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WebProductivityWikiknowledge base

What are the best hosted internal knowledge base tools for organisations?

16

Options
Considered

89

User
Recs.

May 18, 2022

Last
Updated

Here’s the Deal

12 Options Considered

Best hosted internal knowledge base tools for organisations	Price	Platforms	Collaborative
-- Notion	Free / paid	Windows, macOS, iOS, Android, Web	Yes
-- Coda online	Free / paid	Web, Mobile	-
-- Archbee	Paid	Windows, Linux, Mac, Web	-
-- ProProfs Knowledge Base	Paid	-	-
-- TWiki	Free	-	-

Notion

Top Pro

Blocks offer incredible flexibility

The basic unit of organization in Notion is the block, which can be a chunk of text, an image, a bullet point, or even a link to another page. Each page consists of these blocks, which can be easily reorganized, moved to other pages, converted into other content types, or generally manipulated in many useful ways. Because of blocks, restructuring information in Notion is way easier than in any other wiki or notebook app. See More

Top Con

No lightweight tables like Markdown

Every table is some sort of database with a default view and every row is a data set with attributes and it's own page. Simple tables as in Markdown are missing. See More

Justin Praveen John's Experience

Love this tool for managing knowledge resources See More

Specs

Platforms:Windows, macOS, iOS, Android, Web

Collaborative:Yes

Local hosting:No

Offline access:No

Top Pro

Easy to collaborate

Notion makes it extremely easy to collaborate with teammates on the same doc, and to share that doc with non-editors. See More

Top Con

UI makes it easy to unintentionally mess up stored info

Notion's UI is so simple that at times it can become easy to accidentally delete a page or mess up its contents. Thankfully, they make it really easy to recover deleted pages, and the version control makes it somewhat feasible to recover deleted content. See More

Sarah's Experience

My software team of around 10 people currently uses Notion as our internal knowledge base solution because it's essentially a wiki on steroids. Our parent organization of around 40 people is in the process of switching over to Notion. See More

Top Pro

Flexible contents storage and organization

You can upload files and embed online stuff in any hierarchical structure using pages, toggle lists, etc. See More

Top Pro

Amazing view flexibility

You can create different views for a page's content and easily toggle between kanban, table, etc. (As long as the content is able to allow different views.) See More

Top Pro

Pages within pages within pages, to infinity

You can have a ridiculous amount of information within a single note. Look at how it works, you'll be surprised! See More

Top Pro

Highly visual, with icons next to every new page and so on

This feature makes it very easy to find certain notes and such. And great for visual people as well. You could also add images as icons instead, if you like. See More

Top Pro

Less headaches when editing pages

Lets you restore your page to a past edit. Also works with sub-pages and databases. Though it is worth mentioning that it's a paid feature. See More

Top Pro

Awesome for wikis

You can easily start writing a bunch of web pages, share it with co-workers and choose whether to publicize or keep your contents private. It's also easy to hyperlink pages. See More

Top Pro

Full-featured on desktop, mobile and web

Even the right-click menus on the web are the same as the app. See More

ProProfs Knowledge Base

Add Video or Image

Slite

Add Video or Image

Top Pro

Free version

Free for up to 50 documents. See More

Top Con

UX of native tables could be improved

raccooninja's Experience

It's easy to use and collaborate. Helps stay organized and on top of things. See More

Specs

Platforms:Windows, Mac, Web, Mobile

Top Pro

Simple to use

ReasonableRuaumoko's Experience

Document360

Add Video or Image

Obie

Add Video or Image

Top Pro

Integrations

Integrates with Google Drive, Confluence, Dropbox, Evernote, and Google Sites (and more on the way) See More

ClickHelp

Specs

Platforms:Windows, Mac, Web

Hosting options:On-Premises/SaaS

Collaborative editing:Yes

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