When comparing Asana vs Google Keep, the Slant community recommends Google Keep for most people. In the question“What are the best cross-platform task apps?” Google Keep is ranked 10th while Asana is ranked 13th. The most important reason people chose Google Keep is:
1-step to take a note on Android: tap 'take a note'. Web version: cursor is on the note itself.
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Pro Powerful team collaboration features
Asana has fantastic mechanisms for dealing with team collaboration. Not only can tasks be assigned to team members, but Asana lets users follow tasks and use hyperlinks to refer to team members within a task.
Pro Simple workflow
The Asana task workflow within a project is broken down into "Today," "Upcoming," and "Later." The tasks themselves have the status of either done or not done. There is also a subtask feature to group tasks together. Tasks can be assigned to other team members and are stored in the "Inbox" view for processing. This replaces email for some team communication.
Pro CSV export and print
Pro Free for up to 15 users
Pro Very polished interface
Teams can have private (only visible to project members) and public (visible to anyone in the team) projects. Each member can also have their own personal projects.
Tasks can be viewed in list and calendar views. It's possible to display only the tasks assigned to the user or tasks organized by project or team. Single tasks can exist in multiple projects. Lists of tasks can be divided into sections and organized in many different ways – tasks that still have to be done, tasks that have been completed, by due date, by assignee, by popularity, etc.
Expanding a task will allow adding things like subtasks, tags, and attachments, as well as comments. Users can also subscribe to a task via RSS from this view. There's a separate view specifically for attachments.
Search lets you find what you’re looking for quickly.
Pro Tagging system allows easily filtering tasks
The tagging system enables project managers to easily filter tasks.
Pro Provides lots of help for getting started
There are many videos, tutorials, and reference documents to help you get up and running.
Pro Supports Kanban and list views
Asana provides a list view and a Kanban view which can be selected if a new project is created.
Pro Well thought out keyboard shortcuts
Keyboard shortcuts all involve the Tab key, so it is unlikely that they will interfere with shortcuts that have already been established.
Pro Integrates with Slack
It's possible to have tasks appear in a Slack channel.
Pro Easy to use
1-step to take a note on Android: tap 'take a note'.
Web version: cursor is on the note itself.
Pro Super fast to use
The focus on a minimal interface makes everything fast to use on both web and mobile. This comes in handy for when a note needs to be jotted down quickly, as there is little to no load times or faffing about trying to get to a space where the note can finally be recorded.
Pro Unlimited and seamless sync across all Google connected devices, from mobile to desktop
When a mobile device isn't in use, Google Keep can be accessed as a Chrome app or as a website. Basically, no matter the device being used or the OS on it, there is always a way to access the app. There is also no limitation to how many devices this can be done with, freeing up the user to always have access.
Pro Works as a great bookmarking tool as links added can optionally include a preview image
Keep has a great feature that allows you to save sites you visit as a special note type with a link and a preview image.
Pro Automatic saving
Automatically saves new changes so that nothing is lost.
Pro Can share and collaboratively edit any item including lists
Keep allows sharing any item with other contacts and editing them together at the same time. This way a team can work together in real time, no matter their location.
Pro Notes can be grouped via labels
In addition to the ability to color-code notes, they can be labeled and navigated and grouped that way. This allows for easy organization, to then be found easily at a later date.
Pro Notes can be color-coded
Pro Notes can include photo and audio attachments
Notes can include multimedia attachments in addition to text.
Pro Supports drawing or writing notes by hand
Newer version of Google Keep now supports drawing on either a blank page, existing notes or in an image attached to the note.
Pro Useful Android home screen widget
The Keep widget lets users quickly see existing notes and add new ones.
Pro Really well implemented speech-to-text
Google has a lot of experience with speech-to-text functionality and they did a fantastic job with Keep. This means you can easily record spoken notes that can then be changed to a text based note.
Pro Includes character recognition for text in images
Google Keep lets users take pictures of physical notes and makes the contents searchable within the app. This can be a convenient time saver for those that do not want to type out the necessary info, but rather take a quick snapshot of it.
Pro Both location- and time-based reminders
You can set reminders that bring certain notes to your attention when you arrive at a specified location or when it’s a specified time or date. Unfortunately you can only do one or the other for each note.
Pro Drag and drop sorting
You can move cards manually, which is great for prioritizing to-dos. Within a card, you can also drag and drop items.
Pro Cross platform
This app can be used seamlessly across all platforms including Android, iOS, and desktop computer platforms.
Pro Archives finished tasks
Any finished task is archived and can be searched at a later date.
Con Unable to manage multiple workspaces
Each "workspace" or "team" in Asana is strictly isolated. You cannot see your personal tasks versus work tasks or collaborations together, you need to log in to a different profile.
Con No task dependencies in free version
Dependencies is only available only to Teams and Organizations on Asana Premium.
Con Can not use list view and board view for a same project
Asana can only choose one, either a list view or a board view.
Con Strange UX with strange workflow
Similar to task the manager in Todoist or Wunderlist, but not too complex for under four members.
Con Mobile version lacks calendar
Asana's calendar is present in the web version but is conspicuously missing in the mobile app.
Con UX Design is overly opinionated
The workflow is not very customizable, which forces you to use a flow that may not be your preferred or best option.
Con Google can access and mine your data
You have to be okay with Google analyzing and using your data in order to use Keep.
Con No text formatting
No basic formatting like bold, italics. Makes it harder to do things like meeting notes. Keep is intended as a minimal and quick note taking app, but sadly for those that are looking for something more robust, the features are just not there.
Con Messy if you have lots of notes
It can be difficult to organize notes because you can only create labels and not, for example, separate projects.
Con Can be taken down some day
As Google is notorious for taking down services, you may end up with just a backup of your notes in XML format and a need to look for a substitute.
Con Google account required
You're required to have a Google account in order to use the app.
Con Organization is limited to just multiple tags for notes
There are no folders in Keep that you can move notes into. It makes the user interface more cluttered, and navigation gets more difficult.
Con Not distributed
Cannot run on own servers as Keep will only run on Google's own servers. This increases the risks which are normally associated with handing over critical applications to a large (US) corporation.
Con No notifications when tasks are added to shared lists
Although the ability to collaborate on lists is advanced, Keep will not let you know when another person adds an item to a list you share.
Con Not free/libre
This application is proprietary, and thus cannot be modified or freely distributed.
Con Not good at all for longer notes
With almost no formatting options whatsoever it's hard to actually use Keep for long-form notes.
Con Scrolling through notes is horrible
There are no options to decrease the surface area of the notes to make it easier to get an overview. Compare this to something like the Apple Notes or Evernote UI, for example. You can't organize nor have a glance of what you have.
Con No API
Con There is a label limit up to 50
Con No dedicated app for windows, linux, mac (except unofficial)
Con No ability to undo changes
There is no way to revert changes or restore text you may have accidentally deleted (however, you can restore entire notes for up to 7 days after deletion).
Con Synchronization bugs
There are some issues with synchronizing data including laggyness and returning old/deleted items.
Con Does not offer themes
There is no option for changing the color theme (such as a dark theme) unless you use a 3rd party extension.
Con Does not integrate with Google Calendar or Tasks
It does not integrate with Google Calendar or other Google Apps with the exception of "Google Now." Keep reminders can appear on Google Calendar, but you can not get reminders and use Tasks at the same time.
Con No integrated social media sharing
There is no integrated social media sharing if you directly want to post your note to Twitter, Facebook, etc.
Con Cannot share groups of notes (e.g., labels)
Google's equivalent of groups are labels, which can't be shared. By comparison, Trello allows you to share boards with others. Trello also supports grouping through teams. Google Keep has no such concept.
Con Slow to save the updates
Saving is delayed by a moment and the saving status UI is unclear. You can lose updates if you close the tab too quickly.
Con Sharing within team doesn't work that well
You can share separate notes but not Projects, Wordspace, or Teams.
Con Too simplistic of an approach
Con Can be difficult to discover the features
Google Keep has slowly been introducing new features, but doesn't do a good job of helping you discover them.
Con Delay between to-do entries
The keyboard closes and reloads between to-do list entries, so the first letters or words may be missed if you’re trying to quickly create a list.
Con Notes get lost/deleted and can NOT be recovered
Since nothing is stored locally on the phone, everything can go missing. Google can't recover any of it.
Con No BlackBerry 10 app
No BlackBerry support apart from web.
Con No Windows Mobile app
No Windows Mobile app, and it is unlikely to ever be produced.