomorrow, next week, specific date, etc.).
Pro Simple & easy to use UI
Wunderlists' UI is very fast and easy to use. The features are easy to find and everything flows together smoothly.
Pro Has a free, adless version
Wunderlist is available both as a free app without ads or heavy restrictions, and in a pro version that enables you to add larger files and take advantage of additional customization options.
Pro Group integration
Wunderlist allows you to share lists and tasks with others via email or Facebook. This allows you to set group tasks and lists. When one person completes the task, they can check it off and it is then completed for every other team member.
Pro Simple, useful task management features
Wunderlist features the standard ability to add tasks and organize them within lists, but one aspect in which it excels is the amount of detail you can add to each task. Rather than simple alerts, tasks incorporate a number of other options, including reminders, subtasks, notes, and recurring tasks. You can also star important tasks, which is simpler than the priority systems used in many other apps.
Pro Public lists
Some lists can be published in order to share them with others. Interestingly, other people can see the items of a public list, but not the notes and sub-lists of those items.
Pro Can add to your list via email or Google Now
If you're on the run or away from your device, you can add items to your list by email. You can also add notes to the list item using the body of the message. Wunderlist supports Google Now, meaning you can add to your list using native voice commands on Android.
Pro Cross-platform syncing
Wunderlist features cross platform syncing which insures your tasks are always updated across iOS, Android, Windows, OS X, Kindle and browser.
Pro Easily customized list icons
Rather than relying on standard icons, users can individually set the icons for their lists using emojis. For example, if the list is about TV shows, you can set the list icon to be the television emoji.
Pro Supports timed reminders and recurring items
Pro Easy to print tasks
Wunderlist automatically translates your tasks into a printer-friendly format when you hit print on Mac, Windows 7, iOS, and Android devices.
Pro Group members can comment on list items
Found in the detail view, comments let you to start a conversation, leave feedback, ask a question, or add extra insight to your to-dos. They are saved with a timestamp and are immediately accessible to any members of your shared list.
Pro Smartwatch compatible
The Wunderlist app supports Apple Watch and Android Wear, which allows for instant action and task viewing on these smartwatches.
Pro Beautiful backgrounds
Wunderlist comes with 20 free wallpapers and 10 paid wallpapers for users to customize the background image in the Wunderlist app. In addition, advanced users can also use their own image as background image with few tweaks, which is absent in main Wunderlist app.
Pro Keyboard shortcuts
Wunderlist comes with the Keyboard shortcuts that can allow users to perform task faster using the keyboard.
Con Does not listen to user suggestions
Todoist has been shown to be fairly unresponsive to requests from their user community. An example can be seen here.
Con Awkward data entry
Several aspects of data entry are far more awkward than they should be: Adding notes, moving subtasks within the outline, and scheduling repeating tasks are all handled better by other apps. Adding notes cannot be done while creating the task, but must be done after. Moving items within the outline hierarchy is very clumsy and the use of keyboard shortcuts (such as holding down 2 or 3) requires knowledge of your current level in the hierarchy (which is not always clear). Finally, there is a natural language syntax for repeating tasks but it is very finicky and there is no good feedback mechanism to tell you whether or not it’s working.
Con Labels (@contexts, etc.) only available with premium subscription
Con Heavy premium advertisement
There is a screaming red "Upgrade and get more done" badge fixed in the bottom of the view, and additional features free users cannot access.
Con Annual subscription required for notifications and attachments
A yearly subscription costs $29.
Con Using "next" actions requires a messy workaround
Todoist was not designed for "next" actions. You can use a workaround by manually setting certain items as priority and then filtering them, but that process requires a lot more management than other tools.
Con Makes it too hard to see all tasks assigned to you across the app
There is no default or easy-to-access view to simply see all your tasks from all your different projects. You have to use the filter (to:me) which seems like too much effort for something that should really be a default view.
Con No support for dependencies
Cannot hide tasks until prerequisite tasks are completed
Con No way to add additional info to a task
There is no metadata for the task itself, like a description. While a paid feature allows you to write comments and attach files, info could be lost in the conversation.
Con Not much independence of customising the layout
This has been a consistent "con" with Todoist. You cannot decide what should be the size of the fonts. You cannot switch between one-column layout and 2-column layout. You cannot view completed tasks. It is a brilliant application of course, but the development team is stuck on its basic idea of the app and after that they just haven't been developing further.
Con Free version has limited functionality
Without a subscription you won’t have access to reminders, comments, or labels and filters. These are features that many users find essential, but aren't included without a subscription.
Con Can't mark all completed tasks uncompleted
It's possible to select multiple uncompleted tasks, but there's no way to select completed tasks.
Con Cannot import data
Con Cannot export data
Con Lacks advanced task repeating options
For example: second Saturday of every 2 months.
Con Now start dates, only due dates available.
Con Recurring tasks are hard to set because the app only supports "natural language"
Con Naming convention for labels is very limited
No spaces or special chars are allowed.
Con Inbox is limited to 200 tasks
Con Very basic compared to alternatives
Compared to some other options, this is not a feature-rich app. The free version is not much better than keeping a text file of your to-dos.
Con Mac Mail not supported
Even in the Pro version, Mac Mail is not supported for sending tasks as email attachments. There are some workarounds to send mail, but those attachments will still be impossible to forward.
Con Latest iPhone app only available for iOS 8 and above
The latest iPhone app is only available for iOS 8 and above, which excludes users with iPhone 4 or older models. Older versions of the app that can be used with previous iOS versions can be found here.
Con No decent filtering or complex searches
Con Import feature is bad at handling non-English characters
Con Subtasks hidden within task window
Wunderlist doesn't have true subtasks but rather a single task list with an entirely different user interface hidden within each task. Having separate interfaces for tasks and subtasks restricts flexibility in how one structures projects.
Con Limited customization and organization options
Wunderlist doesn't allow for much customization in list sorting or visual themes. It offers only a couple dozen background choices and has no option to add your own.
Con No utilization of location on mobile apps
Wunderlist doesn't have any location-based reminders, nor does it offer to include your location information as you add items.
Con Incomplete keyboard control
There's no clear way to mark tasks complete using the keyboard, which is frustrating since all other common tasks are keyboard controllable.
Con Acquired by Microsoft, So Future is Uncertain
Microsoft acquired Wunderlist in 2015, and therefore its future is uncertain. It's unlikely Wunderlist will continue to be an (1) independent product with (2) a free version and (3) continue to develop and innovate at a reasonable pace.
More likely, Microsoft will at least monetize Wunderlist the way it monetizes its other products. It's also likely that Microsoft will integrate it into its suite of office products and even its Windows operating systems.
To see what this is like search the Web for "Microsoft OneNote Mac OS X," and you will find a host of "standard" features only available in the Windows version, "official" documentation and tutorials that presume you have the Windows version (but never say so), etc.
One would also expect versions running on Linux to be worse or nonexistent. Also, Microsoft software in general tends to be bloated with marketable features but little concern for efficiency regarding memory usage, processing efficiency, or unobtrusive updates.
Con Doesn't have a calendar view
No calendar view, integration with GCal is ridiculous - updates every 8 hours or something, integration with Outlook is ridiculous - tasks only show as all-day event.
Con Will be discontinued
Wunderlist was purchased by Microsoft in 2015, and will be discontinued after the release of Microsoft To-Do.
Con Does not support postponing tasks
You cannot hide a task from a list if this task will be valuable just from some date.
Con No options for subtasks or subcontexts
Since sub-tasks are included inside a task, you do not have the full set of features for them. No ability to leave comments, for example.
Con Cannot sort list in the list listing
Wunderlist does not have the ability to sort the list in the list listing.
Con Horrid customer support
Con Does not have a native Linux app
There is no native application available for Linux-based systems, but you can always work inside of your browser instead.
Con Sync can be unreliable on mobile devices at times
The mobile app does not always sync smoothly or quickly with the desktop program.
Con Lack of vision
At start it looks promising, but now they lost direction. Too confusing implementation of workflow details, focusing on irelevant things
Con Cannot hide task lists which have been completed
Con Does not sync with Google Tasks
There’s no innate compatibility with Google Tasks, which makes it a no-go for users who rely on that service.
Con From time to time notes are not synchronizing
Con The pro version is very expensive
And for feature-feature comparisons, it has low value compared to other products.
Con Web version attachments are icon only
The web version allows you to attach files, but does not give preview or thumbnail of the attachment. You just see the file name and icon. Clicking it opens the file.