What are the best online Kanban tools?

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Trello

Top Pro

Free for unlimited users

Trello offers a very generous free version that has no ads, no restrictions on the number of users, and very little restriction on how the program can be used. The paid features are generally cosmetic, such as the ability to change the background, add stickers, etc. See More

Top Con

Can't create dependencies between cards

Maverick Nguyen's Experience

Trello helps me build a clean, easy to deploy plan. It also helps to make plan better organized. And the most important thing that Trello is really easy to use. See More

Specs

Platforms:Android / iOS / Windows / Web

Top Pro

Simple and easy to use interface

There are two primary columns: the board is shown on the left and all the other controls on the right. The main means of interaction is dragging and dropping to-do cards into the various lists. The board structure is very customizable, and includes a variety of features that help along the way: color-coding, due dates, card images, checklists with a graphics bar that allows following progress easily, and card aging for cards that haven’t been touched in a long time. See More

Top Con

Managing large projects may be difficult

Trello works best with medium to small projects and with very high-level overviews. It is less effective for projects that require very granular management due to the fact that it becomes considerably more difficult to keep track of various cards and priorities as they are pushed off the screen. See More

prestonpug's Experience

I used Trello for quite some time now. I really love the boards. personally I use Trello for personal use. But recently I started working on a marketing project at my company, and it comes a problem. Trello doesn't have a place for me and my team to dump ideas and organize them in a hierarchal way. Then my coworker found Quire (https://quire.io/). Quire has both a task list view and a board view for projects, which are great for dumping ideas and then tracking the progress. They even had a blog about this. https://quire.io/blog/p/To-Do-List-and-Kanban-What-Project-Management-Did-Wrong.html which was very helpful! See More

Top Pro

Cross-platform and cross-sync

It works on all modern devices through the web app and has native applications for iOS, Android and Windows 8 mobile devices. See More

Top Con

Not self-hostable

Jesús González's Experience

Really, Trello is good in the management of task and the afford collaborative. It's intuitive, agile and easy to handle. See More

Top Pro

Markdown support with well-rendered images

Trello supports Markdown, meaning that HTML input is represented appropriately. Cards with attachments are also rendered well. For example, images are shown correctly on the card, bug links are detected etc. See More

Top Con

No multi-board aggregation

If you have multiple boards with tasks on them there is no way to get all the tasks on one board in a way that changes on one board will update the other. See More

Top Pro

Great native app for Android and iOS

Top Con

No analytics

Top Pro

Works well for visual thinkers

The UI is based around Kanban, so you can see all your tasks and their status clearly. See More

Top Con

Not really a to do list

Trello is much more a workflow and project management program than a typical to-do app, which makes it overwhelmingly robust for those looking to jot down their shopping list. See More

Top Pro

Highly flexible workflow

Trello calls items used in the workflow “cards.” Cards are double-sided and can contain subtasks as well as notes and other details. Card columns can be used to simulate a workflow by moving cards from left to right as they are completed, or as a way of indicating task priority. The workflow is highly flexible as the columns are completely customizable to suit the task flow. For example, tasks can be put through a workflow "idea > approved > in-progress > pending review > released" or simply "ideas > released" depending on the granularity level needed. This makes Trello a great solution to feature management as it's possible to set up boards to handle everything from agile sprints to a more generic to-do list, all with status management. See More

Top Con

No quick deadline assignment

You have to open a Calendar every time to set a date without any quick options like today, tomorrow, etc. See More

Top Pro

Attach files to cards

Keep all of your files (images, documents, etc.) organized on their relevant cards. See More

Top Con

Subtasks lack features

Every task can have a list of subtasks which more closely resembles a standard to-do list. These lack the functions that cards offer you. You cannot comment on a sub-list, give the sub-tasks due dates, or provide additional information. You are limited to only checking them off once completed. See More

Top Pro

Great real-time team collaboration features

Trello has permissions at the board level as well as the ability to assign multiple people to each card. There are a lot of sharing options available and boards can be made visible for the public. It's also possible to subscribe to a card to be notified of its progress. The simplicity of the UI makes collaboration easy because it’s very simple to see the progress of each card and who is responsible for it. It also updates constantly to reflect real-time changes in progress. The simplicity of the UI makes collaboration easy as it’s very simple to see the progress of each card and who is responsible for it. It also reflect changes on boards in real-time. See More

Top Con

You can't add more than 1 Power Up without paying for it

Top Pro

Features to add voting on cards

Trello offers support for features to add voting on cards, often referred to as 'power-ups'. See More

Top Con

Non libre/open source (proprietary)

Top Pro

Functionality can be extended via plug-ins

Voting, view, and calendar plug-ins further increase the functionality. See More

Top Con

Light on features

Trello is focused on simplicity and as such forgoes certain common features that may or may not be important to you. See More

Top Pro

Best kanban for personal usage

Top Con

Can't get one view of cards across all boards

However, you can view all cards assigned to you. See More

Top Pro

Action history log allows you to rapidly follow changes

There is a global history system which allows to rapidly follow changes. There is also a notification system if another user updates the board while you're watching it. See More

Top Con

Poor customization

Top Pro

Lots of API integrations

Top Con

Boards can't be deleted

There's no way of deleting a board, it's only possible to close it. See More

Top Pro

Good performance

Top Pro

Sub-tasks

Each card can have one or even multiple task lists. See More

Top Pro

Easy-to-use

Top Pro

Smooth media integration

The Asana task workflow within a project is broken down into "Today", "Upcoming" and "Later". The tasks themselves have the status of either done or not done. There is also a sub-task feature to group tasks together. Tasks can be assigned to each other and are stored in the "Inbox" view for processing. This replaces email for some team communication. See More

Asana

Top Pro

Simple workflow

Top Con

No task dependencies in free version

Dependencies is only available only to Teams and Organizations on Asana Premium. See More

Top Pro

Powerful team collaboration features

Asana has fantastic mechanisms for dealing with team collaboration. Not only can tasks be assigned to team members, but Asana lets follow tasks and even use hyperlinks to refer to team members within a task. See More

Top Con

Can not switch between list view and board view for one project

Asana only allows users to choose one view when creating a project. Either use the task list or the board view. See More

Top Pro

Integrates with Slack

It's possible to have tasks appear in a Slack channel. See More

Top Con

Mobile still buggy

Not a very responsive UX, some fields are not reachable. See More

Top Pro

Very polished interface

Teams can have private (only visible to project members) and public (visible to anyone in the team) projects. Each member can also have their own personal projects. Tasks can be viewed in list and calendar views. It's possible to display only the tasks assigned to the user or tasks organized by project or team. Lists of tasks can be divided into sections and organized in many different ways - tasks that still have to be done, tasks that have been completed, by due date, by assignee, by popularity. Single tasks can exist in multiple projects. Expanding a task will allow adding things like subtasks, tags, attachments as well as leaving comments and subscribing to a task via RSS. There's a separate view for attachments. Search for finding stuff quickly. See More

Top Con

No personal boards

Untidy workaround involves adding a team and then adding a project. See More

Top Pro

Free for up to 15 users

Top Con

Provides too much detail for small projects

Amount of granularity for tasks can be overwhelming for small projects or teams. See More

Top Pro

Provides lots of help for getting started

Many getting started videos, tutorials and reference documents. See More

Top Con

UX Design is overly opinionated

Asana forces a user to conform to their worldview of what the optimal workflow is. Workflow's are constantly changing. As such, an opinionated design is not always ideal for project management depending on how you like to organise your projects. See More

Top Pro

Tagging system allows easily filtering tasks

Tagging system that enables PM’s to easily filter tasks. See More

Top Con

Colors are an eysore

Team members may be hard to convince to give it a try. See More

Top Pro

Well thought out keyboard shortcuts

Keyboard shortcuts all involve the Tab key, so it is unlikely that they will interfere with shortcuts that have already been established. See More

Top Con

Mobile version lacks calendar

Asana's calendar that's present in the web version is missing in the mobile app. See More

Top Pro

CSV export and print

To-dos in Notion aren't just dot point lists. You can drag and drop them into columns just like Trello (Kanban style), you can have sub-tasks, and you can easily mark things off as completed so they are no longer in your way. Notes are also powerful, with proper formatting and ways to manage and search for them, which makes it a great Evernote alternative. See More

Notion

Top Pro

Does a great job with both notes and to-dos

Top Con

Not always very intuitive

Column filters are not that intuitive to apply. See More

LogicalFortuna's Experience

Offering many features. You can create documents and edit these documents with tons of features like creating to-do lists, switches or sections. You can create cards and sort them by date, type or status. It's like a combination of Trello and Dropbox Paper. See More

Specs

Platforms:Windows, macOS, iOS, Android, Web

Collaborative:Yes

Local hosting:No

Markdown support:Export

See All Specs

Top Pro

Full-featured on desktop, mobile and web

Even the right-click menus on the web are the same as the app. See More

Top Con

Not yet a new protocol, as it could be

Think of scuttlebutt or email. the best evernote alternative would be a "web 3.0" of sorts. something that would be just a simple file added to a computer and automatically replicated to other computers along with a website. and any company could easily pick up the concept and make their own hosting, including some awesome google drive/host of sorts. See More

CuriousRudraige's Experience

Its amazingly flexible. Takes a bit more effort in the beginning, but you never run into the usual "why can't I do that/show that/organize like that" that you do w other apps. See More

Top Pro

Pages within pages within pages, to infinity

You can have a ridiculous amount of information within a single note. Look at how it works, you'll be surprised! See More

Top Con

No local hosting

Seems to offer online hosting only. See More

Top Pro

Highly visual, with icons next to every new page and so on

This feature makes it very easy to find certain notes and such. And great for visual people as well. You could also add images as icons instead, if you like. See More

Top Con

Designed with teams in mind, and less formatting than Evernote.

Evernote may be more individual-oriented and has more formatting and such options available, but whether that affects you is down to personal preference. Try both and see which you prefer. See More

Top Pro

Blocks offer incredible flexibility

The basic unit of organization in Notion is the block, which can be a chunk of text, an image, a bullet point, or even a link to another page. Each page consists of these blocks, which can be easily reorganized, moved to other pages, converted into other content types, or generally manipulated in many useful ways. Because of blocks, restructuring information in Notion is way easier than in any other wiki or notebook app. See More

Top Con

No lightweight tables like Markdown

Every table is some sort of database with a default view and every row is a data set with attributes and it's own page. Simple tables as in Markdown are missing. See More

Top Pro

Awesome for wikis

You can easily start writing a bunch of web pages, share it with co-workers and choose whether to publicize or keep your contents private. It's also easy to hyperlink pages. See More

Top Pro

Great spreadsheet functionality

You can use calculation/formula, links, attachment, inter-referencing of data from other pages or tables, embed documents and images in the table cells. See More

Top Pro

Quick and effective search

Just type in a word and you'll have results in no time at all. See More

Top Pro

Flexible contents storage and organization

You can upload files and embed online stuff in any hierarchical structure using pages, toggle lists, etc. See More

Top Pro

Amazing view flexibility

You can create different views for a page's content and easily toggle between kanban, table, etc. (As long as the content is able to allow different views.) See More

Top Pro

Less headaches when editing pages

Lets you restore your page to a past edit. Also works with sub-pages and databases. Though it is worth mentioning that it's a paid feature. See More

Top Pro

Unlike anything else

One of the most complete applications one can use to build a personal dashboard (or professional) and migrate all other services to it. No more calendar, task, notes, financials, lists, writing and wiki apps, just Notion. See More

You will probably figure out how it works in a couple of minutes. See More

Kanban Tool

Top Pro

Intuitive

Top Con

Non libre/open source (propietary)

Alicia Smith's Experience

I think Kanban Tool is a very useful task management software. My company has started to use it a couple of months ago and we can see the results already! See More

Specs

Platforms:Web/Android/IOS/On-Premise

Top Pro

Time tracking reports

Great and seamless time tracking with best time tracking reports. See More

Top Con

Not immediately self-hostable

To self-host, your server needs to have 10 or more users, and prices on self-hosting are not disclosed. See More

RationalTiberinus's Experience

I have quite long experience with Kanban Tool, using it within differently-sized IT teams. It's easy and efficient, even some of my most sceptical teammates decided to use it ;) See More

Top Pro

Customizable and reassuring

Thanks to the visualization of work, it's much easier to see the progress of work. Boosts the confidence in what you endeavour upon and reassures each step of the process. The customization allows to fit a system right to the process you've planned, so that we don't have to match our work to an external way, but build our own. See More

Top Con

Search could be better

Search is not reliable. See More

Małgorzata Zawacka's Experience

Definitely, like to organize my daily routine with Kanban Tool. Have to admit that when you have everything well-organized it can free your real potential.. In my workplace, we often follow productivity tools- have tested dozens of them actually and up to now my personal choice is Kanban quite easy to use and intuitive tool that helps you to track all your daily activities :) See More

Top Pro

Good number of integrations

Kanban Tool integrates with: Zapier, WeWiredWeb, Dropbox, Google Drive, SkyDrive, Box, Google calendar, iCal, Outlook, flexible and well-documented API for external systems integration, RSS feeds for boards, Chrome extension for adding tasks, JIRA® integration (Chrome extension - Kanbanira), adding tasks and comments from email, export/import Excel/CSV. See More

Emma Ochmańska's Experience

Kanban Tool is just great app, which helps me to organise my work. It's intuitive and easy to implement. Tle layout is very clear, so I don't waste my time to figure out, what should I do next. Everything is right in front of me at just one board. I really recommend it, even for someone, who has never used this kind of software. It has 14 day free trial. See More

Top Pro

Simple customization

Kanban Tool provides a collection of power-ups that allow you to customize it to meet your needs. Especially, "Developer tools" are worth mentioning. With this power-up you can add custom scripts and stylesheets to your board. See More

MellowHunahpu's Experience

I use it more than a year. See More

Top Pro

Scalable

No matter how big a team you work in, kanban tool fits nicely. Thanks to the ability to customize the boards, it's easy to match a board to the size of the process. The kanban tool has been growing with our process for the past 3 years, we started with 3 people and 2 boards, now we have 24 employees and 16 main boards with several process steps each and the system works just as well. See More

Radner's Experience

OMG if I need a Kanban board I would go with Quire https://quire.io/ See More

Top Pro

User friendly interface

Top Pro

Work statistics

You can clearly see on a graph how much of planned work have you done already. It's very motivating. See More

Top Pro

Pleasant design

Top Pro

Swimlanes and customization

You can very easily adjust the board layout to suit your needs and even add swimlanes to have all projects on the same Kanban board. See More

Top Pro

On-site version available

Top Pro

iOS app coming soon

Just been told by the Support Team there will be an iOS app soon. See More

Communicate and collaborate with team members easily. Hitask team account lets you delegate tasks and projects, share calendars, track time spent on tasks, and communicate with your team. See More

Hitask

Top Pro

Collaboration

Top Con

No Gantt charts or board view

Because of its minimal UI, Hitask stayed out of the Gantt charts or boards. It's against its GTD methods but some users may require these kinds of views. See More

Specs

Platforms:Web, iOS, Android

Top Pro

Shared calendar

Google Calendar and Outlook Calendar integrations. Simplifies scheduling events and communication. Color calendars for team members, tasks, projects, and resources. Centrally managed with highly customizable role-specific access permissions. See More

Top Pro

Quick learning curve

Easy and intuitive. See More

Top Pro

Multi-lingual

Works in the following languages: Arabic Chinese (Simplified) English French German Japanese Portuguese Russian Spanish Turkish See More

Top Pro

Great features

It has a shared calendar, deadlines, task tracking, and priority tagging. See More

Top Pro

Android and iOS

Works on both phone operating systems. See More

Kantree

In Kantree the most simple item that you can create is a "card". It can represent anything (like an idea, a task, an event, a person, etc). Each card comes with a description and other fields like files, assignee and labels. You can add more of them (from a list of 15 different types of field - number, email, text, icon etc) and you can modify the place of any fields in a card, simply by dragging and dropping them wherever you want. You can even create additional tabs in your cards. You can save different template of cards as "models" that you can reuse as you wish. You can give a color and an icon to these models so that it is easy to visually keep tracks of your cards in your project. It is perfect to do product development, simply create 3 different models with their own fields like: user stories, bug, features. See More

Pros

Top Pro

Easy card customization

Top Pro

Kanban + table view + calendar

Switch between multiple visualization modes Kanban for processing cards easily and get the big picture Table to review cards and their attributes Calendar to plan and track card with due dates and milestones All modes are interactive (drag and drop to move/assign) See More

Top Pro

Realtime collaboration

All card change, contributions and comments appear instantly. Supports unlimited members simultaneously. See More

Top Pro

Work in progress limits

Set soft work-in-progress limits by card group. See More

Top Pro

Multiple board dimensions

Manage your project with multiple card groups (like status, milestones, labels) and create your own: releases, iterations, versions, epics, etc. Switch between group types in kanban and table views, and drag and drop cards quickly between groups. See More

Top Pro

Project templates

Quickly set up a project with custom workflows, card groups and card models. See More

You can provide custom workflows for all the different types of issues. For example you can make features go through a flow of "Backlog -> Needs design -> Built -> Needs QA -> done" with bugs going through a different flow. These workflows are very powerful as you can configure them to automatically assign your QA lead when moved into the needs QA state. These features do require some learning curve to set up, but make the tool a lot more efficient to use as things like managing who is assigned to an issue can be automated. See More

JIRA Agile

Top Pro

Highly customisable and powerful workflows

Top Con

Slow to use

Every view switch and action takes a second or two. Doesn't seem too bad when you first start using it, but the UI is complicated enough that you need to manipulate it a lot and all that time adds up. See More

SomeCallMeTim's Experience

I've used JIRA many times. Every single time, it's absolutely painful to use in multiple dimensions. Clients like it, so I am forced to use it, but it never gets any better. The defaults are RIDICULOUSLY poor: Make a few edits to some tickets? SPAM THE WHOLE TEAM. Actually tag someone in an issue? OOPS, was drowned in spam, so never noticed it! Workflow doesn't QUITE do what you need? OOPS, you'll need to delete that ticket and create a new one! The editors have several half-assed ways of formatting text that don't quite work and that are incompatible with the sister product Confluence. I could go on... See More

Top Pro

Powerful tools for issue management

Issues in a current sprint are viewed in a Kanban interface. But for the issues not in a sprint Jira provides a compact view with many powerful tools to search and filter the list. You can create custom filters such as "Show me all issues not yet designed that are assigned to me" and a variety of other tools that make dealing with large backlogs easy. See More

Top Con

Merely a thin interface to a massive database

Too many configuration details, too confusing, too difficult to search and modify numerous tickets. See More

Top Pro

Has App Marketplace for extensions

Top Con

Email defaults are crazy-bad

The default is seemingly to email everyone on the team every change on every ticket. Which is stupid-bad. It means you get spammed with so much JIRA garbage you miss actual message tagged with your name. See More

Top Pro

Helps you focus on what's important

Jira is a truly Agile software as you may concentrate on the active sprint and the tasks you have to do. See More

Top Con

Terrible editors barely work

The in-page editor for issues have lots of issues, plus several hacked-together features that barely work with each other. It's nice that you can drag and drop an image, but just try to format inline text as code, or block text as code, or to use the styles, and you'll find several places where things just FAIL. See More

Top Con

Expensive

User based price model See More

Top Con

Ancient

Non-reactive interface. See More

Visual Studio Team Services

Design focuses on clarity. See More

Blossom

Top Pro

Simple & clean interface

Top Con

Slack integration is really basic

There is no way to interact with tasks in any way - new tasks can't be added, completed tasks can't be removed, tasks can't be assigned, etc. The integration only sends updates to the Slack channel. There is also no way to fine-tune what updates get posted to Slack. See More

Specs

Top Pro

Slack integration

An update is posted to the Slack channel every time a task is created, completed, moved, or commented upon. See More

Top Pro

Great for continuous methodologies

Blossom uses cycle time performance analytics. See More

Top Pro

GitHub Integration

Change items to done or blocked through commit messages. You don’t have to manually update your coding progress. Blossom understands feature branches and pull requests and keeps everyone in the loop. See More

Top Pro

Daily & Weekly Email Digests

Quick summaries where you can see which achievements your team made or which things are blocking the continuous workflow. The reports are also handy for stand-up meetings. See More

KanbanFlow

Platforms:Cloud/Web Android IOS

Specs

parolu

Pros

Top Pro

Integrated timetracking for your tasks

Top Pro

Clean and easy user interface

Pipefy

Output Time