When comparing Microsoft OneNote vs TiddlyWiki, the Slant community recommends TiddlyWiki for most people. In the question“What is the best cross-platform note-taking app?” TiddlyWiki is ranked 8th while Microsoft OneNote is ranked 20th. The most important reason people chose TiddlyWiki is:
No commercial interests, no ads, no registration, no nonsense. You own your notes 100%.
Specs
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Pros
Pro Text can be added anywhere like a whiteboard
OneNote allows you to arrange text freely on the digital paper mimicking the way it would be done with a real pen on real paper.
Pro Comprehensive organization methods
Can have multiple 'sections/tabs' at the top like in a web browser with many notes within each 'section/tab'. Also, there can be sections within section groups infinitely. The complete hierarchy looks like this: Notebooks > Section Groups ... Section Groups > Sections > Pages > Sub-pages > Sub-pages.
Pro Supports hierarchical organization of information / notes
OneNote is designed to allow hierarchical organization of information. This is achieved with grouping into the following categories and UI elements (Notebooks, Sections, and Pages). Both Sections and Pages allow additional groupings that can be expanded / collapsed in list view.
This can be incredibly helpful for quickly taking notes and organizing them for work or personal projects.
For example, you could have a Notebook for "Cooking Recipes", with sections for "breakfast, dinner, desserts", where individual recipes would be page entries (i.e. the "Desserts" section would have pages for brownies, chocolate cheesecake etc).
Pro Powerful table editor
Adding and resizing rows and columns is easy and flexible. This makes for an easy way to adjust a note as it grows in content size.
Pro Insert files into your notes
You can add a variety of different files into your notes including images, video, audio, and more.
Pro Strong search features let you quickly find what you're looking for
If you don't want to search through all of your notes, you can narrow it down by specifying the page, section, group, or notebook.
You're not limited to just searching through your text either. You can search for text in images, video recordings, and audio (this is off by default).
Pro All indented lines under the first can be expanded and hidden
Which makes it easy to quickly look at the high level of notes, and then drill deep into each point.
Pro Add notes through email
You can choose what notebook the notes will save to. E-mail notes to your special Onenote e-mail and it will be accessible across all devices.
Pro Stylus and digitizer pen support
OneNote can be used on all touch capable devices via stylus or digitizer pen making for an intuitive and easy way to take notes by hand, which can often be faster or just preferred over typing. It has the best pen input out of any note taking app.
Pro Very similar design for those used to Microsoft programs
If you have experience with other Microsoft programs such as Microsoft Office, you'll feel right at home with the design of OneNote thanks to the similarity of the menus.
Pro Lots of options for customizing fonts
You can fully customize your default font (the color, type of font, and font size). You can override this styles with the same options (and more) in individual notes.
Pro Converts handwriting to text on Windows version
You can take handwritten notes on your mobile device with a stylus or digital pen and then convert the handwriting to text later on your Windows PC.
Pro Article Web Clipper available on desktop and mobile
Has a web clipper extension on Chrome and Edge that can be used for clipping whole articles and images. Web clipping of articles is also available on Chrome mobile through the "Share" option.
Pro Cross-platform
Its available Windows Mobile, Windows Store, Android, a Desktop Version, and a Web app. Apple macOS and iOS are also supported.
Pro Table is sortable
Pro Integrates with other Microsoft services
Integrates well with Outlook, Office, and OneDrive.
Pro Sharing and collaboration
You can share your notes by inviting people with an e-mail, or by giving them a direct URL. You have control over what kind of access the user has on your note (read only, edit) and can revoke it at any time.
OneNote will alert you when a chance is made on your shared note.
Pro Offers flexible encryption
Unlike most other apps, you can selectively password protect, and fully encrypt, individual documents or entire folders. This is especially important to many people with data stored in the cloud. As of early this year, even the free version supports encryption. Microsoft has also enhanced their internal security methods for storing data on OneDrive (where OneNote performs sync), which makes it more secure than most of their competitors (including Evernote).
Pro Mathematical calculations
You can perform mathematical calculations in OneNote like a calculator.
e.g. 1+2=3,
85/4=21.25,
8!=40,320,
7^2=49
Pro Ink to Math
Handwritten mathematical equations can be converted to typed mathematical equations. Moreover, you can ask OneNote to solve the equation too.
Pro Optical character recognition
You can copy / search text in images added to OneNote.
Pro Page versioning
You can view the history of any page and revert to a previous version.
Pro On Android, you can tap a badge to start a note
The badge on Android hovers over on your screen similar to Facebook Messenger's Chat Heads. You can tap it and instantly start jotting down your thoughts without having to flip to the app first.
Pro Import and link calendar events and tasks in Outlook
This is great for taking meeting minutes. You can import all the meeting details, including a checklist of attendees and a link back to the original event in your Outlook calendar. You can tag all the actions coming out of a meeting and you can create linked tasks from them in Outlook. Much quicker and more effective than writing meeting minutes the traditional way.
Pro Browser plugins allow easy saving of web pages
The ability to quickly file away web clippings is a key part of note taking.
Pro Large variety of themes available
You have quite a few options for themes available with illustrated backgrounds. If you want something a bit more simple while still having personality, there are also several color themes.
Pro Free and Open Source
No commercial interests, no ads, no registration, no nonsense. You own your notes 100%.
Pro Extremely customizable
This is a major aim and point with TiddlyWiki; people can relatively easily modify it to fit their particular application needs.
Pro Single html file
It's a single file and all your notes will be "accessible even in 25 years" because they can be seen in plain html text.
Pro Self-hosted and indefinitely accessible
All content is stored within the same html file as the interface.
Pro 10+ years mature
Mature software, active community with members from all over the world.
Pro Relational links
Allows for relational links and lists between notes to keep things organized.
Pro Lots of plugins
Pro Progressive user level, from ease of use to programming your own plugins
Basic users can start with simple note-taking, progressively discover predefined features and existing plugins, then start using more fancy features (like filters, widgets, macros), in order to adapt their wiki to their needs.
Pro Multiple, user-defined usages
The list of possible usages is practically infinite in TW, and more importantly it lets the user define their own method of dealing with their content.
Pro Easy to use
Low barrier of entry for the non IT knowledgeable.
Pro Backlinking and backtagging and brain graph visualization
Follow the link back-and-forth.
Pro Lightweight and very customizable
Variety of settings, and community themes & plugins, available from built-in marketplace (CPL library). Every community plugin is open-source which means you can learn from it and develop your own. Some plugin don't require programming knowledge (written using WikiText), and is very easy to learn.
Pro Support many text format (Markdown, WikiText, HTML, WYSIWYG...)
Suit for programmer, writer, Notion style WYSIWYG editor lover, and HTML UI designer.
Pro Locally stored, not dependent on cloud
Everything is stored in your device. You can back them up, encrypt and process however you want to. Works completely offline. Read your notes anytime, anywhere, in any platform, and sync between without cost.
Pro Backlink and BackTagging, advanced linking and cross-references in various ways
Every card can link to other card, and other card will see the way it's linked to. Use Tag for nesting and build folder structure. Tags are tree shaped, and count of tag is limitless. Backlink can be automatically generated or selectively generated using advanced filter.
Pro Update all links when renaming notes (required the Relink plugin)
Renames titles in "Tags" and "List" fields by default. Relink plugin updates titles in all links automatically.
Pro Host your TiddlyWiki file on GitHub for free
You can use the TiddlyWiki saver to save your TiddlyWiki file directly to your github repository. If you also use GitHub pages, then you can load your file wherever you happen to be, make changes, and update.
Pro Active and helpful community typically answers questions within hours
The official support forum is at talk.tiddlywiki.org. It's frequented by a large number of knowledgeable TiddlyWiki enthusiasts. You rarely see a question go unanswered more than 2 or 3 days, and in most cases questions are answered within minutes. For harder questions, the developer himself frequently wades in to add information.
Pro The equivalent of DataView/SQL already baked into the product
You can create lists of anything inside TiddlyWiki like tags, title structure, date, custom fields and present it as links, checkboxes, tables or whatever structure you need using a few lines of wikitext (a markdown-like language with powerful widget ability built-in).
Pro Official CodeMirror Plugins for a complete editing experience
The official CodeMirror plugins allow you to close brackets, close tags, auto-complete, use VIM, Sublime or Emacs keybindings, and edit CSS, HTML, XML or Javascript text.
Pro Tags are first-class objects in TiddlyWiki
In TiddlyWiki tags aren't some kludgey text-based add-on -- they're built into the design from the first. Tags can contain spaces and non-Latin characters. Tags are available at the top of each note. Click on a tag and you instantly see all the other notes that share that tag. You can then change the order of that list simply by dragging and dropping from the tag-pill. Tags can tag other tags, allowing you to create multiple types of TOC's with the built-in tag macros. You can create new notes tagged with the current note with just one click.
Pro Encrypt your entire Wiki with SJCL without additional plugins
You don't have to worry about leaving your TW somewhere it might get exposed. You can activate the built-in encryption ability, using the Stanford Javascript Encryption Library to have your wiki encrypted with 256 bit security.
Pro Can embed images and documents for a portable, single-file solution.
TiddlyWiki gives you the choice of whether you access additional resources (images, docx, pdfs) externally from the operating system or internally as embedded objects.
Cons
Con Not available for Linux
There is no native Linux client for OneNote available, and most likely will never be created. Users can use the web based client, but a native app would be a better choice for those that use the app frequently.
Con Requires a Microsoft account
You need to have a Microsoft email to sign up for OneNote (Outlook, Hotmail, or Windows Live).
Con Not open-source
This application is proprietary, and thus cannot be modified or freely distributed.
Con The added flexibility means your notes may feel cluttered
Since you can place elements anywhere you'd like on your note, you have to pay attention to how you structure it. For some this added flexibility is a huge selling point, but for others it could become distracting and makes notes feel difficult to digest.
Con Menu/ribbon can feel crammed
OneNote offers a lot of formatting options, which results in a lot of options being crammed into the ribbon. It can feel somewhat cluttered and takes a bit of time to get used to.
Con Sync isn't stable
Many users have reported synchronization issues. While not everyone will experience this, it can be difficult to troubleshoot, with some fixes resorting to editing registry keys in Windows when using the Windows client.
Con Text editing is weird (poor UX)
When clicking in the middle of a note, it adds something like a text-box positioned in the middle. If you move that field to the bottom right, it gets weirder. You can end-up with an empty note, having an empty text-box 1km to the bottom-right of it.
Con Syncing issues
It tells you there are conflicts between a note on the PC and on the Android because of the timing of the synchronization but doesn't try to resolve itself.
Con Platform dependent
The newer versions for Windows and Mac are converging, using the Windows style layout (with a more more consistent and usable UI).
The original OneNote for Mac for example is very different from OneNote for Windows. Because Microsoft has a vested interest in making sure the Windows version is superior, the Mac version tends to lag behind in terms of functionality. Tutorials and other forms of documentation available online generally apply only to the Windows version, which implies non-Windows versions are undocumented.
Even worse, because the documentation rarely, if ever, indicates it only applies to Windows, it's easy to waste hours trying to make non-existent features work. As such, the documentation is "negative documentation" (i.e. worse than no documentation at all).
Con Doesn't automatically sort (by name, size, date)
You can't choose to sort automatically. Just do it manually.
Con No backup on Windows 10 free version
If you accidentally delete a section on the windows 10 free version of Onenote, there is no backup to fall back on.
Con Search function is lacking advanced features
e.g. Searching for "friend" will find "friendship" and "friendly" (because "friend" is at the beginning of the word); using this query will not find words such as "girlfriend" or "boyfriend."
Con Uninspired, bland user interface
Many of OneNote's competitors use Material Design and bold colors to create a minimal, clean looking interface.
OneNote has a bit more of an outdated look and can feel over crowded at times.
Con Annotations can’t be anchored to a photo
If you annotate a photo or some text, then insert some text above it, the annotations don’t necessarily move with the photo and get misplaced.
Con iPad version is behind the Windows version in features
Biggest issue for me is that you’re stuck with the default, example tags - you can’t import custom tags from your Windows copy, or create and delete tags.
Con Some features require external apps
Sort pages, find and replace, etc need external apps called onestatics.
Con You cannot use local OneNote files with the version of OneNote that is included with Windows
There is a difference between the OneNote that is included with Windows 10 and the OneNote that comes with Microsoft Office. The version included with Windows cannot use local OneNote files and requires you to be online to access your notes.
See here for this and other differences.
Con Too many backlinks can cause performance issues
With 100k+ notes, backlink and brain graph visualization can slow down the wiki.
Con Relies on browser performance, online or offline
TiddlyWiki is a single HTML file. Thus, if you directly embed e. g large images or videos in it (instead of using the features to display externally stored images and videos) it would make the file big and performance slow.
Con Without JavaScript nothing is visible
You need a browser that is not outdated to open the wiki, if you want to edit the HTML wiki file inside browser. Or you will need to download app like TiddlywikiDesktop or TidGi App to edit the wiki.
Con Unintuitive, complex official user interface
Too powerful for some new users, requires stribg ability to learn many interactions and advanced features sets. But this can be change at anytime by install community theme and plugins. Or use edition like TidGi app to get Notion style experience.