ProductivityAppsTask Management

What are the best task management apps for personal use?

14

Options
Considered

93

User
Recs.

May 6, 2018

Last
Updated

Here’s the Deal

14 Options Considered

14 Options Considered	Price	Platforms	Collaborative
81 Informant	$49.99	iOS (iPad/iPhone), macOS, Android	No
-- Trello	-	Android / Windows / Web	Yes
-- Todoist	-	Android / iOS / OSX / Windows / Web / Gmail / Outlook / Thunderbird / Kindle / Chrome / Firefox	yes
-- Any.do	-	Android / iOS / OSX / Web / Chrome	Yes (Share lists, assign tasks)
-- SquidHub	-	Web, iOS, Android	Yes

Informant

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Top Pro

Customization

Can set custom colours for priorities.

Top Pro

Focus view

Has a single focus view that gives you all the information you need to know for your day.

Top Pro

Can create checklist style tasks

Great for creating a grocery list or checkoff list within a task.

Top Pro

Subtasks

Supports subtasks.

Top Pro

Calendar and tasks in one view

Top Pro

Colours and Tags

Can set default colours and tags.

Top Pro

Support for GTD methodology

Tags, contexts, next action handling. Support for GTD is great.

Top Pro

iOS (iPhone/iPad) , macOS, and Android

Available on these platforms.

Top Pro

Sync option

Top Con

No web-based version

Cannot be used from a web browser.

Top Con

No Windows support

Top Con

Not a multi-user tool

Top Con

Template settings lacking in v.5

Templates don't have configurable multiple alarm settings as in the previous version.

See 11 more Pros & Cons See 11 more Pros & Cons

Trello

Top Pro

Works well for visual thinkers

The UI is based around Kanban, so you can see all your tasks and their status clearly.

Top Pro

Attach files to cards

Keep all of your files (images, documents, etc.) organized on their relevant cards.

Top Pro

Cross-platform and cross-sync

Trello works on all modern devices through the web application and has native apps for iOS, Android and Windows 8/10 devices.

Top Pro

Free for unlimited users

Trello offers a very generous free version that has no ads, no restrictions on the number of users, and very little restriction on how the program can be used. The paid features are generally cosmetic, such as the ability to change the background, add stickers, etc.

Top Pro

Simple and easy to use interface

There are two primary columns: the board is shown on the left and all the other controls on the right. The main means of interaction is dragging and dropping to-do cards into the various lists. The board structure is very customizable, and includes a variety of features that help along the way: co...

Top Pro

Markdown support with well-rendered images

Trello supports Markdown, meaning that HTML input is represented appropriately. Cards with attachments are also rendered well. For example, images are shown correctly on the card, bug links are detected etc.

Top Pro

Excellent for groups using agile software development

The responsiveness and layers of customization make it easy for team members of various disciplines to collaborate on the same task board.

Top Pro

Great real-time team collaboration features

Trello has permissions at the board level as well as the ability to assign multiple people to each card. There are a lot of sharing options available and boards can be made visible for the public. It's also possible to subscribe to a card to be notified of its progress. The simplicity of the UI...

Top Pro

Features to add voting on cards

Trello offers support for features to add voting on cards, often referred to as 'power-ups'.

Top Pro

Great native app for Android and iOS

Top Pro

Functionality can be extended via plug-ins

Voting, view, and calendar plug-ins further increase the functionality.

Top Pro

Highly flexible workflow

Trello calls items used in the workflow “cards.” Cards are double-sided and can contain subtasks as well as notes and other details. Card columns can be used to simulate a workflow by moving cards from left to right as they are completed, or as a way of indicating task priority. The workflow is h...

Top Pro

Good performance

Top Pro

Action history log allows you to rapidly follow changes

There is a global history system which allows to rapidly follow changes. There is also a notification system if another user updates the board while you're watching it.

Top Pro

Sub-tasks

Each card can have one or even multiple task lists.

Top Pro

Smooth media integration

Top Pro

Lots of API integrations

Top Con

No multi-board aggregation

If you have multiple boards with tasks on them there is no way to get all the tasks on one board in a way that changes on one board will update the other.

Top Con

Managing large projects may be difficult

Trello works best with medium to small projects and with very high-level overviews. It is less effective for projects that require very granular management due to the fact that it becomes considerably more difficult to keep track of various cards and priorities as they are pushed off the screen.

Top Con

Subtasks lack features

Every task can have a list of subtasks which more closely resembles a standard to-do list. These lack the functions that cards offer you. You cannot comment on a sub-list, give the sub-tasks due dates, or provide additional information. You are limited to only checking them off once completed.

Top Con

Not really a to do list

Trello is much more a workflow and project management program than a typical to-do app, which makes it overwhelmingly robust for those looking to jot down their shopping list.

Top Con

No desktop client

There is no Windows or Mac client now but you can still access all of the features through your web browser.

Top Con

Can't get one view of cards across all boards

However, you can view all cards assigned to you.

Top Con

Can't create dependencies between cards

Top Con

Light on features

Trello is focused on simplicity and as such forgoes certain common features that may or may not be important to you.

See 23 more Pros & Cons See 23 more Pros & Cons

Todoist

Know any positive aspects of this option?

Top Con

No real Next Task capability

Lack of Next Task feature can be somewhat frustrating for GTDers.

Any.do

Top Pro

Looks awesome

The interface is neat and everything can be seen very clearly.

Top Pro

Fast sync

It has lightning fast sync across devices.

Top Con

Limited "repeat every" selections in the free version

See 1 more Pro See 1 more Pro

SquidHub

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Top Pro

Great for personal use

People have their own to do list and page.

Know any negative aspects of this option?

Nozbe

Top Pro

Active development

Nozbe is actively being developed, and the devs listen to community requests. Within a month of requesting a feature, it usually appears in the beta app.

Top Pro

Calendar view

You can view upcoming tasks by week or specific day in the calendar view. This is helpful for planning tasks and not overbooking. Repeat tasks show up with a ghost icon in the checkbox to signify that the task(s) are not generated/active yet but are due on that day.

Top Pro

Time estimates

Time estimates for individual tasks roll up in the corresponding view (calendar, priority, inbox, specific project, etc.) to show an "estimated should-take time".

Top Pro

Color coding and visualization

Tags and projects can be color-coded according to users' preferences. Tags also have the option of choosing from a preset icon list in addition to color coding.

Top Pro

Supports Siri and Google assistant

Has support for voice commands via Siri and 'OK Google'.

Top Pro

Can add tasks via email

Email tasks to a user-defined email (with security pin) to add tasks to Nozbe inbox or a specific project. Also supports checklists, tags, time etc. through email submission.

Top Pro

Mac/iOS/Windows/Android/Wearables/Web

Supports Apple, Windows, and Android distributions, and has a web app for systems that don't have a native app and are not executable.

Top Pro

Free 30-day trial

The trial includes all features of a pro account. You can also email the support team if you choose to try out a business license .

Top Con

Project and global tags not shared

Projects can have tags (labels) applied, but they are independent of global tags (categories). For example neither a project "labeled" "work", nor its tasks would not appear if the tag/category filter for "work" is selected. Tasks in a project "labeled" &quo...

Top Con

Only 5 projects for free users

If a user chooses to not pay after the trial period, they can only have up to 5 active projects.

See 8 more Pros & Cons See 8 more Pros & Cons

Wunderlist

Top Pro

Has a free, adless version

Wunderlist is available both as a free app without ads or heavy restrictions, and in a pro version that enables you to add larger files and take advantage of additional customization options.

Top Pro

Simple, useful task management features

Wunderlist features the standard ability to add tasks and organize them within lists, but one aspect in which it excels is the amount of detail you can add to each task. Rather than simple alerts, tasks incorporate a number of other options, including reminders, subtasks, notes, and recurring task...

Top Pro

Simple & easy to use UI

Wunderlists' UI is very fast and easy to use. The features are easy to find and everything flows together smoothly.

Top Con

Limited customization and organization options

Wunderlist doesn't allow for much customization in list sorting or visual themes. It offers only a couple dozen background choices and has no option to add your own.

Top Con

Subtasks hidden within task window

Wunderlist doesn't have true subtasks but rather a single task list with an entirely different user interface hidden within each task. Having separate interfaces for tasks and subtasks restricts flexibility in how one structures projects.

See 3 more Pros & Cons See 3 more Pros & Cons

BusyCal

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Top Pro

Great support and development team

Top Pro

Integrated To Dos

To Dos can be displayed directly in your calendar and carry-forward until completed. To Dos in BusyCal are compatible and sync with the Reminders app on OS X and iOS.

Top Pro

Custom Alarms and Snoozes

Alarms may displayed in the BusyCal Alarm Window or the Notification Center. Snooze alarms for any duration, including x minutes before start, Set default alarm intervals for new Events, To Dos, All-Day Events, and Birthdays & Anniversaries.

Top Pro

Latteral bar

Top Pro

Smart Filters

Create Smart Filters to display Calendar Sets, a custom view, or events that match a certain criteria with a single click.

Top Con

Expensive

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Things

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Gettick

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Top Pro

Organized tools

Gettick is made to keep files and all your tools organized in one place.

Top Pro

It combines multiple tools into one

It can change the way team works. It's simpler and you can have more time to focus on results now.

Top Pro

Work functional

Better than Trello or Asana, this provides you tasks, calendar, notes, files. emails, and a file system.

Know any negative aspects of this option?

See 2 more Pros See 2 more Pros

Pipefy

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Top Pro

Great reports

With some filters you can find the best way to find where you need to focus your time and improve your productive.

Top Pro

It's not just a simple to-do task manager

Helps a lot with complex and cascading workflows.

Top Pro

Templates help save work

Pre-defined templates helps you match your daily workflows,

Know any negative aspects of this option?

See 2 more Pros See 2 more Pros

Wrike

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Top Pro

Lots of different views for your projects/tasks

It's got several ways to view your projects: list, table, timeline (Gantt chart), stream, timelog.

Top Pro

Plenty of ways to organize your projects

Pre-defined templates helps you match your daily workflows.

Top Pro

Easily share tasks and projects with others online

Wrike helps you organize all the tasks and jobs you have to do and tasks can easily be shared between team members.

Top Con

Not many themes available

If you want to change the overall theme of the app, you have to choose between some predefined themes of which there are not many.

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Winio

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Lanes

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No Firefox and no Windows 7 support. Disappointing!

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No Windows support

No web-based version

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No Windows support

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