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LinuxOpen SourceProductivityAppsCross PlatformTo-doFree Software

What are the best cross-platform task apps?

91

Options
Considered

2.2K

User
Recs.

Nov 30, 2020

Last
Updated

Here’s the Deal

The Best 3 of 79 OptionsWhy?

Best cross-platform task apps	Price	Platforms	API
92 Joplin	Free	Windows, Mac, Linux, Android, iOS	Yes
90 Standard Notes	Free	Windows, Linux, Mac, iOS, Android, Web	-
90 Todoist	Free / paid	Android / iOS / OSX / Windows / Web / Gmail / Outlook / Thunderbird / Kindle / Chrome / Firefox	-
88 Emacs Org-mode	-	Linux / OSX / Windows	Yes
87 Workflowy	Free / paid	Web, Windows, MacOS, Linux, Android, iOS	Experimental (https://workflowy.com/s/workflowy-extension-api/6ziauXitmUj7idN2 )

Joplin

Add Video or Image

Top Pro

Markdown support

Top Con

No recurring tasks

No functionality for tasks that happen repeatedly. See More

SpontaneousMethe's Experience

I use Joplin for note-taking, personal task management (GTD-style), and knowledge base system (Zettelkasten-style). It's very mature, and keeps on growing and being actively developed. A wonderful, powerful, and simple app. I migrated from Simplenote / Workflowy. See More

Specs

Platforms:Windows, Mac, Linux, Android, iOS

Offline access:Yes

Markdown support:Yes

Top Pro

Cross-platform

2 Linux apps (Terminal and GUI), Windows, MacOs, Android, iOS. See More

Top Con

Slow start on Android

EnthusiasticXamanEk's Experience

In looking for a task management application, daily or weekly recurring task management is a necessity. This application doesn't support that at all. See More

Top Pro

Encryption

Top Con

Old school interface

ThoroughLotan's Experience

Great platform, and open source, so well worth supporting. Also in very active development. See More

Top Pro

Web Clipper

Browser extension saves full pages, clean content, or screen selections to new notes. See More

Top Con

Writing and Editing in Indic utf8 script is problematic

miss render fonts while writing, but after finished writing a word, it renders nicely. adds extra pseudo spaces, clunky writing. backspace removes unexpected character from unexpected position because of it. See More

Top Pro

Supports sync to many cloud services

Suports sync to Nextcloud, OneDrive, WebDAV server. See More

Top Con

No easy web browser option

Top Pro

Supports file attachments

Top Con

Does not come with cloud service available

Joplin can be connected to Nextcloud, WebDAV server ore OneDrive, but the user has to see to that themself. Not that it is much effort. See More

Top Pro

Open source

Top Pro

Supports tags for notes

Top Pro

Export to markdown

Top Pro

Offline access

Top Pro

Nextcloud support

Top Pro

All notes are in one central sqlite database

Stores all notes in one single file, one sqlite database. so one can query notes in external database software. Backing up is also easy. See More

Top Pro

Supports markdown

Top Pro

Optional CLI interface

Provides a CLI interface for terminal lovers. See More

Top Pro

Supports multiple languages

English, French and Spanish. See More

Top Pro

Dropbox support

Can sync using Dropbox. See More

Top Pro

Active user forum with support from app creators

Support, troubleshooting, and new feature requests are easy to make at the user forum and you can contact the app creator directly. See More

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Standard Notes

Add Video or Image

Top Pro

Cross-platform

Available on Web, Mac, Windows, iOS, Android, and Linux. See More

Top Con

Formatting enabled only as a paid extension

GenerousPersephone's Experience

The security of this product and multi-platform support for StandardNotes makes it a huge winner for me. I store passwords and feel comfortable the NO ONE has my unencryption keys. The offline features are critical for me. I create complex sets of task lists and secure notes and this tool is the only one I have found that just works for me - and I have tried every one in this list except Joplin - which i am going to look into now. I paid for the PRO features after only using this for one week. It is absolutely worth every penny! mwca-at-usa-dot-net See More

Specs

Platforms:Windows, Linux, Mac, iOS, Android, Web

Open Source:Yes

Top Pro

Simple

Faster and lighter than most notes apps. See More

Top Pro

Encrypted

Notes are encrypted (AES-256 encryption) and secured so only you can decrypt them. See More

Top Pro

Open-source

Both clientside and server side are open source! See More

Top Pro

Editors

Multiple editors allow different styles of notes & lists. See More

Top Pro

Works offline

No need for internet connection to get access to your notes. See More

Top Pro

Extensible

Extensible with extensions enabling different editors and other features. These are not opensource like the main client but are part of their monetization scheme. You can pay for it if you want to support the project, and the extensions are quite useful. See More

Top Pro

Themes

Todoist

Top Pro

Minimalist UI that's designed for efficient use

Todoist's web and desktop interfaces have a 2-column layout. The right column has all tasks organized in nested lists with color codes and information such as what people are assigned to each task and which project the task is part of. The left column offers ways of accessing various groups of tasks – tasks that have to be completed within a certain timeframe, tasks that are a part of a certain project or have certain labels attached to them, etc. The left column also contains filters that allow even more advanced ways of finding a group of tasks. The mobile interface follows a similar design philosophy, but gives each column a separate view. See More

Top Con

Does not listen to user suggestions

Todoist has been shown to be fairly unresponsive to requests from their user community. An example can be seen here. See More

menace97's Experience

After using MANY to-do list apps over the years, I keep coming back to Todoist. Despite its minor flaws, it does almost everything I want out out a to-do list app (more than any other one I've tried). It is constantly being updated and they seem to take suggestions seriously. Simple design, effective, tons of platform choices and all kinds of options for applets/automation, plus it plays nicely with my other calendar and email apps. I find it to be very effective for all of my apps and devices to transmit data of all kinds to me - it all ends up reliably in one place: todoist! See More

Specs

Platforms:Android / iOS / OSX / Windows / Web / Gmail / Outlook / Thunderbird / Kindle / Chrome / Firefox

Mobile widget:yes

Location-based reminders:yes

Top Pro

Supports natural language input

Todoist supports phrases like "tomorrow," "next month," "in 3 weeks," or for recurring tasks, "every week" or "every 3 days." See More

Top Con

Annual subscription required for notifications and attachments

A yearly subscription costs $29. See More

JJ's Experience

It's a pretty good app and decent premium price. I moved to a different product due to lacking advanced repeating options for years and no progress on it. See More

Top Pro

Multiple ways to organize tasks

Tasks can be structured in nested lists. They can be moved around by dragging and dropping them or via keyboard shortcuts. Tasks can be assigned labels, color codes, priorities, and can also be grouped into projects. See More

Top Con

Awkward data entry

Several aspects of data entry are far more awkward than they should be: Adding notes, moving subtasks within the outline, and scheduling repeating tasks are all handled better by other apps. Adding notes cannot be done while creating the task, but must be done after. Moving items within the outline hierarchy is very clumsy and the use of keyboard shortcuts (such as holding down 2 or 3) requires knowledge of your current level in the hierarchy (which is not always clear). Finally, there is a natural language syntax for repeating tasks but it is very finicky and there is no good feedback mechanism to tell you whether or not it’s working. See More

CoolLadon's Experience

Basic app that I stuck to because of the natural language input and ease of adding recurruring tasks. See More

Top Pro

Powerful search and filtering functionality

Todoist allows you to perform advanced queries to find tasks that are overdue, have a certain priority level or label, are within a certain project, are assigned to a certain person, or have a deadline set within a certain date range. It also allows combining different queries, removing certain results from the queries, and creating either/or statements. These queries can be saved as filters for easy access. Filters can be color-coded. See More

Top Con

Heavy premium advertisement

There is a screaming red "Upgrade and get more done" badge fixed in the bottom of the view, and additional features free users cannot access. See More

FunnyCheimon's Experience

Easy to use, Tasks can be added by e-Mail, feedback by karma-mechanism, love it See More

Top Pro

Allows sharing and collaborating on tasks

Anyone can be invited to collaborate on tasks and projects. Users can work alongside five people for free and 25 via the paid version. Collaboration includes the ability to assign tasks, comment on tasks, and receive instant updates. See More

Top Con

Not much independence of customising the layout

This has been a consistent "con" with Todoist. You cannot decide what should be the size of the fonts. You cannot switch between one-column layout and 2-column layout. You cannot view completed tasks. It is a brilliant application of course, but the development team is stuck on its basic idea of the app and after that they just haven't been developing further. See More

CapableEnlil's Experience

Easy capture, optimized workflow, flexible and great development & support See More

Top Pro

Monitors productivity and rewards it with karma

Todoist monitors how many tasks are completed and gives karma points as rewards for accomplishing them. It can also display charts showing productivity trends, which are great for finding areas that need improvement and increasing your overall productivity. This feature is a great motivator and an effective way of tracking productivity. See More

Top Con

No way to add additional info to a task

There is no metadata for the task itself, like a description. While a paid feature allows you to write comments and attach files, info could be lost in the conversation. See More

Top Pro

No ads in free version

The unpaid version contains no ads or popups encouraging you to upgrade. The only time you will be asked to upgrade is if you attempt to use a premium feature. See More

Top Con

Makes it too hard to see all tasks assigned to you across the app

There is no default or easy-to-access view to simply see all your tasks from all your different projects. You have to use the filter (to:me) which seems like too much effort for something that should really be a default view. See More

Top Pro

Great home screen and lock screen widgets

The native widget is fully functional and editable without needing to open the app. A premium feature allows you to add and edit the task list on your mobile device’s lock screen. See More

Top Con

Labels (@contexts, etc.) only available with premium subscription

Top Pro

Allows creating task templates

Tasks can be saved as templates by going to "task actions" and selecting "export as a template." The template will be saved locally. Saved templates can then be imported by going to "task actions" button and clicking "import from template." This allows you to use past task items as a starting point for creating new tasks. See More

Top Con

Using "next" actions requires a messy workaround

Todoist was not designed for "next" actions. You can use a workaround by manually setting certain items as priority and then filtering them, but that process requires a lot more management than other tools. See More

Top Pro

Visual scheduling

By clicking on a task and then selecting “schedule,” a dialog box will pop up with shortcuts like "today," "tomorrow," or "postpone until tomorrow." A date can still be entered manually. See More

Top Con

Free version has limited functionality

Without a subscription you won’t have access to reminders, comments, or labels and filters. These are features that many users find essential, but aren't included without a subscription. See More

Top Pro

Extensive integration with a wide range of external apps

Todoist offers integration with a wide range of external apps, including Google Drive, Dropbox, Google Maps, Apple Maps, Zapier, Toggl Button, TaskClone, CloudMagic, IFTTT, Calendar Sync, Google Now, Dispatch, Mailplane, Airmail, Drafts, Workflow, PomoDone, 1Password, Powr of You, Mailbird, Yoke, Taco, Ginger Keyboard, Time Doctor, and Rindle. See More

Top Con

Lacks advanced task repeating options

For example: second Saturday of every 2 months. See More

Top Pro

Browser extension for "add website as task"

Bookmark any webpage as a to-do item. See More

Top Con

No start dates, only due dates available

Top Pro

Can be set to send a daily digest email

You can easily program a digest email that will send you an up-do-date summary of your tasks and deadlines. See More

Top Con

Cannot import data

Top Pro

Super quick syncing

You can shift between devices without having to worry about if tasks have been synced or not. Todoist sync will always be quicker than you. See More

Top Con

No support for dependencies

Cannot hide tasks until prerequisite tasks are completed See More

Top Pro

Supports text formatting

You can make tasks stand out by setting them in bold and spice up your project names with emojis. Todoist also allows editing of hyperlinked text in the task comments. Hypertext, bold text, italic text, and emojis are supported in task names, project names, and task comments. Emojis are also supported in label names. Hypertext, bold text, italic text, and emojis are supported in task names, project names, and task comments. Emojis are also supported in label names. See More

Top Con

Very basic compared to alternatives

Compared to some other options, this is not a feature-rich app. The free version is not much better than keeping a text file of your to-dos. See More

Top Pro

Business strategy doesn't hinge on being acquired

Doist publicly declared their opposition to exit strategies like acquisition that regularly leave users high and dry (https://blog.doist.com/why-we-don-t-have-an-exit-strategy-d3256107d958). See More

Top Con

Missed daily reminders complete for the wrong day

Miss a daily reminder for yesterday? If you complete it today, it completes today's reminder, too and won't remind you again until tomorrow. See More

Top Pro

Smart Schedule (Let AI schedule your tasks)

Todoist Smart Schedule adapts to your habits over time, analyzing your workload and determining how urgent a task is. By using both your past todos and future todos (as well as the data from millions of other users), it can sort your tasks in most important/ most urgent order, if you want. See More

Top Con

Todoist Foundations is detrimental to the app

Completed tasks disappear and project/section structures are messed up. See More

Top Pro

Allows creating location-based reminders

Location-specific tasks can utilize the GPS in your mobile device to offer reminders when you are in the appropriate vicinity. For example, grocery lists that are linked to the location of your regular grocery store. See More

Top Con

Mac Mail not supported

Even in the Pro version, Mac Mail is not supported for sending tasks as email attachments. There are some workarounds to send mail, but those attachments will still be impossible to forward. See More

Top Pro

Integration with any app supporting web-calendar link

Top Con

Inbox is limited to 200 tasks

Top Pro

Quickly browse your list through smartwatch devices

The Todoist app supports Apple Watch and Android Wear for instant action and task viewing through smartwatches. See More

Top Con

Can't mark all completed tasks uncompleted

It's possible to select multiple uncompleted tasks, but there's no way to select completed tasks. See More

Top Pro

Infinite list depth

All subtasks are full featured tasks. This means that at a glance you can see subtasks, unlike other applications that require you to open the task. See More

Top Con

Recurring tasks are hard to set because the app only supports "natural language"

Top Pro

On mobile apps, swipe left/right performs fast reschedule/done

Swipe right to mark a task as done, swipe left brings up several rescheduling options (tomorrow, next week, specific date, etc.). See More

Top Con

Naming convention for labels is very limited

No spaces or special chars are allowed. See More

Top Pro

Quickly assign a task to a project as you type with #

Typing # while entering a new task brings up the list of projects (and sub-projects) to assign the task to. Type in any letters of the project name to filter the list to a subset of projects that have those letters in them. See More

Top Con

Latest iPhone app only available for iOS 8 and above

The latest iPhone app is only available for iOS 8 and above, which excludes users with iPhone 4 or older models. Older versions of the app that can be used with previous iOS versions can be found here. See More

Top Pro

Cross-platform

Top Con

Import feature is bad at handling non-English characters

Top Con

No decent filtering or complex searches

76 Other Options Considered

Emacs Org-mode

Top Pro

Files are usable anywhere at anytime

Users are not tied to one service provider, program, platform, or database engine. See More

Top Con

Unintuitive user interface

The key combinations are unintuitive and difficult to remember. This is probably because there are a lot of hidden "modes" depending on where the cursor is. Actions aren't paired with reversing actions like in other todo apps. For example, hitting shift-tab does NOT reverse the effect of hitting tab. See More

Specs

Platforms:Linux / OSX / Windows

Collaborative:no

Top Pro

Ultimate flexibility

This app's flexibility is based on its minimalist approach, giving the user near-infinite freedom. See More

Top Con

Android app isn't very good

There are several user-created apps for Android, but none seem to offer the same level of functionality as other to-do apps. See More

Top Pro

Agenda views

Top Con

By default, a hard-to-read display

The default way of writing an outline or checklist creates a very messy wall of text that's difficult to read with no vertical spacing. You can manually add vertical spacing, but the Org operations don't preserve it. There are pretty-display modes, but you need to remember how to enable them, etc. etc. See More

Top Pro

Absolutely free

Emacs with Org-mode is free as in beer and free as in speech – that is, it costs nothing and it’s totally open source. See More

Top Pro

There are a lot of extensions, for exporting to html, bootstrap, js-reveal and much more.

Top Pro

Supports plaintext spreadsheets

Top Pro

Incredibly extensible

There are many plug-ins for Org-mode, including Org-habits and Org-notify. If Org-mode lacks some piece of functionality, it is very easy to add it. See More

Top Pro

Efficient features for deadline organization

Top Pro

Quickly add rich text

Top Pro

Excellent unofficial Android app (orgzly)

Top Pro

Offline support

Workflowy

Top Pro

Outline-style hierarchy with zoom

Any sublist can be viewed as a top-level list. This sounds simple but makes WorkFlowy extremely powerful. For example, the same line item, "write my book," can simultaneously be a to-do in a task list and the container for an entire working document. See More

Top Con

Doesn't support images

There is no way to attach images to an entry. See More

Specs

Platforms:Web, Windows, MacOS, Linux, Android, iOS

Collaborative:Yes

API:Experimental (https://workflowy.com/s/workflowy-extension-api/6ziauXitmUj7idN2 )

Top Pro

Minimalistic interface

Interface has no clutter. It allows focusing on thoughts to note down. This keeps things simple and easy to understand, which can help keep everything organized in an intuitive manner. See More

Top Con

Offline desktop app requires Chrome

The offline desktop requires installing Google Chrome first before the WorkFlowy app can be installed. This is not good news for non-Chrome users especially users who frequently uses Firefox or Safari as their default browsers, in which Chrome app also suffers memory leak and battery issues. See More

Top Pro

Easy to see an overview and organize notes

All notes are part of a list, which makes it easy to organize everything. Nested lists allow for organizing notes into hierarchical categories of infinite depth. All lists can be folded. WorkFlowy also has tags and instant full-text search. See More

Top Con

Doesn't work well in mobile browsers

The functionality of the mobile version of the site is a bit limited, while new features have been added such as the ability to move lines of text, even that is limited on Android to only being functional on Chrome. See More

Top Pro

Deep nesting

Workflowy's 'everything is in a tree' interface makes it easy to keep expanding on topics, no matter where, or how deep in the hierarchy they are. See More

Top Con

Inconvenient interface

Notes automatically collapse, making them unreadable without user interaction. You cannot view multiple long notes at once. See More

Top Pro

Super fast sync between devices

While adding a list of to-do on web, it syncs with iPhone and iPad apps very quickly. This way you can jump between devices with no delay of up to date content. See More

Top Con

No public API

Top Pro

Quickly focus on a specific topic

Enables users to focus on specific topic area, which is referred to as "hoisting" within Workflowy. See More

Top Con

No color coding

It's a black and white interface without the ability to differentiate based on color. See More

Top Pro

Tasks can be added and manipulated quickly

WorkFlowy allows entering many tasks very quickly – especially useful for meeting minutes or a "brain dump" when you have to type fast. After typing in all your thoughts, it's very easy to organize and sort multiple groups at once. See More

Top Con

Cannot use link-text

You cannot have text link to a URL. When you link to a website you have to post the full URL instead. Instead of having the name of the website or article like, Slant, you instead have to post http://slant.co. It's especially annoying if you have a long URL that takes up a lot of space in the document. See More

Top Pro

Cross-platform web and mobile

WorkFlowy can be accessed from either a browser or their apps, which include a Chrome app for desktops as well as an iOS and Android app. This makes it easy to access ones notes no matter the platform or device being used. See More

Top Con

No support for Right-To-Left languages...

Mixed text is scrambled, and text-alignment is wrong See More

Top Pro

Supports tags

Enables users to search by tags. See More

Top Con

Doesn't work on all mobile phones

Not compatible with Android OS version 4.1 and 4.2. See More

Top Pro

Import and export via OPML

OPML (Outline Processor Markup Language) is a commonly used standard for text exchange. With two-way support for OPML you are never locked into Workflowy. Importing/exporting via copy/paste of entire outlines is a snap. See More

Top Con

Infrequent updates and new features

WorkFlowy works well but it is hardly ever updated, in comparison to Dynalist, which works in a very similar way but has more features and is updated weekly. See More

Top Pro

Text formatting

You can have bold, italic, and underlined text. See More

Top Con

Only supports one big text file

Although with Workflowy's focus feature this can work, you might prefer managing separate text files. See More

Top Pro

Strong community

There are number of talented coders who help customize WorkFlowy with extensions and styles. It has an active blog and welcomes collaboration. See More

Top Pro

Daily digest email

WorkFlowy can send you an email with that day's activity. It's a great way to track progress. See More

Todo.txt

Top Pro

Easily editable format

Todo.txt can be edited in plain text and then displayed with neat styles. See More

Top Con

No support for reoccurring tasks

Tasks have dates corresponding to creation and completion, but there is no explicit support for due dates or for tasks that reoccur. See More

Specs

Platforms:Android / iOS / CLI

Collaborative:no

Source model:Open source

Top Pro

Editable from any text editor without needing any proprietary software

Because todo.txt is just a todo standard with various compatible apps to edit it, you can update it from any device as long as it can edit text and you can access your todo.txt file It's convenient to be able to access your todo list quickly via your programming environment so you don't have to switch contexts, and to have a separate todo.txt file per project. See More

Top Con

Nested tasks not supported

Many todo tasks for developers end up having sub tasks that need to be performed for a parent task to be completed, but the todo.txt format does not have any nesting. See More

Top Pro

Works with lots of apps for every platform

Todo.txt lists can be edited in virtually every text editor ever made and accessed on devices that support Dropbox. The user community has also created a number of apps for dozens of platforms. See More

Top Con

Android app not updated since 2013

The app only seems to support Dropbox. It would be nice to see support for different and newer file storage services. See More

Top Pro

Full control over your to-dos

You have full access to the underlying programming rules, and therefore total control over your task lists. See More

Top Pro

Easy syncing

Todo.txt automatically and seamlessly syncs through Dropbox. See More

Top Pro

Command line support

You can edit your lists using the command line (e.g., Terminal) via a supplied bash script. See More

Top Pro

It's free

It runs on MacOS, Android, and Python (in the Mac's Unix CLI) -- all for free. See More

Top Pro

Easy to sync up between lots of devices and interfaces

At a bare minimum you just need to be able to edit text, but there are many apps and advanced interfaces you can install on many devices to supplement your to-do list editing. See More

Top Pro

It's easily extensible, and in fact has been extended to include most things people want

Top Pro

Wide range of interface apps

The community has developed a wide range of apps that interface with the basic file structure. These apps vary in how much they accomplish, how much hand-holding they do, their level of glitz, etc. They range from plugins for an editing app like vim to stand-alone, platform-specific GUI's. So YMMV depending on what you use. (todopy is particularly nice, a Python program that has a "console" mode which provides a keyboard-driven GUI.) See More

Trello

Top Pro

Simple and easy to use interface

There are two primary columns: the board is shown on the left and all the other controls on the right. The main means of interaction is dragging and dropping to-do cards into the various lists. The board structure is very customizable, and includes a variety of features that help along the way: color-coding, due dates, card images, checklists with a graphics bar that allows following progress easily, and card aging for cards that haven’t been touched in a long time. See More

Top Con

Can't create dependencies between cards

Winnie Brockett's Experience

It dive into the details by adding comments, attachments, due dates, and more directly to Trello cards. Collaborate on projects from beginning to end. See More

Specs

Platforms:Android / iOS / Windows / Web

Collaborative:Yes

Top Pro

Great real-time team collaboration features

Trello has permissions at the board level as well as the ability to assign multiple people to each card. There are a lot of sharing options available and boards can be made visible for the public. It's also possible to subscribe to a card to be notified of its progress. The simplicity of the UI makes collaboration easy because it’s very simple to see the progress of each card and who is responsible for it. It also updates constantly to reflect real-time changes in progress. The simplicity of the UI makes collaboration easy as it’s very simple to see the progress of each card and who is responsible for it. It also reflect changes on boards in real-time. See More

Top Con

Subtasks lack features

Every task can have a list of subtasks which more closely resembles a standard to-do list. These lack the functions that cards offer you. You cannot comment on a sub-list, give the sub-tasks due dates, or provide additional information. You are limited to only checking them off once completed. See More

Caprice's Experience

Free package is really enough to manage a team of 15 people! See More

Top Pro

Highly flexible workflow

Trello calls items used in the workflow “cards.” Cards are double-sided and can contain subtasks as well as notes and other details. Card columns can be used to simulate a workflow by moving cards from left to right as they are completed, or as a way of indicating task priority. The workflow is highly flexible as the columns are completely customizable to suit the task flow. For example, tasks can be put through a workflow "idea > approved > in-progress > pending review > released" or simply "ideas > released" depending on the granularity level needed. This makes Trello a great solution to feature management as it's possible to set up boards to handle everything from agile sprints to a more generic to-do list, all with status management. See More

Top Con

Not really a to do list

Trello is much more a workflow and project management program than a typical to-do app, which makes it overwhelmingly robust for those looking to jot down their shopping list. See More

Justin Praveen John's Experience

Great tool to keep track of my daily work See More

Top Pro

Works well for visual thinkers

The UI is based around Kanban, so you can see all your tasks and their status clearly. See More

Top Con

Managing large projects may be difficult

Trello works best with medium to small projects and with very high-level overviews. It is less effective for projects that require very granular management due to the fact that it becomes considerably more difficult to keep track of various cards and priorities as they are pushed off the screen. See More

Darim's Experience

Trello helps to organize tasks and not to miss them See More

Top Pro

Excellent for groups using agile software development

The responsiveness and layers of customization make it easy for team members of various disciplines to collaborate on the same task board. See More

Top Con

Impossible to use Pomodoro timer connected to Trello on iOS

Caméléo's Experience

Very useful to organize a personal or even a team workflow. Flexible and usable on many various ways. See More

Top Pro

Free for unlimited users

Trello offers a very generous free version that has no ads, no restrictions on the number of users, and very little restriction on how the program can be used. The paid features are generally cosmetic, such as the ability to change the background, add stickers or integration with other tools. See More

Top Con

You can't add more than 1 Power Up without paying for it

ResourcefulChangxi's Experience

Nope. Nope. Nope. See More

Top Pro

Sub-tasks

Each card can have one or even multiple task lists. See More

Top Con

No multi-board aggregation

If you have multiple boards with tasks on them there is no way to get all the tasks on one board in a way that changes on one board will update the other. See More

CoolLadon's Experience

This is more of a project management app than a todo list. See More

Top Pro

Functionality can be extended via plug-ins

Voting, view, and calendar plug-ins further increase the functionality. See More

Top Con

Can't get one view of cards across all boards

However, you can view all cards assigned to you. See More

BonLena's Experience

I work with a team all around the world. Thanks to Trello we get things done. Different time zones are not a problem as the notification system works like a charm. See More

Top Pro

Good performance

Top Con

Project management system only

This is cumbersome to get started. See More

John Smith's Experience

I use it every day to stay organized. See More

Top Pro

Attach files to cards

Keep all of your files (images, documents, etc.) organized on their relevant cards. See More

Top Con

No quick deadline assignment

You have to open a Calendar every time to set a date without any quick options like today, tomorrow etc. See More

pasbow's Experience

this is great , but 4some reason icant login with my gogle openid See More

Top Pro

Easy-to-use

Top Con

Slow and requires a lot of mouse work to navigate

HappyMeskhenet's Experience

It's a perfect tools when used in small size projects, but useless and confusing is case of medium/large ones. See More

Top Pro

Features to add voting on cards

Trello offers support for features to add voting on cards, often referred to as 'power-ups'. See More

Top Con

Light on features

Trello is focused on simplicity and as such forgoes certain common features that may or may not be important to you. See More

Duy Nguyen's Experience

My go-to ticket system at my startup! See More

Top Pro

Cross-platform and cross-sync

Trello works on all modern devices through the web application and has native apps for iOS, Android and Windows 8/10 devices. See More

Top Pro

Markdown support with well-rendered images

Trello supports Markdown, meaning that HTML input is represented appropriately. Cards with attachments are also rendered well. For example, images are shown correctly on the card, bug links are detected etc. See More

Top Pro

Smooth media integration

Works like a charm. See More

Top Pro

Great native app for Android and iOS

Top Pro

Best kanban for personal usage

Top Pro

Lots of API integrations

Top Pro

Action history log allows you to rapidly follow changes

There is a global history system which allows to rapidly follow changes. There is also a notification system if another user updates the board while you're watching it. See More

Top Pro

Great prioritization, Due date and Story point features

Can set different priorities to various tasks, set appropriate due dates and Story points - timing allotted to each task. See More

TickTick

Top Pro

Cross-platform

It’s accessible on the web, via a Chrome extension, on Android (phone/tablet, with widgets), and on iOS. See More

Top Con

Free version is limited

TickTick's free version is limited to 9 lists, 99 Tasks (per list), 19 Sub-tasks (per task), 1 attachment (per day), and 2 members (per list). See More

Josh Olson's Experience

I looked for a long time for a to-do app that had most of the same features ToDoist has. Two things I always want in a to-do app (1. Intuitive UI (2. Location Reminders. TickTick has both of these, and I like the TickTick UI way more than the ToDoist UI. Worth the switch and the price! (if you go premium). See More

Specs

Platforms:Android / iOS / OSX / Web / Chrome / Firefox / Android Wear

Collaborative:Yes

API:Google Assistant/Alexa/Slack/Zapier/IFTTT/Spark

Top Pro

Easy to add tasks

Just start typing to add a task. See More

Top Con

Intelligent date and time entries don't work everywhere

In some apps, you can type "call Ben tomorrow at noon" and the date and time fields will be automatically populated with "tomorrow" and "noon". TickTick has recently implemented this feature, but it doesn't work flawlessly via the webapp or via a widget. The functionality does work good within the Android app, however. See More

BraveVastospati's Experience

Like Wunderlist but better. Some Todoist features without needing the premium. Looks great, has pomo timer See More

Top Pro

Clean UI

TickTick takes a minimalistic approach in order to keep things simple. See More

Top Con

Search in web browser is unreliable

Search in the web browser is unreliable not only for non-Latin, but for Latin alphabets as well. Funny, because it works fine in the Android version. See More

JJ's Experience

Great app, best one I've found so far and I've tried quite a few. See More

Top Pro

Powerful way of configuring recurring tasks

Recurring tasks are simple to set, and can be created according to custom rules. See More

Top Con

No search of non-latin languages in web

The web version has no ability to search non-latin languages (e.g. Cyrillic, Greek). See More

Maciej Bielecki's Experience

Too rigid. See More

Top Pro

Free task tagging

Tags are a native feature; up to five tags can be applied to each task. See More

Top Con

No native integrations with IFTTT or Zapier

The app doesn't feature native integration with these services, but you can use this functionality by fiddling with the custom email address that is provided by TickTick. See More

Top Pro

Customizeable Android widget

You can change the opacity, themes, lists, and cosmetic features of the widget. See More

Top Con

Subscription model is too expensive

Top Pro

No clutter

TickTick takes a minimalistic approach in order to keep things simple. See More

Top Con

Integrated Calendar doesn't work very well

The integrated calendar (premium account) has problems to show recurring tasks from the Google Calendar. It shows only the first task (known and confirmed bug). The Android app allows drag & drop of tasks only in the list view. Month/Week etc. doesn't support drag & drop in the app but this is working in the web version. See More

Top Pro

Lightweight app

TickTick is resource-light, which is great if you run multiple programs or are using an older device. See More

Top Con

Unable to sync with GTasks, only imports

Top Pro

Advanced sorting options

Tasks can be sorted by dragging and dropping them in the list. See More

Top Con

Interface is not clear

It has too much information, causing some confusion sometimes. See More

Top Pro

Create checklist for a task

On each task you can choose between a text description or a checklist. See More

Top Con

Translation to Portuguese is not professional

For Portuguese speakers, the Portuguese translation seems very amateurish. See More

Top Pro

Set list color

You can set a different color for each list. See More

Top Con

Unable to sync with gtasks, only imports

Top Pro

Supports #hashtags (labels)

Just click a hashtag to filter your labeled tasks. See More

Top Pro

Attachments and images

Files permitted with thumbnail visible in information pane. See More

Top Pro

Google Calendar integration

You can integrate TickTick with Google Calendar. This allows you to schedule tasks around your calendar events. See More

Top Pro

Smart List

Allows you to set custom filters, making it easier to find tasks. See More

Top Pro

Smart date parsing

You can type "buy milk tomorrow 5pm" it will turn into a task as "buy milk" and reminder set as tomorrow 5pm automatically. See More

Top Pro

Great support to recurring tasks

Easy to set recurring tasks and a lot of possibilities to do that. See More

Top Pro

Has a calendar view

Pro version of the software allows task to be laid out in an easy to overview calendar view. Daily view with 15 min increments available as well. See More

Top Pro

Pomodoro clock included

Can also assign tasks for a pomodoro session. A good way to keeping track of how much time you're spending on each task. See More

Top Pro

Multiple reminders

You can add up to five reminders for different time to a single task. See More

Top Pro

Custom themes for pro users

Paid users can enjoy pro themes. See More

Top Pro

Description and checklist all together

Paid users can add description and checklist into a single task all together. See More

Top Pro

Recover from trash

Easy to see and recover tasks from trash if you deleted them by accident. See More

Top Pro

Follows Android design guidelines

The mobile Android app of TickTick follows the Android design guidelines for a familiar interface. See More

Top Pro

Location reminder

Remind you of a task when you reach specific location. See More

Top Pro

Can set duration of a task

You can set starting and ending date and time for tasks. See More

Top Pro

Folder with concluded tasks

Easy to see all concluded tasks by date of conclusion. See More

Top Pro

Habit tracker

Create flexible daily or weekly goals; achieve it all (Read a book) or a certain amount (read 5 pages). See More

Top Pro

Print tasks

Easy to print any task you want to. See More

Top Pro

Integration with calendars by URL

Shows your events on other calendars (like Outlook) in your task list. See More

Top Pro

Share task lists for collaboration

You can share a list through an email or a shareable link. See More

Top Pro

Super-easy import from Wunderlist

Imported the .json file, all is there including the completed tasks. The only thing was that the sub-list were imported as lists, however that was very easy to fix. See More

Top Pro

Keyboard shortcuts

TickTick supports keyboard shortcuts that makes it easier to work with. See More

Top Pro

Siri integration

You can add tasks via Siri. See More

Top Pro

Voice recording

You can record lectures, sound bites within each created task. See More

Top Pro

Support team is great

Support team responds quickly. See More

Wunderlist

Top Pro

Simple & easy to use UI

Wunderlists' UI is very fast and easy to use. The features are easy to find and everything flows together smoothly. See More

Top Con

Limited customization and organization options

Wunderlist doesn't allow for much customization in list sorting or visual themes. It offers only a couple dozen background choices and has no option to add your own. See More

Mat Rhein's Experience

Roach motel. Once your tasks are in, it's hard to get them out again. See More

Specs

Platforms:Android / iOS / WP / OSX / Windows / Web / Chrome

Collaborative:Yes

Top Pro

Has a free, adless version

Wunderlist is available both as a free app without ads or heavy restrictions, and in a pro version that enables you to add larger files and take advantage of additional customization options. See More

Top Con

Acquired by Microsoft, So Future is Uncertain

Microsoft acquired Wunderlist in 2015, and therefore its future is uncertain. It's unlikely Wunderlist will continue to be an (1) independent product with (2) a free version and (3) continue to develop and innovate at a reasonable pace. More likely, Microsoft will at least monetize Wunderlist the way it monetizes its other products. It's also likely that Microsoft will integrate it into its suite of office products and even its Windows operating systems. To see what this is like search the Web for "Microsoft OneNote Mac OS X," and you will find a host of "standard" features only available in the Windows version, "official" documentation and tutorials that presume you have the Windows version (but never say so), etc. One would also expect versions running on Linux to be worse or nonexistent. Also, Microsoft software in general tends to be bloated with marketable features but little concern for efficiency regarding memory usage, processing efficiency, or unobtrusive updates. See More

Francisco García's Experience

I can’t find key shortcuts, and pro options are dissables now See More

Top Pro

Cross-platform syncing

Wunderlist features cross platform syncing which insures your tasks are always updated across iOS, Android, Windows, OS X, Kindle and browser. See More

Top Con

Subtasks hidden within task window

Wunderlist doesn't have true subtasks but rather a single task list with an entirely different user interface hidden within each task. Having separate interfaces for tasks and subtasks restricts flexibility in how one structures projects. See More

EfficientArges's Experience

No desktop version for Windows 7 See More

Top Pro

Simple, useful task management features

Wunderlist features the standard ability to add tasks and organize them within lists, but one aspect in which it excels is the amount of detail you can add to each task. Rather than simple alerts, tasks incorporate a number of other options, including reminders, subtasks, notes, and recurring tasks. You can also star important tasks, which is simpler than the priority systems used in many other apps. See More

Top Con

Will be discontinued

Wunderlist was purchased by Microsoft in 2015, and will be discontinued after the release of Microsoft To-Do. https://blogs.office.com/2017/04/19/introducing-microsoft-to-do-now-available-in-preview/ See More

herb's Experience

Great app! One of the first things I check when I wake up in the morning :) See More

Top Pro

Group integration

Wunderlist allows you to share lists and tasks with others via email or Facebook. This allows you to set group tasks and lists. When one person completes the task, they can check it off and it is then completed for every other team member. See More

Top Con

Doesn't have a calendar view

No calendar view, integration with GCal is ridiculous - updates every 8 hours or something, integration with Outlook is ridiculous - tasks only show as all-day event. See More

hank scoltar's Experience

Best I've ever tried. Deserves 1st place! See More

Top Pro

Can add to your list via email or Google Now

If you're on the run or away from your device, you can add items to your list by email. You can also add notes to the list item using the body of the message. Wunderlist supports Google Now, meaning you can add to your list using native voice commands on Android. See More

Top Con

No options for subtasks or subcontexts

Since sub-tasks are included inside a task, you do not have the full set of features for them. No ability to leave comments, for example. See More

Top Pro

Public lists

Some lists can be published in order to share them with others. Interestingly, other people can see the items of a public list, but not the notes and sub-lists of those items. See More

Top Con

Cannot sort list in the list listing

Wunderlist does not have the ability to sort the list in the list listing. See More

Top Pro

Easily customized list icons

Rather than relying on standard icons, users can individually set the icons for their lists using emojis. For example, if the list is about TV shows, you can set the list icon to be the television emoji. See More

Top Con

No utilization of location on mobile apps

Wunderlist doesn't have any location-based reminders, nor does it offer to include your location information as you add items. See More

Top Pro

Supports timed reminders and recurring items

Top Con

Lack of vision

At start it looks promising, but now they lost direction. Too confusing implementation of workflow details, focusing on irelevant things See More

Top Pro

Allows sharing task lists

Wunderslist allows emailing and “cloud sharing” task lists. See More

Top Con

Does not support postponing tasks

You cannot hide a task from a list if this task will be valuable just from some date. See More

Top Pro

Easy to print tasks

Wunderlist automatically translates your tasks into a printer-friendly format when you hit print on Mac, Windows 7, iOS, and Android devices. See More

Top Con

Incomplete keyboard control

There's no clear way to mark tasks complete using the keyboard, which is frustrating since all other common tasks are keyboard controllable. See More

Top Pro

Group members can comment on list items

Found in the detail view, comments let you to start a conversation, leave feedback, ask a question, or add extra insight to your to-dos. They are saved with a timestamp and are immediately accessible to any members of your shared list. See More

Top Con

Sync can be unreliable on mobile devices at times

The mobile app does not always sync smoothly or quickly with the desktop program. See More

Top Pro

Smartwatch compatible

The Wunderlist app supports Apple Watch and Android Wear, which allows for instant action and task viewing on these smartwatches. See More

Top Con

Horrid customer support

Top Pro

Supports timed reminders and recurring items

Top Con

Does not have a native Linux app

There is no native application available for Linux-based systems, but you can always work inside of your browser instead. See More

Top Pro

Beautiful backgrounds

Wunderlist comes with 20 free wallpapers and 10 paid wallpapers for users to customize the background image in the Wunderlist app. In addition, advanced users can also use their own image as background image with few tweaks, which is absent in main Wunderlist app. See More

Top Con

Cannot hide task lists which have been completed

Top Pro

Keyboard shortcuts

Wunderlist comes with the Keyboard shortcuts that can allow users to perform task faster using the keyboard. See More

Top Con

Does not sync with Google Tasks

There’s no innate compatibility with Google Tasks, which makes it a no-go for users who rely on that service. See More

Top Pro

Easy task management

Allows for easy task management with due dates, reminders, star, and list groups (contexts). See More

Top Con

From time to time notes are not synchronizing

Top Con

The pro version is very expensive

And for feature-feature comparisons, it has low value compared to other products. See More

Top Con

Web version attachments are icon only

The web version allows you to attach files, but does not give preview or thumbnail of the attachment. You just see the file name and icon. Clicking it opens the file. See More

Top Con

Microsoft flakeness

Taskwarrior

Top Pro

Command line interface

The command line interface puts powerful filtering expressions, context, annotations, tags, due dates, reocurrence, and user-defined-attributes totally in your hands. It’s fast and low friction. See More

Top Con

Command line interface

A command line interface is a arguably overly verbose, consequently tedious, way to interact with a To Do list. See More

Indego's Experience

tried, going to back to self-hosted & command line based. See More

Specs

Platforms:Linux / OSX / Windows(Cygwin)

Collaborative:no

Top Pro

Extensible

Taskwarrior has many front-ends, services, extensions, hook scripts, and capsules available. Taskwarrior keeps a list of contributed tools on their site. See More

Top Pro

Lightweight and fast

Taskwarrior is written in the speedy C++ language. See More

Top Pro

Tasks stored in plain text files locally

Future-proof and easily integrated with version control system. You never lose access to your data. See More

Top Pro

Sync across devices

When used in conjunction with the Taskserver, it can sync tasks (conflict-free) across your Taskwarrior devices. This includes integration with Mirakel. See More

Top Pro

Supported internationally

It has UTF8 support and is translated into many languages. See More

Top Pro

Customizability

Taskworrior allows you to define custom attributes and reports to your needs. See More

Top Pro

Self-hosted Taskserver

You can be in full control of your data. See More

Asana

Top Pro

Very polished interface

Teams can have private (only visible to project members) and public (visible to anyone in the team) projects. Each member can also have their own personal projects. Tasks can be viewed in list and calendar views. It's possible to display only the tasks assigned to the user or tasks organized by project or team. Single tasks can exist in multiple projects. Lists of tasks can be divided into sections and organized in many different ways – tasks that still have to be done, tasks that have been completed, by due date, by assignee, by popularity, etc. Expanding a task will allow adding things like subtasks, tags, and attachments, as well as comments. Users can also subscribe to a task via RSS from this view. There's a separate view specifically for attachments. Search lets you find what you’re looking for quickly. See More

Top Con

No offline desktop

Winnie Brockett's Experience

It Bring your team’s goals, plans, tasks, files, and more together in one shared space. And view your work any way you want. See More

Specs

Platforms:web, iOS, Android

Collaborative:yes

Top Pro

Powerful team collaboration features

Asana has fantastic mechanisms for dealing with team collaboration. Not only can tasks be assigned to team members, but Asana lets users follow tasks and use hyperlinks to refer to team members within a task. See More

Top Con

No desktop app

AC's Experience

Use it With a friend for Collaboration project Management for design projects. Really Nice UX, easy to use and Free Plan until 15 users. Pretty Nice ! See More

Top Pro

Simple workflow

The Asana task workflow within a project is broken down into "Today," "Upcoming," and "Later." The tasks themselves have the status of either done or not done. There is also a subtask feature to group tasks together. Tasks can be assigned to other team members and are stored in the "Inbox" view for processing. This replaces email for some team communication. See More

Top Con

No task dependencies in free version

Dependencies is only available only to Teams and Organizations on Asana Premium. See More

ArticulatePereplut's Experience

No Privacy respect in free version - unbeliveble! - read that! + Premium version without single user, only for 5 or more people paying... means very expansive! See More

Top Pro

Provides lots of help for getting started

There are many videos, tutorials, and reference documents to help you get up and running. See More

Top Con

UX is overly opinionated

The workflow is not very customizable, which forces you to use a flow that may not be your preferred or best option. See More

Top Pro

Tagging system allows easily filtering tasks

The tagging system enables project managers to easily filter tasks. See More

Top Con

Mobile version lacks calendar

Asana's calendar is present in the web version but is conspicuously missing in the mobile app. See More

Top Pro

Free for up to 15 users

Top Pro

Supports Kanban and list views

Asana provides a list view and a Kanban view which can be selected if a new project is created. See More

Top Pro

Well thought out keyboard shortcuts

Keyboard shortcuts all involve the Tab key, so it is unlikely that they will interfere with shortcuts that have already been established. See More

Top Pro

CSV export and print

Top Pro

Integrates with Slack

It's possible to have tasks appear in a Slack channel. See More

Top Pro

No templates

Any.do

Top Pro

Clean, intuitive design

Any.do splits all tasks up into groups. Tasks can be grouped either by date (today, tomorrow, upcoming, and someday) or in custom folders. Each group has a plus button next to it that allows adding new tasks to the group. See More

Top Con

No Windows app or client

Unlike rival to-do list apps such as Todoist or Wunderlist, Any.do does not have an official app for Windows. There’s also no indication that the company plans to build this app in the near future. See More

Specs

Platforms:Android / iOS / OSX / Web / Chrome

Collaborative:Yes (Share lists, assign tasks)

Top Pro

"Any.do Moment" makes to-dos manageable

"Moment" is a reminder to check all tasks that are planned for the day. It simplifies scheduling your day and let’s you quickly check off items as they're completed. It can be set it to prompt you in the morning or afternoon to review your day’s tasks and update whether or not you’ve accomplished them. This is really useful for managing a long to-do list without feeling overwhelmed. See More

Top Con

Lack of power features like priority and labels

Any.do has only two levels of priority that can be assigned to tasks, namely Normal and High. There is no way to assign any sort of weights to tasks either. There is no feature to assign any sort of labels on them to be able to filter particular type of tasks. These features are very valuable to a power user. See More

Top Pro

Web interface for desktop access

The web interface can be used to add items. See More

Top Con

If you pay once it charges recurring even after unsubscribe and notified to the team as well.

Only solution is downgrade to free plan and remove credit card details. See More

Top Pro

Clever auto-complete

As tasks are added, Any.do attempts to guess what is going to be written and offers suggestions. It will search through contacts for names and information, allowing you to add people to tasks and offering suggestions for meeting spots that are convenient for everyone. See More

Top Con

Limited Any.do moments in free version

The free version gives only five Any.do moments per month, limiting productivity. See More

Top Pro

Missed call reminder on Android

The mobile app reminds you of missed calls and helps manage them in the future. See More

Top Con

Cannot see task details easily

To view subtasks, notes or other data you have to click or tap multiple times. There is no task view that shows everything you should know about the task. See More

Top Pro

Folders for tasks

Users can create and edit folders for certain tasks, like “personal” and “work.” See More

Top Con

Invasive App Permissions

In order to be a complete solution, Any.Do can seem to take over your phone. For example, it monitors missed calls so you can schedule a call back. See More

Top Pro

Has a system that allows collaborating on tasks

Any.do allows creating "hubs" for groups of people, like colleagues, family, and friends, where tasks can be shared or assigned to each other. See More

Top Con

Offline access not available in free version

Since the addition of the Premium plan, offline access to lists is not available for free Any.do users. See More

Top Pro

Simple

Any.do includes the features that are needed and nothing more. See More

Top Con

Spotty auto-complete and voice recognition

Though the auto-complete feature is very smart in that it can access contacts and create a variety of tasks, it also might auto-complete with something entirely wrong. The voice recognition also has some issues with correctly understanding what is being said. See More

Top Pro

Free version

Any.do has a free version and also offers a Premium plan that costs $3 a month. See More

Top Con

Slow animations and features

The app goes for a smooth feel with lots of things being automated and animated. This slows down it's use, especially on older phones. See More

Top Pro

Cross-platform support and sync

The app runs on iOS, Android, as a Chrome extension and in browsers. See More

Top Con

Awkward data entry

You cannot simply start entering tasks, one after another. You must click or tap the add icon to get a text entry field. See More

Top Pro

Rewards for completing tasks

The app integrates with Kiip, a reward platform that gives free, real-life rewards when a to-do list is completed. See More

Top Con

All tasks default to "today"

While there is a 'someday' category, by default every task as an end date of today. This means you get constant notifications for quickly added tasks. See More

Top Pro

Five simple widgets for Android

There are five widgets to choose from, all of which are simple and useful. See More

Top Con

Incomplete keyboard control

There’s no clear way to select and mark tasks using keyboard. See More

Top Con

No Android Wear and Apple Watch support

The Any.do app currently does not support Android Wear or Apple Watch, in contrast to rival to-do list apps such as Todoist or Wunderlist. Currently Any.do does not have plans to support these devices. See More

Google Keep

Top Pro

Unlimited and seamless sync across all Google connected devices, from mobile to desktop

When a mobile device isn't in use, Google Keep can be accessed as a Chrome app or as a website. Basically, no matter the device being used or the OS on it, there is always a way to access the app. There is also no limitation to how many devices this can be done with, freeing up the user to always have access. See More

Top Con

Google can access and mine your data

You have to be okay with Google analyzing and using your data in order to use Keep. See More

Yonatan's Experience

My wife and I like using Keep for our shared to-do and shopping lists, since she has an iPhone and I have an Android + we both have it on our laptops it's very quick and easy to add things to the list or mark things as done and the other person gets updated in real time. Another great feature is the link preview that gets shown automatically when you paste a link to a note, it's super useful when we have friends over for dinner so we make a grocery list and also add links to the recipes all in one note. See More

Specs

Platforms:Android / iOS / Chrome / Web / Desktop

Top Pro

Allows photo and audio attachments

Notes can include multimedia attachments in addition to text. See More

Top Con

No subtasks

You cannot add subtasks to a list. See More

Top Pro

Both location- and time-based reminders

You can set reminders that bring certain notes to your attention when you arrive at a specified location or when it’s a specified time or date. Unfortunately you can only do one or the other for each note. See More

Top Con

Single-level lists only

There’s no way to set a hierarchy for your lists. See More

Top Pro

Allows color-coding

Top Con

Not really a to-do app

The list feature in a note is great, but you can get a clutter of notes and tasks. While you can use a label for to-do notes, some prefer a dedicated to-do app. See More

Top Pro

Useful home screen widget on Android

The Keep widget lets users quickly see existing notes and add new ones. See More

Top Con

Does not integrate with Google Calendar or Tasks

It does not integrate with Google Calendar or other Google Apps with the exception of "Google Now." See More

Top Pro

Super fast to use

The focus on a minimal interface makes everything fast to use on both web and mobile. This comes in handy for when a note needs to be jotted down quickly as there is little to no load times or faffing about trying to get to a space where the note can finally be recorded. See More

Top Con

Can be taken down some day

As Google is notorious for taking down services, you may end up with just a backup of your notes in XML format and a need to look for a substitute. See More

Top Pro

Clean, minimal interface

Instead of having every possible feature, Google Keep is designed to be very simple and minimalist. It's really easy to quickly create notes and search for old notes. Google Keep enhances the app's organization by letting users color code notes. See More

Top Con

Not good at all for longer notes

With almost no formatting options whatsoever it's hard to actually use Keep for long-form notes. See More

Top Pro

Archives finished tasks

Any finished task is archived and can be searched at a later date. See More

Top Con

Google account required

You're required to have a Google account in order to use the app. See More

Top Pro

Notes can be grouped via labels

In addition to the ability to color-code notes, they can be labeled and navigated and grouped that way. This allows for easy orginization, to then be found easily at a later date. See More

Top Con

No notifications when tasks are added to shared lists

Although the ability to collaborate on lists is advanced, Keep will not let you know when another person adds an item to a list you share.