When comparing Pocket vs Microsoft OneNote, the Slant community recommends Pocket for most people. In the question“What is the best Android app to organize files, websites and notes in collections (a topic or an interest)?” Pocket is ranked 1st while Microsoft OneNote is ranked 2nd. The most important reason people chose Pocket is:
Pocket is available on iOS, Android, Kobo eReader and on the web.
Specs
Ranked in these QuestionsQuestion Ranking
Pros
Pro Available on the web and mobile devices
Pocket is available on iOS, Android, Kobo eReader and on the web.
Pro Allows reading saved content in offline mode
Instead of only saving the link, the content is saved for offline use.
Pro Well-finished GUI and UX
Pro The Pocket plugin for Google Chrome is very stable
Pro Allows tagging bookmarks
Bookmarks can be tagged for search accuracy later on.
Pro Included in Firefox
Pocket is now integrated into the Firefox web browser, and you can login using your firefox/mozilla login, instead of having to create a separate account. This login method can even be used natively on their website, regardless what browser is being used.
Pro Integrates with over 500 apps
A key advantage of Pocket is that it is integrated in over 500 apps as a way to save the link, including Twitter, Flipboard, Pulse and Zite.
Pro Works well across Google Chrome on macOS and iOS
Pro Highlighting available on iOS
Pro Ability to filter by content type
Pro Text can be added anywhere like a whiteboard
OneNote allows you to arrange text freely on the digital paper mimicking the way it would be done with a real pen on real paper.
Pro Comprehensive organization methods
Can have multiple 'sections/tabs' at the top like in a web browser with many notes within each 'section/tab'. Also, there can be sections within section groups infinitely. The complete hierarchy looks like this: Notebooks > Section Groups ... Section Groups > Sections > Pages > Sub-pages > Sub-pages.
Pro Supports hierarchical organization of information / notes
OneNote is designed to allow hierarchical organization of information. This is achieved with grouping into the following categories and UI elements (Notebooks, Sections, and Pages). Both Sections and Pages allow additional groupings that can be expanded / collapsed in list view.
This can be incredibly helpful for quickly taking notes and organizing them for work or personal projects.
For example, you could have a Notebook for "Cooking Recipes", with sections for "breakfast, dinner, desserts", where individual recipes would be page entries (i.e. the "Desserts" section would have pages for brownies, chocolate cheesecake etc).
Pro Powerful table editor
Adding and resizing rows and columns is easy and flexible. This makes for an easy way to adjust a note as it grows in content size.
Pro Insert files into your notes
You can add a variety of different files into your notes including images, video, audio, and more.
Pro Strong search features let you quickly find what you're looking for
If you don't want to search through all of your notes, you can narrow it down by specifying the page, section, group, or notebook.
You're not limited to just searching through your text either. You can search for text in images, video recordings, and audio (this is off by default).
Pro All indented lines under the first can be expanded and hidden
Which makes it easy to quickly look at the high level of notes, and then drill deep into each point.
Pro Add notes through email
You can choose what notebook the notes will save to. E-mail notes to your special Onenote e-mail and it will be accessible across all devices.
Pro Stylus and digitizer pen support
OneNote can be used on all touch capable devices via stylus or digitizer pen making for an intuitive and easy way to take notes by hand, which can often be faster or just preferred over typing. It has the best pen input out of any note taking app.
Pro Very similar design for those used to Microsoft programs
If you have experience with other Microsoft programs such as Microsoft Office, you'll feel right at home with the design of OneNote thanks to the similarity of the menus.
Pro Lots of options for customizing fonts
You can fully customize your default font (the color, type of font, and font size). You can override this styles with the same options (and more) in individual notes.
Pro Converts handwriting to text on Windows version
You can take handwritten notes on your mobile device with a stylus or digital pen and then convert the handwriting to text later on your Windows PC.
Pro Article Web Clipper available on desktop and mobile
Has a web clipper extension on Chrome and Edge that can be used for clipping whole articles and images. Web clipping of articles is also available on Chrome mobile through the "Share" option.
Pro Cross-platform
Its available Windows Mobile, Windows Store, Android, a Desktop Version, and a Web app. Apple macOS and iOS are also supported.
Pro Table is sortable
Pro Integrates with other Microsoft services
Integrates well with Outlook, Office, and OneDrive.
Pro Sharing and collaboration
You can share your notes by inviting people with an e-mail, or by giving them a direct URL. You have control over what kind of access the user has on your note (read only, edit) and can revoke it at any time.
OneNote will alert you when a chance is made on your shared note.
Pro Offers flexible encryption
Unlike most other apps, you can selectively password protect, and fully encrypt, individual documents or entire folders. This is especially important to many people with data stored in the cloud. As of early this year, even the free version supports encryption. Microsoft has also enhanced their internal security methods for storing data on OneDrive (where OneNote performs sync), which makes it more secure than most of their competitors (including Evernote).
Pro Mathematical calculations
You can perform mathematical calculations in OneNote like a calculator.
e.g. 1+2=3,
85/4=21.25,
8!=40,320,
7^2=49
Pro Ink to Math
Handwritten mathematical equations can be converted to typed mathematical equations. Moreover, you can ask OneNote to solve the equation too.
Pro Optical character recognition
You can copy / search text in images added to OneNote.
Pro Page versioning
You can view the history of any page and revert to a previous version.
Pro On Android, you can tap a badge to start a note
The badge on Android hovers over on your screen similar to Facebook Messenger's Chat Heads. You can tap it and instantly start jotting down your thoughts without having to flip to the app first.
Pro Import and link calendar events and tasks in Outlook
This is great for taking meeting minutes. You can import all the meeting details, including a checklist of attendees and a link back to the original event in your Outlook calendar. You can tag all the actions coming out of a meeting and you can create linked tasks from them in Outlook. Much quicker and more effective than writing meeting minutes the traditional way.
Pro Browser plugins allow easy saving of web pages
The ability to quickly file away web clippings is a key part of note taking.
Pro Large variety of themes available
You have quite a few options for themes available with illustrated backgrounds. If you want something a bit more simple while still having personality, there are also several color themes.
Cons
Con Only the paid version allows to search by tag
Con Correct and open export of bookmarks and tags are not possible
This means that Pocket is (currently) a total lock-in.
This is very sad, unfortunate and creates a no go decision for any seasoned user.
Too many bookmarking and tagging companies have stopped or have gone bankrupt these last years (e.g. Kippt, Spingpad, Delicious (to some extent), etc...). So, if you are going to invest a lot of your personal time and energy in curating your Internet findings (i.e. your bookmarks and tags), it is essential that a total, fair and open export (including all tags) functionality is provided. Personally tested the export "feature" and the resulting .html file that Pocket generates currently included only the URLs themselves, i.e. no save dates nor any of your personally curated tags, nor any other useful meta-data.
This is deplorable, because otherwise, Pocket is a very polished and well-functioning piece of multi-platform and multi-device software/app/web service, with a very easy and well-designed and implemented user interface...
Please fix this, Pocket !
These days of open and inter-operable web services, users are only attracted by valuable functionality, clean UX design and no lockins.
Con Search function in Pro version does not follow the proper date sequence
Although the pro version lets us search by tags, the search results unfortunately does not follow the time sequence of the saving of articles. Search results may show some old articles first, then a bunch of new articles, and then again old articles. It's so random and frustating.
I have been using Pocket pro for quite a long time primarily because it lets me have the permanent copy of a news (this feature is really useful in journalism). However, when I search tag wise for the old references, the absence of time-sequencing the search results really frustates me.
Con Can't rename the title of links
If the page title isn't correct/good for a link, there is no way for you to fix it.
Con Not really a bookmark tool but a tool to save webpages for later reading
A real bookmark tool has editable fields like title, url, folder, tags, notes. This saves webpages.
Con Deleted or edited tags do not go away from tag suggestions
For example, imagine you accidentally created a tag "US" instead of "USA," and saved some articles under "US." The unfortunate part is even if you edit the tag and rename it "USA" , the previous tag name will always appear in the suggested tags: so when saving an article, if you type US in the tag box, you will see two suggestions "US" and "USA."
Con Chrome addon doesn't let you open your library without saving current page first
Con Can't import Firefox bookmark tags
When importing bookmarks from Firefox, Pocket doesn't include the tags.
Con Chrome addon doesn't allow you to add tags with keyboard only (have to use mouse) while saving page
Con Not available for Linux
There is no native Linux client for OneNote available, and most likely will never be created. Users can use the web based client, but a native app would be a better choice for those that use the app frequently.
Con Requires a Microsoft account
You need to have a Microsoft email to sign up for OneNote (Outlook, Hotmail, or Windows Live).
Con Not open-source
This application is proprietary, and thus cannot be modified or freely distributed.
Con The added flexibility means your notes may feel cluttered
Since you can place elements anywhere you'd like on your note, you have to pay attention to how you structure it. For some this added flexibility is a huge selling point, but for others it could become distracting and makes notes feel difficult to digest.
Con Menu/ribbon can feel crammed
OneNote offers a lot of formatting options, which results in a lot of options being crammed into the ribbon. It can feel somewhat cluttered and takes a bit of time to get used to.
Con Sync isn't stable
Many users have reported synchronization issues. While not everyone will experience this, it can be difficult to troubleshoot, with some fixes resorting to editing registry keys in Windows when using the Windows client.
Con Text editing is weird (poor UX)
When clicking in the middle of a note, it adds something like a text-box positioned in the middle. If you move that field to the bottom right, it gets weirder. You can end-up with an empty note, having an empty text-box 1km to the bottom-right of it.
Con Syncing issues
It tells you there are conflicts between a note on the PC and on the Android because of the timing of the synchronization but doesn't try to resolve itself.
Con Platform dependent
The newer versions for Windows and Mac are converging, using the Windows style layout (with a more more consistent and usable UI).
The original OneNote for Mac for example is very different from OneNote for Windows. Because Microsoft has a vested interest in making sure the Windows version is superior, the Mac version tends to lag behind in terms of functionality. Tutorials and other forms of documentation available online generally apply only to the Windows version, which implies non-Windows versions are undocumented.
Even worse, because the documentation rarely, if ever, indicates it only applies to Windows, it's easy to waste hours trying to make non-existent features work. As such, the documentation is "negative documentation" (i.e. worse than no documentation at all).
Con Doesn't automatically sort (by name, size, date)
You can't choose to sort automatically. Just do it manually.
Con No backup on Windows 10 free version
If you accidentally delete a section on the windows 10 free version of Onenote, there is no backup to fall back on.
Con Search function is lacking advanced features
e.g. Searching for "friend" will find "friendship" and "friendly" (because "friend" is at the beginning of the word); using this query will not find words such as "girlfriend" or "boyfriend."
Con Uninspired, bland user interface
Many of OneNote's competitors use Material Design and bold colors to create a minimal, clean looking interface.
OneNote has a bit more of an outdated look and can feel over crowded at times.
Con Annotations can’t be anchored to a photo
If you annotate a photo or some text, then insert some text above it, the annotations don’t necessarily move with the photo and get misplaced.
Con iPad version is behind the Windows version in features
Biggest issue for me is that you’re stuck with the default, example tags - you can’t import custom tags from your Windows copy, or create and delete tags.
Con Some features require external apps
Sort pages, find and replace, etc need external apps called onestatics.
Con You cannot use local OneNote files with the version of OneNote that is included with Windows
There is a difference between the OneNote that is included with Windows 10 and the OneNote that comes with Microsoft Office. The version included with Windows cannot use local OneNote files and requires you to be online to access your notes.
See here for this and other differences.