What are the best cross-platform task apps?

No functionality for tasks that happen repeatedly. See More

Top Pro

Markdown support

Top Con

No recurring tasks

ThoroughLotan's Experience

Great platform, and open source, so well worth supporting. Also in very active development. See More

Top Pro

Encryption

Top Con

Sync issues on Windows

No way to change account settings and sync easily corrupted. See More

SpontaneousMethe's Experience

I use Joplin for note-taking, personal task management (GTD-style), and knowledge base system (Zettelkasten-style). It's very mature, and keeps on growing and being actively developed. A wonderful, powerful, and simple app. I migrated from Simplenote / Workflowy. See More

Top Pro

Web Clipper

Browser extension saves full pages, clean content, or screen selections to new notes. See More

Top Con

Sync issue under Linux

The Linux client has a bug that requires the user to click the mouse frequently in order for sync to proceed. This bug has been open for a while. See More

Top Pro

Supports sync to many cloud services

Suports sync to Nextcloud, OneDrive, WebDAV server. See More

Top Con

Weak tag searching

Joplin can currently only search for a single tag at a time. None of the boolean operators (AND, OR, NOT) are available for use in searches. This greatly diminishes the usefulness of tags in Joplin. See More

Top Pro

Supports file attachments

Top Con

Slow start on Android

Top Pro

Export to markdown

Top Con

Old school interface

Top Pro

Supports tags for notes

Top Con

Writing and editing in Indic utf8 script is problematic

Miss render fonts while writing, but after finished writing a word, it renders nicely. Adds extra pseudo spaces, clunky writing. Backspace removes unexpected character from unexpected position because of it. See More

Top Pro

Open source

Top Con

No easy web browser option

Top Pro

Offline access

Top Con

Does not come with cloud service available

Joplin can be connected to Nextcloud, WebDAV server ore OneDrive, but the user has to see to that themself. Not that it is much effort. See More

Top Pro

Nextcloud support

Top Pro

Dropbox support

Can sync using Dropbox. See More

Top Pro

Supports multiple languages

English, French and Spanish. See More

Top Pro

Optional CLI interface

Provides a CLI interface for terminal lovers. See More

Top Pro

Active user forum with support from app creators

Support, troubleshooting, and new feature requests are easy to make at the user forum and you can contact the app creator directly. See More

Top Pro

Timed alarm reminder for to-do lists

Top Pro

Supports recurring tasks with plugins

There isn't native support for recurring tasks, but it can be added with plugins. See More

Top Pro

Plugin support

It supports plugins and there is a library of plugins created by the community. See More

Top Pro

All notes are in one central sqlite database

Stores all notes in one single file, one sqlite database. so one can query notes in external database software. Backing up is also easy. See More

It’s accessible on the web, via a Chrome extension, on Android (phone/tablet, with widgets), on iOS and has a native Windows app. See More

77 Other Options Considered

TickTick

Top Pro

Cross-platform

Top Con

Cannot sort sub-tasks in the main task

Only expanding the main task in the main window sorts sub-tasks. Opening the main task in the side window shows sub-tasks without any automatic sorting. See More

TrustworthyTumatauenga's Experience

+1 for TickTick as Task Manager with Standard Notes for the rest. See More

Specs

Platforms:Windows, Linux, Mac, Android, iOS, Web

API:Google Assistant/Alexa/Slack/Zapier/IFTTT/Spark

Subtasks:Yes

Just start typing to add a task. See More

Top Pro

Easy to add tasks

Top Con

No native integrations with IFTTT or Zapier

The app doesn't feature native integration with these services, but you can use this functionality by fiddling with the custom email address that is provided by TickTick. See More

PrivateSirara's Experience

This is the first 'to do' list app that I actually use and keep using. keyboard shortcut and excellent usability to quickly add tasks without disturbing workflow nice calendar view generally very slick with good attention to detail See More

Top Pro

Powerful way of configuring recurring tasks

Recurring tasks are simple to set, and can be created according to custom rules. See More

Top Con

Free version is limited

TickTick's free version is limited to 9 lists, 99 Tasks (per list), 19 Sub-tasks (per task), 1 attachment (per day), 2 members (per list), and no montly calendar view. See More

DaringNingirama's Experience

Love that I can make a to-do list, see all my to-dos in one place, see them on a calendar, categorize by folders and tags, make as many sub-tasks and folders as I want, also see my habits in the app, and also use their focus timer that associates with each task! the focus timer needs some work, especially on the desktop though. See More

Top Pro

Lightweight app

TickTick is resource-light, which is great if you run multiple programs or are using an older device. See More

Top Con

Integrated Calendar doesn't work very well

The integrated calendar (premium account) has problems to show recurring tasks from the Google Calendar. It shows only the first task (known and confirmed bug). The Android app allows drag & drop of tasks only in the list view. Month/Week etc. doesn't support drag & drop in the app but this is working in the web version. See More

Josh Olson's Experience

I looked for a long time for a to-do app that had most of the same features ToDoist has. Two things I always want in a to-do app (1. Intuitive UI (2. Location Reminders. TickTick has both of these, and I like the TickTick UI way more than the ToDoist UI. Worth the switch and the price! (if you go premium). See More

Top Pro

Clean UI

TickTick takes a minimalistic approach in order to keep things simple. See More

Top Con

Subscription model is too expensive

TallRhadamanthus's Experience

Is made by chinese developer, and SSL inspection + IP Geolocation tracking revealed all data being routed through some XianJiang whatever district near Beijing (despite being signed in via Google as the calendar/backup provider) See More

Top Pro

Free task tagging

Tags are a native feature; up to five tags can be applied to each task. See More

Top Con

Annual subscription model becomes too expensive over time

They should do what Agenda does, and only charge once for all upgrades, and then again if people want the new features. See More

BraveVastospati's Experience

Like Wunderlist but better. Some Todoist features without needing the premium. Looks great, has pomo timer See More

Top Pro

Create checklist for a task

On each task you can choose between a text description or a checklist. See More

Top Con

Can get cluttered quickly

Probably depends on how you use it, but recurring and overdue tasks add up too quickly. See More

AdaptableVenus's Experience

Unique combination : unlimited indenting of tasks + recurring alarms See More

Top Pro

Smart date parsing

You can type "buy milk tomorrow 5pm" it will turn into a task as "buy milk" and reminder set as tomorrow 5pm automatically. See More

Top Con

Updates and new features come, but they are slow

JJ's Experience

Great app, best one I've found so far and I've tried quite a few. See More

Top Pro

Has a calendar view

Pro version of the software allows task to be laid out in an easy to overview calendar view. Daily view with 15 min increments available as well. See More

Top Con

Templates can be confusing / hard to make or use

Maciej Bielecki's Experience

Too rigid. See More

Top Pro

Advanced sorting options

Tasks can be sorted by dragging and dropping them in the list. See More

Top Con

Focus / Pomodoro on MacOS needs work

It disappears into the menu bar, and there's no option to keep it in a window or on the desktop unless you make it full screen which limits its usability on the desktop/laptop. The only time this is remotely helpful is if you use your phone as focus timer and your desktop/laptop for work. See More

Top Pro

Set list color

You can set a different color for each list. See More

Top Con

Intelligent date and time entries don't work everywhere

In some apps, you can type "call Ben tomorrow at noon" and the date and time fields will be automatically populated with "tomorrow" and "noon". TickTick has recently implemented this feature, but it doesn't work flawlessly via the webapp or via a widget. The functionality does work good within the Android app, however. See More

Top Pro

Supports #hashtags (labels)

Just click a hashtag to filter your labeled tasks. See More

Top Con

Search in web browser is unreliable

Search in the web browser is unreliable not only for non-Latin, but for Latin alphabets as well. Funny, because it works fine in the Android version. See More

Top Pro

Great support to recurring tasks

Easy to set recurring tasks and a lot of possibilities to do that. See More

Top Con

No search of non-latin languages in web

The web version has no ability to search non-latin languages (e.g. Cyrillic, Greek). See More

Top Pro

Smart List

Allows you to set custom filters, making it easier to find tasks. See More

Top Con

Unable to sync with GTasks, only imports

Top Pro

Google Calendar integration

You can integrate TickTick with Google Calendar. This allows you to schedule tasks around your calendar events. See More

Top Con

Interface is not clear

It has too much information, causing some confusion sometimes. See More

Top Pro

Pomodoro clock included

Can also assign tasks for a pomodoro session. A good way to keeping track of how much time you're spending on each task. See More

Top Con

Translation to Portuguese is not professional

For Portuguese speakers, the Portuguese translation seems very amateurish. See More

Top Pro

Recover from trash

Easy to see and recover tasks from trash if you deleted them by accident. See More

Top Pro

Description and checklist all together

Paid users can add description and checklist into a single task all together. See More

Top Pro

Integration with calendars by URL

Shows your events on other calendars (like Outlook) in your task list. See More

Top Pro

Share task lists for collaboration

You can share a list through an email or a shareable link. See More

Top Pro

Multiple reminders

You can add up to five reminders for different time to a single task. See More

Top Pro

Follows Android design guidelines

The mobile Android app of TickTick follows the Android design guidelines for a familiar interface. See More

Top Pro

Folder with concluded tasks

Easy to see all concluded tasks by date of conclusion. See More

Top Pro

Can set duration of a task

You can set starting and ending date and time for tasks. See More

Top Pro

Habit tracker

Create flexible daily or weekly goals; achieve it all (Read a book) or a certain amount (read 5 pages). See More

Top Pro

Location reminder

Remind you of a task when you reach specific location. See More

Top Pro

Keyboard shortcuts

TickTick supports keyboard shortcuts that makes it easier to work with. See More

Top Pro

No clutter

TickTick takes a minimalistic approach in order to keep things simple. See More

Top Pro

Attachments and images

Files permitted with thumbnail visible in information pane. See More

Top Pro

Custom themes for pro users

Paid users can enjoy pro themes. See More

Top Pro

Tons of easy customizable settings for tasks

Top Pro

Free version still offers a lot of features that other free to-do list apps don't

Top Pro

Switches to Dark Mode based System, or set to Dark Mode yourself

Top Pro

Eisenhower Matrix Smart integration

This feature will automatically sort your tasks into an Eisenhower Matrix based on the default settings, or you can customize them for yourself! See More

Top Pro

Reasonable Subscription Price for all its features

Although their features are sometimes glitchy or need updating, they are still improving and updating / adding features all the time, which makes the price and loyalty worth it. See More

Top Pro

Super-easy import from Wunderlist

Imported the .json file, all is there including the completed tasks. The only thing was that the sub-list were imported as lists, however that was very easy to fix. See More

Top Pro

Customizeable Android widget

You can change the opacity, themes, lists, and cosmetic features of the widget. See More

Top Pro

Templates can be created for Task and Notes

Top Pro

Print tasks

Easy to print any task you want to. See More

Top Pro

Siri integration

You can add tasks via Siri. See More

Top Pro

Voice recording

You can record lectures, sound bites within each created task. See More

Top Pro

Support team is great

Support team responds quickly. See More

Any sublist can be viewed as a top-level list. This sounds simple but makes WorkFlowy extremely powerful. For example, the same line item, "write my book," can simultaneously be a to-do in a task list and the container for an entire working document. See More

Workflowy

Top Pro

Outline-style hierarchy with zoom

Top Con

Doesn't work well in mobile browsers

The functionality of the mobile version of the site is a bit limited, while new features have been added such as the ability to move lines of text, even that is limited on Android to only being functional on Chrome. See More

Specs

Platforms:Web, Windows, MacOS, Linux, Android, iOS

API:Experimental (https://workflowy.com/s/workflowy-extension-api/6ziauXitmUj7idN2 )

Subtasks:Yes

Interface has no clutter. It allows focusing on thoughts to note down. This keeps things simple and easy to understand, which can help keep everything organized in an intuitive manner. See More

Top Pro

Minimalistic interface

Top Con

Doesn't support images

There is no way to attach images to an entry. See More

Top Pro

Easy to see an overview and organize notes

All notes are part of a list, which makes it easy to organize everything. Nested lists allow for organizing notes into hierarchical categories of infinite depth. All lists can be folded. WorkFlowy also has tags and instant full-text search. See More

Top Con

Offline desktop app requires Chrome

The offline desktop requires installing Google Chrome first before the WorkFlowy app can be installed. This is not good news for non-Chrome users especially users who frequently uses Firefox or Safari as their default browsers, in which Chrome app also suffers memory leak and battery issues. See More

Top Pro

Super fast sync between devices

While adding a list of to-do on web, it syncs with iPhone and iPad apps very quickly. This way you can jump between devices with no delay of up to date content. See More

Top Con

Inconvenient interface

Notes automatically collapse, making them unreadable without user interaction. You cannot view multiple long notes at once. See More

Top Pro

Quickly focus on a specific topic

Enables users to focus on specific topic area, which is referred to as "hoisting" within Workflowy. See More

Top Con

No public API

Top Pro

Supports tags

Enables users to search by tags. See More

Top Con

No color coding

It's a black and white interface without the ability to differentiate based on color. See More

Top Pro

Cross-platform web and mobile

WorkFlowy can be accessed from either a browser or their apps, which include a Chrome app for desktops as well as an iOS and Android app. This makes it easy to access ones notes no matter the platform or device being used. See More

Top Con

Cannot use link-text

You cannot have text link to a URL. When you link to a website you have to post the full URL instead. Instead of having the name of the website or article like, Slant, you instead have to post http://slant.co. It's especially annoying if you have a long URL that takes up a lot of space in the document. See More

Top Pro

Deep nesting

Workflowy's 'everything is in a tree' interface makes it easy to keep expanding on topics, no matter where, or how deep in the hierarchy they are. See More

Top Con

No support for Right-To-Left languages...

Mixed text is scrambled, and text-alignment is wrong See More

Top Pro

Tasks can be added and manipulated quickly

WorkFlowy allows entering many tasks very quickly – especially useful for meeting minutes or a "brain dump" when you have to type fast. After typing in all your thoughts, it's very easy to organize and sort multiple groups at once. See More

Top Con

Doesn't work on all mobile phones

Not compatible with Android OS version 4.1 and 4.2. See More

Top Pro

Import and export via OPML

OPML (Outline Processor Markup Language) is a commonly used standard for text exchange. With two-way support for OPML you are never locked into Workflowy. Importing/exporting via copy/paste of entire outlines is a snap. See More

Top Con

Infrequent updates and new features

WorkFlowy works well but it is hardly ever updated, in comparison to Dynalist, which works in a very similar way but has more features and is updated weekly. See More

Top Pro

Text formatting

You can have bold, italic, and underlined text. See More

Top Con

Only supports one big text file

Although with Workflowy's focus feature this can work, you might prefer managing separate text files. See More

Top Pro

Strong community

There are number of talented coders who help customize WorkFlowy with extensions and styles. It has an active blog and welcomes collaboration. See More

Top Pro

Daily digest email

WorkFlowy can send you an email with that day's activity. It's a great way to track progress. See More

The command line interface puts powerful filtering expressions, context, annotations, tags, due dates, reoccurrence, and user-defined-attributes totally in your hands. It’s fast and low friction. See More

Taskwarrior

Top Pro

Command line interface

Top Con

Command line interface

A command line interface is a arguably overly verbose, consequently tedious, way to interact with a To Do list. See More

Indego's Experience

tried, going to back to self-hosted & command line based. See More

Specs

Platforms:Linux / OSX / Windows(Cygwin)

Top Pro

Extensible

Taskwarrior has many front-ends, services, extensions, hook scripts, and capsules available. Taskwarrior keeps a list of contributed tools on their site. See More

Top Pro

Lightweight and fast

Taskwarrior is written in the speedy C++ language. See More

Top Pro

Tasks stored in plain text files locally

Future-proof and easily integrated with version control system. You never lose access to your data. See More

Top Pro

Sync across devices

When used in conjunction with the Taskserver, it can sync tasks (conflict-free) across your Taskwarrior devices. This includes integration with Mirakel. See More

Top Pro

Supported internationally

It has UTF8 support and is translated into many languages. See More

Top Pro

Customizability

Taskworrior allows you to define custom attributes and reports to your needs. See More

Top Pro

Self-hosted Taskserver

You can be in full control of your data. See More

Todo.txt can be edited in plain text and then displayed with neat styles. See More

Todo.txt

Top Pro

Easily editable format

Top Con

No support for reoccurring tasks

Tasks have dates corresponding to creation and completion, but there is no explicit support for due dates or for tasks that reoccur. See More

Specs

Platforms:Android / iOS / CLI

Collaborative:no

API:no

Source model:Open source

Top Pro

Editable from any text editor without needing any proprietary software

Because todo.txt is just a todo standard with various compatible apps to edit it, you can update it from any device as long as it can edit text and you can access your todo.txt file It's convenient to be able to access your todo list quickly via your programming environment so you don't have to switch contexts, and to have a separate todo.txt file per project. See More

Top Con

Nested tasks not supported

Many todo tasks for developers end up having sub tasks that need to be performed for a parent task to be completed, but the todo.txt format does not have any nesting. See More

Top Pro

Works with lots of apps for every platform

Todo.txt lists can be edited in virtually every text editor ever made and accessed on devices that support Dropbox. The user community has also created a number of apps for dozens of platforms. See More

Top Con

Android app not updated since 2013

The app only seems to support Dropbox. It would be nice to see support for different and newer file storage services. See More

Top Pro

Command line support

You can edit your lists using the command line (e.g., Terminal) via a supplied bash script. See More

Top Pro

Full control over your to-dos

You have full access to the underlying programming rules, and therefore total control over your task lists. See More

Top Pro

Extensible

Has been extended to include most things people want, including a multiple of interfaces and app for all platforms. See More

Top Pro

Easy syncing

Todo.txt automatically and seamlessly syncs through Dropbox. See More

Top Pro

Wide range of interface apps

The community has developed a wide range of apps that interface with the basic file structure. These apps vary in how much they accomplish, how much hand-holding they do, their level of glitz, etc. They range from plugins for an editing app like vim to stand-alone, platform-specific GUI's. So YMMV depending on what you use. (todopy is particularly nice, a Python program that has a "console" mode which provides a keyboard-driven GUI.) See More

Top Pro

Follows the unix philosophy

Does one thing: to do lists See More

Top Pro

It's free

It runs on MacOS, Android, and Python (in the Mac's Unix CLI) -- all for free. See More

Top Pro

Easy to sync up between lots of devices and interfaces

At a bare minimum you just need to be able to edit text, but there are many apps and advanced interfaces you can install on many devices to supplement your to-do list editing. See More

There are two primary columns: the board is shown on the left and all the other controls on the right. The main means of interaction is dragging and dropping to-do cards into the various lists. The board structure is very customizable, and includes a variety of features that help along the way: color-coding, due dates, card images, checklists with a graphics bar that allows following progress easily, and card aging for cards that haven’t been touched in a long time. See More

Trello

Top Pro

Simple and easy to use interface

Top Con

Subtasks lack features

Every task can have a list of subtasks which more closely resembles a standard to-do list. These lack the functions that cards offer you. You cannot comment on a sub-list, give the sub-tasks due dates, or provide additional information. You are limited to only checking them off once completed. See More

StudiousGhatotkacha's Experience

The free version is powerful enough. The ability to have to-do lists with due dates and assign them top people is by far the most useful feature. See More

Specs

Platforms:Android / iOS / Windows / Web

Top Pro

Great real-time team collaboration features

Trello has permissions at the board level as well as the ability to assign multiple people to each card. There are a lot of sharing options available and boards can be made visible for the public. It's also possible to subscribe to a card to be notified of its progress. The simplicity of the UI makes collaboration easy because it’s very simple to see the progress of each card and who is responsible for it. It also updates constantly to reflect real-time changes in progress. The simplicity of the UI makes collaboration easy as it’s very simple to see the progress of each card and who is responsible for it. It also reflect changes on boards in real-time. See More

Top Con

No multi-board aggregation

If you have multiple boards with tasks on them there is no way to get all the tasks on one board in a way that changes on one board will update the other. See More

Justin Praveen John's Experience

Great tool to keep track of my daily work See More

Top Pro

Highly flexible workflow

Trello calls items used in the workflow “cards.” Cards are double-sided and can contain subtasks as well as notes and other details. Card columns can be used to simulate a workflow by moving cards from left to right as they are completed, or as a way of indicating task priority. The workflow is highly flexible as the columns are completely customizable to suit the task flow. For example, tasks can be put through a workflow "idea > approved > in-progress > pending review > released" or simply "ideas > released" depending on the granularity level needed. This makes Trello a great solution to feature management as it's possible to set up boards to handle everything from agile sprints to a more generic to-do list, all with status management. See More

Top Con

Can't get one view of cards across all boards

However, you can view all cards assigned to you. See More

Darim's Experience

Trello helps to organize tasks and not to miss them See More

Top Pro

Free for unlimited users

Trello offers a very generous free version that has no ads, no restrictions on the number of users, and very little restriction on how the program can be used. The paid features are generally cosmetic, such as the ability to change the background, add stickers or integration with other tools. See More

Top Con

Not really a to do list

Trello is much more a workflow and project management program than a typical to-do app, which makes it overwhelmingly robust for those looking to jot down their shopping list. See More

Caméléo's Experience

Very useful to organize a personal or even a team workflow. Flexible and usable on many various ways. See More

Top Pro

Works well for visual thinkers

The UI is based around Kanban, so you can see all your tasks and their status clearly. See More

Top Con

You can't add more than 1 Power Up without paying for it

ResourcefulChangxi's Experience

Nope. Nope. Nope. See More

Top Pro

Functionality can be extended via plug-ins

Voting, view, and calendar plug-ins further increase the functionality. See More

Top Con

Can't create dependencies between cards

Winnie Brockett's Experience

It dive into the details by adding comments, attachments, due dates, and more directly to Trello cards. Collaborate on projects from beginning to end. See More

Top Pro

Markdown support with well-rendered images

Trello supports Markdown, meaning that HTML input is represented appropriately. Cards with attachments are also rendered well. For example, images are shown correctly on the card, bug links are detected etc. See More

Top Con

Project management system only

This is cumbersome to get started. See More

Caprice's Experience

Free package is really enough to manage a team of 15 people! See More

Top Pro

Sub-tasks

Each card can have one or even multiple task lists. See More

Top Con

Managing large projects may be difficult

Trello works best with medium to small projects and with very high-level overviews. It is less effective for projects that require very granular management due to the fact that it becomes considerably more difficult to keep track of various cards and priorities as they are pushed off the screen. See More

BonLena's Experience

I work with a team all around the world. Thanks to Trello we get things done. Different time zones are not a problem as the notification system works like a charm. See More

Top Pro

Cross-platform and cross-sync

Trello works on all modern devices through the web application and has native apps for iOS, Android and Windows 8/10 devices. See More

Top Con

Impossible to use Pomodoro timer connected to Trello on iOS

CoolLadon's Experience

This is more of a project management app than a todo list. See More

Top Pro

Attach files to cards

Keep all of your files (images, documents, etc.) organized on their relevant cards. See More

Top Con

No quick deadline assignment

You have to open a Calendar every time to set a date without any quick options like today, tomorrow etc. See More

John Smith's Experience

I use it every day to stay organized. See More

Top Pro

Easy-to-use

Top Con

Slow and requires a lot of mouse work to navigate

pasbow's Experience

this is great , but 4some reason icant login with my gogle openid See More

Top Pro

Best kanban for personal usage

Top Con

Light on features

Trello is focused on simplicity and as such forgoes certain common features that may or may not be important to you. See More

HappyMeskhenet's Experience

It's a perfect tools when used in small size projects, but useless and confusing is case of medium/large ones. See More

Top Pro

Excellent for groups using agile software development

The responsiveness and layers of customization make it easy for team members of various disciplines to collaborate on the same task board. See More

Duy Nguyen's Experience

My go-to ticket system at my startup! See More

Top Pro

Great prioritization, Due date and Story point features

Can set different priorities to various tasks, set appropriate due dates and Story points - timing allotted to each task. See More

Top Pro

Good performance

Top Pro

Features to add voting on cards

Trello offers support for features to add voting on cards, often referred to as 'power-ups'. See More

Top Pro

Smooth media integration

Works like a charm. See More

Top Pro

Great native app for Android and iOS

Top Pro

Lots of API integrations

Top Pro

Action history log allows you to rapidly follow changes

There is a global history system which allows to rapidly follow changes. There is also a notification system if another user updates the board while you're watching it. See More

Notes are encrypted (AES-256 encryption) and secured so only you can decrypt them. See More

Standard Notes

Top Pro

Encrypted

Top Con

Formatting enabled only as a paid extension

GenerousPersephone's Experience

The security of this product and multi-platform support for StandardNotes makes it a huge winner for me. I store passwords and feel comfortable the NO ONE has my unencryption keys. The offline features are critical for me. I create complex sets of task lists and secure notes and this tool is the only one I have found that just works for me - and I have tried every one in this list except Joplin - which i am going to look into now. I paid for the PRO features after only using this for one week. It is absolutely worth every penny! mwca-at-usa-dot-net See More

Specs

Platforms:Windows, Linux, Mac, iOS, Android, Web

Top Pro

Cross-platform

Available on Web, Mac, Windows, iOS, Android, and Linux. See More

Top Con

Its monetization strategy isn't good

Top Pro

Simple

Faster and lighter than most notes apps. See More

Top Pro

Open-source

Both clientside and server side are open source! See More

Top Pro

Themes

Top Pro

Editors

Multiple editors allow different styles of notes & lists. See More

Top Pro

Works offline

No need for internet connection to get access to your notes. See More

Top Pro

Extensible

Extensible with extensions enabling different editors and other features. These are not opensource like the main client but are part of their monetization scheme. You can pay for it if you want to support the project, and the extensions are quite useful. See More

Users are not tied to one service provider, program, platform, or database engine. See More

Emacs Org-mode

Top Pro

Files are usable anywhere at anytime

Top Con

Unintuitive user interface

The key combinations are unintuitive and difficult to remember. This is probably because there are a lot of hidden "modes" depending on where the cursor is. Actions aren't paired with reversing actions like in other todo apps. For example, hitting shift-tab does NOT reverse the effect of hitting tab. See More

Specs

Platforms:Linux / OSX / Windows

Collaborative:no

API:Yes

Top Pro

Ultimate flexibility

This app's flexibility is based on its minimalist approach, giving the user near-infinite freedom. See More

Top Con

Android app isn't very good

There are several user-created apps for Android, but none seem to offer the same level of functionality as other to-do apps. See More

Top Pro

Agenda views

Top Con

By default, a hard-to-read display

The default way of writing an outline or checklist creates a very messy wall of text that's difficult to read with no vertical spacing. You can manually add vertical spacing, but the Org operations don't preserve it. There are pretty-display modes, but you need to remember how to enable them, etc. etc. See More

Top Pro

Absolutely free

Emacs with Org-mode is free as in beer and free as in speech – that is, it costs nothing and it’s totally open source. See More

Top Pro

Supports plaintext spreadsheets

Top Pro

Incredibly extensible

There are many plug-ins for Org-mode, including Org-habits and Org-notify. If Org-mode lacks some piece of functionality, it is very easy to add it. See More

Top Pro

There are a lot of extensions, for exporting to html, bootstrap, js-reveal and much more.

Top Pro

Quickly add rich text

Top Pro

Efficient features for deadline organization

Top Pro

Offline support

Top Pro

Excellent unofficial Android app (orgzly)

One of the most complete applications one can use to build a personal dashboard (or professional) and migrate all other services to it. No more calendar, task, notes, financials, lists, writing and wiki apps, just Notion. See More

Notion

Top Pro

Unlike anything else

Top Con

Not always very intuitive

Column filters are not that intuitive to apply. See More

AdaptableVenus's Experience

Relational databases See More

Specs

Platforms:Windows, macOS, iOS, Android, Web

Offline access:No

Markdown support:Export

You can have a ridiculous amount of information within a single note. Look at how it works, you'll be surprised! See More

Top Pro

Pages within pages within pages, to infinity

Top Con

It's not possible to copy paste Terminal Git Command into the text selector

It automatically changes the -- for a — . See More

IndependentIlabrat's Experience

Best productivity tool out there. Lacks Gnatt charts, but it's amazing for notes, to dos, calendars, planning, journaling, staying organised and really fun to use in teams where all can work on the same thing at the same time. See More

Top Pro

Awesome for wikis

You can easily start writing a bunch of web pages, share it with co-workers and choose whether to publicize or keep your contents private. It's also easy to hyperlink pages. See More

Top Con

Too many things

It's confusing sometimes because there are so many features. Maybe more Hierarchy could help. See More

InfluentialPhorcys's Experience

love notion's design and features, very easy to use and their team seems to be composed by great people! See More

Top Pro

Cross Platform

Works with Android, iOS, Windows, & Mac OSX. See More

Top Con

Missing linux support

The app on Windows/mobile are better than the web one. For linux user, there's only web available. See More

Top Pro

Renders markdown syntax

Add code blocks, Headers, bullet point, numbered lists, or To-Do boxes by typing using Markdown Syntax (instead of klunkily moving the mouse to formatting boxes). See More

Top Con

Designed with teams in mind, and less formatting than Evernote

Evernote may be more individual-oriented and has more formatting and such options available, but whether that affects you is down to personal preference. Try both and see which you prefer. See More

Top Pro

Blocks offer incredible flexibility

The basic unit of organization in Notion is the block, which can be a chunk of text, an image, a bullet point, or even a link to another page. Each page consists of these blocks, which can be easily reorganized, moved to other pages, converted into other content types, or generally manipulated in many useful ways. Because of blocks, restructuring information in Notion is way easier than in any other wiki or notebook app. See More

Top Pro

Great spreadsheet functionality

You can use calculation/formula, links, attachment, inter-referencing of data from other pages or tables, embed documents and images in the table cells. See More

Top Pro

Highly visual, with icons next to every new page and so on

This feature makes it very easy to find certain notes and such. And great for visual people as well. You could also add images as icons instead, if you like. See More

Top Pro

Flexible contents storage and organization

You can upload files and embed online stuff in any hierarchical structure using pages, toggle lists, etc. See More

Top Pro

Amazing view flexibility

You can create different views for a page's content and easily toggle between kanban, table, etc. (As long as the content is able to allow different views.) See More

Top Pro

Attach files in tables

You can attach files in table cells, which is a feature missing in most spreadsheet-like applications. See More

Top Pro

Does a great job with both notes and to-dos

To-dos in Notion aren't just dot point lists. You can drag and drop them into columns just like Trello (Kanban style), you can have sub-tasks, and you can easily mark things off as completed so they are no longer in your way. Notes are also powerful, with proper formatting and ways to manage and search for them, which makes it a great Evernote alternative. See More

Top Pro

Full-featured on desktop, mobile and web

Even the right-click menus on the web are the same as the app. See More

When a mobile device isn't in use, Google Keep can be accessed as a Chrome app or as a website. Basically, no matter the device being used or the OS on it, there is always a way to access the app. There is also no limitation to how many devices this can be done with, freeing up the user to always have access. See More

Google Keep

Top Pro

Unlimited and seamless sync across all Google connected devices, from mobile to desktop

Top Con

Not really a to-do app

The list feature in a note is great, but you can get a clutter of notes and tasks. While you can use a label for to-do notes, some prefer a dedicated to-do app. See More

Yonatan's Experience

My wife and I like using Keep for our shared to-do and shopping lists, since she has an iPhone and I have an Android + we both have it on our laptops it's very quick and easy to add things to the list or mark things as done and the other person gets updated in real time. Another great feature is the link preview that gets shown automatically when you paste a link to a note, it's super useful when we have friends over for dinner so we make a grocery list and also add links to the recipes all in one note. See More

Specs

Platforms:Android / iOS / Chrome / Web / Desktop

API:No

Top Pro

Allows photo and audio attachments

Notes can include multimedia attachments in addition to text. See More

Top Con

No text formatting

No basic formatting like bold, italics. Makes it harder to do things like meeting notes. Keep is intended as a minimal and quick note taking app, but sadly for those that are looking for something more robust, the features are just not there. See More

Top Pro

Both location- and time-based reminders

You can set reminders that bring certain notes to your attention when you arrive at a specified location or when it’s a specified time or date. Unfortunately you can only do one or the other for each note. See More

Top Con

Google can access and mine your data

You have to be okay with Google analyzing and using your data in order to use Keep. See More

Top Pro

Allows color-coding for items

Though there is no color-coding for text. See More

Top Con

Single-level lists only

There’s no way to set a hierarchy for your lists. See More

Top Pro

Useful home screen widget on Android

The Keep widget lets users quickly see existing notes and add new ones. See More

Top Con

Messy if you have lots of notes

Top Pro

Unlimited and seamless sync across all Google connected devices

When a mobile device isn't in use, Google Keep can be accessed as a Chrome app or as a website. Basically, no matter the device being used or the OS on it, there is always a way to access the app. There is also no limitation to how many devices this can be done with, freeing up the user to always have access. See More

Top Con

No ability to undo changes

There is no way to revert changes or restore text you may have accidentally deleted (however, you can restore entire notes for up to 7 days after deletion). See More

Top Pro

Super fast to use

The focus on a minimal interface makes everything fast to use on both web and mobile. This comes in handy for when a note needs to be jotted down quickly as there is little to no load times or faffing about trying to get to a space where the note can finally be recorded. See More

Top Con

No subtasks

You cannot add subtasks to a list. See More

Top Pro

Clean, minimal interface

Instead of having every possible feature, Google Keep is designed to be very simple and minimalist. It's really easy to quickly create notes and search for old notes. Google Keep enhances the app's organization by letting users color code notes. See More

Top Con

Does not integrate with Google Calendar or Tasks

It does not integrate with Google Calendar or other Google Apps with the exception of "Google Now." See More

Top Pro

Archives finished tasks

Any finished task is archived and can be searched at a later date. See More

Top Con

Can be taken down some day

As Google is notorious for taking down services, you may end up with just a backup of your notes in XML format and a need to look for a substitute. See More

Top Pro

Notes can be grouped via labels

In addition to the ability to color-code notes, they can be labeled and navigated and grouped that way. This allows for easy orginization, to then be found easily at a later date. See More

Top Con

Attachments do not include (accept) doc* , xls*, pdf ,.. documents

Top Pro

Works as a great bookmarking tool

Keep has a great feature that allows you to save sites you visit as a special note type with a link and a preview image. See More

Top Con

Not good at all for longer notes

With almost no formatting options whatsoever it's hard to actually use Keep for long-form notes. See More

Top Pro

Includes character recognition for text in images

Google Keep lets users take pictures of physical notes and makes the contents searchable within the app. This can be a convenient time saver for those that do not want to type out the necessary info, but rather take a quick snapshot of it. See More

Top Con

Google account required

You're required to have a Google account in order to use the app. See More

Top Pro

Drag and drop sorting

You can move cards manually, which is great for prioritizing to-dos. Within a card, you can also drag and drop items. See More

Top Con

No notifications when tasks are added to shared lists

Although the ability to collaborate on lists is advanced, Keep will not let you know when another person adds an item to a list you share. See More

Top Pro

Easy to use

1-step to take a note on Android: tap 'take a note'. Web version: cursor is on the note itself. See More

Top Con

Not free/libre

This application is proprietary, and thus cannot be modified or freely distributed. See More

Top Pro

Automatic saving

Automatically saves new changes so that nothing is lost. See More

Top Con

Does not offer themes

There is no option for changing the color theme (such as a dark theme) unless you use a 3rd party extension. See More

Top Pro

Can "Pin" important notes

For notes you want to access all the time you can pin them to the top of the note list. See More

Top Con

No API

Top Pro

Supports drawing or writing notes by hand

Newer version of Google Keep now supports drawing on either a blank page, existing notes or in an image attached to the note. See More

Top Con

There is a label limit up to 100

Top Pro

Free

All you need is a (free) Google account to sign in. See More

Top Con

No Windows Mobile app

No Windows Mobile app, and it is unlikely to ever be produced. See More

Top Pro

Cross platform

This app can be used seamlessly across all platforms including Android, iOS, and desktop computer platforms. See More

Top Con

No BlackBerry 10 app

No BlackBerry support apart from web. See More

Top Pro

Can share and collaboratively edit any item including lists

Keep allows sharing any item with other contacts and editing them together at the same time. This way a team can work together in real time, no matter their location. See More

Top Con

Delay between to-do entries

The keyboard closes and reloads between to-do list entries, so the first letters or words may be missed if you’re trying to quickly create a list. See More

Top Pro

Supports drawing

Newer versions of Google Keep now supports drawing on either a blank page, existing notes or in an image attached to the note. See More

Top Con

Slow to save the updates

Saving is delayed by a moment and the saving status UI is unclear. You can lose updates if you close the tab too quickly. See More

Top Pro

Can share and collaboratively edit any item including lists Keep allows sharing any item with other contacts and editing them

Keep allows sharing any item with other contacts and editing them together at the same time. This way a team can work together in real time, no matter their location. See More

Top Con

No dedicated app for windows, linux, mac (except unofficial)

Top Pro

Really well implemented speech-to-text

Google has a lot of experience with speech-to-text functionality and they did a fantastic job with Keep. This means you can easily record spoken notes that can then be changed to a text based note. See More

Top Con

Can be difficult to discover the features

Google Keep has slowly been introducing new features, but doesn't do a good job of helping you discover them. See More

Top Pro

Notes can include photo and audio attachments

Notes can include multimedia attachments in addition to text. See More

Top Con

No way to search within a note

There is no "find" feature for looking up a word or phrase within a note, which can be problematic in larger notes. See More

Top Pro

Great integration with Google Drive

Everything you add to Google Keep is also added to Google Drive and synced across the web and all your devices. See More

Top Con

No integrated social media sharing

There is no integrated social media sharing if you directly want to post your note to Twitter, Facebook, etc. See More

Top Pro

Works as a great bookmarking tool as links added can optionally include a preview image

Keep has a great feature that allows you to save sites you visit as a special note type with a link and a preview image. See More

Top Con

Synchronization bugs

There are some issues with synchronizing data including laggyness and returning old/deleted items. See More

Top Con

Not distributed

Cannot run on own servers as Keep will only run on Google's own servers. This increases the risks which are normally associated with handing over critical applications to a large (US) corporation. See More

Top Con

Too simplistic of an approach

Top Con

Organization is limited to just multiple tags for notes

It makes the user interface more cluttered, and navigation gets more difficult. See More

Top Con

Awkward data entry [Android]

The keyboard closes and reloads between to-do list entries, so the first letters or words may be missed if you’re trying to quickly create a list. See More

Top Con

Cannot share groups of notes (e.g., labels)

Google's equivalent of groups are labels, which can't be shared. By comparison, Trello allows you to share boards with others. Trello also supports grouping through teams. Google Keep has no such concept. See More

Query language can be used to build your own GTD-based system. With tags and lists and queries. Such as system can be used for private life and work alongside several simple lists without things getting mixed up. See More

Remember the Milk

Top Pro

Powerful query language

Top Con

Subtasks only available in Pro version

Subtasks can break a longer to-do item into discrete tasks, helping you keep tabs on your progress. See More

Specs

Platforms:Web / Mac / Linux / Windows / iOS / Android / Blackberry

Syncs quickly across all your devices and platforms. See More

API:Yes

Top Pro

Lightning fast sync

Top Con

Free version lacks features

Mobile reminders, subtsaks, offline mode, Microsoft Outlook sync, priority, and more features are limited to the paid version ($39.99/year). To see the full list of restrictions, check out this page. See More

Top Pro

Excellent cross platform support

Whether you depend on an iOS, Windows or Android phone; Google Calendar or Outlook; Evernote or Twitter: RTM has an app or extension for you. See More

Top Con

Bad UI redesign

The web app takes up too much screen real estate and uses a half-screen format that requires a wide screen. The task edit screen is clunky. It still has UI bugs one year in. You can't complete tasks from the UI. See More

Top Pro

Support of a "start" date

A start date can be set which can be used with smartlists or to set a reminder. See More

Top Con

No description

There is not description field for tasks. However, tasks can have comments, which can probably meet those needs. See More

Top Pro

Semantic shortcuts

Remember The Milk has a list of semantic shortcuts that allow adding tasks and task options faster. See More

Top Con

Can not export raw data to Excel.

There is a way to export to JSON and iCAL formats, but it is cumbersome, if not impossible, to get ALL your data into Excel to run what-if analysis. See More

Top Pro

Has its own syntax for programming smart lists

Smart lists are configured using Remember the Milk's syntax, making it very customizable. See More

Top Con

Ugly icon

The goofy cow image does not fit well with a professsional office environment. See More

Top Pro

Add tasks via e-mail

And you can add tasks to Remember the Milk via email easily once you get the hang of formatting the messages. See More

Top Con

Hard to mark tasks as complete [web version]

The web version requires multiple clicks to set a task as complete. This is because it's designed to allow multiple selection of tasks. See More

Top Pro

Easy to use

very very simple if you want to create a basic to-do list See More

Top Con

No location-based reminders on iOS

They do exist in the Android app but not the iOS app. See More

Top Pro

Lists can be shared

Share lists with other Remember The Milk users, or with iCal and more. Shared lists be collaboratively updated. This makes it great for teams or just to share progress with others. See More

Top Con

Does not support attachments

No support for cloud providers and/or support to attach/upload images or files. See More

Top Pro

Really, really cool support

They react within hours, and they actually keep track of your issue. See More

Top Pro

Quick adding of complex tasks with one line of text

Support for keywords to set due/start date, add to list, etc. with one line of text. There are also special chars which opens a box so the user can select predefined values or a calendar picker. See More

score 307 · Accepted Answer

Todoist

Top Pro

Minimalist UI that's designed for efficient use

Todoist's web and desktop interfaces have a 2-column layout. The right column has all tasks organized in nested lists with color codes and information such as what people are assigned to each task and which project the task is part of. The left column offers ways of accessing various groups of tasks – tasks that have to be completed within a certain timeframe, tasks that are a part of a certain project or have certain labels attached to them, etc. The left column also contains filters that allow even more advanced ways of finding a group of tasks. The mobile interface follows a similar design philosophy, but gives each column a separate view. See More

Top Con

Does not listen to user suggestions

Todoist has been shown to be fairly unresponsive to requests from their user community. An example can be seen here. See More

PositiveTangotango's Experience

I found the app to be quite limited without the overpriced monthly subscription. See More

Specs

Platforms:Android / iOS / OSX / Windows / Web / Gmail / Outlook / Thunderbird / Kindle / Chrome / Firefox

Reminders:yes

Mobile widget:yes

Location-based reminders:yes

Todoist supports phrases like "tomorrow," "next month," "in 3 weeks," or for recurring tasks, "every week" or "every 3 days." See More

Top Pro

Supports natural language input

Top Con

Annual subscription required for notifications and attachments

A yearly subscription costs $29. See More

menace97's Experience

After using MANY to-do list apps over the years, I keep coming back to Todoist. Despite its minor flaws, it does almost everything I want out out a to-do list app (more than any other one I've tried). It is constantly being updated and they seem to take suggestions seriously. Simple design, effective, tons of platform choices and all kinds of options for applets/automation, plus it plays nicely with my other calendar and email apps. I find it to be very effective for all of my apps and devices to transmit data of all kinds to me - it all ends up reliably in one place: todoist! See More

Top Pro

Multiple ways to organize tasks

Tasks can be structured in nested lists. They can be moved around by dragging and dropping them or via keyboard shortcuts. Tasks can be assigned labels, color codes, priorities, and can also be grouped into projects. See More

Top Con

Not much independence of customising the layout

This has been a consistent "con" with Todoist. You cannot decide what should be the size of the fonts. You cannot switch between one-column layout and 2-column layout. You cannot view completed tasks. It is a brilliant application of course, but the development team is stuck on its basic idea of the app and after that they just haven't been developing further. See More

JJ's Experience

It's a pretty good app and decent premium price. I moved to a different product due to lacking advanced repeating options for years and no progress on it. See More

Top Pro

Powerful search and filtering functionality

Todoist allows you to perform advanced queries to find tasks that are overdue, have a certain priority level or label, are within a certain project, are assigned to a certain person, or have a deadline set within a certain date range. It also allows combining different queries, removing certain results from the queries, and creating either/or statements. These queries can be saved as filters for easy access. Filters can be color-coded. See More

Top Con

Awkward data entry

Several aspects of data entry are far more awkward than they should be: Adding notes, moving subtasks within the outline, and scheduling repeating tasks are all handled better by other apps. Adding notes cannot be done while creating the task, but must be done after. Moving items within the outline hierarchy is very clumsy and the use of keyboard shortcuts (such as holding down 2 or 3) requires knowledge of your current level in the hierarchy (which is not always clear). Finally, there is a natural language syntax for repeating tasks but it is very finicky and there is no good feedback mechanism to tell you whether or not it’s working. See More

MagicalDeipneus's Experience

This has really helped me organise my life and turned me from a mess into a really put together person! See More

Top Pro

Allows sharing and collaborating on tasks

Anyone can be invited to collaborate on tasks and projects. Users can work alongside five people for free and 25 via the paid version. Collaboration includes the ability to assign tasks, comment on tasks, and receive instant updates. See More

Top Con

No way to add additional info to a task

There is no metadata for the task itself, like a description. While a paid feature allows you to write comments and attach files, info could be lost in the conversation. See More

FunnyCheimon's Experience

Easy to use, Tasks can be added by e-Mail, feedback by karma-mechanism, love it See More

Top Pro

Monitors productivity and rewards it with karma

Todoist monitors how many tasks are completed and gives karma points as rewards for accomplishing them. It can also display charts showing productivity trends, which are great for finding areas that need improvement and increasing your overall productivity. This feature is a great motivator and an effective way of tracking productivity. See More

Top Con

Heavy premium advertisement

There is a screaming red "Upgrade and get more done" badge fixed in the bottom of the view, and additional features free users cannot access. See More

CoolLadon's Experience

Basic app that I stuck to because of the natural language input and ease of adding recurruring tasks. See More

Top Pro

No ads in free version

The unpaid version contains no ads or popups encouraging you to upgrade. The only time you will be asked to upgrade is if you attempt to use a premium feature. See More

Top Con

Labels (@contexts, etc.) only available with premium subscription

CapableEnlil's Experience

Easy capture, optimized workflow, flexible and great development & support See More

Top Pro

Visual scheduling

By clicking on a task and then selecting “schedule,” a dialog box will pop up with shortcuts like "today," "tomorrow," or "postpone until tomorrow." A date can still be entered manually. See More

Top Con

Using "next" actions requires a messy workaround

Todoist was not designed for "next" actions. You can use a workaround by manually setting certain items as priority and then filtering them, but that process requires a lot more management than other tools. See More

Top Pro

Allows creating task templates

Tasks can be saved as templates by going to "task actions" and selecting "export as a template." The template will be saved locally. Saved templates can then be imported by going to "task actions" button and clicking "import from template." This allows you to use past task items as a starting point for creating new tasks. See More

Top Con

No start dates, only due dates available

Top Pro

Great home screen and lock screen widgets

The native widget is fully functional and editable without needing to open the app. A premium feature allows you to add and edit the task list on your mobile device’s lock screen. See More

Top Con

Makes it too hard to see all tasks assigned to you across the app

There is no default or easy-to-access view to simply see all your tasks from all your different projects. You have to use the filter (to:me) which seems like too much effort for something that should really be a default view. See More

Top Pro

Super quick syncing

You can shift between devices without having to worry about if tasks have been synced or not. Todoist sync will always be quicker than you. See More

Top Con

Lacks advanced task repeating options

For example: second Saturday of every 2 months. See More

Top Pro

Can be set to send a daily digest email

You can easily program a digest email that will send you an up-do-date summary of your tasks and deadlines. See More

Top Con

No support for dependencies

Cannot hide tasks until prerequisite tasks are completed See More

Top Pro

Browser extension for "add website as task"

Bookmark any webpage as a to-do item. See More

Top Con

Free version has limited functionality

Without a subscription you won’t have access to reminders, comments, or labels and filters. These are features that many users find essential, but aren't included without a subscription. See More

Top Pro

Extensive integration with a wide range of external apps

Todoist offers integration with a wide range of external apps, including Google Drive, Dropbox, Google Maps, Apple Maps, Zapier, Toggl Button, TaskClone, CloudMagic, IFTTT, Calendar Sync, Google Now, Dispatch, Mailplane, Airmail, Drafts, Workflow, PomoDone, 1Password, Powr of You, Mailbird, Yoke, Taco, Ginger Keyboard, Time Doctor, and Rindle. See More

Top Con

Cannot import data

Top Pro

Supports text formatting

You can make tasks stand out by setting them in bold and spice up your project names with emojis. Todoist also allows editing of hyperlinked text in the task comments. Hypertext, bold text, italic text, and emojis are supported in task names, project names, and task comments. Emojis are also supported in label names. Hypertext, bold text, italic text, and emojis are supported in task names, project names, and task comments. Emojis are also supported in label names. See More

Top Con

Todoist Foundations is detrimental to the app

Completed tasks disappear and project/section structures are messed up. See More

Top Pro

Infinite list depth

All subtasks are full featured tasks. This means that at a glance you can see subtasks, unlike other applications that require you to open the task. See More

Top Con

Very basic compared to alternatives

Compared to some other options, this is not a feature-rich app. The free version is not much better than keeping a text file of your to-dos. See More

Top Pro

Business strategy doesn't hinge on being acquired

Doist publicly declared their opposition to exit strategies like acquisition that regularly leave users high and dry (https://blog.doist.com/why-we-don-t-have-an-exit-strategy-d3256107d958). See More

Top Con

Can't mark all completed tasks uncompleted

It's possible to select multiple uncompleted tasks, but there's no way to select completed tasks. See More

Top Pro

Allows creating location-based reminders

Location-specific tasks can utilize the GPS in your mobile device to offer reminders when you are in the appropriate vicinity. For example, grocery lists that are linked to the location of your regular grocery store. See More

Top Con

Mac Mail not supported

Even in the Pro version, Mac Mail is not supported for sending tasks as email attachments. There are some workarounds to send mail, but those attachments will still be impossible to forward. See More

Top Pro

Integration with any app supporting web-calendar link

Top Con

Missed daily reminders complete for the wrong day

Miss a daily reminder for yesterday? If you complete it today, it completes today's reminder, too and won't remind you again until tomorrow. See More

Top Pro

Cross-platform

Top Con

Inbox is limited to 200 tasks

Top Pro

Quickly browse your list through smartwatch devices

The Todoist app supports Apple Watch and Android Wear for instant action and task viewing through smartwatches. See More

Top Con

Recurring tasks are hard to set because the app only supports "natural language"

Top Pro

Smart Schedule (Let AI schedule your tasks)

Todoist Smart Schedule adapts to your habits over time, analyzing your workload and determining how urgent a task is. By using both your past todos and future todos (as well as the data from millions of other users), it can sort your tasks in most important/ most urgent order, if you want. See More

Top Con

Naming convention for labels is very limited

No spaces or special chars are allowed. See More

Top Pro

On mobile apps, swipe left/right performs fast reschedule/done

Swipe right to mark a task as done, swipe left brings up several rescheduling options (tomorrow, next week, specific date, etc.). See More

Top Con

Import feature is bad at handling non-English characters

Top Pro

Quickly assign a task to a project as you type with #

Typing # while entering a new task brings up the list of projects (and sub-projects) to assign the task to. Type in any letters of the project name to filter the list to a subset of projects that have those letters in them. See More

Top Con

No decent filtering or complex searches

Top Con

Latest iPhone app only available for iOS 8 and above

The latest iPhone app is only available for iOS 8 and above, which excludes users with iPhone 4 or older models. Older versions of the app that can be used with previous iOS versions can be found here. See More