What are the best browser-based to-do list apps?

API:Experimental (https://workflowy.com/s/workflowy-extension-api/6ziauXitmUj7idN2 )

Dark Theme:Paid feature

Although with Workflowy's focus feature this can work, you might prefer managing separate text files. See More

Top Con

Only supports one big text file

Top Pro

Easy to overview and organize notes

All notes are part of some list. It makes it easy to organize everything. Nested lists allow organizing any notes into hierarchical categories of infinite depth. All lists can be folded. WorkFlowy also has tags and full-text instant search. See More

Top Con

Pasted URLs are kept as-is

When you have to link to, for example, a website, you can't attach the URL of the site to a word. You have to post the full URL instead. You can't have, for example, Slant, you instead have to post http://slant.co. It's especially annoying if you have a long URL that takes up a lot of space in the document. See More

Top Pro

Supports tags

Enables users to search by tags. See More

Top Con

No due dates

Can't add start or end dates to tasks. See More

Top Pro

Outline-style hierarchy with zoom

Any sublist can be viewed as a top-level list. This sounds simple but makes WorkFlowy extremely powerful. For example, the same line item, "write my book," can simultaneously be a to-do in my task list and the container for my entire working document. See More

Top Con

No task notifications

Doesn't alert you when someone adds or completes a task, even if you've added that checklist to your home sheet. See More

Top Pro

Tasks can be added and manipulated quickly

WorkFlowy allows entering many tasks very quickly – especially useful for meeting minutes or a "brain dump" when you have to type fast. After typing in all your thoughts, it's very easy to organize and sort multiple groups at once. See More

Top Con

No assignment notifications

Even with a paid 'Teams' account it doesn't know who you or your team members are, so the "@" tagging is still just free-text, not linked to anyone's accounts. As a result, it doesn't have any way to alert you that a new task has been tagged with your name. See More

Top Pro

Templates

Add #tempate to any item to turn it into a button you can click to quickly create a nested set of items. Perfect for complex tasks you need to do regularly or several similar jobs being done in parallel. See More

Top Con

No central team portal

On a paid 'Teams' account there's no way to search other lists in my 'team' to see if I've been assigned anything. Each person must share each list individually, and you have to add them ALL to your sheet to keep track of anything. See More

Top Pro

Minimalistic interface

Interface has no clutter. It allows focusing on thoughts to note down. This keeps things simple and easy to understand, which can help keep everything organized in an intuitive manner. See More

Top Con

No revision history or tracking

It doesn't tell you who updated tasks or when, and you can't easily revert if your task was deleted or an erroneous task was added. See More

Top Pro

Strong community

There are number of talented coders who help customize WorkFlowy with extensions and styles. It has an active blog and welcomes collaboration. See More

Top Con

Online only

Can't be used offline. See More

Top Pro

Import and export via OPML

OPML (Outline Processor Markup Language) is a commonly used standard for text exchange. With two-way support for OPML you are never locked into Workflowy. Importing/exporting via copy/paste of entire outlines is a snap. See More

Top Con

Does not let you format text (i.e. color, bold)

Top Pro

Daily digest email

WorkFlowy can send you an email with that day's activity. It's a great way to track progress. See More

Top Con

Doesn't support images

Top Pro

Quickly focus on a specific topic

Enables users to focus on specific topic area, which is referred to as "hoisting" within Workflowy. See More

Anyone can create a custom style and share them with the community, which can be found here. See More

Dynalist

Top Pro

Create custom user styles

Specs

Platforms:All major platforms (Web/Windows/Mac/Linux/iOS/Android)

Top Pro

Inline images

Top Pro

Bullet hierarchy with zoom

Able to zoom in in bullet points, collapse bullets, move bulleted information, etc. See More

Top Pro

Printable shared lists

Top Pro

Search and link to other notes

Top Pro

Ability to create documents and organize by folder, and search by title

Top Pro

Unlimited notes

Which is perfect for personal knowledgebase. See More

It's keyboard-driven experience is second to none. If Vim and an outliner had a baby it would be Checkvist. See More

Checkvist

Top Pro

Elegant user interface

Mario T. Lanza's Experience

Specs

Platforms:Web-based, Android/iOS PWA

Top Pro

Vim-like commands

WorthySuadela's Experience

Very easy to use from the beginning, and very sophisticated capabilities as you grow - for example, powerful cross-links that simplify organizing complex lists See More

Top Pro

Tasks can be grouped with tags

Top Pro

Great keyboard support

Top Pro

Effortless capture via browser integration

You can grab URLs or add notes straight from the browser via a Chrome extension. See More

Top Pro

Supports comments on tasks

Any item can have a free-text comment, which can be shown or hidden as desired. See More

Top Pro

Generous set of free features

Checkvist offers many free features if you are using this individually. See More

Top Pro

vim-like commands

Top Pro

As simple or as complex as you need

Checkvist hits a sweet spot between minimal and complexity. It gives you a host of options and extras to use on your lists, but you can completely ignore them if you don't need them and keep it very simple. This makes Checkvist a one-stop shop, regardless of what type of 'list' you need. See More

Top Pro

Very flexible

To-do lists often need to be grouped and regrouped for clarity. The outline-based nature of Checkvist makes it easy to move things across categories, to increase and decrease priority, etc. See More

Todoist's web and desktop interfaces have a 2-column layout. The right column has all tasks organized in nested lists with color codes and information such as what people are assigned to each task and which project the task is part of. The left column offers ways of accessing various groups of tasks – tasks that have to be completed within a certain timeframe, tasks that are a part of a certain project or have certain labels attached to them, etc. The left column also contains filters that allow even more advanced ways of finding a group of tasks. The mobile interface follows a similar design philosophy, but gives each column a separate view. See More

Todoist

Top Pro

Minimalist UI

Top Con

Free version has limited functionality

Without a subscription you won’t have access to reminders, comments, or labels and filters. These are features that many users find essential, but aren't included without a subscription. See More

EfficientCoatlicue's Experience

I have tried lots of To-Do apps. Todoist is still the best. It is simple and complete at same time. They are always improving the app and it works preety good. See More

Specs

Platforms:Android / iOS / OSX / Windows / Web / Gmail / Outlook / Thunderbird / Kindle / Chrome / Firefox

Reminders:yes

Location-based reminders:yes

Multifactor:No

Tasks can be structured in nested lists. They can be moved around by dragging and dropping them or via keyboard shortcuts. Tasks can be assigned labels, color codes, priorities and they can also be grouped into projects. See More

Top Pro

Multiple ways to organize tasks

Top Con

No start dates, only due dates available

DetailedHobnil's Experience

Adding tasks is incredibly quick with the keyboard shortcuts. Pro is essential for me as I use comments to keep track of recurring to-dos actions. See More

Top Pro

Supports natural language input

Todoist supports phrases like "tomorrow", "next month", "in 3 weeks", or for recurring tasks "every week" or "every 3 days". See More

Top Con

Labels (@contexts, etc.) only available with premium subscription

D.'s Experience

I really liked the smart schedule option See More

Top Pro

Extensive integration with a wide range of external apps

Todoist offers integration with a wide range of external apps, including Google Drive, Dropbox, Google Maps, Apple Maps, Zapier, Toggl Button, TaskClone, CloudMagic, IFTTT, Sunrise, Calendar Sync, Google Now, Dispatch, Mailplane, Airmail, Drafts, Workflow, PomoDone, 1Password, Powr of You, Mailbird, Yoke, Taco, Ginger Keyboard, Time Doctor, and Rindle. See More

Top Con

Does not listen to user suggestions

Todoist has been shown to be fairly unresponsive to requests from their user community. An example can be seen here. See More

Top Pro

Infinite list depth

Top Con

No decent filtering or complex searches

Top Pro

Powerful search & filtering functionality

Todoist allows you to perform advanced queries to find tasks that are overdue, have a certain priority level or label, are within a certain project, are assigned to a certain person, or have a deadline set within a certain date range. It also allows combining different queries, removing certain results from the queries, and creating either/or statements. These queries can be saved as filters for easy access. Filters can be color-coded. See More

Top Con

Naming convention for labels is very limited

No spaces or special chars are allowed. See More

Top Pro

Priority levels for projects and tasks

You can organize all projects and todos in 4 different levels. Standard level is 1, level 2 would be a child of level 1 and so on. See More

Top Con

Lacks advanced task repeating options

For example: second Saturday of every 2 months. See More

Top Pro

Syncs well

Todoist is a cross platform service, so a list started on desktop can be viewed on a mobile device. See More

Top Con

Cannot export data

Top Pro

Allows sharing and collaborating on tasks

Anyone can be invited to collaborate on tasks and projects. Users can work alongside five people for free and 25 via the paid version. Collaboration includes the ability to assign tasks, comment on tasks, and receive instant updates. See More

Top Con

Awkward data entry

Several aspects of data entry are far more awkward than they should be: Adding notes, moving subtasks within the outline, and scheduling repeating tasks are all handled better by other apps. Adding notes cannot be done while creating the task, but must be done after. Moving items within the outline hierarchy is very clumsy and the use of keyboard shortcuts (such as holding down 2 or 3) requires knowledge of your current level in the hierarchy (which is not always clear). Finally, there is a natural language syntax for repeating tasks but it is very finicky and there is no good feedback mechanism to tell you whether or not it’s working. See More

Top Pro

Allows creating location-based reminders

Location-specific tasks can utilize the GPS in your mobile device to offer reminders when you are in the appropriate vicinity. For example, grocery lists that are linked to the location of your regular grocery store. See More

Top Con

No manual sort capabilities

The fact that you cannot set sorting manually is especially frustrating in the "today" view, which only sorts by due date and priority and cannot be reorganized. The company has stated that this functionality is in the works. See More

Top Pro

Allows creating task templates

Tasks can be saved as templates by going to "task actions" and selecting "export as a template." The template will be saved locally. Saved templates can then be imported by going to "task actions" button and clicking "import from template." This allows you to use past task items as a starting point for creating new tasks. See More

Top Con

Latest iPhone app only available for iOS 8 and above

The latest iPhone app is only available for iOS 8 and above, which excludes users with iPhone 4 or older models. Older versions of the app that can be used with previous iOS versions can be found here. See More

Top Pro

No ads in free version

The unpaid version contains no ads or popups encouraging you to upgrade. The only time you will be asked to upgrade is if you attempt to use a premium feature. See More

Top Con

No Kanban-Board

Top Pro

Visual scheduling

By clicking on a task and then selecting “schedule,” a dialog box will pop up with shortcuts like "today," "tomorrow," or "postpone until tomorrow." A date can still be entered manually. See More

Top Con

No internal calendar

Top Pro

Can be set to send a daily digest email

You can easily program a digest email that will send you an up-do-date summary of your tasks and deadlines. See More

Top Con

Very basic compared to alternatives

Compared to some other options, this is not a feature-rich app. The free version is not much better than keeping a text file of your to-dos. See More

Top Pro

Quickly browse your list through smartwatch devices

The Todoist app supports Apple Watch and Android Wear for instant action and task viewing through smartwatches. See More

Top Con

Recurring tasks are hard to set because the app only supports "natural language"

Top Pro

Supports text formatting

You can make tasks stand out by setting them in bold and spice up your project names with emojis. Todoist also allows editing of hyperlinked text in the task comments. Hypertext, bold text, italic text, and emojis are supported in task names, project names, and task comments. Emojis are also supported in label names. See More

Top Con

Cannot actually or at least easily delete completed tasks

There is no practical way to actually delete/purge completed task history. See More

Top Pro

Integration with any app supporting web-calendar link

Top Con

Not much independence of customising the layout

This has been a consistent "con" with Todoist. You cannot decide what should be the size of the fonts. You cannot switch between one-column layout and 2-column layout. You cannot view completed tasks. It is a brilliant application of course, but the development team is stuck on its basic idea of the app and after that they just haven't been developing further. See More

Top Pro

Great home screen and lock screen widgets

The native widget is fully functional and editable without needing to open the app. A premium feature allows you to add and edit the task list on your mobile device’s lock screen. See More

Top Con

Import feature is bad at handling non-English characters

Top Pro

Monitors productivity and rewards it with karma

Todoist monitors how many tasks are completed and gives karma points as rewards for accomplishing them. It can also display charts showing productivity trends, which are great for finding areas that need improvement and increasing your overall productivity. This feature is a great motivator and an effective way of tracking productivity. See More

Top Con

Using "next" actions requires a messy workaround

Todoist was not designed for "next" actions. You can use a workaround by manually setting certain items as priority and then filtering them, but that process requires a lot more management than other tools. See More

Top Pro

Integration with Sunrise Calendar

Top Con

Mac Mail not supported

Even in the Pro version, Mac Mail is not supported for sending tasks as email attachments. There are some workarounds to send mail, but those attachments will still be impossible to forward. See More

Top Con

Heavy premium advertisement

There is a screaming red "Upgrade and get more done" badge fixed in the bottom of the view, and additional features free users cannot access. See More

Top Con

No way to add additional info to a task

Top Con

No way to add additional info to a task

Top Con

Makes it too hard to see all tasks assigned to you across the app

There is no default or easy-to-access view to simply see all your tasks from all your different projects. You have to use the filter (to:me) which seems like too much effort for something that should really be a default view. See More

Top Con

Annual subscription required for notifications and attachments

A yearly subscription costs $29. See More

There are many videos, tutorials, and reference documents to help you get up and running. See More

Asana

Top Pro

Provides lots of help for getting started

Top Con

Strange UX with strange workflow

Similar to task the manager in Todoist or Wunderlist, but not too complex for under four members. See More

Specs

Platforms:Web, iOS, Android

Collaborative:yes

Subtasks:yes

Supported Calendars:yes

The workflow is not very customizable, which forces you to use a flow that may not be your preferred or best option. See More

Top Pro

Free for up to 15 users

Top Con

UX Design is overly opinionated

Top Pro

Simple workflow

The Asana task workflow within a project is broken down into "Today," "Upcoming," and "Later." The tasks themselves have the status of either done or not done. There is also a subtask feature to group tasks together. Tasks can be assigned to other team members and are stored in the "Inbox" view for processing. This replaces email for some team communication. See More

Top Con

Unable to manage multiple workspaces

Each "workspace" or "team" in Asana is strictly isolated. You cannot see your personal tasks versus work tasks or collaborations together, you need to log in to a different profile. See More

Top Pro

Tagging system allows easily filtering tasks

The tagging system enables project managers to easily filter tasks. See More

Top Con

Mobile version lacks calendar

Asana's calendar is present in the web version but is conspicuously missing in the mobile app. See More

Top Pro

Powerful team collaboration features

Asana has fantastic mechanisms for dealing with team collaboration. Not only can tasks be assigned to team members, but Asana lets users follow tasks and use hyperlinks to refer to team members within a task. See More

Top Con

No task dependencies in free version

Dependencies is only available only to Teams and Organizations on Asana Premium. See More

Top Pro

Well thought out keyboard shortcuts

Keyboard shortcuts all involve the Tab key, so it is unlikely that they will interfere with shortcuts that have already been established. See More

Top Pro

Very polished interface

Teams can have private (only visible to project members) and public (visible to anyone in the team) projects. Each member can also have their own personal projects. Tasks can be viewed in list and calendar views. It's possible to display only the tasks assigned to the user or tasks organized by project or team. Single tasks can exist in multiple projects. Lists of tasks can be divided into sections and organized in many different ways – tasks that still have to be done, tasks that have been completed, by due date, by assignee, by popularity, etc. Expanding a task will allow adding things like subtasks, tags, and attachments, as well as comments. Users can also subscribe to a task via RSS from this view. There's a separate view specifically for attachments. Search lets you find what you’re looking for quickly. See More

Top Pro

Supports Kanban and list views

Asana provides a list view and a Kanban view which can be selected if a new project is created. See More

Top Pro

CSV export and print

Top Pro

Integrates with Slack

It's possible to have tasks appear in a Slack channel. See More

Add code blocks, Headers, bullet point, numbered lists, or To-Do boxes by typing using Markdown Syntax (instead of klunkily moving the mouse to formatting boxes) See More

Notion

Top Pro

Renders Markdown Syntax

Top Con

Maximum 1000 items on free plan

The free plan limits you to 1000 "blocks" (ie. to-do items) See More

Specs

Platforms:Windows, macOS, iOS, Android, Web

Offline access:No

Markdown support:Export

Works with Android, iOS, Windows, & Mac OSX See More

Top Pro

Cross Platform

Top Pro

Less headaches when editing pages

Lets you restore your page to a past edit. Also works with sub-pages and databases. Though it is worth mentioning that it's a paid feature. See More

Top Pro

Great spreadsheet functionality

You can use calculation/formula, links, attachment, inter-referencing of data from other pages or tables, embed documents and images in the table cells. See More

Top Pro

Amazing view flexibility

You can create different views for a page's content and easily toggle between kanban, table, etc. (As long as the content is able to allow different views.) See More

Top Pro

Attach files in tables

You can attach files in table cells, which is a feature missing in most spreadsheet-like applications. See More

Top Pro

Blocks offer incredible flexibility

The basic unit of organization in Notion is the block, which can be a chunk of text, an image, a bullet point, or even a link to another page. Each page consists of these blocks, which can be easily reorganized, moved to other pages, converted into other content types, or generally manipulated in many useful ways. Because of blocks, restructuring information in Notion is way easier than in any other wiki or notebook app. See More

Top Pro

Quick and effective search

Just type in a word and you'll have results in no time at all. See More

Top Pro

Pages within pages within pages, to infinity

You can have a ridiculous amount of information within a single note. Look at how it works, you'll be surprised! See More

Top Pro

Awesome for wikis

You can easily start writing a bunch of web pages, share it with co-workers and choose whether to publicize or keep your contents private. It's also easy to hyperlink pages. See More

Top Pro

Flexible contents storage and organization

You can upload files and embed online stuff in any hierarchical structure using pages, toggle lists, etc. See More

Top Pro

Highly visual, with icons next to every new page and so on

This feature makes it very easy to find certain notes and such. And great for visual people as well. You could also add images as icons instead, if you like. See More

Top Pro

Does a great job with both notes and to-dos

To-dos in Notion aren't just dot point lists. You can drag and drop them into columns just like Trello (Kanban style), you can have sub-tasks, and you can easily mark things off as completed so they are no longer in your way. Notes are also powerful, with proper formatting and ways to manage and search for them, which makes it a great Evernote alternative. See More

Top Pro

Unlike anything else

One of the most complete applications one can use to build a personal dashboard (or professional) and migrate all other services to it. No more calendar, task, notes, financials, lists, writing and wiki apps, just Notion. See More

Top Pro

Full-featured on desktop, mobile and web

Even the right-click menus on the web are the same as the app. See More

It’s accessible on the web, via a Chrome extension, on Android (phone/tablet, with widgets), and on iOS. See More

TickTick

Top Pro

Cross-platform

Top Con

No search of non-latin languages in web

The web version has no ability to search non-latin languages (e.g. Russian, Greek). See More

JJ's Experience

TickTick is a very full featured todo app and it "just works". I've tried many different ones over the years, and here are some reasons why I tried TickTick and continue to use it instead of the others I tried. One of the most important features to me is advanced recurrence. Many todo apps do not support something like "2nd Saturday of every two months" (for example: Todoist, ToDo Cloud, Checkvist, Wunderlist, any.do, Producteev, Asana). They'll do "2nd Saturday of every month" but no setting for the recurring time unit frequency. TickTick has this advanced recurrence and more. Another most important feature to me is reminders. I have many reminders setup for due dates on one-time and recurring tasks so they regularly happen. TickTick's reminders work so well they are a nuisance! :-) But it makes me do them. With a prior product I used, the reminders would sometimes fire and often not - this was true for both the web app and the Android app. With TickTick, the reminders always fire. Another important feature for me is Android and web app clients. TickTick has both and more, including browser plugins to easily add a task from an email or web page. Because I've changed todo products more than a few times, the export/import feature has become very useful. TickTick easily imports and exports CSV files (it also has features to directly import from a few popular products, but the CSV import is flexible and worked well for me). An import feature makes it somewhat easier to try with existing data. A backup feature allows saving the data on your own system "just in case". See More

Specs

Platforms:Windows, Linux, Mac, Android, iOS, Web

API:Google Assistant/Alexa/Slack/Zapier/IFTTT/Spark

Dark Theme:Yes

Tags are a native feature; up to five tags can be applied to each task. See More

Top Pro

Free task tagging

Top Con

No assignee support

You cannot assign a task to a specific user. See More

Top Pro

No clutter

TickTick takes a minimalistic approach in order to keep things simple. See More

Top Con

Free version is limited

TickTick's free version is limited to 19 task lists, 1 attachment per day, and 1 collaborator. See More

Top Pro

Reminders feature has snooze options!

And they work well See More

Top Con

Intelligent date and time entries don't work everywhere

In some apps, you can type "call Ben tomorrow at noon" and the date and time fields will be automatically populated with "tomorrow" and "noon". TickTick has recently implemented this feature, but it doesn't work flawlessly via the webapp or via a widget. The functionality does work good within the Android app, however. See More

Top Pro

Has a calendar view

Pro version of the software allows task to be laid out in an easy to overview calendar view. See More

Top Con

No native integrations with IFTTT or Zapier

The app doesn't feature native integration with these services, but you can use this functionality by fiddling with the custom email address that is provided by TickTick. See More

Top Pro

Share task lists for collaboration

You can share a list through an email or a shareable link. See More

Top Pro

Supports #hashtags (labels)

Just click a hashtag to filter your labeled tasks. See More

Top Pro

Create checklist for a task

On each task you can choose between a text description or a checklist. See More

Top Pro

Near-immediate sync between platform clients

For example, an update on the web client appears within a second or two on the Android client. See More

Top Pro

Has an export feature

Export your tasks to CSV file for offline backup. See More

Top Pro

Has an import tasks feature

CSV files and direct import from some other products. See More

Top Pro

Web app works offline and syncs to cloud when back online

Top Pro

The reminders actually work, and work well

Reminders on TickTick always fires on time and nothing gets missed even if there are many reminders. See More

Top Pro

Recover from trash

Easy to see and recover tasks from trash if you deleted them by accident. See More

Top Pro

Smart List

Allows you to set custom filters, making it easier to find tasks. See More

Top Pro

Great support to recurring tasks

Easy to set recurring tasks and a lot of possibilities to do that. See More

Top Pro

Multiple reminders

You can add up to five reminders for different time to a single task. See More

Top Pro

Can set duration of a task

You can set starting and ending date and time for tasks. See More

Top Pro

Google Calendar integration

You can integrate TickTick with Google Calendar. See More

Top Pro

Location reminder

Remind you of a task when you reach specific location. See More

Top Pro

Flexible recurring tasks

Recurring tasks are simple to set, and can be created according to custom rules. See More

Top Pro

Easy to add tasks

Just start typing to add a task. See More

Top Pro

Lightweight app

TickTick is resource-light, which is great if you run multiple programs or are using an older device. See More

Top Pro

Advanced sorting options

Tasks can be sorted by dragging and dropping them in the list. See More

Great browser based experience, as well as desktop app and phone app, but I do prefer the browser. See More

Zenkit

Top Pro

Free

Top Con

No Widget yet

Yanis's Experience

Specs

Platforms:Web, Windows, macOS, Linux, Android, iPhone

Top Pro

Easy to use

Top Pro

Native apps

Native apps for iOS, Android, macOS, Windows, and Linux. See More

Top Pro

Powerful and simple to use tool with a clean design

Easy to use and easily understandable for everyone. See More

Top Pro

Many important data views

Data views include Mind-Map, Kanban-Board, Spreadsheet, List, and Calendar. Views can be switched easily. See More

As the name implies, Simplenote takes a minimalist approach to its interface. There are no toolbars full of formatting options or extra features like notebooks to group notes. The entire desktop interface consists solely of a sidebar with your tags and trash filters, the list of existing notes with search, a button to add a new note and a simple view for looking an existing note or writing a new one. See More

Simplenote

Top Pro

Very simple and clean interface

Top Con

Save-to-disk feature is poor

The only way to download your data off Simplenote is via a "download zip" feature that unfortunately loses all the semantic structure of your data (tags, for instance). See More

Specs

Platforms:Windows, Mac, Linux, Android, iOS

Collaborative:yes

API:No

Top Pro

Linux client available

Top Con

No Markdown support in OS X and mobile apps

While Markdown was once supported fully, its now only available when using the web interface, Windows, and Linux app. There is no Markdown support in the OS X and mobile apps. See More

Top Pro

Works offline

Users can edit and create documents offline, can then sync their content the next time they are online. This way a user can work even when there's no data connection without the worry of losing work. See More

Top Con

No support for file attachments

Simplenote doesn't provide support for embedded attachments. This can limit the use for some as many other note-taking apps do support this type of feature. See More

Top Pro

Desktop app is open source

The desktop version of Simplenote is hosted on the GitHub and since it is open source, it can allow developers to fork the code in order to improve the app. See More

Top Con

Not open source

This means you don't really own your data as the app can go offline anytime. See More

Top Pro

Collaborative features

Notes can be shared with others or worked on collaboratively. See More

Top Pro

Can export your data

The program enables exporting of notes as text documents. See More

Top Pro

Markdown support via web interface

There is support for Markdown when using the web app. This can be convenient for those who want to use Markdown in a particular note. See More

Top Pro

"Time machine" style revision control on the notes

Each edit of a note is saved in order to allow the user to go back to a previous version of a document. This way, if mistakes are made or something is deleted, you can go back to the previous version without any hassle. See More

Top Pro

Wide range of great clients with great sync

Official native apps are available on popular platforms such as Android, iPhone, iPad, Kindle, OS X, Windows and Linux. Open-source clients extend this support even more widely to various other platforms, such as webOS and the BlackBerry PlayBook. These apps embody the core philosophy of Simplenote: minimalism and focus on the note taking. There are multiple unofficial clients (including the excellent Notational Velocity and NValt, a fork of the app with markdown support and other goodies.) See More

Any.do splits all tasks up into groups. Tasks can be grouped either by date (today, tomorrow, upcoming, and someday) or in custom folders. Each group has a plus button next to it that allows adding new tasks to the group. See More

Any.do

Top Pro

Clean, intuitive design

Top Con

Spotty auto-complete and voice recognition

Though the auto-complete feature is very smart in that it can access contacts and create a variety of tasks, it also might auto-complete with something entirely wrong. The voice recognition also has some issues with correctly understanding what is being said. See More

Specs

Platforms:Android / iOS / OSX / Web / Chrome

Collaborative:Yes (Share lists, assign tasks)

API:NoNo

Dark Theme:Yes

Any.do allows creating "hubs" for groups of people, like colleagues, family, and friends, where tasks can be shared or assigned to each other. See More

Top Pro

Has a system that allows collaborating on tasks

Top Con

Limited Any.do moments in free version

The free version gives only five Any.do moments per month, limiting productivity. See More

Top Pro

Missed call reminder on Android

The mobile app reminds you of missed calls and helps manage them in the future. See More

Top Con

Lack of power features like priority and labels

Any.do has only two levels of priority that can be assigned to tasks, namely Normal and High. There is no way to assign any sort of weights to tasks either. There is no feature to assign any sort of labels on them to be able to filter particular type of tasks. These features are very valuable to a power user. See More

Top Pro

Web interface for desktop access

The web interface can be used to add items. See More

Top Con

Incomplete keyboard control

There’s no clear way to select and mark tasks using keyboard. See More

Top Pro

Free version

Any.do has a free version and also offers a Premium plan that costs $3 a month. See More

Top Pro

Clever auto-complete

As tasks are added, Any.do attempts to guess what is going to be written and offers suggestions. It will search through contacts for names and information, allowing you to add people to tasks and offering suggestions for meeting spots that are convenient for everyone. See More

Top Pro

"Any.do Moment" makes to-dos manageable

"Moment" is a reminder to check all tasks that are planned for the day. It simplifies scheduling your day and let’s you quickly check off items as they're completed. It can be set it to prompt you in the morning or afternoon to review your day’s tasks and update whether or not you’ve accomplished them. This is really useful for managing a long to-do list without feeling overwhelmed. See More

Top Pro

Folders for tasks

Users can create and edit folders for certain tasks, like “personal” and “work.” See More

Top Pro

Simple

Any.do includes the features that are needed and nothing more. See More

Top Pro

Cross-platform support and sync

The app runs on iOS, Android, as a Chrome extension and in browsers. See More

Top Pro

Five simple widgets for Android

There are five widgets to choose from, all of which are simple and useful. See More

Top Pro

Rewards for completing tasks

The app integrates with Kiip, a reward platform that gives free, real-life rewards when a to-do list is completed. See More

Platforms:Web / iOS / Android

SquidHub

All

1

Specs

Supported Calendars:Google Calendar integration

Subtasks:Yes

Some people have a distaste for Microsoft, and may avoid it for this reason. This includes people who are angry that Wunderlist has been discontinued in favor of this app. See More

Microsoft To-Do

Top Con

A Microsoft product

Top Pro

Very basic and straightforward

Simple interface and streamlined. See More

Specs

Platforms:Windows, Linux, Mac

Multifactor:Yes

Top Con

Few features

It doesn't have a lot of features that Wunderlist had, which was discontinued for this app. See More

Top Pro

Cross-platform

Available on Android, iOS, Windows and web. See More

Top Con

No Tag-Manager

Other apps let you better make use of labels. See More

Top Con

No Natural Language Support

Top Con

A Microsoft Product

Some people have a distaste for Microsoft, and may avoid it for this reason. This includes people who are angry that Wunderlist has been discontinued in favor of this app. See More

If you prefer to keep your fingers on the keys Toodledo is great for allowing you to set all your options just by typing in tasks without touching your mouse (you can use your mouse too, but I prefer to do it by typing). See More

Toodledo

Top Pro

Keyboard-centric

Top Con

Not the best aesthetics

If you're looking for aesthetics toodledo isn't the prettiest. But for getting the job done you can't beat it. See More

Peter Bowers's Experience

Powerful and flexible - it does exactly what I need to use GTD with all the flexibility I could imagine See More

Specs

Platforms:Android / iOS / Web / WatchOS

Collaborative:yes

API:yes

Top Pro

Lots of efficient ways to add tasks

Quick-add, via email, normal add, etc. See More

Top Pro

Flexible tagging

Top Pro

Sub-tasks supported

This is a premium feature. See More

Syncs quickly across all your devices and platforms. See More

Remember the Milk

Top Pro

Lightning fast sync

Specs

Platforms:Web / Mac / Linux / Windows / iOS / Android / Blackberry

There are special characters which open a box so the user can select predefined values or a calendar picker. See More

API:Yes

Top Pro

Support for keywords to set due/start date, add to list with one line of text

Top Pro

Semantic shortcuts

Remember The Milk has a list of semantic shortcuts that allow adding tasks and task options faster. See More

Top Pro

Manual sorting

Manual sorting is available on both the web app and android, allowing prioritization of tasks. This can be particularly useful for shopping lists, where you can put all the meat together, and all the cheese together etc. to make it easier to skim through when you're in the store. See More

Top Pro

Quickly add rich text

Remember The Milk offers Smart Add – shortcuts that allow you to quickly add advanced information to a task. For example, you can quickly add a due date, set the priority level, add a tag, set repeat times, add URLs, and add notes to your tasks. For the full list, check out How Do I Use Smart Add? See More

Top Pro

Powerful query language

Query language can be used to build your own GTD-based system, with tags and lists and queries. Such as system can be used for private life and work alongside several simple lists without things getting mixed up. See More

Top Pro

Support of a "start" date

A start date can be set which can be used with smartlists or to set a reminder. See More

Top Pro

Tasks may have additional options

Extra options such as how often it repeats, the due date, and the location. See More

Top Pro

Has its own syntax for programming smart lists

Smart lists are configured using Remember the Milk's syntax, making it very customizable. See More

Top Pro

Excellent cross platform support

Whether you depend on an iOS, Windows or Android phone; Google Calendar or Outlook; Evernote or Twitter: RTM has an app or extension for you. See More

Google Tasks integrates with Google Calendar, consolidating your information in one place and allowing you to easily see which tasks have to be done on what day. See More

Google Tasks

Top Pro

Integration with Google Calendar

Top Con

Not a stand alone web app

Must be opened in another app. See More

ConscientiousTaevataat's Experience

Used to be great, and may be again, but in the mean time the temporary removal of indented sub-tasks destroyed years of careful organisation. See More

Specs

Platforms:Web / Android

Top Pro

Subtask lists

Each task can have a subtask allowing users to gradually break down a larger task into steps needed to accomplish it. When a user marks the parent task as complete, all subtasks inside that main task will also be marked as complete. See More

Top Con

Problems with the official Android app

For a long time there was no official Google Tasks app for Android—though there were some good third-party ones. When an official one finally debuted, it didn't support indented sub-tasks, and using it would destroy all indentation in any category you accessed. See More

Top Pro

Printable to-do list

Google Tasks allows users to print their to-do lists. See More

Top Con

Cannot have Tasks and Reminders

Google tasks is simple and integrates with Calendar quite well. But typical of Google they get close and screw it up at the finish line. With Google calendar you have both Tasks and Reminders, but you cannot have both? Also, you can divide tasks into separate lists (say on a per project basis). That's great, but (there is always a but), Calendar will only show one list at a time. So to make sure all your tasks are visible you have to put every task into a single list making the feature, well, useless. See More

Top Pro

Ingegration with Gmail

You can create new to-do items directly from Gmail, and task will have a link back to the relevant email. See More

The app takes cues from role playing games by having a system that rewards certain behavior with experience points, levels, and gear upgrades. It also allows you to set custom rewards that you come up with yourself such as watching an episode of your favorite TV show. See More

Habitica

Top Pro

Gamifies the process to motivate

Top Con

Can cause needless stress

As with most gamified systems it includes punishments for failures. Fear of failure can cause stress and failures can demotivate. See More

Andres Briceño Di Marco's Experience

it is good if you keep motivated. See More

Specs

Platforms:Web / iOS / Android

The app allows creating a party with other people and go on a quest together. Here, your actions affect not just you, but everyone else in the party as well. If you fail a task, the party loses health, if you complete a task, the party gains experience, etc. See More

API:Yes

Top Pro

Can use peer pressure to motivate

Top Con

Occasional bugs and laggyness

The app is still in beta and has the occasional bug to work out. See More

DevotedOmeteotl's Experience

Too many unnecessary features and unclear UI which costs too much time to learn and manage, while I want to use this to be more efficient. See More

Has up to seven categories to save your tasks in. See More

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SSuite Sticky To Do

Top Pro

Multiple categories

Top Con

No reminders

There are no reminders available. See More

DeterminedChantico's Experience

Very simple, and on IOS, simply add a safari bookmark to homescreen See More

Specs

Platforms:Windows,Android,iOS,Linux,Web

Top Pro

This software is also PWA enabled

This application may be installed and run on any operating platform. See More

Top Con

No calendar

There is no calendar available. See More

EncouragingMatton's Experience

Just love the little To Do counters for each category. See More

Top Pro

Light/dark mode

Has the option to change the color view between light and dark mode. See More

Top Pro

Custom wallpaper selection

Sticky To Do has fifty wallpapers to select from in both the light and dark mode. See More

Top Pro

Add unlimited tasks to each list

There is no limit in the amount of tasks you may add to each To Do list category. See More