When comparing Google Keep vs Dropbox, the Slant community recommends Google Keep for most people. In the question“What is the best cross-platform note taking app?” Google Keep is ranked 2nd while Dropbox is ranked 30th. The most important reason people chose Google Keep is:
1-step to take a note on Android: tap 'take a note'. Web version: cursor is on the note itself.
Ranked in these QuestionsQuestion Ranking
Pro Easy to use
1-step to take a note on Android: tap 'take a note'.
Web version: cursor is on the note itself.
Pro Super fast to use
The focus on a minimal interface makes everything fast to use on both web and mobile. This comes in handy for when a note needs to be jotted down quickly, as there is little to no load times or faffing about trying to get to a space where the note can finally be recorded.
Pro Unlimited and seamless sync across all Google connected devices, from mobile to desktop
When a mobile device isn't in use, Google Keep can be accessed as a Chrome app or as a website. Basically, no matter the device being used or the OS on it, there is always a way to access the app. There is also no limitation to how many devices this can be done with, freeing up the user to always have access.
Pro Works as a great bookmarking tool as links added can optionally include a preview image
Keep has a great feature that allows you to save sites you visit as a special note type with a link and a preview image.
Pro Automatic saving
Automatically saves new changes so that nothing is lost.
Pro Can share and collaboratively edit any item including lists
Keep allows sharing any item with other contacts and editing them together at the same time. This way a team can work together in real time, no matter their location.
Pro Notes can be grouped via labels
In addition to the ability to color-code notes, they can be labeled and navigated and grouped that way. This allows for easy organization, to then be found easily at a later date.
Pro Notes can be color-coded
Pro Notes can include photo and audio attachments
Notes can include multimedia attachments in addition to text.
Pro Supports drawing or writing notes by hand
Newer version of Google Keep now supports drawing on either a blank page, existing notes or in an image attached to the note.
Pro Useful Android home screen widget
The Keep widget lets users quickly see existing notes and add new ones.
Pro Really well implemented speech-to-text
Google has a lot of experience with speech-to-text functionality and they did a fantastic job with Keep. This means you can easily record spoken notes that can then be changed to a text based note.
Pro Includes character recognition for text in images
Google Keep lets users take pictures of physical notes and makes the contents searchable within the app. This can be a convenient time saver for those that do not want to type out the necessary info, but rather take a quick snapshot of it.
Pro Both location- and time-based reminders
You can set reminders that bring certain notes to your attention when you arrive at a specified location or when it’s a specified time or date. Unfortunately you can only do one or the other for each note.
Pro Drag and drop sorting
You can move cards manually, which is great for prioritizing to-dos. Within a card, you can also drag and drop items.
Pro Cross platform
This app can be used seamlessly across all platforms including Android, iOS, and desktop computer platforms.
Pro Archives finished tasks
Any finished task is archived and can be searched at a later date.
Pro Easy to use
You can use Dropbox via website, by installing a desktop client that creates a folder that you simply drag and drop files into, or with their mobile app. Everything synchronizes across all devices used and cloud storage. And Dropbox offers easy methods of sharing whatever is within it.
Pro Cross-platform desktop and mobile
Dropbox is available on iOS, Android, BlackBerry, Windows, OS X and Linux. By having a client for so many OS's pretty much anyone is covered no matter what kind of device or OS they are using.
Pro Allows sharing a single file via link
Whether using desktop client or web interface, simply right click on the file you want to share and select Dropbox > Share link, then send the link to the people you want to share the file with. The recipient does not require a Dropbox account.
Pro Allows sharing a folder
Using a desktop client: right click on the folder you want to share and select Dropbox > Share This Folder, then enter the e-mail addressees of people you want to share the folder with.
Pro Smart updates to big files
If a small portion of the file is changed it sends/receives only the differences (not the whole file), which is fast and bandwidth-efficient.
Pro Lots of addons and integrations
There are official and third-party Dropbox add-ons that extend the functionality of the service and add ease of use of existing features.
Additionally, Dropbox can be integrated with existing applications to bring its functionality to other apps.
Pro 30-day version control
Dropbox keeps deleted and earlier versions of files for a month.
Pro Up to 18GB of free storage space
Dropbox personal accounts start out free, with 2GB of space, but users can get extra space by recommending the site to friends, or taking part in events like "Dropquest", where users can win extra space by solving puzzles.
Pro Instant disaster recovery
Your files always synced online means instant disaster recovery. When your hard drive becomes unbootable, pick up another laptop and just carry on with your life from where you last saved.
Pro Desktop client has no file size limit
As long as you have enough storage available, you can upload files of any size using Dropbox desktop client.
Pro Available free storage can be increased with referrals
You get extra free space for you and your friend if they sign up.
Pro Folders can be downloaded compressed to save bandwidth
To save bandwidth and download speed you can choose to compress a folder into a zip archive for download.
Pro Adjustable bandwidth use
To not slow down the network or save traffic you can limit the upload and download speeds of Dropbox.
Pro Linux support
Dropbox offers native Linux support, integrates with Nautilus file manager.
Con Google can access and mine your data
You have to be okay with Google analyzing and using your data in order to use Keep.
Con No text formatting
No basic formatting like bold, italics. Makes it harder to do things like meeting notes. Keep is intended as a minimal and quick note taking app, but sadly for those that are looking for something more robust, the features are just not there.
Con Messy if you have lots of notes
It can be difficult to organize notes because you can only create labels and not, for example, separate projects.
Con Organization is limited to just multiple tags for notes
There are no folders in Keep that you can move notes into. It makes the user interface more cluttered, and navigation gets more difficult.
Con Google account required
You're required to have a Google account in order to use the app.
Con No notifications when tasks are added to shared lists
Although the ability to collaborate on lists is advanced, Keep will not let you know when another person adds an item to a list you share.
Con Not free/libre
This application is proprietary, and thus cannot be modified or freely distributed.
Con Can be taken down some day
As Google is notorious for taking down services, you may end up with just a backup of your notes in XML format and a need to look for a substitute.
Con Not distributed
Cannot run on own servers as Keep will only run on Google's own servers. This increases the risks which are normally associated with handing over critical applications to a large (US) corporation.
Con No dedicated app for windows, linux, mac (except unofficial)
Con No ability to undo changes
There is no way to revert changes or restore text you may have accidentally deleted (however, you can restore entire notes for up to 7 days after deletion).
Con Synchronization bugs
There are some issues with synchronizing data including laggyness and returning old/deleted items.
Con Does not offer themes
There is no option for changing the color theme (such as a dark theme) unless you use a 3rd party extension.
Con Does not integrate with Google Calendar or Tasks
It does not integrate with Google Calendar or other Google Apps with the exception of "Google Now." Keep reminders can appear on Google Calendar, but you can not get reminders and use Tasks at the same time.
Con Not good at all for longer notes
With almost no formatting options whatsoever it's hard to actually use Keep for long-form notes.
Con No integrated social media sharing
There is no integrated social media sharing if you directly want to post your note to Twitter, Facebook, etc.
Con No API
Con Cannot share groups of notes (e.g., labels)
Google's equivalent of groups are labels, which can't be shared. By comparison, Trello allows you to share boards with others. Trello also supports grouping through teams. Google Keep has no such concept.
Con Scrolling through notes is horrible
There is no options to decrease the surface area of the notes to make it easier to get an overview. Compare this to something like the Apple Notes or Evernote UI and you'll know what I mean.
Con Slow to save the updates
Saving is delayed by a moment and the saving status UI is unclear. You can lose updates if you close the tab too quickly.
Con Sharing within team doesn't work that well
You can share separate notes but not Projects, Wordspace, or Teams.
Con Too simplistic of an approach
Con Can be difficult to discover the features
Google Keep has slowly been introducing new features, but doesn't do a good job of helping you discover them.
Con There is a label limit up to 50
Con Delay between to-do entries
The keyboard closes and reloads between to-do list entries, so the first letters or words may be missed if you’re trying to quickly create a list.
Con Notes get lost/deleted and can NOT be recovered
Since nothing is stored locally on the phone, everything can go missing. Google can't recover any of it.
Con No BlackBerry 10 app
No BlackBerry support apart from web.
Con No Windows Mobile app
No Windows Mobile app, and it is unlikely to ever be produced.
Con Too little free space
There is just too little of free space available comparing to the competition.
Con Not secure
They don't apply end-to-end encryption, files are visible to admins, governments, etc..
Con Low bandwidth
Con No privacy
Extensive collecting and distribution of user data to commercial third parties.
Con Restricted only to 3 devices for FREE accounts
Recently dropbox decreased the number of linked devices to 3, so you can't have more than 3 linked devices. This is problematic if you use Dropbox to sync between your computers.
Con Consumes a lot of CPU resources when syncing many files
Con Dropbox keeps deleting features, chasing customers away
For instance, all photo albums got deleted. It used to be very easy to share a couple og photos, now it's PAINFUL and must be done file by file.
Con All-or-nothing (non-selective) upload
Uploading generated contents (cache, compiled code, etc.) is prone to conflicts, wastes bandwidth and free space.
Con Does little more than storing files
Con Problems when synching between Linux and Windows devices (unconfirmed)
This summer I lost thousands of files due to this problem on older projects which subsequently needed revising and had to be rebuilt as tons of the source was gone.
Con Can unintentionally delete your files if you reinstall your OS without closing Dropbox
If you reinstall the operation system for your PC and you do not close Dropbox, it will delete all files.