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4.7 star rating
0
What is the best alternative to My To-Do List widget?
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ToDoList
All
12
Experiences
Pros
9
Cons
2
Specs
Top
Pro
Great functionality, lots of options
Cost, percent done, priority, you name it - you have it. If you prefer simple layout - no problem. You can configure everything.
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Top
Con
Windows version startup too slow, on 1st time use
8G RAM, SSD, ToDoList Starting always takes 3-5 seconds to load, but if you go to settings and tune it to start with Windows and to minimize instead of closing, it will be instantaneous next time you use it.
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Top
Pro
Configurable calendar view, day view, Gantt chart, Kanban
Plugins available for e.g. Kanban and MindMap.
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Top
Con
Android app is in early stages still
Only the Windows version is fully-featured. The Android app is still in early development.
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Top
Pro
Comments with richtext format
It means comments can have different fonts, links to the pages or links to another tasks. You can format text your way.
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Top
Pro
All features are free
Unlike many other to-do applications that have pricing plans to unlock additional features, all the features here are available for free.
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Top
Pro
Multi-level subtasks
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Pro
Portable & lightweight
Default portable is 2.5 MB.
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Top
Pro
You can set as many filters as many columns you have, as well as export your view or single tasks
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Top
Pro
Dummy content (optional) included
Makes it easy to comprehend most features.
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Top
Pro
Multi criteria sorting
Allows for sorting by 3 criteria. Missing in most task management apps.
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Specs
Platforms:
Windows
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Experiences
Free
811
36
WeekCal
All
10
Experiences
Pros
8
Cons
2
Top
Con
New PRO subscription
Pro subscription needed to get same functionality that existed for previously paid customers.
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Top
Pro
Templates
Week Calendar includes templates, which are files containing one or more events that can be duplicated from week to week. With each event, information such as address, time, or duration can be copied as well. This comes in handy for routine events like work, school, or exercise.
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Top
Con
Issues with repeating events
When making templates, multiple repeating events can't be duplicated from within the same file.
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Top
Pro
Dropbox attachments
Week Calendar supports dropbox file attachments in collaborative calendars so other people are able to quickly see files relating to an event.
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Top
Pro
Action menu
With the action menu, users can use up to 40 kinds of automated actions.
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Pro
Easy to move events
Just like with apps on the home screen, events on Week Cal can be moved with a tap and hold gesture.
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Pro
Quickly see relevant info
Week Calendar displays a day's events just by tapping the date. The data can be tapped directly from year view.
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Pro
Custom color
Best thing is being able to set different colors, if you have multiple events during the day it really helps to set different colors to easily get an overview for school lessons as an example.
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Top
Pro
TextExpander support
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Top
Pro
Dense week view
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Experiences
19.99/year
26
3
WeekPlan
All
5
Experiences
Pros
3
Cons
1
Specs
Top
Pro
Week view
Gives you a better perspective by keeping it at the week level.
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Top
Con
Very buggy
The app has issues with various bugs including logging you out unexpectedly, your info being wiped, and being very slow to load.
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Top
Pro
Intuitive
Very clean and modern user interface.
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Top
Pro
Goals of the week
Allows you to set goals for the week.
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Specs
Platforms:
Android / iOS / Web
API:
Yes
Hide
$0-$14/mo
2
0
SynapBook
All
9
Experiences
Pros
8
Cons
1
Top
Pro
Memo can be structured in tree form
Using the tree structure, you can structure the content.
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Top
Con
Does not support iOS
This app only supports Android and desktop OS, but not iOS.
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Top
Pro
Nice sticky memo UI
It can support pop-up notes which can be used like simple Windows Sticky memo app.
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Top
Pro
Both search-based Memo and organizing tree Note
Search-based notes and tree-oriented tree notes are supported separately, so can be used conveniently depending on the purpose.
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Top
Pro
Offline mode support
Basically, it is based on server synchronization, but it can be used offline.
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Top
Pro
Folding
Groups can be folded.
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Top
Pro
Various text styles and decorations
General styles (bold, font size), highlighter and separator line, and more.
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Top
Pro
Frequent updates
Bug fixes and additional new features rolled out frequently.
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Top
Pro
Free
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Experiences
Free
85
10
Priority Matrix
All
5
Experiences
Pros
4
Cons
1
Top
Con
Expensive
Used to be free, is now $12+ a month.
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Top
Pro
Helps prioritize, rather than simply listing tasks
Priority Matrix helps me focus on what's truly important on my todo list, so I can work more efficiently.
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Top
Pro
Super easy to share / delegate tasks
All I have to do is press a button, rather than drafting a whole email to one of my co-workers.
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Top
Pro
Solid methodology
The software implements time proven methodologies; not just a to-do list.
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Top
Pro
Lots of different views
Priority Matrix makes it really easy to see your task list in different ways: You can see it in the quadrant view, calendar view, a filterable list, and also a Gantt Chart if you have the business license. Full disclosure: Originally posted by an Appfluence Intern (who was equally impressed with the software's layout and functionality before working there)
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Get it
here
14
3
Task Coach
All
7
Experiences
Pros
4
Cons
2
Specs
Top
Con
No updated package for recent linux distros
deb package available to download does not install app
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Top
Pro
Free and open source
With access to the source code, savvy users can make under-the-hood tweaks to suit their work style.
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Top
Con
Multiple users can access a file over a network, but there’s no web-based interface for straightforward collaboration
A task file may be opened by several instances of Task Coach, either running on the same computer or on different ones (on a network share for instance). When you save, Task Coach will merge your work with whatever has been saved on the disk prior. Conflicts are automatically resolved, usually by you winning the conflict. This serves two use cases: 1) A single user opening the task file on several computers (work, home, laptop) and 2) several users working on the same task file. The first case is the most common and the most secure. The second case may be dangerous. Most network disk sharing protocols do not support the kind of file locking that would make this 100% secure. A list of common protocols and their behavior can be found in the Task Coach help file.
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Top
Pro
Unlimited nesting of items and lists
When things grow in complexity, their parts can be turned into discrete task items within a hierarchical structure.
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Top
Pro
Tracks hours and budget
Task Coach allows you to track how long it actually takes to complete a task and can be used to analyze the resulting impact on billing and budget.
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Top
Pro
Tracks percent finished
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Specs
Platforms:
iOS / Windows / OSX / Linux
API:
no
Collaborative:
no
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Experiences
Get it
here
27
6
Asana
All
17
Experiences
Pros
10
Cons
6
Specs
Top
Pro
Powerful team collaboration features
Asana has fantastic mechanisms for dealing with team collaboration. Not only can tasks be assigned to team members, but Asana lets users follow tasks and use hyperlinks to refer to team members within a task.
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Top
Con
Mobile version lacks calendar
Asana's calendar is present in the web version but is conspicuously missing in the mobile app.
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Top
Pro
Free for up to 15 users
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Top
Con
Unable to manage multiple workspaces
Each "workspace" or "team" in Asana is strictly isolated. You cannot see your personal tasks versus work tasks or collaborations together, you need to log in to a different profile.
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Top
Pro
Simple workflow
The Asana task workflow within a project is broken down into "Today," "Upcoming," and "Later." The tasks themselves have the status of either done or not done. There is also a subtask feature to group tasks together. Tasks can be assigned to other team members and are stored in the "Inbox" view for processing. This replaces email for some team communication.
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Top
Con
No task dependencies in free version
Dependencies is only available only to Teams and Organizations on Asana Premium.
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Top
Pro
CSV export and print
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Top
Con
Can not use list view and board view for a same project
Asana can only choose one, either a list view or a board view.
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Top
Pro
Very polished interface
Teams can have private (only visible to project members) and public (visible to anyone in the team) projects. Each member can also have their own personal projects. Tasks can be viewed in list and calendar views. It's possible to display only the tasks assigned to the user or tasks organized by project or team. Single tasks can exist in multiple projects. Lists of tasks can be divided into sections and organized in many different ways – tasks that still have to be done, tasks that have been completed, by due date, by assignee, by popularity, etc. Expanding a task will allow adding things like subtasks, tags, and attachments, as well as comments. Users can also subscribe to a task via RSS from this view. There's a separate view specifically for attachments. Search lets you find what you’re looking for quickly.
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Top
Con
Strange UX with strange workflow
Similar to task the manager in Todoist or Wunderlist, but not too complex for under four members.
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Top
Pro
Tagging system allows easily filtering tasks
The tagging system enables project managers to easily filter tasks.
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Top
Con
UX Design is overly opinionated
The workflow is not very customizable, which forces you to use a flow that may not be your preferred or best option.
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Top
Pro
Provides lots of help for getting started
There are many videos, tutorials, and reference documents to help you get up and running.
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Top
Pro
Supports Kanban and list views
Asana provides a list view and a Kanban view which can be selected if a new project is created.
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Top
Pro
Well thought out keyboard shortcuts
Keyboard shortcuts all involve the Tab key, so it is unlikely that they will interfere with shortcuts that have already been established.
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Top
Pro
Integrates with Slack
It's possible to have tasks appear in a Slack channel.
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Specs
Platforms:
Web, iOS, Android
Collaborative:
yes
Search:
yes
Subtasks:
yes
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Experiences
Get it
here
122
24
Joplin
All
24
Experiences
Pros
14
Cons
9
Specs
Top
Pro
Offline access
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Top
Con
Sync issues with Android
If update on Linux then sync on Android, sometimes the Android sync will duplicate or remove some journal notes. Seems to be a bug in the Android app. The Linux app alone without sync with Android seems to work well using Dropbox. But don't expect changes you make on Android to sync properly back to Linux.
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Top
Pro
Open source
Peace of mind that there is no malicious piece of software in the app.
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Top
Con
Sync issue under Linux
The Linux client has a bug that requires the user to click the mouse frequently in order for sync to proceed. This bug has been open for a while.
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Top
Pro
Encryption
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Top
Con
Gargantuan memory footprint
1GB+ of memory for taking notes.
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Top
Pro
Cross-platform
Supports Windows, Mac, Linux, Android and iOS.
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Top
Con
Old school interface
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Top
Pro
Supports file attachments
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Top
Con
Bloated
This project is suffering from feature creep and uses a lot of memory for a note-taking app.
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Top
Pro
Supports markdown
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Top
Con
App Image launches very slowly
On Linux, you can only install via App Image, which take 5+ seconds to launch. I can launch LibreOffice in under two seconds.
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Top
Pro
Supports tags for notes
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Top
Con
Sync issues on Windows
No way to change account settings and sync easily corrupted.
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Top
Pro
Web Clipper
Browser extension saves full pages, clean content, or screen selections to new notes.
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Top
Con
Weak tag searching
Joplin can currently only search for a single tag at a time. None of the boolean operators (AND, OR, NOT) are available for use in searches. This greatly diminishes the usefulness of tags in Joplin.
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Top
Pro
Optional CLI interface
Provides a CLI interface for terminal lovers.
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Top
Con
Can't create tags from the mobile app
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Top
Pro
Supports multiple languages
English, French, and Spanish, Italian, German, Czech and many others.
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Top
Pro
Active user forum with support from app creators
Support, troubleshooting, and new feature requests are easy to make at the user forum and you can contact the app creator directly.
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Top
Pro
Dropbox support
Can sync using Dropbox.
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Top
Pro
Nextcloud support
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Top
Pro
Timed alarm reminder for to-do lists
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Specs
Platforms:
Windows, Mac, Linux, Android, iOS
License:
MIT
Export:
Yes
Sync:
File System, OneDrive, Next Cloud, WebDav, DropBox, JoplinCloud, s3 (Beta)
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Experiences
FOSS
679
130
TickTick
All
40
Experiences
Pros
31
Cons
8
Specs
Top
Pro
Create checklist for a task
On each task you can choose between a text description or a checklist.
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Top
Con
No native integrations with IFTTT or Zapier
The app doesn't feature native integration with these services, but you can use this functionality by fiddling with the custom email address that is provided by TickTick.
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Top
Pro
Cross-platform
It’s accessible on the web, via a Chrome extension, on Android (phone/tablet, with widgets), and on iOS.
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Top
Con
unable to sync with gtasks, only imports
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Top
Pro
Flexible recurring tasks
Recurring tasks are simple to set, and can be created according to custom rules.
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Top
Con
Intelligent date and time entries don't work everywhere
In some apps, you can type "call Ben tomorrow at noon" and the date and time fields will be automatically populated with "tomorrow" and "noon". TickTick has recently implemented this feature, but it doesn't work flawlessly via the webapp or via a widget. The functionality does work good within the Android app, however.
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Top
Pro
Customizeable Android widget
You can change the opacity, themes, lists, and cosmetic features of the widget.
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Top
Con
Free version is limited
TickTick's free version is limited to 19 task lists, 1 attachment per day, and 1 collaborator.
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Top
Pro
Smart date parsing
You can type "buy milk tomorrow 5pm" it will turn into a task as "buy milk" and reminder set as tomorrow 5pm automatically.
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Top
Con
Abo model is too expensive
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Top
Pro
Multiple reminders
You can add up to five reminders for different time to a single task.
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Top
Con
Translation to Portuguese is not professional
For Portuguese speakers, the Portuguese translation seems very amateurish.
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Top
Pro
Smart List
Allows you to set custom filters, making it easier to find tasks.
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Top
Con
No search of non-latin languages in web
The web version has no ability to search non-latin languages (e.g. Russian, Greek).
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Top
Pro
Multiple reminders
Supports up to 5 reminders per task.
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Top
Con
Interface is not clear
It has too much information, causing some confusion sometimes.
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Top
Pro
Advanced sorting options
Tasks can be sorted by dragging and dropping them in the list.
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Top
Pro
Google Calendar integration
You can integrate TickTick with Google Calendar.
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Top
Pro
Lightweight app
TickTick is resource-light, which is great if you run multiple programs or are using an older device.
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Pro
Clean UI
TickTick takes a minimalistic approach in order to keep things simple.
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Pro
Easy to add tasks
Just start typing to add a task.
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Top
Pro
Has a calendar view
Pro version of the software allows tasks to be laid out in an easy to overview calendar view.
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Pro
Supports #hashtags (labels)
Just click a hashtag to filter your labeled tasks.
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Top
Pro
Description and checklist all together
Paid users can add description and checklist into a single task all together.
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Pro
Set list color
You can set a different color for each list.
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Top
Pro
Free task tagging
Tags are a native feature; up to five tags can be applied to each task.
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Top
Pro
Great support to recurring tasks
Easy to set recurring tasks and a lot of possibilities to do that.
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Top
Pro
Share task lists for collaboration
You can share a list through an email or a shareable link.
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Top
Pro
Location reminder
Remind you of a task when you reach specific location.
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Top
Pro
Can set duration of a task
You can set starting and ending date and time for tasks.
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Top
Pro
Follows Android design guidelines
The mobile Android app of TickTick follows the Android design guidelines for a familiar interface.
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Pro
Keyboard shortcuts
TickTick supports keyboard shortcuts that makes it easier to work with.
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Pro
Custom themes for pro users
Paid users can enjoy pro themes.
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Top
Pro
Recover from trash
Easy to see and recover tasks from trash if you deleted them by accident.
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Top
Pro
Print tasks
Easy to print any task you want to.
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Top
Pro
Siri integration
You can add tasks via Siri.
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Pro
Folder with concluded tasks
Easy to see all concluded tasks by date of conclusion.
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Top
Pro
Support team is great
Support team responds quickly.
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Top
Pro
Integration with calendars by URL
Shows your events on other calendars (like Outlook) in your task list.
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Specs
Platforms:
Windows, Linux, Mac, Android, iOS, Web
Publisher:
Appest Limited
API:
Google Assistant/Alexa/Slack/Zapier/IFTTT/Spark
Collaborative:
Yes
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Experiences
$0-$1.99/mo
314
73
Microsoft To Do
All
15
Experiences
Pros
10
Cons
4
Specs
Top
Pro
Very basic and straightforward
Simple interface and streamlined.
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Top
Con
Few features
It doesn't have a lot of features that Wunderlist had, which was discontinued for this app.
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Top
Pro
Multidevice sync
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Top
Con
No Tag-Manager
Other apps let you better make use of labels.
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Top
Pro
Cross-platform
Available on Android, iOS, Windows and web.
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Top
Con
No Natural Language Support
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Top
Pro
Office integration
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Top
Con
A Microsoft Product
Some people have a distaste for Microsoft, and may avoid it for this reason. This includes people who are angry that Wunderlist has been discontinued in favor of this app.
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Top
Pro
Reminders and Due Dates
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Top
Pro
Smart suggestions
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Top
Pro
Can also be used as a note-taking app
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Top
Pro
Infinite color-coded lists
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Top
Pro
Make todos in one minute or less
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Top
Pro
The best from Microsoft
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Specs
Platforms:
Windows, Linux, Mac
Multifactor:
Yes
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Experiences
FREE
125
35
Todoist
All
50
Experiences
Pros
24
Cons
25
Specs
Top
Pro
Supports natural language input
Todoist supports phrases like "tomorrow," "next month," "in 3 weeks," or for recurring tasks, "every week" or "every 3 days."
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Top
Con
Not much independence of customising the layout
This has been a consistent "con" with Todoist. You cannot decide what should be the size of the fonts. You cannot switch between one-column layout and 2-column layout. You cannot view completed tasks. It is a brilliant application of course, but the development team is stuck on its basic idea of the app and after that they just haven't been developing further.
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Top
Pro
Minimalist UI that's designed for efficient use
Todoist's web and desktop interfaces have a 2-column layout. The right column has all tasks organized in nested lists with color codes and information such as what people are assigned to each task and which project the task is part of. The left column offers ways of accessing various groups of tasks – tasks that have to be completed within a certain timeframe, tasks that are a part of a certain project or have certain labels attached to them, etc. The left column also contains filters that allow even more advanced ways of finding a group of tasks. The mobile interface follows a similar design philosophy, but gives each column a separate view.
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Con
Awkward data entry
Several aspects of data entry are far more awkward than they should be: Adding notes, moving subtasks within the outline, and scheduling repeating tasks are all handled better by other apps. Adding notes cannot be done while creating the task, but must be done after. Moving items within the outline hierarchy is very clumsy and the use of keyboard shortcuts (such as holding down 2 or 3) requires knowledge of your current level in the hierarchy (which is not always clear). Finally, there is a natural language syntax for repeating tasks but it is very finicky and there is no good feedback mechanism to tell you whether or not it’s working.
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Top
Pro
Multiple ways to organize tasks
Tasks can be structured in nested lists. They can be moved around by dragging and dropping them or via keyboard shortcuts. Tasks can be assigned labels, color codes, priorities, and can also be grouped into projects.
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Top
Con
Does not listen to user suggestions
Todoist has been shown to be fairly unresponsive to requests from their user community. An example can be seen here.
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Pro
Powerful search and filtering functionality
Todoist allows you to perform advanced queries to find tasks that are overdue, have a certain priority level or label, are within a certain project, are assigned to a certain person, or have a deadline set within a certain date range. It also allows combining different queries, removing certain results from the queries, and creating either/or statements. These queries can be saved as filters for easy access. Filters can be color-coded.
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Top
Con
No start dates, only due dates available
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Pro
Allows sharing and collaborating on tasks
Anyone can be invited to collaborate on tasks and projects. Users can work alongside five people for free and 25 via the paid version. Collaboration includes the ability to assign tasks, comment on tasks, and receive instant updates.
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Top
Con
Annual subscription required for notifications and attachments
A yearly subscription costs $29.
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Top
Pro
Monitors productivity and rewards it with karma
Todoist monitors how many tasks are completed and gives karma points as rewards for accomplishing them. It can also display charts showing productivity trends, which are great for finding areas that need improvement and increasing your overall productivity. This feature is a great motivator and an effective way of tracking productivity.
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Top
Con
No way to add additional info to a task
There is no metadata for the task itself, like a description. While a paid feature allows you to write comments and attach files, info could be lost in the conversation.
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Top
Pro
Super quick syncing
You can shift between devices without having to worry about if tasks have been synced or not. Todoist sync will always be quicker than you.
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Top
Con
Heavy premium advertisement
There is a screaming red "Upgrade and get more done" badge fixed in the bottom of the view, and additional features free users cannot access.
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Top
Pro
No ads in free version
The unpaid version contains no ads or popups encouraging you to upgrade. The only time you will be asked to upgrade is if you attempt to use a premium feature.
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Top
Con
Labels (@contexts, etc.) only available with premium subscription
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Top
Pro
Visual scheduling
By clicking on a task and then selecting “schedule,” a dialog box will pop up with shortcuts like "today," "tomorrow," or "postpone until tomorrow." A date can still be entered manually.
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Top
Con
Using "next" actions requires a messy workaround
Todoist was not designed for "next" actions. You can use a workaround by manually setting certain items as priority and then filtering them, but that process requires a lot more management than other tools.
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Top
Pro
Allows creating task templates
Tasks can be saved as templates by going to "task actions" and selecting "export as a template." The template will be saved locally. Saved templates can then be imported by going to "task actions" button and clicking "import from template." This allows you to use past task items as a starting point for creating new tasks.
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Top
Con
Makes it too hard to see all tasks assigned to you across the app
There is no default or easy-to-access view to simply see all your tasks from all your different projects. You have to use the filter (to:me) which seems like too much effort for something that should really be a default view.
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Top
Pro
Great home screen and lock screen widgets
The native widget is fully functional and editable without needing to open the app. A premium feature allows you to add and edit the task list on your mobile device’s lock screen.
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Top
Con
Lacks advanced task repeating options
For example: second Saturday of every 2 months.
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Top
Pro
Can be set to send a daily digest email
You can easily program a digest email that will send you an up-do-date summary of your tasks and deadlines.
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Top
Con
No support for dependencies
Cannot hide tasks until prerequisite tasks are completed
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Top
Pro
Browser extension for "add website as task"
Bookmark any webpage as a to-do item.
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Top
Con
Free version has limited functionality
Without a subscription you won’t have access to reminders, comments, or labels and filters. These are features that many users find essential, but aren't included without a subscription.
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Top
Pro
Extensive integration with a wide range of external apps
Todoist offers integration with a wide range of external apps, including Google Drive, Dropbox, Google Maps, Apple Maps, Zapier, Toggl Button, TaskClone, CloudMagic, IFTTT, Calendar Sync, Google Now, Dispatch, Mailplane, Airmail, Drafts, Workflow, PomoDone, 1Password, Powr of You, Mailbird, Yoke, Taco, Ginger Keyboard, Time Doctor, and Rindle.
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Top
Con
Cannot import data
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Top
Pro
Supports text formatting
You can make tasks stand out by setting them in bold and spice up your project names with emojis. Todoist also allows editing of hyperlinked text in the task comments. Hypertext, bold text, italic text, and emojis are supported in task names, project names, and task comments. Emojis are also supported in label names. Hypertext, bold text, italic text, and emojis are supported in task names, project names, and task comments. Emojis are also supported in label names.
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Top
Con
Todoist Foundations is detrimental to the app
Completed tasks disappear and project/section structures are messed up.
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Top
Pro
Infinite list depth
All subtasks are full featured tasks. This means that at a glance you can see subtasks, unlike other applications that require you to open the task.
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Top
Con
Very basic compared to alternatives
Compared to some other options, this is not a feature-rich app. The free version is not much better than keeping a text file of your to-dos.
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Top
Pro
Business strategy doesn't hinge on being acquired
Doist publicly declared their opposition to exit strategies like acquisition that regularly leave users high and dry.
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Top
Con
Can't mark all completed tasks uncompleted
It's possible to select multiple uncompleted tasks, but there's no way to select completed tasks.
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Top
Pro
Allows creating location-based reminders
Location-specific tasks can utilize the GPS in your mobile device to offer reminders when you are in the appropriate vicinity. For example, grocery lists that are linked to the location of your regular grocery store.
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Con
Mac Mail not supported
Even in the Pro version, Mac Mail is not supported for sending tasks as email attachments. There are some workarounds to send mail, but those attachments will still be impossible to forward.
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Top
Pro
Integration with any app supporting web-calendar link
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Top
Con
Missed daily reminders complete for the wrong day
Miss a daily reminder for yesterday? If you complete it today, it completes today's reminder, too and won't remind you again until tomorrow.
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Top
Pro
Cross-platform
See More
Top
Con
Inbox is limited to 200 tasks
See More
Top
Pro
Quickly browse your list through smartwatch devices
The Todoist app supports Apple Watch and Android Wear for instant action and task viewing through smartwatches.
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Top
Con
Recurring tasks are hard to set because the app only supports "natural language"
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Top
Pro
Smart Schedule (Let AI schedule your tasks)
Todoist Smart Schedule adapts to your habits over time, analyzing your workload and determining how urgent a task is. By using both your past todos and future todos (as well as the data from millions of other users), it can sort your tasks in most important/ most urgent order, if you want.
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Top
Con
Naming convention for labels is very limited
No spaces or special chars are allowed.
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Top
Pro
On mobile apps, swipe left/right performs fast reschedule/done
Swipe right to mark a task as done, swipe left brings up several rescheduling options (tomorrow, next week, specific date, etc.).
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Top
Con
Import feature is bad at handling non-English characters
See More
Top
Pro
Quickly assign a task to a project as you type with #
Typing # while entering a new task brings up the list of projects (and sub-projects) to assign the task to. Type in any letters of the project name to filter the list to a subset of projects that have those letters in them.
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Top
Con
No decent filtering or complex searches
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Top
Con
Latest iPhone app only available for iOS 8 and above
The latest iPhone app is only available for iOS 8 and above, which excludes users with iPhone 4 or older models. Older versions of the app that can be used with previous iOS versions can be found here.
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Specs
Platforms:
Android / iOS / OSX / Windows / Web / Gmail / Outlook / Thunderbird / Kindle / Chrome / Firefox
Reminders:
yes
Multifactor:
No
Mobile widget:
yes
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Experiences
Free / paid
781
209
Go For It!
All
5
Experiences
Pros
4
Cons
1
Top
Pro
Built-in productivity timer
Depending on your workflow, this can help you stay focused. Moreover it reminds you of regular, short breaks in between.
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Top
Con
Notifications don't look too nice on Windows
Due to limitations of Vala + Gtk on Windows I have not found an easy, elegant solution to display "native looking notifications".
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Top
Pro
Uses the Todo.txt format
Todo list are stored as plain txt files in a directory that can be specified by the user. This allows to synchronisation via services like Dropbox and use it with Todo.txt frontends for other platforms (including mobile).
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Top
Pro
Simple user interface
The user interface is very simple and minimalist.
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Top
Pro
Free and open-source software
The source code of this application is freely available and everyone can contribute to it.
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Hide
Free
51
20
Any.do
All
26
Experiences
Pros
12
Cons
13
Specs
Top
Pro
Clean, intuitive design
Any.do splits all tasks up into groups. Tasks can be grouped either by date (today, tomorrow, upcoming, and someday) or in custom folders. Each group has a plus button next to it that allows adding new tasks to the group.
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Top
Con
No Windows app or client
Unlike rival to-do list apps such as Todoist or Wunderlist, Any.do does not have an official app for Windows. There’s also no indication that the company plans to build this app in the near future.
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Top
Pro
"Any.do Moment" makes to-dos manageable
"Moment" is a reminder to check all tasks that are planned for the day. It simplifies scheduling your day and let’s you quickly check off items as they're completed. It can be set it to prompt you in the morning or afternoon to review your day’s tasks and update whether or not you’ve accomplished them. This is really useful for managing a long to-do list without feeling overwhelmed.
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Top
Con
Lack of power features like priority and labels
Any.do has only two levels of priority that can be assigned to tasks, namely Normal and High. There is no way to assign any sort of weights to tasks either. There is no feature to assign any sort of labels on them to be able to filter particular type of tasks. These features are very valuable to a power user.
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Top
Pro
Web interface for desktop access
The web interface can be used to add items.
See More
Top
Con
If you pay once it charges recurring even after unsubscribe and notified to the team as well.
Only solution is downgrade to free plan and remove credit card details.
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Top
Pro
Clever auto-complete
As tasks are added, Any.do attempts to guess what is going to be written and offers suggestions. It will search through contacts for names and information, allowing you to add people to tasks and offering suggestions for meeting spots that are convenient for everyone.
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Top
Con
Limited Any.do moments in free version
The free version gives only five Any.do moments per month, limiting productivity.
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Top
Pro
Missed call reminder on Android
The mobile app reminds you of missed calls and helps manage them in the future.
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Top
Con
Cannot see task details easily
To view subtasks, notes or other data you have to click or tap multiple times. There is no task view that shows everything you should know about the task.
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Top
Pro
Folders for tasks
Users can create and edit folders for certain tasks, like “personal” and “work.”
See More
Top
Con
Invasive App Permissions
In order to be a complete solution, Any.Do can seem to take over your phone. For example, it monitors missed calls so you can schedule a call back.
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Top
Pro
Has a system that allows collaborating on tasks
Any.do allows creating "hubs" for groups of people, like colleagues, family, and friends, where tasks can be shared or assigned to each other.
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Top
Con
Offline access not available in free version
Since the addition of the Premium plan, offline access to lists is not available for free Any.do users.
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Top
Pro
Simple
Any.do includes the features that are needed and nothing more.
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Top
Con
Spotty auto-complete and voice recognition
Though the auto-complete feature is very smart in that it can access contacts and create a variety of tasks, it also might auto-complete with something entirely wrong. The voice recognition also has some issues with correctly understanding what is being said.
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Top
Pro
Free version
Any.do has a free version and also offers a Premium plan that costs $3 a month.
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Top
Con
Slow animations and features
The app goes for a smooth feel with lots of things being automated and animated. This slows down it's use, especially on older phones.
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Top
Pro
Cross-platform support and sync
The app runs on iOS, Android, as a Chrome extension and in browsers.
See More
Top
Con
Awkward data entry
You cannot simply start entering tasks, one after another. You must click or tap the add icon to get a text entry field.
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Top
Pro
Rewards for completing tasks
The app integrates with Kiip, a reward platform that gives free, real-life rewards when a to-do list is completed.
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Top
Con
All tasks default to "today"
While there is a 'someday' category, by default every task as an end date of today. This means you get constant notifications for quickly added tasks.
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Top
Pro
Five simple widgets for Android
There are five widgets to choose from, all of which are simple and useful.
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Top
Con
Incomplete keyboard control
There’s no clear way to select and mark tasks using keyboard.
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Top
Con
No Android Wear and Apple Watch support
The Any.do app currently does not support Android Wear or Apple Watch, in contrast to rival to-do list apps such as Todoist or Wunderlist. Currently Any.do does not have plans to support these devices.
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Specs
Platforms:
Windows, Mac, Android, Web, Chrome
File Size:
Any
API:
No
Collaborative:
Yes (Share lists, assign tasks)
See All Specs
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Experiences
Get it
here
199
67
Google Keep
All
46
Experiences
Pros
17
Cons
28
Specs
Top
Pro
Easy to use
1-step to take a note on Android: tap 'take a note'. Web version: cursor is on the note itself.
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Top
Con
Google can access and mine your data
You have to be okay with Google analyzing and using your data in order to use Keep.
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Top
Pro
Super fast to use
The focus on a minimal interface makes everything fast to use on both web and mobile. This comes in handy for when a note needs to be jotted down quickly, as there is little to no load times or faffing about trying to get to a space where the note can finally be recorded.
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Top
Con
Messy if you have lots of notes
It can be difficult to organize notes because you can only create labels and not, for example, separate projects.
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Top
Pro
Unlimited and seamless sync across all Google connected devices, from mobile to desktop
When a mobile device isn't in use, Google Keep can be accessed as a Chrome app or as a website. Basically, no matter the device being used or the OS on it, there is always a way to access the app. There is also no limitation to how many devices this can be done with, freeing up the user to always have access.
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Top
Con
Organization is limited to just multiple tags for notes
There are no folders in Keep that you can move notes into. It makes the user interface more cluttered, and navigation gets more difficult.
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Top
Pro
Automatic saving
Automatically saves new changes so that nothing is lost.
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Top
Con
Can be taken down some day
As Google is notorious for taking down services, you may end up with just a backup of your notes in XML format and a need to look for a substitute.
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Top
Pro
Useful Android home screen widget
The Keep widget lets users quickly see existing notes and add new ones.
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Top
Con
No ability to undo changes
There is no way to revert changes or restore text you may have accidentally deleted (however, you can restore entire notes for up to 7 days after deletion).
See More
Top
Pro
Notes can be grouped via labels
In addition to the ability to color-code notes, they can be labeled and navigated and grouped that way. This allows for easy organization, to then be found easily at a later date.
See More
Top
Con
Synchronization bugs
There are some issues with synchronizing data including laggyness and returning old/deleted items.
See More
Top
Pro
Notes can be color-coded
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Top
Con
No text formatting
No basic formatting like bold, italics. Makes it harder to do things like meeting notes. Keep is intended as a minimal and quick note taking app, but sadly for those that are looking for something more robust, the features are just not there.
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Top
Pro
Cross platform
This app can be used seamlessly across all platforms including Android, iOS, and desktop computer platforms.
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Top
Con
Scrolling through notes is horrible
There are no options to decrease the surface area of the notes to make it easier to get an overview. Compare this to something like the Apple Notes or Evernote UI, for example. You can't organize nor have a glance of what you have.
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Top
Pro
Works as a great bookmarking tool as links added can optionally include a preview image
Keep has a great feature that allows you to save sites you visit as a special note type with a link and a preview image.
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Top
Con
Not free/libre
This application is proprietary, and thus cannot be modified or freely distributed.
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Top
Pro
Can share and collaboratively edit any item including lists
Keep allows sharing any item with other contacts and editing them together at the same time. This way a team can work together in real time, no matter their location.
See More
Top
Con
Can be difficult to discover the features
Google Keep has slowly been introducing new features, but doesn't do a good job of helping you discover them.
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Top
Pro
Really well implemented speech-to-text
Google has a lot of experience with speech-to-text functionality and they did a fantastic job with Keep. This means you can easily record spoken notes that can then be changed to a text based note.
See More
Top
Con
Google account required
You're required to have a Google account in order to use the app.
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Top
Pro
Notes can include photo and audio attachments
Notes can include multimedia attachments in addition to text.
See More
Top
Con
Does not offer themes
There is no option for changing the color theme (such as a dark theme) unless you use a 3rd party extension.
See More
Top
Pro
Supports drawing or writing notes by hand
Newer version of Google Keep now supports drawing on either a blank page, existing notes or in an image attached to the note.
See More
Top
Con
Does not integrate with Google Calendar or Tasks
It does not integrate with Google Calendar or other Google Apps with the exception of "Google Now." Keep reminders can appear on Google Calendar, but you can not get reminders and use Tasks at the same time.
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Top
Pro
Both location- and time-based reminders
You can set reminders that bring certain notes to your attention when you arrive at a specified location or when it’s a specified time or date. Unfortunately you can only do one or the other for each note.
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Top
Con
Too simplistic of an approach
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Top
Pro
Includes character recognition for text in images
Google Keep lets users take pictures of physical notes and makes the contents searchable within the app. This can be a convenient time saver for those that do not want to type out the necessary info, but rather take a quick snapshot of it.
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Top
Con
No integrated social media sharing
There is no integrated social media sharing if you directly want to post your note to Twitter, Facebook, etc.
See More
Top
Pro
Drag and drop sorting
You can move cards manually, which is great for prioritizing to-dos. Within a card, you can also drag and drop items.
See More
Top
Con
Not good at all for longer notes
With almost no formatting options whatsoever it's hard to actually use Keep for long-form notes.
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Top
Pro
Archives finished tasks
Any finished task is archived and can be searched at a later date.
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Top
Con
Sharing within team doesn't work that well
You can share separate notes but not Projects, Wordspace, or Teams.
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Top
Con
Not distributed
Cannot run on own servers as Keep will only run on Google's own servers. This increases the risks which are normally associated with handing over critical applications to a large (US) corporation.
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Top
Con
No notifications when tasks are added to shared lists
Although the ability to collaborate on lists is advanced, Keep will not let you know when another person adds an item to a list you share.
See More
Top
Con
No API
See More
Top
Con
There is a label limit up to 50
See More
Top
Con
No dedicated app for windows, linux, mac (except unofficial)
See More
Top
Con
Cannot share groups of notes (e.g., labels)
Google's equivalent of groups are labels, which can't be shared. By comparison, Trello allows you to share boards with others. Trello also supports grouping through teams. Google Keep has no such concept.
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Top
Con
Slow to save the updates
Saving is delayed by a moment and the saving status UI is unclear. You can lose updates if you close the tab too quickly.
See More
Top
Con
Delay between to-do entries
The keyboard closes and reloads between to-do list entries, so the first letters or words may be missed if you’re trying to quickly create a list.
See More
Top
Con
Notes get lost/deleted and can NOT be recovered
Since nothing is stored locally on the phone, everything can go missing. Google can't recover any of it.
See More
Top
Con
No BlackBerry 10 app
No BlackBerry support apart from web.
See More
Top
Con
No Windows Mobile app
No Windows Mobile app, and it is unlikely to ever be produced.
See More
Specs
Platforms:
Android / iOS / Chrome / Web / Desktop
API:
No
Hide
See All
Experiences
FREE
861
247
Microsoft OneNote
All
44
Experiences
Pros
26
Cons
17
Specs
Top
Pro
Text can be added anywhere like a whiteboard
OneNote allows you to arrange text freely on the digital paper mimicking the way it would be done with a real pen on real paper.
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Top
Con
Not available for Linux
There is no native Linux client for OneNote available, and most likely will never be created. Users can use the web based client, but a native app would be a better choice for those that use the app frequently.
See More
Top
Pro
Comprehensive organization methods
Can have multiple 'sections/tabs' at the top like in a web browser with many notes within each 'section/tab'. Also, there can be sections within section groups infinitely. The complete hierarchy looks like this: Notebooks > Section Groups ... Section Groups > Sections > Pages > Sub-pages > Sub-pages.
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Top
Con
Requires a Microsoft account
You need to have a Microsoft email to sign up for OneNote (Outlook, Hotmail, or Windows Live).
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Top
Pro
Supports hierarchical organization of information / notes
OneNote is designed to allow hierarchical organization of information. This is achieved with grouping into the following categories and UI elements (Notebooks, Sections, and Pages). Both Sections and Pages allow additional groupings that can be expanded / collapsed in list view. This can be incredibly helpful for quickly taking notes and organizing them for work or personal projects. For example, you could have a Notebook for "Cooking Recipes", with sections for "breakfast, dinner, desserts", where individual recipes would be page entries (i.e. the "Desserts" section would have pages for brownies, chocolate cheesecake etc).
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Top
Con
Not open-source
This application is proprietary, and thus cannot be modified or freely distributed.
See More
Top
Pro
Powerful table editor
Adding and resizing rows and columns is easy and flexible. This makes for an easy way to adjust a note as it grows in content size.
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Top
Con
The added flexibility means your notes may feel cluttered
Since you can place elements anywhere you'd like on your note, you have to pay attention to how you structure it. For some this added flexibility is a huge selling point, but for others it could become distracting and makes notes feel difficult to digest.
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Top
Pro
Insert files into your notes
You can add a variety of different files into your notes including images, video, audio, and more.
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Top
Con
Menu/ribbon can feel crammed
OneNote offers a lot of formatting options, which results in a lot of options being crammed into the ribbon. It can feel somewhat cluttered and takes a bit of time to get used to.
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Top
Pro
Strong search features let you quickly find what you're looking for
If you don't want to search through all of your notes, you can narrow it down by specifying the page, section, group, or notebook. You're not limited to just searching through your text either. You can search for text in images, video recordings, and audio (this is off by default).
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Top
Con
Sync isn't stable
Many users have reported synchronization issues. While not everyone will experience this, it can be difficult to troubleshoot, with some fixes resorting to editing registry keys in Windows when using the Windows client.
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Top
Pro
All indented lines under the first can be expanded and hidden
Which makes it easy to quickly look at the high level of notes, and then drill deep into each point.
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Top
Con
Text editing is weird (poor UX)
When clicking in the middle of a note, it adds something like a text-box positioned in the middle. If you move that field to the bottom right, it gets weirder. You can end-up with an empty note, having an empty text-box 1km to the bottom-right of it.
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Top
Pro
Add notes through email
You can choose what notebook the notes will save to. E-mail notes to your special Onenote e-mail and it will be accessible across all devices.
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Top
Con
Syncing issues
It tells you there are conflicts between a note on the PC and on the Android because of the timing of the synchronization but doesn't try to resolve itself.
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Top
Pro
Stylus and digitizer pen support
OneNote can be used on all touch capable devices via stylus or digitizer pen making for an intuitive and easy way to take notes by hand, which can often be faster or just preferred over typing. It has the best pen input out of any note taking app.
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Top
Con
Platform dependent
The newer versions for Windows and Mac are converging, using the Windows style layout (with a more more consistent and usable UI). The original OneNote for Mac for example is very different from OneNote for Windows. Because Microsoft has a vested interest in making sure the Windows version is superior, the Mac version tends to lag behind in terms of functionality. Tutorials and other forms of documentation available online generally apply only to the Windows version, which implies non-Windows versions are undocumented. Even worse, because the documentation rarely, if ever, indicates it only applies to Windows, it's easy to waste hours trying to make non-existent features work. As such, the documentation is "negative documentation" (i.e. worse than no documentation at all).
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Top
Pro
Very similar design for those used to Microsoft programs
If you have experience with other Microsoft programs such as Microsoft Office, you'll feel right at home with the design of OneNote thanks to the similarity of the menus.
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Top
Con
Doesn't automatically sort (by name, size, date)
You can't choose to sort automatically. Just do it manually.
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Top
Pro
Lots of options for customizing fonts
You can fully customize your default font (the color, type of font, and font size). You can override this styles with the same options (and more) in individual notes.
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Top
Con
No backup on Windows 10 free version
If you accidentally delete a section on the windows 10 free version of Onenote, there is no backup to fall back on.
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Top
Pro
Converts handwriting to text on Windows version
You can take handwritten notes on your mobile device with a stylus or digital pen and then convert the handwriting to text later on your Windows PC.
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Top
Con
Search function is lacking advanced features
e.g. Searching for "friend" will find "friendship" and "friendly" (because "friend" is at the beginning of the word); using this query will not find words such as "girlfriend" or "boyfriend."
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Top
Pro
Article Web Clipper available on desktop and mobile
Has a web clipper extension on Chrome and Edge that can be used for clipping whole articles and images. Web clipping of articles is also available on Chrome mobile through the "Share" option.
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Top
Con
Uninspired, bland user interface
Many of OneNote's competitors use Material Design and bold colors to create a minimal, clean looking interface. OneNote has a bit more of an outdated look and can feel over crowded at times.
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Top
Pro
Cross-platform
Its available Windows Mobile, Windows Store, Android, a Desktop Version, and a Web app. Apple macOS and iOS are also supported.
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Top
Con
Annotations can’t be anchored to a photo
If you annotate a photo or some text, then insert some text above it, the annotations don’t necessarily move with the photo and get misplaced.
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Top
Pro
Table is sortable
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Top
Con
iPad version is behind the Windows version in features
Biggest issue for me is that you’re stuck with the default, example tags - you can’t import custom tags from your Windows copy, or create and delete tags.
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Top
Pro
Integrates with other Microsoft services
Integrates well with Outlook, Office, and OneDrive.
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Top
Con
Some features require external apps
Sort pages, find and replace, etc need external apps called onestatics.
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Top
Pro
Sharing and collaboration
You can share your notes by inviting people with an e-mail, or by giving them a direct URL. You have control over what kind of access the user has on your note (read only, edit) and can revoke it at any time. OneNote will alert you when a chance is made on your shared note.
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Top
Con
You cannot use local OneNote files with the version of OneNote that is included with Windows
There is a difference between the OneNote that is included with Windows 10 and the OneNote that comes with Microsoft Office. The version included with Windows cannot use local OneNote files and requires you to be online to access your notes. See here for this and other differences.
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Top
Pro
Offers flexible encryption
Unlike most other apps, you can selectively password protect, and fully encrypt, individual documents or entire folders. This is especially important to many people with data stored in the cloud. As of early this year, even the free version supports encryption. Microsoft has also enhanced their internal security methods for storing data on OneDrive (where OneNote performs sync), which makes it more secure than most of their competitors (including Evernote).
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Top
Pro
Mathematical calculations
You can perform mathematical calculations in OneNote like a calculator. e.g. 1+2=3, 85/4=21.25, 8!=40,320, 7^2=49
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Top
Pro
Ink to Math
Handwritten mathematical equations can be converted to typed mathematical equations. Moreover, you can ask OneNote to solve the equation too.
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Top
Pro
Optical character recognition
You can copy / search text in images added to OneNote.
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Top
Pro
Page versioning
You can view the history of any page and revert to a previous version.
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Top
Pro
On Android, you can tap a badge to start a note
The badge on Android hovers over on your screen similar to Facebook Messenger's Chat Heads. You can tap it and instantly start jotting down your thoughts without having to flip to the app first.
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Top
Pro
Import and link calendar events and tasks in Outlook
This is great for taking meeting minutes. You can import all the meeting details, including a checklist of attendees and a link back to the original event in your Outlook calendar. You can tag all the actions coming out of a meeting and you can create linked tasks from them in Outlook. Much quicker and more effective than writing meeting minutes the traditional way.
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Top
Pro
Browser plugins allow easy saving of web pages
The ability to quickly file away web clippings is a key part of note taking.
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Top
Pro
Large variety of themes available
You have quite a few options for themes available with illustrated backgrounds. If you want something a bit more simple while still having personality, there are also several color themes.
See More
Specs
Platforms:
Windows / OSX / iOS / Android / Web
Collaborative:
Yes
Export:
*.one, *.docx, *.doc, *.pdf, *.xps, *.mht
Offline access:
Yes
See All Specs
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Experiences
FREE
502
164
GTasks
All
11
Experiences
Pros
7
Cons
3
Specs
Top
Pro
Unlimited subtasks
Unlimited subtasks or sub sub tasks, as deep as you need, excellent for project work.
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Top
Con
Pop up ads get in the way
The app frequently displays popup ads when you navigate the app, forcing you to pause to close them.
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Top
Pro
Synchronizes with Google tasks available natively in GMail
Seamlessly syncs tasks.
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Top
Con
No recurring tasks fom completion
See More
Top
Pro
dark theme available
See More
Top
Con
Does not support attachments
You cannot add attachments to tasks.
See More
Top
Pro
time reminder is supported
See More
Top
Pro
Closing parent task closes sub tasks
See More
Top
Pro
Available on iOS
See More
Top
Pro
Works with Chrome's 'Google Tasks Panel' extension
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Specs
Platforms:
Android
API:
No
Collaborative:
Yes
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Experiences
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here
6
4
TagSpaces
All
6
Experiences
Pros
4
Cons
2
Top
Pro
Open source
TagSpaces is free and open source making it easily extendable with the help of extensions.
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Top
Con
It renames your files in order to tag them
The positive side of this drawback is that this way the tags are easily transferred to other platforms by simply syncing them.
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Top
Pro
Your can choose your cloud file storage
Using only files and no databases let's you make the decision with which cloud file sync service to use, making sure your notes are made available on other devices and platforms. It works great with Owncloud, Nextcloud, Dropbox or Google Drive.
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Top
Con
Setup could be more user-friendly
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Top
Pro
No web service or database lock in
The backend is simply the directory and file structure on your harddrive.
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Top
Pro
No cloud
TagSpaces is running completely offline, sending no data to any cloud based service, unlike many Evernote alternatives.
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