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Productivity
What are the best event planning webapps?
12
Options
Considered
22
User
Recs.
Aug 28, 2023
Last
Updated
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10
Options
Considered
Best event planning webapps
Price
Platforms
Collaborative
--
Trello
-
Android / iOS / Windows / Web
Yes
--
SquidHub
-
Web / iOS / Android
Yes
--
Discord
-
Web, Windows, Linux, Mac, iOS, Android
-
--
Asana
-
Web, Mobile
-
--
Evernote
-
Android / iOS / WP / OSX / Windows / WebOS
yes
See Full List
--
Trello
My Rec
ommendation
for
Trello
My Recommendation for
Trello
All
25
Pros
17
Cons
7
Specs
Top
Pro
•••
Simple & easy to use interface
There are two primary columns: the board is shown on the left and all the other controls on the right. The main means of interaction is dragging and dropping to-do cards into the various lists. The board structure is very customizable, and includes a variety of features that help along the way: color-coding, due dates, card images, checklists with a graphics bar that allows following progress easily, and card aging for cards that haven’t been touched in a long time.
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Top
Con
•••
No desktop client
There is no Windows or Mac client now but you can still access all of the features through your web browser.
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Specs
Platforms:
Android / iOS / Windows / Web
Collaborative:
Yes
API:
Yes
Offline access:
yes
See All Specs
Top
Pro
•••
Free for unlimited users
Trello offers a very generous free version that has no ads, no restrictions on the number of users, and very little restriction on how the program can be used. The paid features are generally cosmetic, such as the ability to change the background, add stickers, etc.
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Top
Con
•••
Can't get one view of cards across all boards
However, you can view all cards assigned to you.
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Top
Pro
•••
Great real-time team collaboration features
Trello has permissions at the board level as well as the ability to assign multiple people to each card. There are a lot of sharing options available and boards can be made visible for the public. It's also possible to subscribe to a card to be notified of its progress. The simplicity of the UI makes collaboration easy because it’s very simple to see the progress of each card and who is responsible for it. It also updates constantly to reflect real-time changes in progress. The simplicity of the UI makes collaboration easy as it’s very simple to see the progress of each card and who is responsible for it. It also reflect changes on boards in real-time.
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Top
Con
•••
Can't create dependencies between cards
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Top
Pro
•••
Highly flexible workflow
Trello calls items used in the workflow “cards.” Cards are double-sided and can contain subtasks as well as notes and other details. Card columns can be used to simulate a workflow by moving cards from left to right as they are completed, or as a way of indicating task priority. The workflow is highly flexible as the columns are completely customizable to suit the task flow. For example, tasks can be put through a workflow "idea > approved > in-progress > pending review > released" or simply "ideas > released" depending on the granularity level needed. This makes Trello a great solution to feature management as it's possible to set up boards to handle everything from agile sprints to a more generic to-do list, all with status management.
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Top
Con
•••
Boards can't be deleted
There's no way of deleting a board, it's only possible to close it.
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Top
Pro
•••
Works well for visual thinkers
The UI is based around Kanban, so you can see all your tasks and their status clearly.
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Top
Con
•••
No multi-board aggregation
If you have multiple boards with tasks on them there is no way to get all the tasks on one board in a way that changes on one board will update the other.
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Top
Pro
•••
Good performance
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Top
Con
•••
Light on features
Trello is focused on simplicity and as such forgoes certain common features that may or may not be important to you.
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Top
Pro
•••
Attach files to cards
Keep all of your files (images, documents, etc.) organized on their relevant cards.
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Top
Con
•••
Managing large projects may be difficult
Trello works best with medium to small projects and with very high-level overviews. It is less effective for projects that require very granular management due to the fact that it becomes considerably more difficult to keep track of various cards and priorities as they are pushed off the screen.
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Top
Pro
•••
Smooth media integration
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Top
Pro
•••
Great native app for Android and iOS
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Top
Pro
•••
Sub-tasks
Each card can have one or even multiple task lists.
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Top
Pro
•••
Lots of API integrations
See More
Top
Pro
•••
Features to add voting on cards
Trello offers support for features to add voting on cards, often referred to as 'power-ups'.
See More
Top
Pro
•••
Action history log allows you to rapidly follow changes
There is a global history system which allows to rapidly follow changes. There is also a notification system if another user updates the board while you're watching it.
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Top
Pro
•••
Excellent for groups using agile software development
The responsiveness and layers of customization make it easy for team members of various disciplines to collaborate on the same task board.
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Top
Pro
•••
Functionality can be extended via plug-ins
Voting, view, and calendar plug-ins further increase the functionality.
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Top
Pro
•••
Cross-platform and cross-sync
Trello works on all modern devices through the web application and has native apps for iOS, Android and Windows 8/10 devices.
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Top
Pro
•••
Markdown support with well-rendered images
Trello supports Markdown, meaning that HTML input is represented appropriately. Cards with attachments are also rendered well. For example, images are shown correctly on the card, bug links are detected etc.
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3
--
SquidHub
My Rec
ommendation
for
SquidHub
My Recommendation for
SquidHub
All
6
Pros
5
Specs
Top
Pro
•••
Great overview
The overview is the best part as it allows for everybody in the group to have an immediate overview of todos, files, links and communication. Nothing gets lost.
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Specs
Platforms:
Web / iOS / Android
Collaborative:
Yes
Search:
Yes
Subtasks:
Yes
See All Specs
Top
Pro
•••
Easy to use
See More
Top
Pro
•••
Has everything you need for event planning
Squidhub has to-do lists, calendar, groups and so on.
See More
Top
Pro
•••
The application is easily adjustable and it allows you to organize different type of events
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Top
Pro
•••
The subpages for specific activity planning are coming out and pretty good
well designed contents
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Recommend
6
--
Discord
My Rec
ommendation
for
Discord
My Recommendation for
Discord
All
30
Pros
22
Cons
7
Specs
Top
Pro
•••
Bots
Bots can be used for many uses on Discord (e.g: music, images, managing and more!)
See More
Top
Con
•••
Hard to figure out
New people might have trouble with using it
See More
Specs
Platforms:
Web, Windows, Linux, Mac, iOS, Android
Search:
Yes
Videoconferencing:
Yes
Audio recording:
No
See All Specs
Top
Pro
•••
Language localization
Have localization for many language, including Russian.
See More
Top
Con
•••
Can change "Now Playing" status to something inappropriate
See More
Top
Pro
•••
Targeting of roles
Targeting roles allows for quickly requesting someone from a group e.g. artist, moderator, etc.
See More
Top
Con
•••
Anti-privacy license terms
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Top
Pro
•••
Does not allow NSFW related things to be posted unless in a NSFW channel
See More
Top
Con
•••
Not a generic "team chat" tool
All the UI and the features are aimed specifically at communicating with your gaming team/clan.
See More
Top
Pro
•••
Ability to create bots
Discord provides an API for creating custom bots.
See More
Top
Con
•••
Developer's previous company was sued for privacy violations, among other things
See: http://classactionlawsuitsinthenews.com/class-action-lawsuit-complaints/openfeint-green-international-privacy-class-action-lawsuit-complaint/ https://www.ftc.gov/enforcement/cases-proceedings/closing-letters/openfeint-inc Discord's privacy policy also states that while they might not sell your data, a company they get sold to will quite possibly attain said data and thus may be in "more" shady hands.
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Top
Pro
•••
DDoS mitigation
Discord prevents users from being DDoSed out of games.
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Top
Con
•••
No self-hosting avaliable
Discord is wholly hosted by Discord (the company), you cannot run private instances, and all servers are hosted on their infrastructure. For most people, this won't really impact their usage.
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Top
Pro
•••
Friendly payment policy
Free account have no tangible restrictions. Premium account is just a way to say "thank you" to developers. And it work for all servers of discord (not as in slack). And it can be purchased by one who wants. In contrast to Slask, where all active members of the server should be "premium".
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Top
Con
•••
Proprietary software
Discord is closed-source, meaning their code isn't available for inspection or reproduction
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Top
Pro
•••
Ability to thread channels
Ability to create channel categories for channels to sit inside of.
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Top
Pro
•••
Numerous controls for setting member roles.
Deny access, Deny write message, Allow read messages etc.
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Top
Pro
•••
Syntax highlighting and Markdown support
The support is limited but still exists. It's a killer feature for dev teams.
See More
Top
Pro
•••
Low effort invite mechanics
See More
Top
Pro
•••
Android app has push notifications
See More
Top
Pro
•••
Familiar for Slack users
For those that are used to the way Slack (a similar chat client) works, Discord will be familiar in its use, which lowers the learning curve quite a bit for those that have switched or tried Slack before.
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Top
Pro
•••
Supports video and text communication
Behaves and looks like Slack for regular text channels, but with the ability to create voice channels as well
See More
Top
Pro
•••
Has low-latency VoIP support
See More
Top
Pro
•••
Game integration
Discord shows which game each user is currently playing, which among other things helps users to form PUGs with minimal hassle.
See More
Top
Pro
•••
Open source bots and management tools
Discord has a wide variety of bots for things from airhorn noises to automated server management, to leveling systems for chat. The bot API is open and there are dedicated sites for finding bots.
See More
Top
Pro
•••
Easy setup
You can quickly send invites to people and they can join in using the web client without having to create an account or install the app.
See More
Top
Pro
•••
Good 1-click invite system
Discord allows inviting people to a specific channel with a link. Links can be set to expire. Low effort/passive invite mechanics.
See More
Top
Pro
•••
Can be used in browser
Users can invite others to join a Discord channel via a web link, which means no installation is required to use the software - which is one of the big typical barriers to entry for social software.
See More
Top
Pro
•••
Free for unlimited users
Unlimited amount of users.
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Top
Pro
•••
User friendly
Discord follows the same type of interface design popularised by Slack, which is extremely clean and attractive, and doesn't clutter the interface with unnecessary chrome and cruft.
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Recommend
2
--
Asana
My Rec
ommendation
for
Asana
My Recommendation for
Asana
All
10
Experiences
1
Pros
6
Cons
2
Specs
Top
Con
•••
Can't assign tasks to multiple people
Each task can only be assigned to one person.
See More
Top
Pro
•••
Very polished interface
Teams can have private (only visible to project members) and public (visible to anyone in the team) projects. Each member can also have their own personal projects. Tasks can be viewed in list and calendar views. It's possible to display only the tasks assigned to the user or tasks organized by project or team. Lists of tasks can be divided into sections and organized in many different ways - tasks that still have to be done, tasks that have been completed, by due date, by assignee, by popularity. Single tasks can exist in multiple projects. Expanding a task will allow adding things like subtasks, tags, attachments as well as leaving comments and subscribing to a task via RSS. There's a separate view for attachments. Search for finding stuff quickly.
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krzysztof buczek's Experience
up to 15 users, multiple tasks . simple to use . Free version with almost all features.
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Specs
Platforms:
Web, Mobile
Technology:
Ruby
Top
Con
•••
Lacks a consolidated personal view
See More
Top
Pro
•••
Simple workflow
The Asana task workflow within a project is broken down into "Today", "Upcoming" and "Later". The tasks themselves have the status of either done or not done. There is also a sub-task feature to group tasks together. Tasks can be assigned to each other and are stored in the "Inbox" view for processing. This replaces email for some team communication.
See More
Top
Pro
•••
Powerful team collaboration features
Asana has fantastic mechanisms for dealing with team collaboration. Not only can tasks be assigned to team members, but Asana lets follow tasks and even use hyperlinks to refer to team members within a task.
See More
Top
Pro
•••
Integrates with Slack
It's possible to have tasks appear in a Slack channel.
See More
Top
Pro
•••
Tagging system allows easily filtering tasks
Tagging system that enables PM’s to easily filter tasks.
See More
Top
Pro
•••
Provides lots of help for getting started
Many getting started videos, tutorials and reference documents.
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Recommend
2
--
Evernote
My Rec
ommendation
for
Evernote
My Recommendation for
Evernote
All
34
Pros
16
Cons
17
Specs
Top
Pro
•••
Great selection for integrating with other apps
The Evernote app center page is nicely organized and has good quality integration of apps that can improve your productivity.
See More
Top
Con
•••
Missing some basic functions
See More
Specs
Platforms:
Android / iOS / WP / OSX / Windows / WebOS
Collaborative:
yes
API:
yes
Offline access:
yes
See All Specs
Top
Pro
•••
Web client has a focused, uncluttered user interface
See More
Top
Con
•••
No undo feature
If you erase something by mistake, you can't undo it.
See More
Top
Pro
•••
Evernote is synchronized
See More
Top
Con
•••
Lacks right-to-left writing support
When you write in a right-to-left language (Arabic, for example), everything looks fine in the editor but the direction changes to the left again after saving the note.
See More
Top
Pro
•••
Premium allows search in attached files and documents
See More
Top
Con
•••
Bloated and complex
Evernote is too big, has too many features. Note taking apps need absolutely clean interface to allow unobtrusive note taking and not a struggle to search for which buttons to click. It focuses on the search feature so much that it doesn't encourage or make it immediately easy to organize your notes and thoughts. It's essentially a sophisticated notes dump with good search.
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Top
Pro
•••
"Reminders" are a great way to combine your to-dos and notes
One of the note types is a "reminder," which can act as a to-do list. You can add all the usual formatting to reminders, including audio. Evernote will provide alerts when they are due and house them in a special location within the app.
See More
Top
Con
•••
Steep learning curve
Since Evernote has so many features built in, it's hard to know where to find everything until reasonable amount of time has been spent with it.
See More
Top
Pro
•••
Powerful note formatting
Evernote has an extensive range of formatting options and note types. You can create checklists, reminder alerts, audio notes, or add images and attachments. It also has an awesome speech-to-text feature if you prefer to dictate aloud.
See More
Top
Con
•••
Security issues
Evernote had their entire database hacked and compromised including customer user passwords. They responded by locking valid users out of accounts and forcing password changes but are still vague about their own security policies. They do not have a good track record for data security. They also do not offer local personal encryption of entire Notebooks as Microsoft OneNote does.
See More
Top
Pro
•••
Trustworthy to store data in the long term
With many utility tools being constantly shut down by their creators, it's really important to consider the long-term risks of picking a home for all your notes. Evernote is a $1 billion company with a track record of exceptional security and goals of becoming a "100 year old" company.
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Top
Con
•••
Lacks search and replace capability
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Top
Pro
•••
Skitch integration
If you're on iOS and have Skitch installed, you can quickly annotate your notes using Skitch.
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Top
Con
•••
Poor text formatting abilities
Text formatting in Evernote is buggy and unreliable. Bullets (outlining) are getting stuck or disappearing, tables are very static and prone to breaking and everything beyond the most basic formatting might cause an issue.
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Top
Pro
•••
Powerful features for organizing your notes
Evernote is designed to make it easy to keep your notes well organized, which aids in quickly finding/browsing old information. You can put notes into a single notebook and use search to access old notes, or if you're so inclined, organize notes extensively with hierarchical notebooks and tags.
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Top
Con
•••
No recurring and snooze reminders
Perhaps because it is not truly a to-do list app, there is currently no support for recurring events or snooze reminders. The company claims to be working on this functionality.
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Top
Pro
•••
Clean UI
Evernote has a flat, uncluttered user interface.
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Top
Con
•••
No official Linux app
Evernote does not offer an official Linux app, although there are some third party alternatives available.
See More
Top
Pro
•••
Easy to use
Evernote is easy to dive into because it doesn’t overwhelm you with advanced functionality from the start. As you get more accustomed to the app, you might want to delve deeper to see what benefits the more advanced features will offer.
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Top
Con
•••
Different features and functions per device
Some functions can only be accessed on the Desktop app. These include changing your default notebook.
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Top
Pro
•••
Has OCR functionality to convert images to searchable text
A really cool and handy Evernote feature is the ability to automatically scan images for text. Below is an example of an Evernote result when searching notes for "screenshots."
See More
Top
Con
•••
Great note-taking platform, but not a feature-rich to-do platform
I suppose if you had a hammer, you could nail a screw into a block of wood. But it just isn't the right tool for the job. Almost everything you would want in a to-do list app needs to be manually organized and managed in Evernote. There are no features for sorting, reviewing, scheduling, assigning priority, etc.. In effect, it isn't much better than keeping a to-do list in a Microsoft Word or OpenOffice text document. Evernote is a great note-taking app. However it isn't really designed to be a calendaring/scheduling/to-do list app – even though you could use it that way if you tried.
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Top
Pro
•••
Multipurpose
In addition to general note taking and to-do list management, Evernote lets you search through scanned documents, handwritten text, and images; collaborate with others through shared notebooks; record audio notes; and more.
See More
Top
Con
•••
Buggy
A program with more features is always prone to more bugs. Evernote is definitely not the most stable note-taking program available.
See More
Top
Pro
•••
Can include images, and snippets from the web or a whole webpage via web clipper
With one click you can clip part or all of any webpage, including text, images, and links. Especially for those who use Google Chrome, this web clipper is a very rich add-on. The “simplified article” mode strips all graphical overhead from the page before adding the information to Evernote. It's also possible to add highlighting, tags, etc. before storing the note.
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Top
Con
•••
Pay for offline use, search, and other functions
The free version of Evernote is highly limited. You have to pay if you want to access your notes without internet connection, search your notes or documents, or upload large amounts of data. The free version allows you to upload 60 MB of data per month, which is about 20 to 30 iPhone camera pictures. At a certain point, they started charging you for "advanced" capability, which includes searching your own attachments.
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Top
Pro
•••
Consolidates all your information
Evernote is designed to store a lot of different types of information from a lot of different sources in one place. Using the Web Clipper, native integrations, or a service such as IFTTT (If This Then That) you can use Evernote to store all your ideas, notes (both handwritten and typed), tasks, reading lists, receipts, and more.
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Top
Con
•••
Very heavyweight for a to-do list
Evernote is a powerhouse program with many features. It uses a correspondingly large amount of memory to run.
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Top
Pro
•••
Native and offline-capable apps on pretty much every platform
Evernote has apps for Windows 7 and 8, Windows 10, Mac, Android, iOS (both iPhone and iPad), Blackberry, and Windows Phone. It also has a fully functional web app and chrome plug-in. No matter what device or platform you're on, you will pretty much always be able to access Evernote.
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Top
Con
•••
Free version limited to 2 devices
The free version has become very limited as a cloud based note taking app as there is now only sharing between two devices allowed.
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Top
Con
•••
Security issues
Evernote had their entire database hacked and compromised including customer user passwords. They responded by locking valid users out of accounts and forcing password changes but are still vague about their own security policies. They do not have a good track record for data security. They also do not offer local personal encryption of entire Notebooks as Microsoft OneNote does.
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1
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Events.org
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ommendation
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Events.org
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Events.org
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WeDo
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WeDo
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WeDo
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PollUnit
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ommendation
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PollUnit
My Recommendation for
PollUnit
All
4
Pros
3
Specs
Top
Pro
•••
Highly customizable design
You can choose between different designs and customize polls for your event.
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Specs
Platforms:
Web
Top
Pro
•••
Find a date or distribute tasks for your event
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Top
Pro
•••
Very simple to use
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winio
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winio
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winio
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Calendify
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ommendation
for
Calendify
My Recommendation for
Calendify
All
3
Pros
3
Top
Pro
•••
Many import options
Events can be imported using various standard formats like iCal, XCal, XML, JSON, CSV, etc.
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Top
Pro
•••
Easy promotion of events
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Top
Pro
•••
Event schedules
You can add a program for every event. Users can filter the sessions by different criteria and can create their own schedule.
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Guestboard
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Guestboard
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