What are the best free to-do list applications for Android?

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17

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81

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Recs.

Apr 28, 2021

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Updated

Here’s the Deal

16 Options Considered

Best free to-do list applications for Android	Price	Platforms	API
-- TickTick	$0-$1.99/mo	Android / iOS / OSX / Web / Chrome / Firefox / Android Wear	Google Assistant/Alexa/Slack/Zapier/IFTTT/Spark
-- SSuite Sticky To Do	Free	Windows,Android,iOS,Linux,Web	No
-- Orgzly	FREE	-	-
-- Google Keep	FREE	Android / iOS / Chrome / Web / Desktop	No
-- Any.do	FREE+	Android / iOS / OSX / Web / Chrome	No

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Tick Tick

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score 11 · Answer 1

TickTick

Top Pro

Description and checklist all together

Paid users can add description and checklist into a single task all together. See More

Top Con

No search of non-latin languages in web

The web version has no ability to search non-latin languages (e.g. Russian, Greek). See More

ResponsibleCoatlicue's Experience

Not Free See More

Specs

Platforms:Android / iOS / OSX / Web / Chrome / Firefox / Android Wear

API:Google Assistant/Alexa/Slack/Zapier/IFTTT/Spark

Collaborative:Yes

Reminders:Yes

See All Specs

Top Pro

Share task lists for collaboration

You can share a list through an email or a shareable link. See More

Top Con

No native integrations with IFTTT or Zapier

The app doesn't feature native integration with these services, but you can use this functionality by fiddling with the custom email address that is provided by TickTick. See More

Top Pro

Clean UI

TickTick takes a minimalistic approach in order to keep things simple. See More

Top Con

Intelligent date and time entries don't work everywhere

In some apps, you can type "call Ben tomorrow at noon" and the date and time fields will be automatically populated with "tomorrow" and "noon". TickTick has recently implemented this feature, but it doesn't work flawlessly via the webapp or via a widget. The functionality does work good within the Android app, however. See More

Top Pro

Free task tagging

Tags are a native feature; up to five tags can be applied to each task. See More

Top Con

No 2-way sync with Google Calendar

Top Pro

Create checklist for a task

On each task you can choose between a text description or a checklist. See More

Top Con

No trial/demo version

No demo or trial version for all features in the mobile and web app. But they providing a refund within 14 days. The Windows app has a free trial but not for all features (eg. you cannot subscribe a calendar). See More

Top Pro

Cross-platform

It’s accessible on the web, via a Chrome extension, on Android (phone/tablet, with widgets), and on iOS. See More

Top Con

No formatting in notes

Notes cannot formatted, no bold or italic text, no lists, etc. This works better in other apps like Todoist. See More

Top Pro

Easy to add tasks

Just start typing to add a task. See More

Top Con

Abo model is too expensive

Top Pro

Lightweight app

TickTick is resource-light, which is great if you run multiple programs or are using an older device. See More

Top Con

Free version is limited

TickTick's free version is limited to 19 task lists, 1 attachment per day, and 1 collaborator. See More

Top Pro

Multiple reminders

You can add up to five reminders for different time to a single task. See More

Top Con

Translation to Portuguese is not professional

For Portuguese speakers, the Portuguese translation seems very amateurish. See More

Top Pro

Has a calendar view

Pro version of the software allows tasks to be laid out in an easy to overview calendar view. See More

Top Pro

Custom themes for pro users

Paid users can enjoy pro themes. See More

Top Pro

Flexible recurring tasks

Recurring tasks are simple to set, and can be created according to custom rules. See More

Top Pro

Google Calendar integration

You can integrate TickTick with Google Calendar. See More

Top Pro

Can set duration of a task

You can set starting and ending date and time for tasks. See More

Top Pro

Smart list

Allows you to set custom filters, making it easier to find tasks. See More

Top Pro

Support team is great

Support team responds quickly. See More

Top Pro

Folder with concluded tasks

Easy to see all concluded tasks by date of conclusion. See More

Top Pro

Great Today and Tomorrow default list

Top Pro

Estimate Pomo for a task

Top Pro

Pomo Timer

Top Pro

Turn emails into tasks

Top Pro

Keyboard shortcuts

TickTick supports keyboard shortcuts that makes it easier to work with. See More

Top Pro

Print tasks

Easy to print any task you want to. See More

Top Pro

Recover from trash

Easy to see and recover tasks from trash if you deleted them by accident. See More

Top Pro

Set list color

You can set a different color for each list. See More

Top Pro

Advanced sorting options

Tasks can be sorted by dragging and dropping them in the list. See More

Top Pro

Customizeable Android widget

You can change the opacity, themes, lists, and cosmetic features of the widget. See More

Top Pro

Location reminder

Remind you of a task when you reach specific location. See More

Top Pro

Supports #hashtags (labels)

Just click a hashtag to filter your labeled tasks. See More

Top Pro

Smart date parsing

You can type "buy milk tomorrow 5pm" it will turn into a task as "buy milk" and reminder set as tomorrow 5pm automatically. See More

Top Pro

Follows Android design guidelines

The mobile Android app of TickTick follows the Android design guidelines for a familiar interface. See More

Top Pro

Integration with calendars by URL

Shows your events on other calendars (like Outlook) in your task list. See More

Top Pro

Siri integration

You can add tasks via Siri. See More

See All

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score 6 · Answer 2

SSuite Sticky To Do

Top Pro

This software is also PWA enabled

This application may be installed and run on any operating platform. See More

Top Con

No Reminders

There are no reminders available. See More

Specs

Platforms:Windows,Android,iOS,Linux,Web

Top Pro

Custom wallpaper selection

Sticky To Do has fifty wallpapers to select from in both the light and dark mode. See More

Top Pro

Light/Dark Mode

Has the option to change the color view between light and dark mode. See More

Top Pro

Multiple Categories

Has up to seven categories to save your tasks in. See More

Top Pro

Add unlimited tasks to each list

There is no limit in the amount of tasks you may add to each To Do list category. See More

See All

score 4 · Answer 3

Orgzly

Top Pro

Easy to organize a large amount of information

The hierarchical structure makes it easy to organize and find notes and tasks. See More

Top Con

Not very convenient UI

You need to click on different submenus to complete a simple task (add new node, move current node, etc) See More

Nick Anderson's Experience

The most usable org-mode client for mobile devices that I have tried. See More

Top Pro

Tasks

You can schedule and track tasks See More

Top Con

If you don't use org-mode, then this is probably not the best option

Top Pro

It works with org-mode

The most amazing way to organize all your plain text. See More

Top Pro

Looks very nice and feels great

Top Pro

Private

It works offline, so your data stays with you. See More

See All

score 4 · Answer 4

Google Keep

Top Pro

Cross platform

This app can be used seamlessly across all platforms including Android, iOS, and desktop computer platforms. See More

Top Con

Organization is limited to just multiple tags for notes

There are no folders in Keep that you can move notes into. It makes the user interface more cluttered, and navigation gets more difficult. See More

Specs

Platforms:Android / iOS / Chrome / Web / Desktop

API:No

Top Pro

Drag and drop sorting

You can move cards manually, which is great for prioritizing to-dos. Within a card, you can also drag and drop items. See More

Top Con

No notifications when tasks are added to shared lists

Although the ability to collaborate on lists is advanced, Keep will not let you know when another person adds an item to a list you share. See More

Top Pro

Super fast to use

The focus on a minimal interface makes everything fast to use on both web and mobile. This comes in handy for when a note needs to be jotted down quickly, as there is little to no load times or faffing about trying to get to a space where the note can finally be recorded. See More

Top Con

Single-level lists only

There’s no way to set a hierarchy for your lists. See More

Top Pro

Automatic saving

Automatically saves new changes so that nothing is lost. See More

Top Con

Cannot share groups of notes (e.g., labels)

Google's equivalent of groups are labels, which can't be shared. By comparison, Trello allows you to share boards with others. Trello also supports grouping through teams. Google Keep has no such concept. See More

Top Pro

Notes can be grouped via labels

In addition to the ability to color-code notes, they can be labeled and navigated and grouped that way. This allows for easy organization, to then be found easily at a later date. See More

Top Con

Does not offer themes

There is no option for changing the color theme (such as a dark theme) unless you use a 3rd party extension. See More

Top Pro

Notes can be color-coded

Top Con

No text formatting

No basic formatting like bold, italics. Makes it harder to do things like meeting notes. Keep is intended as a minimal and quick note taking app, but sadly for those that are looking for something more robust, the features are just not there. See More

Top Pro

Easy to use

1-step to take a note on android: tap 'take a note' Web version: cursor is on the note itself See More

Top Con

Too simplistic of an approach

Top Pro

Notes can include photo and audio attachments

Notes can include multimedia attachments in addition to text. See More

Top Con

Not open source

This application is proprietary, and thus cannot be modified or freely distributed. See More

Top Pro

Unlimited and seamless sync across all Google connected devices, from mobile to desktop

When a mobile device isn't in use, Google Keep can be accessed as a Chrome app or as a website. Basically, no matter the device being used or the OS on it, there is always a way to access the app. There is also no limitation to how many devices this can be done with, freeing up the user to always have access. See More

Top Con

Can be taken down some day

As Google is notorious for taking down services, you may end up with just a backup of your notes in XML format and a need to look for a substitute. See More

Top Pro

Archives finished tasks

Any finished task is archived and can be searched at a later date. See More

Top Con

Messy if you have lots of notes

Top Pro

Both location- and time-based reminders

You can set reminders that bring certain notes to your attention when you arrive at a specified location or when it’s a specified time or date. Unfortunately you can only do one or the other for each note. See More

Top Con

Delay between to-do entries

The keyboard closes and reloads between to-do list entries, so the first letters or words may be missed if you’re trying to quickly create a list. See More

Top Pro

Notes can be grouped via labels

In addition to the ability to color-code notes, they can be labeled and navigated and grouped that way. See More

Top Con

Google account required

You're required to have a Google account in order to use the app. See More

Top Pro

Supports drawing or writing notes by hand

Newer version of Google Keep now supports drawing on either a blank page, existing notes or in an image attached to the note. See More

Top Con

Google can access and mine your data

You have to be okay with Google analyzing and using your data in order to use Keep. See More

Top Pro

Can share and collaboratively edit any item including lists

Keep allows sharing any item with other contacts and editing them together at the same time. This way a team can work together in real time, no matter their location. See More

Top Con

Does not integrate with Google Calendar or Tasks

It does not integrate with Google Calendar or other Google Apps with the exception of "Google Now." Keep reminders can appear on Google Calendar, but you can not get reminders and use Tasks at the same time. See More

Top Pro

Really well implemented speech-to-text

Google has a lot of experience with speech-to-text functionality and they did a fantastic job with Keep. This means you can easily record spoken notes that can then be changed to a text based note. See More

Top Con

Not distributed

Cannot run on own servers as Keep will only run on Google's own servers. This increases the risks which are normally associated with handing over critical applications to a large (US) corporation. See More

Top Pro

Useful Android home screen widget

The Keep widget lets users quickly see existing notes and add new ones. See More

Top Con

No Windows Mobile app

No Windows Mobile app, and it is unlikely to ever be produced. See More

Top Pro

Includes character recognition for text in images

Google Keep lets users take pictures of physical notes and makes the contents searchable within the app. This can be a convenient time saver for those that do not want to type out the necessary info, but rather take a quick snapshot of it. See More

Top Con

No BlackBerry 10 app

No BlackBerry support apart from web. See More

Top Pro

Works as a great bookmarking tool as links added can optionally include a preview image

Keep has a great feature that allows you to save sites you visit as a special note type with a link and a preview image. See More

Top Con

Can be difficult to discover the features

Google Keep has slowly been introducing new features, but doesn't do a good job of helping you discover them. See More

Top Con

Synchronization bugs

There are some issues with synchronizing data including laggyness and returning old/deleted items. See More

Top Con

No ability to undo changes

There is no way to revert changes or restore text you may have accidentally deleted (however, you can restore entire notes for up to 7 days after deletion). See More

Top Con

No way to search within a note

There is no "find" feature for looking up a word or phrase within a note, which can be problematic in larger notes. See More

Top Con

No integrated social media sharing

There is no integrated social media sharing if you directly want to post your note to Twitter, Facebook, etc. See More

Top Con

No API

See All

score 9 · Answer 5

Any.do

Top Pro

Free version

Any.do has a free version and also offers a Premium plan that costs $3 a month. See More

Top Con

All tasks default to "today"

While there is a 'someday' category, by default every task as an end date of today. This means you get constant notifications for quickly added tasks. See More

ResponsibleCoatlicue's Experience

Not totally Free See More

Specs

Platforms:Android / iOS / OSX / Web / Chrome

API:No

Collaborative:Yes (Share lists, assign tasks)

Reminders:Yes

See All Specs

Top Pro

Missed call reminder on Android

The mobile app reminds you of missed calls and helps manage them in the future. See More

Top Con

Awkward data entry

You cannot simply start entering tasks, one after another. You must click or tap the add icon to get a text entry field. See More

Lucas Brand's Experience

Not Free See More

Top Pro

"Any.do Moment" makes to-dos manageable

"Moment" is a reminder to check all tasks that are planned for the day. It simplifies scheduling your day and let’s you quickly check off items as they're completed. It can be set it to prompt you in the morning or afternoon to review your day’s tasks and update whether or not you’ve accomplished them. This is really useful for managing a long to-do list without feeling overwhelmed. See More

Top Con

Slow animations and features

The app goes for a smooth feel with lots of things being automated and animated. This slows down it's use, especially on older phones. See More

Top Pro

Clean, intuitive design

Any.do splits all tasks up into groups. Tasks can be grouped either by date (today, tomorrow, upcoming, and someday) or in custom folders. Each group has a plus button next to it that allows adding new tasks to the group. See More

Top Con

Spotty auto-complete and voice recognition

Though the auto-complete feature is very smart in that it can access contacts and create a variety of tasks, it also might auto-complete with something entirely wrong. The voice recognition also has some issues with correctly understanding what is being said. See More

Top Pro

Web interface for desktop access

The web interface can be used to add items. See More

Top Con

Cannot see task details easily

To view subtasks, notes or other data you have to click or tap multiple times. There is no task view that shows everything you should know about the task. See More

Top Pro

Folders for tasks

Users can create and edit folders for certain tasks, like “personal” and “work.” See More

Top Con

No Android Wear and Apple Watch support

The Any.do app currently does not support Android Wear or Apple Watch, in contrast to rival to-do list apps such as Todoist or Wunderlist. Currently Any.do does not have plans to support these devices. See More

Top Pro

Simple

Any.do includes the features that are needed and nothing more. See More

Top Con

Offline access not available in free version

Since the addition of the Premium plan, offline access to lists is not available for free Any.do users. See More

Top Pro

Cross-platform support and sync

The app runs on iOS, Android, as a Chrome extension and in browsers. See More

Top Con

Invasive App Permissions

In order to be a complete solution, Any.Do can seem to take over your phone. For example, it monitors missed calls so you can schedule a call back. See More

Top Pro

Five simple widgets for Android

There are five widgets to choose from, all of which are simple and useful. See More

Top Con

Lack of power features like priority and labels

Any.do has only two levels of priority that can be assigned to tasks, namely Normal and High. There is no way to assign any sort of weights to tasks either. There is no feature to assign any sort of labels on them to be able to filter particular type of tasks. These features are very valuable to a power user. See More

Top Pro

Rewards for completing tasks

The app integrates with Kiip, a reward platform that gives free, real-life rewards when a to-do list is completed. See More

Top Pro

Clever auto-complete

As tasks are added, Any.do attempts to guess what is going to be written and offers suggestions. It will search through contacts for names and information, allowing you to add people to tasks and offering suggestions for meeting spots that are convenient for everyone. See More

Top Pro

Has a system that allows collaborating on tasks

Any.do allows creating "hubs" for groups of people, like colleagues, family, and friends, where tasks can be shared or assigned to each other. See More

See All

score 2 · Answer 6

SquidHub

Top Pro

It's super simple and intuitive

Specs

Platforms:Web / iOS / Android

score 2 · Answer 7

Toodledo

Top Pro

Decent filtering and sorting

Alexandre Machado's Experience

To-do list (tasks management) is the best feature of Toodledo. I've compared several other apps and it is really the best. See More

Specs

Platforms:Android / iOS / Web / WatchOS

API:yes

Collaborative:yes

Top Pro

Functionality-rich

Integrated sharing, note taking, habit tracking, and outlining make this a more powerful tool than a simple list of to-dos. See More

Top Pro

Space to add lengthy text

Notes area that can then be hidden. See More

Top Pro

Can tag items

Top Pro

Priority organizing

Top Pro

Great GTD implementation

The GTD principles are very perfectly supported by Toodledo. See More

Top Pro

Can create to-do items via email

It's possible to create a to-do item by sending or forwarding an email. See More

See All

score 3 · Answer 8

Wunderlist

Top Pro

Simple & easy to use UI

Wunderlists' UI is very fast and easy to use. The features are easy to find and everything flows together smoothly. See More

Top Con

Will be discontinued

Wunderlist was purchased by Microsoft in 2015, and will be discontinued after the release of Microsoft To-Do. https://blogs.office.com/2017/04/19/introducing-microsoft-to-do-now-available-in-preview/ See More

ResponsibleCoatlicue's Experience

Not totally free See More

Specs

Platforms:Android / iOS / WP / OSX / Windows / Web / Chrome

Top Pro

Allows sharing task lists

Wunderslist allows emailing and “cloud sharing” task lists. See More

Top Con

Subtasks hidden within task window

Wunderlist doesn't have true subtasks but rather a single task list with an entirely different user interface hidden within each task. Having separate interfaces for tasks and subtasks restricts flexibility in how one structures projects. See More

Lucas Brand's Experience

Not Free See More

Top Pro

Easy task management

Allows for easy task management with due dates, reminders, star, and list groups (contexts). See More

Top Con

Doesn't have a calendar view

No calendar view, integration with GCal is ridiculous - updates every 8 hours or something, integration with Outlook is ridiculous - tasks only show as all-day event. See More

Top Pro

Beautiful backgrounds

Wunderlist comes with 20 free wallpapers and 10 paid wallpapers for users to customize the background image in the Wunderlist app. In addition, advanced users can also use their own image as background image with few tweaks, which is absent in main Wunderlist app. See More

Top Con

Acquired by Microsoft, So Future is Uncertain

Microsoft acquired Wunderlist in 2015, and therefore its future is uncertain. It's unlikely Wunderlist will continue to be an (1) independent product with (2) a free version and (3) continue to develop and innovate at a reasonable pace. More likely, Microsoft will at least monetize Wunderlist the way it monetizes its other products. It's also likely that Microsoft will integrate it into its suite of office products and even its Windows operating systems. To see what this is like search the Web for "Microsoft OneNote Mac OS X," and you will find a host of "standard" features only available in the Windows version, "official" documentation and tutorials that presume you have the Windows version (but never say so), etc. One would also expect versions running on Linux to be worse or nonexistent. Also, Microsoft software in general tends to be bloated with marketable features but little concern for efficiency regarding memory usage, processing efficiency, or unobtrusive updates. See More

Top Pro

Has a free, adless version

Wunderlist is available both as a free app without ads or heavy restrictions, and in a pro version that enables you to add larger files and take advantage of additional customization options. See More

Top Con

Limited customization and organization options

Wunderlist doesn't allow for much customization in list sorting or visual themes. It offers only a couple dozen background choices and has no option to add your own. See More

Top Pro

Cross-platform syncing

Wunderlist features cross platform syncing which insures your tasks are always updated across iOS, Android, Windows, OS X, Kindle and browser. See More

Top Con

Web version attachments are icon only

The web version allows you to attach files, but does not give preview or thumbnail of the attachment. You just see the file name and icon. Clicking it opens the file. See More

Top Pro

Group members can comment on list items

Found in the detail view, comments let you to start a conversation, leave feedback, ask a question, or add extra insight to your to-dos. They are saved with a timestamp and are immediately accessible to any members of your shared list. See More

Top Con

Lack of vision

At start it looks promising, but now they lost direction. Too confusing implementation of workflow details, focusing on irelevant things See More

Top Pro

Group integration

Wunderlist allows you to share lists and tasks with others via email or Facebook. This allows you to set group tasks and lists. When one person completes the task, they can check it off and it is then completed for every other team member. See More

Top Con

Incomplete keyboard control

There's no clear way to mark tasks complete using the keyboard, which is frustrating since all other common tasks are keyboard controllable. See More

Top Pro

Supports timed reminders and recurring items

Top Con

Does not support postponing tasks

You cannot hide a task from a list if this task will be valuable just from some date. See More

Top Pro

Simple, useful task management features

Wunderlist features the standard ability to add tasks and organize them within lists, but one aspect in which it excels is the amount of detail you can add to each task. Rather than simple alerts, tasks incorporate a number of other options, including reminders, subtasks, notes, and recurring tasks. You can also star important tasks, which is simpler than the priority systems used in many other apps. See More

Top Con

Does not sync with Google Tasks

There’s no innate compatibility with Google Tasks, which makes it a no-go for users who rely on that service. See More

Top Pro

Keyboard shortcuts

Wunderlist comes with the Keyboard shortcuts that can allow users to perform task faster using the keyboard. See More

Top Con

No utilization of location on mobile apps

Wunderlist doesn't have any location-based reminders, nor does it offer to include your location information as you add items. See More

Top Pro

Smartwatch compatible

The Wunderlist app supports Apple Watch and Android Wear, which allows for instant action and task viewing on these smartwatches. See More

Top Con

Cannot hide task lists which have been completed

Top Pro

Easily customized list icons

Rather than relying on standard icons, users can individually set the icons for their lists using emojis. For example, if the list is about TV shows, you can set the list icon to be the television emoji. See More

Top Con

Sync can be unreliable on mobile devices at times

The mobile app does not always sync smoothly or quickly with the desktop program. See More

Top Pro

Public lists

Some lists can be published in order to share them with others. Interestingly, other people can see the items of a public list, but not the notes and sub-lists of those items. See More

Top Con

No options for subtasks or subcontexts

Since sub-tasks are included inside a task, you do not have the full set of features for them. No ability to leave comments, for example. See More

Top Pro

Can add to your list via email or Google Now

If you're on the run or away from your device, you can add items to your list by email. You can also add notes to the list item using the body of the message. Wunderlist supports Google Now, meaning you can add to your list using native voice commands on Android. See More

Top Con

Horrid customer support

Top Pro

Supports timed reminders and recurring items

Top Con

Does not have a native Linux app

There is no native application available for Linux-based systems, but you can always work inside of your browser instead. See More

Top Pro

Easy to print tasks

Wunderlist automatically translates your tasks into a printer-friendly format when you hit print on Mac, Windows 7, iOS, and Android devices. See More

Top Con

Cannot sort list in the list listing

Wunderlist does not have the ability to sort the list in the list listing. See More

See All

score 1 · Answer 9

Zenkit

Top Pro

Native apps

Native apps for iOS, Android, macOS, Windows, and Linux. See More

Top Con

No sub-tasks yet

Yanis's Experience

Still my favorite to-do list app, in this cas for Android. Really looking for the upcoming features... See More

Specs

Platforms:Web, Windows, macOS, Linux, Android, iPhone

Top Pro

Powerful and simple to use tool with a clean design

Easy to use and easily understandable for everyone. See More

Top Con

No Widget yet

Top Pro

Many important data views

Data views include Mind-Map, Kanban-Board, Spreadsheet, List, and Calendar. Views can be switched easily. See More

See All

score 2 · Answer 10

SynapBook

Top Pro

Free

Top Pro

Frequent updates

Bug fixes and additional new features rolled out frequently. See More

Top Pro

Various text styles and decorations

General styles (bold, font size), highlighter and separator line, and more. See More

Top Pro

Memo can be structured in tree form

Using the tree structure, you can structure the content. See More

See All

score 4 · Answer 11

Todoist

Top Pro

On mobile apps, swipe left/right performs fast reschedule/done

Swipe right to mark a task as done, swipe left brings up several rescheduling options (tomorrow, next week, specific date, etc.). See More

Top Con

No decent filtering or complex searches

Peter Vandenberghe's Experience

for todo's, this is my preferred app. Simple and practical. See More

Specs

Platforms:Android / iOS / OSX / Windows / Web / Gmail / Outlook / Thunderbird / Kindle / Chrome / Firefox

Reminders:yes

Multifactor:No

Location-based reminders:yes

See All Specs

Top Pro

Smart Schedule (Let AI schedule your tasks)

Todoist Smart Schedule adapts to your habits over time, analyzing your workload and determining how urgent a task is. By using both your past todos and future todos (as well as the data from millions of other users), it can sort your tasks in most important/ most urgent order, if you want. See More

Top Con

Naming convention for labels is very limited

No spaces or special chars are allowed. See More

ResponsibleCoatlicue's Experience

Not Totally Free See More

Top Pro

Quickly browse your list through smartwatch devices

The Todoist app supports Apple Watch and Android Wear for instant action and task viewing through smartwatches. See More

Top Con

Lacks advanced task repeating options

For example: second Saturday of every 2 months. See More

Top Pro

Infinite list depth

All subtasks are full featured tasks. This means that at a glance you can see subtasks, unlike other applications that require you to open the task. See More

Top Con

Cannot export data

Top Pro

Monitors productivity and rewards it with karma

Todoist monitors how many tasks are completed and gives karma points as rewards for accomplishing them. It can also display charts showing productivity trends, which are great for finding areas that need improvement and increasing your overall productivity. This feature is a great motivator and an effective way of tracking productivity. See More

Top Con

Cannot import data

Top Pro

Super quick syncing

You can shift between devices without having to worry about if tasks have been synced or not. Todoist sync will always be quicker than you. See More

Top Con

Not much independence of customising the layout

This has been a consistent "con" with Todoist. You cannot decide what should be the size of the fonts. You cannot switch between one-column layout and 2-column layout. You cannot view completed tasks. It is a brilliant application of course, but the development team is stuck on its basic idea of the app and after that they just haven't been developing further. See More

Top Pro

Allows creating location-based reminders

Location-specific tasks can utilize the GPS in your mobile device to offer reminders when you are in the appropriate vicinity. For example, grocery lists that are linked to the location of your regular grocery store. See More

Top Con

Using "next" actions requires a messy workaround

Todoist was not designed for "next" actions. You can use a workaround by manually setting certain items as priority and then filtering them, but that process requires a lot more management than other tools. See More

Top Pro

Extensive integration with a wide range of external apps

Todoist offers integration with a wide range of external apps, including Google Drive, Dropbox, Google Maps, Apple Maps, Zapier, Toggl Button, TaskClone, CloudMagic, IFTTT, Calendar Sync, Google Now, Dispatch, Mailplane, Airmail, Drafts, Workflow, PomoDone, 1Password, Powr of You, Mailbird, Yoke, Taco, Ginger Keyboard, Time Doctor, and Rindle. See More

Top Con

Free version has limited functionality

Without a subscription you won’t have access to reminders, comments, or labels and filters. These are features that many users find essential, but aren't included without a subscription. See More

Top Pro

Allows creating task templates

Tasks can be saved as templates by going to "task actions" and selecting "export as a template." The template will be saved locally. Saved templates can then be imported by going to "task actions" button and clicking "import from template." This allows you to use past task items as a starting point for creating new tasks. See More

Top Con

No way to add additional info to a task

There is no metadata for the task itself, like a description. While a paid feature allows you to write comments and attach files, info could be lost in the conversation. See More

Top Pro

Great home screen and lock screen widgets

The native widget is fully functional and editable without needing to open the app. A premium feature allows you to add and edit the task list on your mobile device’s lock screen. See More

Top Con

Awkward data entry

Several aspects of data entry are far more awkward than they should be: Adding notes, moving subtasks within the outline, and scheduling repeating tasks are all handled better by other apps. Adding notes cannot be done while creating the task, but must be done after. Moving items within the outline hierarchy is very clumsy and the use of keyboard shortcuts (such as holding down 2 or 3) requires knowledge of your current level in the hierarchy (which is not always clear). Finally, there is a natural language syntax for repeating tasks but it is very finicky and there is no good feedback mechanism to tell you whether or not it’s working. See More

Top Pro

Can be set to send a daily digest email

You can easily program a digest email that will send you an up-do-date summary of your tasks and deadlines. See More

Top Pro

Visual scheduling

By clicking on a task and then selecting “schedule,” a dialog box will pop up with shortcuts like "today," "tomorrow," or "postpone until tomorrow." A date can still be entered manually. See More

Top Pro

No ads in free version

The unpaid version contains no ads or popups encouraging you to upgrade. The only time you will be asked to upgrade is if you attempt to use a premium feature. See More

Top Pro

Monitors productivity and rewards it with karma

Todoist monitors how many tasks are completed and gives karma points as rewards for accomplishing them. It can also display charts showing productivity trends, which are great for finding areas that need improvement and increasing your overall productivity. This feature is a great motivator and an effective way of tracking productivity. See More

Top Pro

Allows sharing and collaborating on tasks

Anyone can be invited to collaborate on tasks and projects. Users can work alongside five people for free and 25 via the paid version. Collaboration includes the ability to assign tasks, comment on tasks, and receive instant updates. See More

Top Pro

Supports natural language input

Todoist supports phrases like "tomorrow," "next month," "in 3 weeks," or for recurring tasks, "every week" or "every 3 days." See More

Top Pro

Multiple ways to organize tasks

Tasks can be structured in nested lists. They can be moved around by dragging and dropping them or via keyboard shortcuts. Tasks can be assigned labels, color codes, priorities, and can also be grouped into projects. See More

Top Pro

Powerful search and filtering functionality

Todoist allows you to perform advanced queries to find tasks that are overdue, have a certain priority level or label, are within a certain project, are assigned to a certain person, or have a deadline set within a certain date range. It also allows combining different queries, removing certain results from the queries, and creating either/or statements. These queries can be saved as filters for easy access. Filters can be color-coded. See More

Top Pro

Minimalist UI that's designed for efficient use

Todoist's web and desktop interfaces have a 2-column layout. The right column has all tasks organized in nested lists with color codes and information such as what people are assigned to each task and which project the task is part of. The left column offers ways of accessing various groups of tasks – tasks that have to be completed within a certain timeframe, tasks that are a part of a certain project or have certain labels attached to them, etc. The left column also contains filters that allow even more advanced ways of finding a group of tasks. The mobile interface follows a similar design philosophy, but gives each column a separate view. See More

See All

score 4 · Answer 12

Remember the Milk

Top Pro

Powerful query language

Query language can be used to build your own GTD-based system, with tags and lists and queries. Such as system can be used for private life and work alongside several simple lists without things getting mixed up. See More

ResponsibleCoatlicue's Experience

Not Free See More

Specs

Platforms:Web / Mac / Linux / Windows / iOS / Android / Blackberry

API:Yes

Collaborative:Yes

Top Pro

Has its own syntax for programming smart lists

Smart lists are configured using Remember the Milk's syntax, making it very customizable. See More

Top Pro

Excellent cross platform support

Whether you depend on an iOS, Windows or Android phone; Google Calendar or Outlook; Evernote or Twitter: RTM has an app or extension for you. See More

See All

score 4 · Answer 13

Trello

Top Con

Not really a to do list

Trello is much more a workflow and project management program than a typical to-do app, which makes it overwhelmingly robust for those looking to jot down their shopping list. See More

Top Pro

Attach files to cards

Keep all of your files (images, documents, etc.) organized on their relevant cards. See More

ResponsibleCoatlicue's Experience

Not Free See More

Specs

Platforms:Android / iOS / Windows / Web

Top Con

Can't create dependencies between cards

Top Pro

Free for unlimited users

Trello offers a very generous free version that has no ads, no restrictions on the number of users, and very little restriction on how the program can be used. The paid features are generally cosmetic, such as the ability to change the background, add stickers or integration with other tools. See More

Lucas Brand's Experience

it is not free See More

Top Con

Can't get one view of cards across all boards

However, you can view all cards assigned to you. See More

Top Pro

Cross-platform and cross-sync

Trello works on all modern devices through the web application and has native apps for iOS, Android and Windows 8/10 devices. See More

Top Con

Impossible to use Pomodoro timer connected to Trello on iOS

Top Pro

Features to add voting on cards

Trello offers support for features to add voting on cards, often referred to as 'power-ups'. See More

Top Con

No quick deadline assignment

You have to open a Calendar every time to set a date without any quick options like today, tomorrow etc. See More

Top Pro

Sub-tasks

Each card can have one or even multiple task lists. See More

Top Con

Managing large projects may be difficult

Trello works best with medium to small projects and with very high-level overviews. It is less effective for projects that require very granular management due to the fact that it becomes considerably more difficult to keep track of various cards and priorities as they are pushed off the screen. See More

Top Pro

Works well for visual thinkers

The UI is based around Kanban, so you can see all your tasks and their status clearly. See More

Top Con

No desktop client

There is no Windows or Mac client now but you can still access all of the features through your web browser. See More

Top Pro

Highly flexible workflow

Trello calls items used in the workflow “cards.” Cards are double-sided and can contain subtasks as well as notes and other details. Card columns can be used to simulate a workflow by moving cards from left to right as they are completed, or as a way of indicating task priority. The workflow is highly flexible as the columns are completely customizable to suit the task flow. For example, tasks can be put through a workflow "idea > approved > in-progress > pending review > released" or simply "ideas > released" depending on the granularity level needed. This makes Trello a great solution to feature management as it's possible to set up boards to handle everything from agile sprints to a more generic to-do list, all with status management. See More

Top Con

Subtasks lack features

Every task can have a list of subtasks which more closely resembles a standard to-do list. These lack the functions that cards offer you. You cannot comment on a sub-list, give the sub-tasks due dates, or provide additional information. You are limited to only checking them off once completed. See More

Top Pro

Great real-time team collaboration features

Trello has permissions at the board level as well as the ability to assign multiple people to each card. There are a lot of sharing options available and boards can be made visible for the public. It's also possible to subscribe to a card to be notified of its progress. The simplicity of the UI makes collaboration easy because it’s very simple to see the progress of each card and who is responsible for it. It also updates constantly to reflect real-time changes in progress. The simplicity of the UI makes collaboration easy as it’s very simple to see the progress of each card and who is responsible for it. It also reflect changes on boards in real-time. See More

Top Con

Light on features

Trello is focused on simplicity and as such forgoes certain common features that may or may not be important to you. See More

Top Pro

Simple and easy to use interface

There are two primary columns: the board is shown on the left and all the other controls on the right. The main means of interaction is dragging and dropping to-do cards into the various lists. The board structure is very customizable, and includes a variety of features that help along the way: color-coding, due dates, card images, checklists with a graphics bar that allows following progress easily, and card aging for cards that haven’t been touched in a long time. See More

Top Con

No multi-board aggregation

If you have multiple boards with tasks on them there is no way to get all the tasks on one board in a way that changes on one board will update the other. See More

Top Pro

Markdown support with well-rendered images

Trello supports Markdown, meaning that HTML input is represented appropriately. Cards with attachments are also rendered well. For example, images are shown correctly on the card, bug links are detected etc. See More

Top Pro

Functionality can be extended via plug-ins

Voting, view, and calendar plug-ins further increase the functionality. See More

Top Pro

Excellent for groups using agile software development

The responsiveness and layers of customization make it easy for team members of various disciplines to collaborate on the same task board. See More

Top Pro

Action history log allows you to rapidly follow changes

There is a global history system which allows to rapidly follow changes. There is also a notification system if another user updates the board while you're watching it. See More

Top Pro

Lots of API integrations

Top Pro

Great native app for Android and iOS

Top Pro

Good performance

Top Pro

Smooth media integration

Works like a charm. See More

See All

score 4 · Answer 14

Microsoft To-Do

Top Pro

Multidevice sync

To-Do syncs between your phone and computer, so you can access your to-dos from school, the office, or the grocery store or even while you're traveling around the world. See More

Top Con

No folders

No folders for grouping lists. But this feature is in the work. See More

Mikaël Bertoux's Experience

All the lists we want, the tasks with all functions we need, good design. The daily planner is the best. See More

Specs

Multifactor:Yes

Top Pro

Reminders and Due Dates

With important to-dos that you really shouldn't forget you can add reminders and due dates—we'll remember them for you. And if you have to-dos that you need to tick off on a daily, weekly or yearly basis you can set up recurring due dates to remind you each and every time. See More

Top Pro

Cross-platform

Available on Android, iOS, Windows and web. See More

Top Pro

Very basic and straightforward

Simple interface and streamlined. See More

See All

score 4 · Answer 15

gTaskBox

Top Pro

Assign & manage tasks / To Do from your mobile’s contact list

Lucas Brand's Experience

Best free to do list application available on both Android and iPhone See More

Top Pro

Communicate urgency of the task/ To Do with a fire button

ResponsibleCoatlicue's Experience

Best for team management See More

Top Pro

Synchronize all your communication on a powerful and scalable cloud

Jason Peters's Experience

Best free to do list app See More

Top Pro

Two way communication for improved transparency and quicker actions

Top Pro

Get notified through SMS in the absence of GTaskBox

Top Pro

Manage deadlines and recurring tasks/ To Do

Top Pro

Use reminders and alarm

Top Pro

Powered by notifications

Top Pro

Team management app

See All

score 1 · Answer 16

Karmin G3 Salon Professional Ceramic Flat Iron

Add Video or Image

16 Options Considered

My Recommendation for TickTick

My Recommendation for TickTick

Description and checklist all together

No search of non-latin languages in web

Share task lists for collaboration

No native integrations with IFTTT or Zapier

Clean UI

Intelligent date and time entries don't work everywhere

Free task tagging

No 2-way sync with Google Calendar

Create checklist for a task

No trial/demo version

Cross-platform

No formatting in notes

Easy to add tasks

Abo model is too expensive

Lightweight app

Free version is limited

Multiple reminders

Translation to Portuguese is not professional

Has a calendar view

Custom themes for pro users

Flexible recurring tasks

Google Calendar integration

Can set duration of a task

Smart list

Support team is great

Folder with concluded tasks

Great Today and Tomorrow default list

Estimate Pomo for a task

Pomo Timer

Turn emails into tasks

Keyboard shortcuts

Print tasks

Recover from trash

Set list color

Advanced sorting options

Customizeable Android widget

Location reminder

Supports #hashtags (labels)

Smart date parsing

Follows Android design guidelines

Integration with calendars by URL

Siri integration

My Recommendation for SSuite Sticky To Do

My Recommendation for SSuite Sticky To Do

This software is also PWA enabled

No Reminders

Custom wallpaper selection

Light/Dark Mode

Multiple Categories

Add unlimited tasks to each list

My Recommendation for Orgzly

My Recommendation for Orgzly

Easy to organize a large amount of information

Not very convenient UI

Tasks

If you don't use org-mode, then this is probably not the best option

It works with org-mode

Looks very nice and feels great

Private

My Recommendation for Google Keep

My Recommendation for Google Keep

Cross platform

Organization is limited to just multiple tags for notes

Drag and drop sorting

No notifications when tasks are added to shared lists

Super fast to use

Single-level lists only

Automatic saving

Cannot share groups of notes (e.g., labels)

Notes can be grouped via labels

Does not offer themes

Notes can be color-coded

No text formatting

Easy to use

Too simplistic of an approach

Notes can include photo and audio attachments

Not open source